RFP020625AMG Questions FINAL.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- AV Equipment & Installation Services for Kenan-Flagler Business School Addition (Steven D. Bell Hall)
- Solicitation number
- 65-RFP020625AMG
- Issued by
- Orange County, Charlotte City, North Carolina
About this file
This document is a Questions and Answers (Q&A) Excel spreadsheet for RFP020625AMG related to the University of North Carolina at Chapel Hill's Kenan-Flagler Business School (KFBS) audiovisual equipment and installation services project for the new Steven D. Bell Hall. The RFP solicits proposals for comprehensive AV systems installation across a 156,000 square foot facility, including sixteen classrooms, a multi-purpose event facility, and renovations to the existing McColl Building. The project completion date is set for September 26, 2025, and a mandatory pre-offer conference and tour has already been conducted, with an attendance log attached to Addendum Number 2.
The Q&A document provides critical clarifications on technical specifications, equipment requirements, and scope boundaries. Key details include confirmation that services cannot be separated from hardware, specification of exact equipment models (such as display sizes, speaker types, and computer models), and delineation of responsibilities between the AV contractor and other trades like electrical and telecommunications contractors. The university allows substitutions for end-of-life equipment with proper documentation, and vendors are expected to provide comprehensive AV solutions including networking, signal distribution, audio systems, classroom divisibility features, and advanced control system programming. The RFP emphasizes the need for sophisticated, integrated technology solutions that support interactive educational environments.
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Text version
Sheet1
| Question Number | Reference | Vendor Question | University Response | ||
| 1 | Can hardware be separated out from any install services? We would like to bid on all equipment only if possible. | No. Services are an integral part of the RFP. The University will not accept “equipment only” proposals. | |||
| 2 | Can you confirm the completion date required? The RFP suggests August of 2025. Is that meant to be August of 2026? | Reference Section A of Addendum Number 2. The completion date referenced in Section 5.4 (Completion) of the RFP has been changed to September 26, 2025. | |||
| 3 | Will you be publishing an attendance sheet? | A copy of the Attendance Log from the mandatory pre-offer conference and tour is attached to Addendum Number 2. | |||
| 4 | AV Systems Functional Diagram AVS-622 | For room type 11A (Control Room), per note 1, can you confirm that the existing classrooms referenced are actually in the McColl building? Can you verify any existing classrooms that will be within the new Bell Building construction, if any? | 11A is the new Control Room in the Bell Building and where the new equipment is to be installed. There is no new equiopment to be installed in the existing McColl control room. The only work in the existing McColl control room is control code updates. | ||
| 5 | AV Systems Functional Diagram AVS-622 | For Room type 11A (control room), per note 3, please confirm that all modifications to the existing room shall be to its control code only, and no new hardware or equipment will be provided under this RFP/Scope of Work. | Confirmed. This is correct. | ||
| 6 | AV Systems Functional Diagram AVS-622 | For room type 11A (Control Room), per note 1, can you verify the locations of any new classrooms included in this RFP Scope of Work by name/number/type that will not be located the new Bell Building? | See AV-102F in the AV Infrastructure drawing set. These rooms are in the McColl building. | ||
| 7 | Room Type #3 – AV Systems Functional Diagram AVS604-AVS606 | In this dividable room type, with the two halves separated by the Skyfold wall divider, it did not appear that any pathway allowances were made to traverse the dividing wall directly from one half of the room ceiling to the other. Please verify if there will be any direct low voltage pathways between the two room halves in the room, or if all connecting pathways will be indirect via another connecting location. | This is correct. The AV rack room is the connecting point. | ||
| 8 | Room Type #6 – AV Systems Functional Diagram AV614-AVS616 | In this dividable room type, with the two room halves separated by the Skyfold wall divider, it did not appear that any pathway allowances were made to traverse the dividing wall directly from one half of the room ceiling to the other. Please verify if there will be any direct low voltage pathways between the two room halves in the room, or if all connecting pathways will be indirect via another connecting location. | This is correct. The AV rack room is the connecting point. | ||
| 9 | Audio Visual Systems Schedule AVS-401 | Please confirm that display type mounts FPD-01, 02, 04, 05, and 06 are or are not to be installed by the AVC. | All recessed swing arms installed in PAC501 boxes are provided by the Electrical Contractor at all locations EXCEPT where 98" displays are to be installed. AVC to provide and install Chief PNRIWUB dual arm recessed mount within PAC501. | ||
| 10 | Audio Visual Systems Schedule AVS-401 | Please confirm that projection screen numbers FS01 through FS15 inclusive are to be provided and installed by the AVC per this Scope of Work. | Correct. All fixed projection screens (FS-## designation) are provided and installed by the AVC. Note that it is required for all fixed screen installation locations to be field verified prior to ordering the screens to ensure accurate sizing. | ||
| 11 | General – qualified bidders | As part of the public RFP process, will a list of confirmed qualified bidders be released to the bidder pool? | A copy of the Attendance Log from the mandatory pre-offer conference and tour is attached to Addendum Number 2. | ||
| 12 | General – addendum release (reference AVS-502) | Is there an anticipated release date for Bid Addendum referenced in the AV instructor station details? Will that addendum contain other information pertaining to RFP details? | The addendum mentioned on AVS-502 is Addendum Number 2 to RFP Number RFP020625AMG dated March 6, 2025 (i.e., the addendum to which this Excel file is attached). | ||
| 13 | 2025-02-06 UNC KFBS BELL AV SYSTEMS AVS DRAWINGS.pdf - Page 03 | Except for FPD-03, 07, and 08, all display mounting brackets (FPD-01, 02, 04, 05, 06) will be provided by GC/EC as per the document. However, the BOM includes them in scope. Please confirm if AVC is responsible for providing and installing these brackets. | All recessed swing arms installed in PAC501 boxes are provided by the Electrical Contractor at all locations. | ||
| 14 | 2025-02-06 UNC KFBS BELL AV SYSTEMS AVS DRAWINGS - Page 37 | Please confirm that all floor boxes, grommet holes, and table boxes with pass-through, except for the specified wall plates, are outside AVC's scope unless listed in the BOM or provided document. | Confirmed. This is correct. | ||
| 15 | 2025-02-06 UNC KFBS BELL AV SYSTEMS AVS DRAWINGS - Page 06 | Based on the provided document, all network switches and Cat-6 long-run cables for interconnecting switches and data ports will be provided by others. Please confirm. | Confirmed. All permanently installed cables between either field plates or AV room patch panels and the telecom rooms are installed by the telecom contrator. The telecom contractor's scope also includes said field plates and patch panels. All patch cables (cables to connect AV devices to either field plates or patch panels) shall be provided by the AVC. | ||
| 16 | 2025-02-06 UNC KFBS BELL AV SYSTEMS AVS DRAWINGS - Page 06 | Since the network switch is under the client’s scope, we assume it will have POE+ powered ports for connecting the encoders and decoders in the system. Please confirm. | This is correct. | ||
| 17 | 2025-02-06 UNC KFBS BELL AV SYSTEMS AVS DRAWINGS - Page 05 | The document specifies that the NVX Director will be part of the existing system and is not included in the scope. Please confirm. | This is correct. The NVX director is currently installed in the existing control room in the McColl Buliding. | ||
| 18 | 2025-02-06 UNC KFBS BELL AV SYSTEMS AVS DRAWINGS - Page 38 | ||||
| Bell Building Equipment Worksheet 2025-02-06 - Type 03 | The BOM includes (2) 38U equipment racks, but the document shows only one 38U rack housing all Type 03 room AV devices. Please confirm the rack quantity. | System Type 3 rooms shall have only one equipment rack (the two halves of the divisible rooms share one rack). | |||
| 19 | Bell Building Equipment Worksheet 2025-02-06 - Type - 4 | The Bill of Materials specifies the JBL Control 62PS/T ceiling pendant loudspeaker, but the available model on the website is 60PS/T. Please confirm the part number. | Replace JBL CONTROL 62PS/T with 60PS/T, applies to System Type 3 and 4. | ||
| 20 | 2025-02-06 UNC KFBS BELL AV SYSTEMS AVS DRAWINGS - Page 3 | ||||
| Bell Building Equipment Worksheet 2025-02-06 - Type - 4 | In the display location, FPD-05 is tagged in the layout as an 86" display (NEC M861) per the document, but the BOM lists a 98" display (M981). Additionally, the BOM shows mounting brackets to our scope, while the tag indicates GC's scope. Please clarify. | ||||
| Furthermore, in certain spaces, such as Type 16, the BOM does not include brackets for the 98" display. Please confirm these discrepancies.. | The drawings are correct. Provide an 86" display. The Equipment Worksheet shows a 98" display in error. |
All recessed swing arms installed in PAC501 boxes are provided by the Electrical Contractor at all locations.
| 21 | Bell Building Equipment Worksheet 2025-02-06 - Type 8 (84 P Tiered Classroom) | ||
| 2025-02-06 UNC KFBS BELL AV INFRASTRUCTURE DRAWINGS - Page 06 | There is a mismatch between the layout and the BOM. The BOM lists (4) 98" displays and (1) 75" display, whereas the layout and schematics show (2) FPD-04 (75" displays) and (2) FPD-06 (98" displays). Additionally, the BOM does not include a mounting bracket for the 75" display. Please clarify. | The plan on the AV Infrastructure drawings is correct. Provide two 98" displays and Two 75" displays. |
Regarding mounting brackets: all recessed swing arms installed in PAC501 boxes are provided by the Electrical Contractor at all locations.
| 22 | Bell Building Equipment Worksheet 2025-02-06 - Type 9 (24 P seminar room) | ||||
| 2025-02-06 UNC KFBS BELL AV SYSTEMS AVS DRAWINGS - Page 26 | The BOM includes (1) wireless presentation device (AM-3100WF), but the schematics show (2). Please confirm the correct quantity. | One (1) AM-3100WF unit is required. This applies to all classrooms, except divisible classrooms, where one (1) is required in each half. | |||
| 23 | Bell Building Equipment Worksheet 2025-02-06 - Type 12A, 12B, 12C (OPEN STUDY, PANTRY,LOUNGE) | Based on the schematics, the HDMI input is connected to the wireless presentation device (AM-3100WF), but this model does not support HDMI input—only the AM-3200 does. Please confirm the correct model number. | Provide the AM-3200WF | ||
| 24 | Bell Building Equipment Worksheet 2025-02-06 - Type 12A, 12B, 12C (OPEN STUDY, PANTRY,LOUNGE) | The BOM includes the HDMI box-type transmitter (Crestron HD-TXC-4KZ-101), but the design specifies a wall plate type (Crestron HD-TXC-4KZ-101-1G-W). Please confirm the model. | Provide the HD-TXC-4KZ-101-G-W wall plate version. | ||
| 25 | Bell Building Equipment Worksheet 2025-02-06 - Type 02,03,05,06,08,09,13,16 | The BOM specifies the Lenovo ThinkCentre M920Q, which is End of Life. Please provide an alternate model, or should we select a suitable replacement? I also noticed that this model is marked as having no substitute—please advise. | Provide the Lenovo ThinkCentre M90q in lieu of the M920Q. | ||
| 26 | Can responding vendor provide generationally alternative/technically equivalent or superior for any item marked as non-substitutable that is deemed end of life by manufacturer and no long available on the open market? | Yes. Where this is the case, indicate "[BOD EOL]" next to the proposed alternate in column F. For example, if the Equipment worksheet had indicated the discontinued "Shure MXA910" for the Ceiling Mic Array, column F should read "Shure MXA920 [BOD EOL]" |
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