RFP_WSC Progressive Design Build 26_007 Water.pdf

REQUEST FOR PROPOSAL NO. 26-007

Progressive Design-Build Services for JWSC Water Production SCADA and Electrical Upgrades

TO THE BRUNSWICK-GLYNN

JOINT WATER AND SEWER COMMISSION

Issued Friday, February 6, 2026

Mandatory Pre-Proposal Meeting and Site Visit:

Tuesday, February 24, 2026 – 10:00 A.M. EST 161 S Harrington Road, St. Simons Island, GA 31522

Pre-registration is required – please email pcrosby@bgjwsc.org to register no later than

Monday, February 23, 2026 – 3:00 PM EST to confirm your planned attendance

Deadlines for Questions:

First Deadline (prior to Pre-proposal Meeting and Site Visit): Friday, February 21, 2026, 12:00 NOON EST

Final Deadline: Tuesday, March 3, 2026, 12.:00 NOON EST

Proposals Due by:

Tuesday, March 24, 2026, 12:00 NOON, EST

Office of Procurement Joint Water and Sewer Commission

1703 Gloucester Street Brunswick, Georgia 31520

(912) 261-7100

Contact: Pamela Drury-Crosby, Director of Purchasing – pcrosby@bgjwsc.org

Details and Solicitation documents found at https://www.bgjwsc.org/departments/procurement/

Please Label Submission with Firm’s Name, Address, Point of Contact and Project Title:

“RFP No. 26-007 Progressive Design/Build Services for JWSC Water Production SCADA & Electrical Upgrades” mailto:pcrosby@bgjwsc.org mailto:pcrosby@bgjwsc.org https://www.bgjwsc.org/departments/procurement/

Table of Contents Section Page

1. Background ............................................................................................................................................ 4-5

1.1 Introduction

1.2 RFP Organization

1.3 Owner’s Objectives

2. Project Overview

2.1 Project Scope

2.2 Project Budget and Funding

2.3 Project Schedule

3. Progressive Design/Build Services

3.1 General

3.2 Roles and Responsibilities

4. Procurement Process .......................................................................................................................... 8-9

4.1 Communications and Owner Contact

4.2 Procurement Schedule

4.3 Pre‐Proposal Meeting

5. Proposal Submission Requirements............................................................................................... 10-15

5.1 Submittal Place and Deadline

5.2 Submission Format

5.3 Submission Content

5.3.1 Transmittal Letter

5.3.2 Part 1 – Project Approach

5.3.3 Part 2 – Experience and Capabilities – Key Personnel

5.3.4 Part 3 – Experience and Capabilities Design/Builder/Affiliated Entities ……….12

5.3.5 Part 4 – Price Proposal

5.3.6 Part 5 – General and Additional Information ………………...………………….13

5.3.6.1 Financial Submission

5.3.6.2 5b.1 Bid Bond …

5.3.6.2 5b.2 Acknowledgement of Addenda

5.3.6.2 5b.3 Agreement Terms and Conditions Review & Acknowledgement….14

5.3.6.3 5c.1 Licensure ………………………………………………………..14

5.3.6.3 5c.2 Bonding Requirements…………………………………………….14

5.3.6.2 5b.3 Insurance Requirements ……………………………………………15

6. Proposal Evaluation and Selection ................................................................................................. 16 - 19

6.1 General

6.2 Responsiveness

6.3 Evaluation Criteria

6.4 Selection

6.4.1 Initial Technical Proposal Review

6.4.2 Technical Proposal Clarifications

6.4.3 Technical Proposal Evaluations and Ranking …………

6.5 Review of Cost Proposals

6.6 Negotiation of Cost Proposal

6.7 Recommendation to JWSC Commission

6.8 JWSC Responsibility to Maintain Confidentiality

7. Conditions for Proposers ................................................................................................................. 20-21

7.1 Affidavits of Non‐collusion

7.2 Proprietary Information

7.3 Rights of the Owner

7.4 Obligation to Keep Project Team Intact

7.5 Addenda

7.6 Protests

Attachments

Attachment A – Definition of Terms Attachment B – Sample Contract – Progressive Design-Build Agreement for Water and Wastewater Projects;

DBIA Contract Document #545 Attachment C – Cost Model Guidelines Attachment D – Project Technical Requirements

Attachment E – Form of Price Proposal

Attachment F – Form of Bid Bond

Attachment G – Form of Performance Bond

Attachment H – Form of Payment Bond

Attachment I – Affidavit of Payment of Claims Attachment J – Oath

Attachment K ‐ E‐Verify Affidavit Attachment L – E‐Verify Subcontractor Affidavit

Attachment M – Drug Free Workplace

Attachment N – Representation

Attachment O – Legal and Character Requirements Attachment P – Affidavit Attachment Q – Insurance Requirements

Attachment R – Acknowledgement of Addenda Attachment S – Submittal Checklist

Drawings DRWG-26-007-1 Version 1 - Minimum IO Requirements DRWG-26-007-2 EM204321B Revision 2 -6/13/2025 - SCADA and Control Panel – RTU Design DRWG-26-007-3 Version 1 Golden Isles 1 & 2 WPF - Layout Design – Golden Isles 1 & 2 WPF DRWG-26-007-4 Version 1 FLETC WPF - Layout Design – FLETC WPF DRWG-26-007-5 Version 1 I-95 WPF - Layout Design – I-95 WPF DRWG-26-007-6 Version 1 Brunswick Villa WPF - Layout Design – Brunswick Villas WPF DRWG-26-007-7 Version 1 Brookman WPF - Layout Design – Brookman WPF DRWG-26-007-8 Version 1 Fancy Bluff WPF - Layout Design – Fancy Bluff WPF DRWG-26-007-9 Version 1 Hampton WPF - Layout Design – Hampton WPF DRWG-26-007-10 Version 1 Harrington WPF - Layout Design – Harrington WPF DRWG-26-007-11 Version 1 Airport WPF - Layout Design – Airport WPF DRWG-26-007-12 Version 1 Mallery WPF - Layout Design – Mallery WPF

SECTION 1

Background

1.1 Introduction

Brunswick-Glynn Joint Water and Sewer Commission (hereinafter referred to as “Owner”) is soliciting proposals from qualified Progressive Design-Build (PDB) teams for the rehabilitation or replacement of three (3) complete electrical systems at JWSC Water Production Facilities and construction, installation, and programming of nineteen (19) previously designed SCADA remote terminal units (RTUs) at Water Production Facilities and Elevated Storage Tanks throughout Glynn County. A list of locations is shown in the table below.

Facility Address Electrical SCADA

Golden Isles 1 WPF 1000 Bridge Road, Brunswick X Golden Isles 2 WPF 7109 Golden Isles Parkway, Brunswick X

FLETC WPF FLETC X

I-95 WPF 125 Glyndale Circle, Brunswick X

Brunswick Villa WPF 1641 Townsend Street, Brunswick X Brookman WPF 266 Old Brookman Road, Brunswick X

Fancy Bluff WPF 212 Andy Tostensen Road, Brunswick X Hampton WPF 93 Clubhouse Drive, SSI X

Harrington WPF 161 S Harrington Road, SSI X X Airport WPF 1964 Demere Road, SSI X X Mallery WPF 950 Mallery Street, SSI X X

I-95 EST 1777 Old Jesup Road, Brunswick X

FLETC EST FLETC X

Mall EST 30 Peppertree Crossing Avenue, Brunswick X First Street EST 1 Brailsford Avenue, Brunswick X Perry Park EST 1995 I Street, Brunswick X

Prince Street EST 1409 Prince Street, Brunswick X Oglethorpe EST 35 Marshes Edge Lane, SSI X

Demere EST 2731 Demere Road, SSI X

This RFP invites interested Proposers to submit their Qualifications and Cost Proposals to perform the work contemplated for the Project. Proposals shall be prepared according to the requirements set forth in this RFP, including the format and content guidelines in Section 5. The Proposals will be reviewed and evaluated using the selection process described in Section 6. The capitalized terms in this RFP have the meanings as first used in the text of this RFP or as defined in Attachment A (Definition of Terms).

The Project is to be designed and constructed in two phases using the progressive Design/Build delivery method:

● Phase One: Preliminary Services: Design development, evaluation of alternatives, cost modeling, constructability review, permitting assistance, risk assessment, and development of a Guaranteed Maximum Price (GMP) cost proposal for completion of Phase Two.

● Phase Two: Final Design and Construction: Completion of design documents, procurement of equipment and materials, construction, commissioning, and closeout.

The Phase 1 services will be performed under an initial contract. Upon successful negotiation of a GMP, the Owner may execute an amendment for Phase 2 services.

This RFP is subject to revision after the date of issuance via written addenda. Addenda will be issued via email to the Proposer’s contact as identified in Section 4.1. Addenda will also be posted on the Owner’s web site. It is each Proposer’s responsibility to ensure that all RFP addenda are incorporated into and acknowledged in their Proposal.

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In no event will the Owner be liable for any costs incurred by any Proposer or any other party in developing or submitting a Proposal.

1.2 RFP Organization

This RFP consists of seven Sections and eight Attachments:

● Section 1: Background

● Section 2: Project Overview

● Section 3: Progressive Design/Build Services

● Section 4: Procurement Process

● Section 5: Proposal Submission Requirements

● Section 6: Proposal Evaluation and Selection

● Section 7: Conditions for Proposers

● Attachment A: Definition of Terms

● Attachment B: Agreement

● Attachment C: Cost Model Guidelines

● Attachment D: Project Technical Requirements

● Attachment E: Form of Price Proposal

● Attachment F: Form of Bid Bond

● Attachment G: Form of Payment and Performance Bonds

● Attachment H: Affidavits of Non‐collusion

The contents of the above‐referenced RFP Attachments take priority over any conflicting statements in the RFP Sections.

The Owner will make available to each Proposer certain Project Background Documents for preparing Proposals. The Owner is providing these documents only for the purpose of obtaining Proposals for the Project and does not confer a license or grant for any other use. The extent to which the Design/Builder may rely on such background documents is set forth in Attachment B, the Agreement. This information, or access thereto, will be provided to the Proposer upon receipt of Proposer’s Acknowledgement of receiving this RFP.

1.3 Owner’s Objectives

The Owner’s objectives for delivery of the Project are as follows:

● Operations: Maintain existing operations of the Water Production Facilities and Elevated Storage Tanks during construction. Only (1) WPF at a time will be allowed offline. All sequencing and coordination plans are to ensure continuous Water Production operations during construction.

● Quality: Provide components that will integrate with the existing plant infrastructure. The Owner places high priority on the selection of equipment and the design of facilities that will provide a high level of reliability and the lowest level of maintenance cost and effort associated with the production and monitoring needs of the Water Production and Distribution network.

● Cost Control: The minimization of life‐cycle cost is the Owner’s next highest priority.

While project cost is important to the Owner, decisions on included project components will not be made solely on upfront cost to the Utility.

● Schedule: Achieving the agreed scheduled completion date is the next highest priority for the Owner.

● Safety: Implement an effective safety program incorporating best industry practices.

By selecting the progressive Design/Build delivery method for the Project, the Owner is committed to working in close collaboration with the Design/Builder during Phase One to develop the Project’s design to achieve the Project objectives and to obtain mutually agreeable GMP for delivery of the Project. As set forth in Attachment D (Project Technical Requirements), the Owner has certain technical requirements and standards that will apply to the Project’s design.

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SECTION 2

Project Overview

2.1 Project Scope

The project contemplated for these services is described as the Water Production SCADA and Electrical Upgrades (Project) whose components are further described in Attachment D ‐ Project Technical Requirements. The Owner owns and operates the Water Production Facilities and Elevated Storage Tanks in compliance with applicable permitting and regulations. The Project contemplated herein will specifically involve improvements for the rehabilitation or replacement of three (3) complete electrical systems at Water Production Facilities throughout Glynn County and construction, installation, and programming of nineteen (19) previously designed SCADA remote terminal units (RTUs) at Water Production Facilities and Elevated Storage Tanks throughout Glynn County.

Due to the unknown and likely varying conditions of the individual Water Treatment Facilities and Elevated Storage Tanks and their associated electrical components, a progressive design build approach is being applied to this project in order to improve the overall project timeline from the design to construction and startup phases of each facility in order to minimize operational disruptions and optimize the continued operation of the JWSC Water Production and Storage network during the term of the project.

Please note that the selected team will be required to install RTUs at the Federal Law Enforcement Training Center (FLETC) which requires approved access through the location. BGJWSC staff can provide the necessary forms to apply for contractor access but has no control over the status of any approval by FLETC. It is the responsibility of the selected team to ensure that necessary staff meet the requirements to enter the facility.

The purpose of this project is to extend the useful life of the Water Production Facilities and improve system control through the VTScada system.

The selected PDB team will provide design, preconstruction, and construction services in a collaborative, phased approach.

As described above, the Project scope, design standards and performance requirements are described in more detail in Attachment D (Project Technical Requirements).

2.2 Project Budget and Funding

The cost for design and construction of the Project is currently budgeted at approximately $2.6 million dollars. Such budget includes Owner’s other Project costs, such as professional advisory services.

2.3 Project Schedule

As indicated in Section 4, it is anticipated that the Agreement will be executed on or about May 1, 2026, and the Notice‐to‐Proceed issued soon thereafter. Phase One Services are expected to be completed as soon as reasonably possible, with an expectation completion within 120 days of the Agreement. The schedule for Phase Two Services, including final design, permitting, construction and performance testing of the completed Project will be developed and agreed to during Phase One Services and become part of the Design/Builder’s GMP Proposal. An anticipated schedule for Phase Two will be provided as part of the submittal.

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SECTION 3

Progressive Design/Build Services

3.1 General

As noted in Section 1 and fully described in Attachment B (Agreement), the Design/Builder will provide services in two distinct phases.

Phase One Services generally consist of Preliminary Services: Design development, evaluation of alternatives, cost modeling, constructability review, permitting assistance, risk assessment, and development of a Guaranteed Maximum Price (GMP). and other investigations required for design, as well as preparation, in close collaboration with the Owner, of a proposed GMP and schedule for Phase Two Services.

The proposed price and schedule for Phase Two Services will be based on the Project’s design (developed to the Owner’s required level of completion), and culminate in the proposed GMP, including all supporting documentation, such as detailed open‐book costing for the proposed GMP.

Phase Two Services generally encompass completing the Project’s Final Design and Construction to include completion of design documents, procurement of equipment and materials, construction, commissioning, and closeout.

Permitting activities are included in each Phase.

3.2 Roles and Responsibilities

Owner: The Owner will cooperate with the Design/Builder and will fulfill its responsibilities in a timely manner to facilitate the Design/Builder’s timely and efficient performance of all services for Phase One Services and Phase Two Services. Owner responsibilities include:

● Review submissions and provide comments to Design/Builder.

● Furnish existing studies and available data and information regarding the Project, including record drawings, existing preliminary studies, existing operating data, and information, etc.

● Provide adequate funding.

● Provide access to the Project site(s) and any necessary easements.

Design/Builder: The Design/Builder will cooperate with the Owner and will provide in a timely manner the Phase One Services and Phase Two Services necessary to complete the Project scope specified in this RFP. Design/Builder responsibilities include:

● Perform studies and gather data required for design.

● Prepare design and construction documents.

● Supervise subcontractors and Design/Builder personnel.

● Obtain governmental approvals and permits if necessary.

● Maintain site security.

● Conduct performance testing.

● Implement quality‐management procedures.

● Implement Project health and safety practices.

The roles and responsibilities of the Owner and the Design/Builder are fully described in Attachment B (Agreement).

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SECTION 4

Procurement Process

4.1 Communications and Owner Contact

On behalf of the Owner, Pamela Crosby, Director of Purchasing will act as the sole point of contact (Owner Contact) for this RFP and shall administer the RFP process. All communications shall be submitted in writing by email, and shall specifically reference the RFP. All questions should be directed in writing to the Owner Contact as follows:

Pamela Crosby, Director of Purchasing 1703 Gloucester Street, Brunswick, GA 31520 Telephone: 912.261.7127 Email: pcrosby@bgjwsc.org

There will be two deadlines for questions regarding this project. The preliminary deadline for questions, prior to the mandatory pre-proposal meeting and site visit will being held will be Friday, February 21, 2026, at 12:00 NOON EST. (Deadline for Preliminary Questions)

The pre-proposal meeting and site visit will be held at the Water Production Facility located at 161 S.

Harrington, St. Simons Island, GA 31522, on Tuesday, February 24, 2026, at 10:00 A.M. EST.

The final deadline for questions will be Tuesday, March 3, 2026, at 12:00 NOON. (Final Deadline for Questions)

All questions and responses will be published to all Proposers by addendum. No oral communications from the Owner Contact or other individual is binding. No contact with Owner staff, Brunswick-Glynn Joint Water and Sewer Commission Board members or any public official concerning the Project during the procurement process is allowed, except through the Owner Contact. A violation of this provision may result in disqualification of Proposer.

4.2 Procurement Schedule

The current procurement schedule is as follows:

Milestone Date

Public Advertisement of RFP Friday, February 6, 2026

Deadline for Preliminary Questions Friday, February 21, 2026 – 12:00 NOON EST

Mandatory Pre‐Proposal Meeting and Site Visit 161 S Harrington Road, SSI, GA 31522 Tuesday, February 24, 2026 – 10:00 a.m. EST

Final Deadline for Questions Tuesday, March 3, 2026– 12:00 NOON EST

Proposals Due Tuesday, March 24, 2026 – NOON EST

Ranking of Proposals Complete Thursday, April 9, 2026

JWSC Commission Meeting – Approval of Recommended Design/Builder Selection and Agreement for DB services for Phase One Services

Thursday, April 16, 2026 – 2:00 p.m. EST

Notice of Award Thursday, April 16, 2026 - EOB

Complete Execution of Design/Build Contract No later than Friday, May 29, 2026

Notice to Proceed for Phase One Services June 2026

The Owner reserves the right to adjust this schedule to meet its own needs. P a g e 8 | 106

4.3 Pre‐Proposal Meeting

A mandatory Pre‐Proposal meeting and site visit will be held at the Harrington WPF facility located at 161 S. Harrington Road, St. Simons Island, Georgia 31522 on Tuesday, February 24, 2026, at 10:00 a.m. EST. Pre-registration for this event is required. Please email the Procurement team contact at pcrosby@bgjwsc.org to register no later than Monday, February 23, 2026 – 3:00 p.m. EST to confirm your planned attendance.

The purpose of this meeting is to present and clarify information about Project and Procurement process and respond to any immediate questions that Proposers may have about this RFP.

Please note that this is the only date and time that access will be granted to potential proposers to the work location. This will allow all interested proposer teams and suppliers equal access and opportunity to evaluate site conditions and other pertinent considerations necessary to support an efficient and accurate proposal preparation process. Please do not contact JWSC Engineering or Operations team members for alternate times or additional information regarding this project.

Proposals will not be accepted from teams that do not attend the mandatory pre-proposal meeting and site visit. Attendees must be on time for the meeting and must be present at the starting time of the site visit with proper PPE for site conditions. A list of persons in attendance at the pre‐Proposal meeting will be recorded and posted on the Owner’s website.

For security control and site access, the following information will be required at the time of pre-registration for each attendee from your firm:

• attendee’s full name

• employer’s name

• work address

• email address

• phone number

Attendees are required to make their own travel arrangements and wear appropriate PPE for the operational plant conditions of the site visit.

Recent security and site access changes include the following

• Designated area for visitor parking

• Check In and Sign Out for each individual accessing the site

• Name badge identification will be created for each individual

Photos and videos are allowed to be taken in the specific area of the WPF and EST only

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SECTION 5

Proposal Submission Requirements

5.1 Submittal Location and Deadline

Five (5) paper documents (one original and four (4) copies), as well as one (1) electronic version of the Proposal on flash drive in PDF format, must be received no later than Tuesday, March 24, 2026, at 12:00 NOON. EST, addressed to:

Attention: Pamela Crosby, Director of Purchasing Brunswick‐Glynn Joint Water and Sewer Commission 1703 Gloucester Street Brunswick, GA 31520

(P) (912) 261‐7100

Please note, however, that the Price Proposal (on the completed Form of Price Proposal in Attachment E must be presented in a separate, sealed envelope and should not be included on the flash drive.

Each Proposer assumes full responsibility for timely delivery of its Proposal at the required location. Any Proposal received after the submittal deadline, arising from whatever cause, will be deemed non‐ responsive and returned. The delivered package containing the Proposal documents must note:

RFP No. 26-007 JWSC Water Production SCADA and Electrical Upgrades

Brunswick Glynn Joint Water and Sewer Commission

[Name of Proposer’s Authorized Official]

[Company or Team Name of Submitter]

5.2 Submission Format

The Proposal must not exceed 75 total pages (most or all 8½ x 11 inches with 1‐inch or greater margins), excluding the transmittal letter, index or table of contents, front and back covers, title pages/separation tabs, resumes, required forms and appendices. A maximum of 3 of the total pages may be 11 x 17‐inch Z‐fold format. Eleven‐point font or larger must be used in Proposal.

5.3 Submission Content

The content requirements set forth in this RFP establish the content requirements for the Proposal. It is the Proposer’s responsibility to include information in its Proposal responsive to the content requirements set forth below. The Proposal should not contain standard marketing or other general materials.

The Proposal must include the following information in the order listed:

● Cover

● Table of Contents

● Transmittal Letter

● Part 1 – Project Approach

● Part 2 – Experience and Capabilities of Key Personnel

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● Part 3 – Experience and Capabilities of Design/Builder/Affiliated Entities, including subcontractors

● Part 4 – Price Proposal (on the form that is in Attachment E to this RFP)

● Part 5 – General and Additional Information

● Part 6 – Preliminary Cost Estimate

Provide the content requirements set forth above, sectioned or tabbed in this order and in the required layout. This provides the Selection Committee with an indication of the Respondent’s ability to follow BGJWSC’s direction and procedures. Respondents shall comply with page limits (indicated in parenthesis, where applicable) for each applicable response item. Additionally, Respondents must clearly section or tab the submittal in the order listed below (that is, each component of Sections 5.3 shall be clearly tabbed, titled, identified, and presented in the order requested). Failure to follow the required format, forms, and content may deem the Respondent’s Proposal as non‐responsive.

5.3.1 Transmittal Letter

1. Proposers must submit a transmittal letter (maximum 2 pages) on the Proposer’s letterhead. A duly authorized official of the DB entity or lead firm must execute the transmittal letter and affirm and commit the Proposer to the representations and obligations contained in the Proposal. The Transmittal Letter shall briefly introduce the Design‐Build Entity and indicate the design‐build entity’s interest in this project as well as a statement indicating that the contents of the submittal are true and accurate. It shall also state that the DB entity can meet the insurance and bonding requirements listed in Attachment B and that it is the intent of the DB entity to execute an agreement with BGJWSC that addresses terms for a guaranteed maximum price. The transmittal letter must include the name, address, phone number, and e‐ mail address for the Proposer’s Contact and must specify who would be the Design/Builder’s proper legal signatory to any contract documents executed with the Owner.

2. Checklist Form ‐ Respondent must complete and include with its Response a completed “RFP Submittal Check List Form” included after the Transmittal Letter.

3. Table of Contents for the Submission shall follow the Checklist Form.

5.3.2 Part 1 – Project Approach

Provide a conceptual description (maximum 15 pages) of the Design/Builder’s approach for delivering and managing and performing the Project during Phase One Services and Phase Two Services that will satisfy the Owner’s objectives for this Project. The following items should be addressed:

1. Provide a critical path milestone schedule and discussion identifying the major milestones of the Proposer’s Progressive Design/Build Approach to provide a comprehensive management plan and preliminary schedule to meet the Phase One Services design and GMP development objectives and major milestones, including (i) the proposed number of days to input into the Agreement and (ii) a discussion of any major schedule risks anticipated by Proposers.

2. Present a narrative discussion and include any beneficial drawings to clearly and concisely describe the proposer’s conceptual design and project delivery approach for implementing the Phase Two design and build services to addresses the Owner’s Scope of Services and identified needs for the Project to maintain operations of Owner’s facility; and include a critical path schedule and discussion identifying the major work tasks of the Proposer’s Progressive Design/Build Approach including engineering, material and equipment procurement, construction, and utilization of Owner’s assets necessary to complete the Project.

Proposers are discouraged from including boiler‐plate company information that is not directly related to the proposer’s specific conceptual design for the Owner’s project.

This conceptual design will be the basis for the critical path milestone schedule for implementing the Phase One and Phase Two services and the discussion of any major schedule or operational risks anticipated.

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3. Discuss how a collaborative relationship with the Owner would be established and maintained during the Phase One Services for design development, scheduling, and cost estimating and in the Phase Two Services.

4. Discuss how the design and rehabilitation construction processes will interface, including how Value Engineering and constructability issues will be addressed.

5. Identify the work components critical to the Project’s success and how these components would be achieved.

6. Provide a description on cost model development leading up to formal cost estimate submittals, including the use of an open book cost estimation process, iterative design impacts to cost, and establishment of a proposed GMP.

7. Discuss how key risk factors will be identified and addressed throughout the Phase One Services and the Phase Two Services of the project.

8. Provide a summary of the plans/actions to provide quality control/quality assurance throughout the Phase One Services and the Phase Two Services of the Project.

5.3.3 Part 2 – Management Organization

Provide a description (maximum 20 pages) of the proposed DB Entity Project Team management organization, including the following:

1. Entity Members, Processes, and Responsibilities ‐ A description of the Respondent Team identifying all entity members, sub‐consultants, the anticipated legal relationship among the Prime Team Members (for example, partners, shareholders, client‐consultant, etc.), clearly defined and articulated decision making bodies, and Prime Entity Members’ roles and responsibilities for the key functions.

2. Organizational Chart ‐ Provide an organizational chart to illustrate how the key team personnel and the firms will function together and the reporting structure. If sub‐consultants and subcontractors are not yet known, list the type of sub‐consultants and subcontractors. In the organizational chart, illustrate how each type of subcontractor or sub‐consultant fits into the team. If not named, BGJWSC retains the right to approve subcontractors and sub‐consultants.

3. Personnel Experience – Please submit resumes for the key team members included in Proposer’s organizational chart. This should include any subcontractors for mechanical, electrical or coatings work. After the RFP step and selection of the DB entity, changes in DB entity key members, as defined during the RFP stage, will require prior written approval from the Owner.

5.3.4 Part 3– Experience

1. Relevant General Experience (limited to 5 pages) ‐ Provide a description of the Proposer’s experience with water production SCADA design and implementation and electrical construction experience, including experience with alternative project delivery, work within an operating water production and distribution network, experience history of lead engineering and contracting firms working together, plus subcontractors for either with and other features similar to this project.

2. Relevant Project Experience (limit 1 page per project) – The experience of the DB entity in designing and constructing SCADA and electrical component rehabilitation water projects should be submitted. List at least three (3) projects completed in the past five (5) years in the Southern United States. At least two of the projects must be publicly owned water DB projects where existing plant operations were maintained during the construction/rehabilitation phase of the project.

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The experience of the DB entity in designing and For each project, provide the following information:

● Project name.

● Detailed description of the project.

● Date completed and original duration of the contract.

● Reference information including Owner’s name, contact name, and telephone number.

● Applicant’s project manager and superintendent names.

● Indicate the type of project delivery method used to deliver the project (CMAR, Progressive DB, Lump Sum DB or Traditional Design‐Bid‐Build).

● Initial contract price (value at award) and final project price including change orders.

● Relevant project milestones; any details to demonstrate plan, design, and execution of somewhat ambiguous project elements (if any existed)

3. Safety – Include a copy of the Respondent’s Experience Modification Rate (EMR) for the past 3 years. The EMR must be less than 1.0 to receive a “pass” rating.

4. Personnel Experience (limit 4 pages or 1 page per person) ‐ This section requests details of the experience of the Project Manager, Design Manager, Construction Principal in Charge and Construction Manager that the DB entity intends to use on this project. Professional profiles or resumes must be submitted for each team member, and each one must have a minimum of 10 years’ experience in design and/or construction of SCADA and electrical systems of existing water treatment plants.

Qualified Respondents shall retain key members of their team (DB entity project manager, design manager, construction principal‐in‐charge, and construction manager) following submission of the RFP. After submission of the RFP and selection of the DB entity, changes in DB entity key members will require approval from the Owner.

5. Fee Price Proposal

The Proposer must complete Attachment E (Form of Price Proposal) and include it in a separate sealed envelope marked “Proposal Attachment E (Price Proposal).” The scope of Design/Builder services for which pricing is required is defined in RFP Attachment B (Agreement).

Part 4 of the Proposal should also describe the Price Proposal and discuss its viability from the Design/Builder’s perspective.

5.3.5 Part 5 – General and Additional Information

Provide the following items/areas sectioned or tabbed in this order and in the following required layout.

This provides the Selection Committee with an indication of the Respondent’s ability to follow BGJWSC’s direction and procedures. Respondents shall comply with page limits (indicated in parenthesis, where applicable) for each applicable response item. Additionally, Respondents must clearly section or tab the submittal in the order listed below (that is, each component of Parts a through c shall be clearly titled, identified, and presented in the order requested).

5.3.6.1 5a. Financial Submission

Financial Information – The Respondent shall include the firm’s most recent reviewed financial statements (for the past 2 years). Unfavorable financial status, as determined by BGJWSC, may cause disqualification of Respondent.

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5.3.6.2 5b. Bid Bond and Acknowledgement of Addendum

1. Bid Bond – Proposer shall submit a properly completed and signed Bid Bond, using the form contained in Attachment F, together with a valid and properly executed power of attorney from the surety. The Proposal shall be accompanied by a Bid Bond in the exact form set forth herein.

The Bid Bond shall be in an amount not less than 5% of the proposed Design Services Price (See Attachment F )that is input by Proposer into the Form of Price Proposal. The attorney‐in‐ fact who executes the Bid Bond on behalf of the surety shall affix to the Bid Bond a current, certified, and valid power of attorney. The surety must be satisfactory to the Owner and must be licensed to do business in Georgia as approved by the State Insurance Commissioner’s Office.

No other form of bid security will be accepted. The Owner shall have the right to retain the Bid Bond of each Proposer until either (a) the Agreement has been executed and a satisfactory Payment Bond and Performance Bond have been furnished, or (b) sixty (60) days after Proposal opening, or (c) all Proposals have been rejected.

2. Acknowledgement of Addenda – Respondents shall submit a completed “Acknowledgement of Addenda Form” provided in Attachment R as part of their Response.

3. Agreement Terms and Conditions Review Acknowledgement – Respondents must acknowledge that they have reviewed the draft Agreement Attachment B for the Project, and provide any and all comments and/or concerns with the language, terms, and conditions set forth in the draft Agreement. Intent of this request is to identify terms in the draft Agreement, if any, that would preclude the Respondent from entering into the Agreement with BGJWSC. Indicate proposer’s willingness to execute the Owner’s form of Agreement and to execute the Owner’s form of Payment and Performance Bonds included in this RFP Attachment G and Attachment H. Any proposed revisions to the terms or language of these documents must be submitted in writing with the Proper’s response to the RFP so that the proposed revisions may be evaluated and scored. If submitted or proposed thereafter, such proposed revisions to the terms or language of these documents shall not be considered by the Owner and the Proposal may be rejected. A Proposal may be rejected if proposed revisions to any of these documents are unacceptable to the Owner.

A failure by a Proposer to submit item 1, above, shall result in a rejection of the Proposal. A failure by a Proposer to submit items 2 and 3, above, may result in a rejection of the Proposal. Except as otherwise expressly allowed by law, no Proposal may be withdrawn for a period of sixty (60) days following the closing time and date for receipt of Proposals, and all Proposals are subject to acceptance by the Owner during said period, and each Proposer so agrees by submitting a Proposal.

5.3.6.4 5c. Additional Information

1. Licensure – The respondent shall include a certificate (copy) of all relevant licenses, certifications, and registrations showing the DB entity is licensed to do business in the State of Georgia for all professional services and construction services offered.

2. Bonding Requirements – Respondent shall include evidence of the DB entity’s aggregate bonding capacity of at least $5 million and be able to bond a single project for a minimum of $2 million. Provide proof in the form of a letter from the Respondent’s Surety. The letter shall be directly from the Surety and not the Surety agent.

3. Insurance Requirements – The Respondent shall include a copy of the DB Entity’s insurance certificate showing the amounts of coverage carried for each type of insurance listed in the draft Agreement in Attachment Q.

4. Additional Information – Respondent shall include completed forms contained in Attachments I through I through S.

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5.3.6 Part 6 – Preliminary Cost Estimate

The Proposer must provide a preliminary cost estimate for completion of the work as described in Phases One and Two. Owner understands that this number is subject to change as a result of information learned during Phase One. A form for providing this preliminary cost estimate is provided in Attachment E.

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SECTION 6

Proposal Evaluation and Selection

6.1 General

The Proposals will be reviewed and evaluated by the Owner’s selection committee (with assistance provided by outside advisors if desired by Owner) according to the requirements and criteria outlined in this Section 6. The Owner may require that any Proposer that submitted a Proposal that may be reasonably selected for award participate in discussions, negotiations, and revisions for purposes of obtaining best and final offers.

Each proposal should include the following:

a. Cover Letter. A cover letter with summary of team qualifications, key contact information and commitment to project goals should be included in the proposal. (Pass / Fail)

b. Team Qualifications – 30 points

1. Experience with groundwater production facilities, elevated storage tanks, critical electrical systems and VTScada applications.

2. Experience delivering projects under Progressive Design-Build delivery method.

3. Key Personnel Qualifications (Project Manager, Design Lead, Construction Manager/

Site Superintendent)

4. Include any subconsultants or subcontractors if applicable. 5 Points. If no subconsultants or subcontractors will be used, the value of Design Lead will increase to a value of “10”)

c. Technical Approach – 25 points

1. Understanding of system challenges and VTScada programming.

2. Approach to design development and collaboration with Owner.

3. Sequencing plan for maintaining operations during construction.

4. Approach to quality control and safety

d. Project Management Approach – 20 points

1. Communication and coordination with Owner staff.

2. Cost estimating and budget management methods.

3. Risk identification and mitigation strategies

4. Proposed Project Schedule

e. Relevant Project Experience – 15 points Three (3) to Five (5) similar project within the last five (5) years with references. Include Project Name, Owner Name, Owner Contact with Phone and Email plus initial budget and final expenditures, including details on any change orders or scope changes that occurred.

f. Fee Proposal – 10 points This will include the proposed compensation structure for Phase 1 Services with a total amount.

6.2 Responsiveness

Each Proposal will be reviewed to determine whether it is responsive to the RFP. Failure to comply with the requirements of this RFP may result in a Proposal being rejected as non‐responsive.

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6.3 Selection Committee

BGJWSC has assembled a selection committee (the Selection Committee) comprised of (3) people as listed in Section 5. The Selection Committee will be evaluating and ranking the Proposals, thereby determining the highest ranked Proposer with whom the BGJWSC will then enter into negotiations. The Selection Committee was not responsible for evaluating the SOQs or for selecting the Proposers;

although some members of the selection committee were involved in these activities.

Once negotiations are complete, the Selection Committee will formalize its recommendation for action in a written report and submit that report to the JWSC Commission for approval.

BGJWSC has assembled a selection committee (the Selection Committee) comprised of three (3) people who will be evaluating and ranking the Proposals. The Selection Committee will determine the highest ranked Proposer, with whom the JWSC will then enter into negotiations. Once negotiations are complete, the Selection Committee will formalize its recommendation for action in a written report and submit it to the JWSC Commissions for approval.

JWSC endeavors to maintain strict confidentiality and objectivity throughout this procurement process.

Thus, Proposers shall in no way attempt to communicate with JWSC staff, commission members, and other key project stakeholders except as outlined in the Communications Protocol in this RFP.

BGJWSC reserves the right to add, delete, or change Selection Committee members at its sole and absolute discretion at any time during the procurement process.

6.4 Selection Committee Proposal Evaluation

Upon receipt, the Technical Proposals will be distributed to the Selection Committee members and to begin their review.

6.4.1. Initial Technical Proposal Review

The Selection Committee members’ initial review will consist primarily of becoming familiar with each Proposer’s technical approach, project management organization, key team member and project experience, and general and additional information. The focus of this review will be to gain a general understanding of the Proposer’s project layout, design approach, innovative concepts, and project

P a g e 16 | 106 schedule; the qualifications of the proposed project team members; the experience of the designer and builders; and the project experience of the Proposer’s Team. The review also will verify compliance with this RFP. A proposal review form will be completed for each Technical Proposal noting only compliance or non‐compliance with the requirements of the RFP. Further, the Selection Committee will compare and contrast each of the Technical Proposals.

6.4.2 Technical Proposal Clarifications

The Selection Committee members will determine if any additional clarifications regarding the Technical Proposal for any of the Proposers are necessary. If additional clarification is deemed necessary, these clarification requests will be submitted to the Proposers in writing. Proposers will have a maximum of Three (3) calendar days to provide a response to the clarification request correspondence. Failure to respond within this time period may result in a Proposer being considered non‐responsive to this RFP.

Proposers are notified that responses to the clarification requests will be considered in the final Technical Proposal rankings and, thus, may be included in the final Agreement.

6.4.3 Technical Proposal Evaluations and Ranking

After the Technical Proposal reviews (and clarification responses are received if deemed necessary), the Selection Committee will complete a final evaluation and ranking of the Technical Proposals. The Selection Committee will evaluate and rank the Technical Proposals based on the following criteria:

Evaluation Criteria Possible Points

Cover Letter (required) P/F

Team Qualifications: 30 Design‐Build Project Manager 10

Design Lead (see note regarding subconsultants and subcontractors) 5

Construction Manager/Project Site Superintendent 10

Subconsultant or contractor Teams (if none to be used, value of Design Manager increases to 10, please be clear in your identification) 5 Technical Approach: 25

Understanding of system challenges and VTScada programming 10

Design development approach and collaboration with owner 5

Sequencing to maintain Operations during Construction 5

Plans for Quality Control and Safety 5

Project Management Approach: 20

Communication and coordination with Owner staff 5

Cost estimating and budget management methods 5

Risk identification and mitigation strategies 5

Proposed Project Schedule 5

Relevant Project Experience and Performance 15

Fee Proposal 10

Total Possible Points 100

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The Proposal scoring process shall proceed as follows:

1. Each Selection Committee Member shall independently score each of qualified Proposers based on the scoring criteria and points presented in the Table above.

2. Once the individual scores are received, a non‐Selection Committee Member will totalize the scoring for each individual Proposer for each Selection Committee Member. The total score for each Proposer will be determined and will the Proposers for each Selection Committee Member will be ranked based on its numerical score. The Proposer with the highest score will receive a Number 1 ranking; the Proposer with the second highest score will receive a Number 2 ranking, and so on until all the qualified Proposers are ranked. This process will be repeated for each Selection Committee Member.

3. After all the Selection Committee Member’s scores have been ranked, the rankings will then be normalized to assure a fair and equitable scoring is achieved. The normalization process occurs as follows:

a. Each Number 1 ranked Proposers will be assigned a normalized score of 3.

b. Each Number 2 ranked Proposers will be assigned a normalized score of 2.

c. Each Number 3 ranked Proposers will be assigned a normalized score of 1.

4. The normalized scores for each Proposer will be summarized for all Selection Committee Members and a total normalized score determined. In the case of a tie, the team with the highest number of Number 1 rankings from Step 2 will receive the higher score. Otherwise, a re‐ranking of the tied teams may be requested to break the tie.

Selection Committee Members will use these criteria to provide individual rankings of the Proposers in numeric order (i.e., 1 – highest ranked Technical Proposer, 2 – second highest ranked Technical Proposer). The rankings will then be summed and the Proposer with the highest score will be determined the Recommended Proposer. Once a Recommended Proposer is approved by the JWSC Commission, the Proposers will be notified of the final rankings both verbally and in writing.

6.5 Review of Cost Proposals

Once a Recommended Proposer has been identified, the Selection Committee will consider the Cost Proposals and identify any questions or concerns regarding the information presented from any of the Proposers, including any mathematical errors, questions, or concerns regarding the information presented from any of the Proposers.

6.6 Negotiation of Cost Proposals

The Commission has selected the Executive Director to negotiate on its behalf. The Executive Director will submit a formal clarification request, if necessary, to the Recommended Proposer based on a preliminary review of the Cost Proposals.

JWSC’s Executive Director will then schedule a meeting with the Recommended Proposer to begin negotiations of the Cost Proposal. The Executive Director will negotiate in good faith to reach an acceptable Technical and Cost Proposal from the Recommended Proposer.

Should the Executive Director determine that a successful negotiation cannot be reached with the Recommended Proposer, then the Negotiating Team will terminate negotiations and eliminate the Recommended Proposer from further consideration, and begin negotiations with the second highest ranked Proposer (at that point the second highest ranked Proposer will become the Recommended Proposer).

6.7 Recommendation to JWSC Commission

Once negotiations are complete with the Recommended Proposer, the Executive Director will submit a written report to the JWSC Commission with a request to finalize the Agreement with the Recommended Proposer. Upon JWSC Commission approval, BGJWSC will begin development of the final Agreement incorporating all negotiated changes to the Recommended Proposer’s Technical and Cost Proposal.

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6.8 JWSC Responsibility to Maintain Confidentiality

All Proposals received in response to this RFP shall be subject to all public domain requirements, inclusive of public access as provided by the Open Records Law of the State of Georgia.

All Proposals and related materials received from Proposers in response to the procurement documents will become the property of BGJWSC and will not be returned. BGJWSC is committed to maintaining the confidentiality of the Proposer’s submittals made as part of this procurement process from the issuance of the RFP to the submittal of the Selection Committee’s recommendation report to the JWSC Commission, subject to the aforementioned legal requirements. All Proposals will be open to public inspection after the Selection Committee provides its report to the JWSC Commissions presenting its recommendations regarding this procurement.