RFP020625AMG KFBS Bell Hall Addendum 1.pdf

THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL

REQUEST FOR PROPOSALS (RFP) ADDENDUM

FAILURE TO RETURN THIS ADDENDUM IN ACCORDANCE WITH THE INSTRUCTIONS BELOW MAY

SUBJECT YOUR PROPOSAL TO REJECTION

RFP Number: RFP020625AMG Addendum Number: 1 Addendum Date: February 17, 2025 RFP Opening Date / Time: March 20, 2025 at 3:00 PM Eastern Time (ET)

Instructions: Return one properly executed copy of this addendum prior to the RFP Opening Date / Time specified above. This addendum may be included with your proposal, or it may be emailed separately to Alicia Grieger at agrieger@email.unc.edu.

A. Mandatory Pre-Offer Conference and Tour RESCHEDULED

Due to the chance of inclement weather on February 19, 2025, the mandatory pre-offer conference and tour has been rescheduled for Monday, February 24, 2025 at 2:30 PM ET.

Reference the following sections of the RFP:

i. 1.0 (Anticipated Procurement Schedule)

ii. 5.1 (Mandatory Pre-Offer Conference and Tour)

iii. 8.2.1 (Pre-Offer Conference and Tour)

All references to the date of the mandatory pre-offer conference and tour are hereby changed to reflect the new date of February 24, 2025.

All other details regarding the mandatory pre-offer conference and tour and the Anticipated Procurement Schedule remain the same.

B. Please see the following University responses to all questions received up to the date of this Addendum Number 1:

1. Question: Is the university open to substitutions specifically for the Crestron components? We would provide substitutions that would meet or exceed the requirements of the university.

Answer: Substitutions to another manufacturer for Crestron equipment are not permitted.

However, for any device specified as Crestron on the Bell Building Equipment Worksheet, if there is a newer Crestron device that provides equal or greater functionality, consideration would be given to that product.

The Bell Building Equipment Worksheet indicates for each item whether alternates will be accepted for consideration.

2. Question: The Specification document 274010 noted in letter f seems to be missing. Can this document be provided, or should that section be ignored? (Reference Section 8.3.2 (Offer Organization) of the RFP)

Answer: Specification Section 274010 is available as part of the Design Documentation located at the following web address:

https://newcombandboyd.sharepoint.com/:f:/s/18N041/Ei3mVo8adjVLk_DJZYHUpXwBKWp-r- KgewHNUOTy6LMSdA

The password is DeanSmith879.

https://newcombandboyd.sharepoint.com/:f:/s/18N041/Ei3mVo8adjVLk_DJZYHUpXwBKWp-r-KgewHNUOTy6LMSdA https://newcombandboyd.sharepoint.com/:f:/s/18N041/Ei3mVo8adjVLk_DJZYHUpXwBKWp-r-KgewHNUOTy6LMSdA

THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL

3. Question: The due date of the vendor proposals shows as March 20th in the RFP but the included schedule shows the selected vendor starting AV rough in on some areas as early as March 3rd with the RFP document noting start of cable pulling in March 2025. Could you please clarify that the AV vendor would not be held to the current dates shown on the included schedule beyond the required completion date, as several of the AV dates would be prior to contract award? (Reference Section 2.1 (Introduction) of the RFP, and the Design Documentation)

Answer: Vendor must develop their own installation schedule for the specific tasks/milestones in the scope in concert with the building construction schedule to meet the completion deadline. Any applicable installation or construction schedule-related dates listed in the RFP or Design Documentation that are prior to the Effective Date of any contract awarded pursuant to this RFP will be revised accordingly.

Execute Addendum:

Vendor Name:

Authorized Signature: Date:

Name and Title:

Email Address:

REQUEST FOR PROPOSALS (RFP) ADDENDUM