RFP with map.pdf

REQUEST FOR PROPOSALS

RFP 2025-01 SECURITY CAMERA SYSTEM

The City of Keego Harbor is soliciting sealed proposals to replace existing outdated security cameras at our City Hall with a unified, modern system. City Hall will require the replacement of the existing exterior and interior cameras, all new cameras, a monitoring PC, and a new exterior voting ballot box security camera. The required proposal contents are listed below.

Inquiries should be sent to Tammy Neeb, City Manager via email at manager@keegoharbor.org or drop-off at City Hall, 2025 Beechmont St., Keego Harbor, MI 48320.

Bid deadline: July 10, 2025; 12 pm.

Submittal Requirements and Information To be considered, all proposals must be delivered on or before the deadline.

Please make sure the bid is clearly marked: RFP 2025-01 Security Camera System

Required Proposal Content

• Description of system and all components, including confirmation that it meets system requirements, as well as provides information on specifications and options listed in the scope of work;

• Manufacturer’s specifications for each system component;

• Cost Estimate per location, including equipment, labor, and materials;

• System coverage reports by location;

• Detailed work plan and schedule for installation;

• Proof of insurance and licensing.

Scope of Work. The vendor shall provide licensed, qualified personnel to uninstall the existing camera system and install the new security camera system, including a monitoring PC with the latest firmware, according to the following specifications and conditions.

1. System Requirements. The City is looking for reasonable recommendations based on the following system requirements:

a. Must provide full-color live-streaming, recording, playback, download, and storage;

b. Must be fully functional in all weather conditions, fluctuations of temperature, and humidity;

c. Must provide fields of view that cover specific areas;

mailto:manager@keegoharbor.org

REQUEST FOR PROPOSALS

RFP 2025-01 SECURITY CAMERA SYSTEM

d. Must provide fields of coverage of sufficient resolution and sensitivity to allow for recognition of individuals through facial features under normal weather conditions;

e. Must be scalable for future expansion;

f. Must provide minimum retention times for footage;

g. Must include warranty on all system components;

h. Must include user training and documentation for the system.

2. System Specifications and Options. For the proposed system, the vendor shall also specify the following:

a. The resolution and frames-per-second rate capabilities;

b. The level of system cybersecurity;

c. Any additional server or hardware required;

d. Any options for tamper resistance, motion detection, night vision, and the associated costs;

e. Any options for self-contained power supply backup and associated costs.

3. Installation Requirements:

• The vendor will provide appropriate mounting hardware (as needed) for the manufacturer’s recommended installation of the equipment.

• The vendor is required to determine circuit availability wherever circuitry may be required.

• The vendor will provide all superintendence, labor, materials, tools, equipment, technologies, and specialized techniques necessary for installing equipment as described above.

4. Time to Completion:

5. Locations: See attached map

6. Installation Requirements

The vendor will provide appropriate mounting hardware (as needed) for the manufacturer’s recommended installation of the equipment.

The vendor is required to determine circuit availability wherever circuitry may be required.

The vendor will provide superintendence, labor, materials, tools, equipment, technologies, and specialized techniques necessary for the removal and installation of equipment as described above.