RFP Wills Park Playground Final.pdf

Request for Proposals

Wills Park Playground

Project

Town of La Plata Proposal No. RFP-WPPLGRD- 2025-11-07

Town of La Plata 305 Queen Anne Street

La Plata, MD 20646

Table of Contents

Contents

REQUESTS FOR PROPOSALS 3

BACKGROUND AND OBJECTIVE 3

SCOPE OF PROPOSAL 3

DELIVERABLES AND TIMING 7

RECORDS & REPORTS 7

MINIMUM CONTRACTOR/INDIVIDUAL QUALIFICATIONS 7

REQUIRED SUBMITTALS FOR PROPOSAL 7

SUBMISSION OF PROPOSALS 8

PROPOSAL DOCUMENTS 8

EVALUATION CRITERIA AND SELECTION PROCEDURES 8

COMPENSATION FOR SERVICES (FEE) 9

GENERAL CONDITIONS FOR PROPOSALS 9

CONFIDENTIALITY 9

DURATION OF PROPOSALS 9

AMENDMENT OR CANCELLATION OF THE RFP 9

PROPOSAL MODIFICATIONS 9

PRESENTATION OF SUPPORTING EVIDENCE 10

ERRONEOUS DISBURSEMENT OF FUNDS 10

PROPOSAL PREPARATION COSTS 10

THIS SOLICAITION IS NOT A CONTRACT 10

SUB-CONTRACTORS 10

LEGAL TERMS 10

PROPOSAL DOCUMENTS 11

CONTRACTOR INFORMATION 11

PROPOSAL FORM PRICE AUTHORIZATION 12

INSURANCE REQUIREMENT 13

COMPANY BACKGROUND 14

REFERENCES 15

APPENDIX A: Conditions for Construction Projects 16

REQUESTS FOR PROPOSALS

The Town of La Plata, Maryland invites sealed responses from qualified contractors to this Request for

Proposals (RFP) Wills Park Playground Project, for Design and Construction of a Custom Inclusive Playground at Wills Memorial Park located at 505 St. Mary’s Ave., La Plata, Maryland.

BACKGROUND AND OBJECTIVE

The Town of La Plata is located in Southern Maryland about 30 miles southeast of Washington, DC, 60 miles south of Baltimore, 45 miles southwest of Annapolis, and 80 miles north of Richmond, Va. It serves as the county seat for the Charles County Government and was originally founded in the 1870's as the

Pennsylvania Railroad was granted a right of way to build its tracks and station. The Town of La Plata was incorporated on April 4, 1888. Since La Plata's inception, it has grown into a beautiful small town of 10,878 residents (2020 Census) with hundreds of small businesses that serve Southern Maryland.

The purpose of this RFP is to solicit bids for playground design and construction at Wills Memorial Park in the Town of La Plata, in accordance with the project specifications and bid documents, including the construction addendum in Appendix A.

The Town is requesting sealed bids from qualifying contractors to enter a contract to design and construct a custom playground, to include self-draining safety surfacing, and equipment elements that promote inclusivity, collaborative play, and engagement among children of various ages and abilities.

RFP Solicitation Schedule:

Date – Solicitation: Friday, November 7th

Date – Pre-proposal meeting: Thursday, November 20th at 2 PM Wills Park

Date – Questions Due: Friday, December 5th at 2 PM Date – Question Addendum Due: Friday, December 12th by 2 PM

Date - Proposals Due: Thursday, December 18th by 2 PM

Date – Notification of Intent to Award: Friday, January 9th

SCOPE OF PROPOSAL

The Town of La Plata, Maryland, is requesting sealed proposals from qualifying contractors to enter a contract for delivering a complete and functional playground project, from concept development to final installation. The project goal is to deliver a playground that reflects and celebrates the Town’s unique historic and cultural identity. The total area of the existing playground is 7,500 sq ft. A comprehensive report regarding the Town’s Parks & Recreation objectives can be reviewed by visiting Town of La Plata

Parks & Recreation Master Plan 2011.

Design Requirements

Develop conceptual playground design(s) that reflect community input, safety requirements, and intended age-group use. Prepare detailed final design drawings, renderings, and material specifications for approval by Town. Designs should emphasize creativity, durability, and accessibility, in alignment with the Town’s Parks and Recreation standards. The playground should:

• Attempt to incorporate historic elements that reflect key landmarks such as the Port Tobacco https://townoflaplata.org/DocumentCenter/View/357/Comprehensive-Parks-and-Recreation-Master-Plan-CPRMP-PDF https://townoflaplata.org/DocumentCenter/View/357/Comprehensive-Parks-and-Recreation-Master-Plan-CPRMP-PDF

Players Theater, Train Station Museum, and other notable Town features.

• Utilize a modern, updated color palette that harmonizes with the park’s natural surroundings, accented with vibrant color highlights for visual interest.

• Include inclusive and sensory play elements that support engagement for children of all ages and abilities.

• Include rubber safety surfacing, shade structures, benches and seating areas, foundation border, fencing, picnic tables, and trash/recycling receptacles.

• Emphasize safety, accessibility (ADA Compliance), and the use of durable, low-maintenance materials.

Scope of Work

The selected contractor will be responsible for the following:

• Conceptual and Final Playground Design

• Demolition and Removal – Demolish and remove all current existing playground equipment and site amenities deemed unsuitable for reuse by the Town.

• Site Preparation and Grading – Conduct necessary excavation and grading to ensure proper drainage and subgrade stability. The contractor will be responsible for all earthwork, removal of debris, and preparation of site according to the approved design and engineering requirements.

• Surfacing Installation – Furnish and install safety-rated playground surfacing materials in compliance with current ASTM and CPSC standards.

• Equipment Fabrication and Installation – Furnish and install all specified playground equipment, ensuring components meet applicable safety certification standards. Verify correct anchoring, spacing, and assembly in accordance with manufacturer instructions and the approved design plan.

• Site Amenities - Provide and install site improvement elements including but not limited to playground border edging, play area fencing, site benches or seating areas, shade structures, picnic tables, and trash/recycling receptacles.

• Public Engagement - Conduct at least one public meeting at Wills Memorial Park to present design concepts and solicit feedback from key stakeholders and town residents. Incorporate feedback into the final design where feasible.

• Project Management and Coordination - Maintain active communications with Town staff throughout all project phases, including regular progress meetings, schedule updates, and review of submittals. Provide a detailed project timeline, outlining key milestones from design approval through final installation.

• Removal and Disposal – Properly remove and dispose of all waste, packaging, and construction materials generated during the project. The site shall be left clean, free of debris, and ready for public use upon project completion.

• Standards Compliance – Ensure all aspects of design and construction meet applicable federal, state and local codes, including ADA accessibility requirements, ASTM and CPSC safety standards, and relevant environmental and construction regulations.

• Schedule and Deliverables – Upon final design approval, the contractor shall provide estimated construction start and completion dates and maintain adherence to the agreed project schedule. Any deviation must be promptly communicated to Town staff.

All materials and services needed to complete work efforts under this contract, unless otherwise noted, will be supplied by the Contractor, including equipment, labor, and debris disposal. The Contractor(s) will perform all required administration, management, inspection coordination, and quality assurance to ensure proper execution of services under this contract. All work performed shall be coordinated with the TOWN

OF LA PLATA Project Manager, as applicable to this job.

This RFP and the specifications herein are being offered to qualify and select a Contractor(s) to furnish all necessary labor, equipment, materials (unless otherwise stated), stake-out, supervision, tools, services, and all related incidentals required to perform all work necessary. The requirements outlined herein, and any available engineering plan sets are intended as an aid to acquaint Bidders with what is required to execute the work on this contract. These specifications will serve as the source documents for work performed throughout construction and until completion of work.

A. If the Contractor(s) foresees that he/she is going to exceed the original estimate in the quotation, he/she must notify the Project Manager for approval prior to proceeding with any additional work. The Town shall not pay for additional work that the Contractor performs without the Town’s approval.

B. Guarantee – When applicable, the contractor shall furnish a one-year (1 year) guarantee of workmanship, dating from time of acceptance of the project and shall make good any defects which may occur during that period.

1. WORK HOURS

Per Town of La Plata Ordinance, no work is permitted before 7:00 a.m. or after 6:00 p.m., except within

SHA ROW. The contractor should coordinate with SHA District 5 Utilities for work hours within SHA ROW. Work may also be performed on Saturdays between 8:00 a.m. and 6:00 p.m. with prior approval of the Project Manager. No work is to be performed on Sundays or Holidays.

2. JOB INSPECTION

The specifications for this Contract shall be those of the TOWN OF LA PLATA. The TOWN OF LA PLATA, or designee, will inspect work performed and perform facility inspections, soil and utility testing, where applicable throughout the term of this Contract for specific project assigned. The Project Manager reserves the right to request job inspection at any given time.

3. PRICING

Pricing shall include all costs including, but not limited to overhead, travel, mileage, vehicle / equipment fuel, labor, materials (unless otherwise stated), equipment operation, and disposal.

4. PAYMENT TERMS AND METHOD OF PAYMENT

Payment shall be made by TOWN OF LA PLATA for services performed after submittal of invoice(s) in an itemized format including the following information:

• Contract number;

• Job Site Title – Street Listing

• Date(s) / Times work performed;

• Contract labor / equipment unit price(s);

• Contractor’s name and address;

• Invoice number; and

• Remit to address

Services shall not begin until Contractor receives written Notice to Proceed.

Invoices shall be submitted to:

TOWN OF LA PLATA

Accounts Payable Attn: Cindy Bruce

305 Queen Anne Street

La Plata, Maryland 20646

Or electronically to invoices@townoflaplata.org

Payment of invoices shall be made within thirty (30) calendar days, more or less, of receipt of the properly itemized invoices for services performed and accepted by the TOWN OF LA PLATA and approval by the project manager.

All items as described in the Contract shall be paid for on the basis of the contract pricing as specified, and such prices and payment shall be full compensation for all labor including equipment and incidentals, and disposal necessary to complete the work as specified. The Town of La Plata will supply any materials unless otherwise noted.

5. CONTRACT PERIOD

A. The term of this Contract shall be for one (1) year from date indicated in the Notice to

Proceed, or otherwise indicated by TOWN OF LA PLATA, with the option of extending the

Contract for three (3) additional one (1) year periods under the same terms and conditions.

B. This Contract shall automatically be renewed unless notice of nonrenewal shall be made to the Contractor by TOWN OF LA PLATA or to TOWN OF LA PLATA by the Contractor at least ninety (90) calendar days prior to the contract Anniversary date which is the date in the Notice to Proceed or otherwise indicated by TOWN OF LA PLATA.

6. PRICE ADJUSTMENT

A. All prices offered herein shall be firm against any increase from one (1) year from the effective date of this Contract.

B. To compensate for the fluctuation of price for portions of hourly labor cost, the Contractor may request an annual price percentage increase at least thirty (30) calendar days prior to commencement of subsequent renewal terms. TOWN OF LA PLATA will entertain the request for escalation considering TOWN OF LA PLATA’S budgetary and economic conditions.

C. If approved, any price adjustment will become effective the first date of the renewal term and shall be made on the actual quantity of hourly labor services performed.

7. EXTRA WORK

Extra work over and above what is anticipated for this job caused by the Contractor’s unfamiliarity with existing conditions will not be acceptable. However, the Contractor shall do such extra work as may be deemed necessary and requested by the TOWN OF LA PLATA, specific only to this job. No action on the proposed extra work will be started until approved by the Project Manager. No claim for extra work will be considered or allowed unless said work has been so ordered or approved in writing.

mailto:invoices@townoflaplata.org

DELIVERABLES AND TIMING

All deliverables identified above are requested to be completed in FY 2026.

RECORDS & REPORTS

The Town will require the contractor to maintain an original set of records on work performed including daily reports, working papers, testing reports, certifications, and any other documents as may be required in performance of this work. The Town will be provided a duplicate set of records, but upon request may require the contractor to provide specific records for the purpose of confirming Town records or use in litigation.

MINIMUM CONTRACTOR/INDIVIDUAL QUALIFICATIONS

The respondent contractor selected shall be validly licensed and certified under all relevant federal, state, and local laws and regulations, to do business with the Town. Notwithstanding any of the qualifications specified in any other section of this Solicitation, the contractor shall meet the following minimum qualifications in order to be eligible to submit a Bid in response to this Solicitation:

1.) The contractor shall have a minimum of five (5) years’ experience providing services similar to those under this Solicitation.

2.) The contractor shall be able to fulfill its obligations under the terms and conditions of this

Solicitation and the Contract.

Contractors may be required to furnish satisfactory evidence that they are qualified and regularly engaged in performing the services for which they are submitting a bid and maintain a regularly established place of business. An authorized representative of the Town may visit any contractor’s place of business or place where the services are performed to determine ability, capacity, reliability, financial stability and other factors necessary to perform the contract. If so requested, a contractor may be required to submit information about its reputation, past performance, business and financial capability and other factors that demonstrate the contractor is capable of satisfying the Town's needs and requirements.

REQUIRED SUBMITTALS FOR PROPOSAL

To ensure a uniform review process and to obtain the maximum degree of comparability, each proposal must be organized as follows:

1. General - A title page/cover letter on the contractor’s stationary. The purpose of this letter is to provide a record of the transmittal of the bid and an acknowledgment of any amendments, addendums, and changes to the RFP. The letter should be signed by an individual who is authorized to commit the contractor to the services and requirements stated in this RFP.

2. Profile of the contractor, including the number of years in business, type of operation, number of employees, and a summary of the contractor’s expertise and experience in performing the scope of services.

3. Narrative - The contractor shall submit a brief narrative highlighting the qualifications and experiences that substantiate the contractor as having substantial construction experience that directly relates to the contract presented herein. This experience could include concrete, stormwater, sewer, water, asphalt paving and patching, grading, excavation, etc. and should include any and all relevant work experience required to complete the work specified in the RFP and the contractor’s capacity to provide the services set forth in this RFP.

4. Work plan and timeline for completing of project.

5. Management plan and technical approach for completion of project.

6. References - Provide at least three references, providing name, address, contact person, title, phone number, and email.

7. Fees -Complete detailed bid price sheet with schedule of all fees, service charges, and the like.

Clear description of optional or additional services, and reimbursable costs not included in the base fee, and an hourly rate.

8. Additional information required by this RFP.

SUBMISSION OF PROPOSALS

Proposals will be received by the Procurement and Asset Manager, no later than 2:00 PM, on Thursday

December 18th. Applicants must provide two (2) hard copies in a sealed envelope or one (1) electronic PDF of the RFP.

Town of La Plata

Attn: Colleen Wilson, Procurement and Asset Manager

PO Box 2268 La Plata, MD 20646 or emailed to: Colleen Wilson, Procurement and Asset Manager – cwilson@townoflaplata.org

For additional information or questions regarding the construction services specified in this request for proposals (RFP), contact Colleen Wilson, Procurement and Asset Manager in writing by email at cwilson@townoflaplata.org. Questions specific to this solicitation will be accepted until 2:00 PM on Friday, December 5th. Inquiries pertaining to this RFP shall give the RFP number, title, due date, and time. Unauthorized contact with other TOWN OF LA PLATA staff regarding this RFP may result in the disqualification of the Contractor. Verbal questions and/or answers will not be binding. Written questions will be answered in the form of an addendum that will be posted on the Town’s website on or before Friday, December 12th by 2:00 PM.

The pre-bid meeting will be held at the Wills Memorial Park playground site located at 505 St. Mary’s

Ave. on Thursday, November 20th at 2:00 PM.

PROPOSAL DOCUMENTS

A contractor responding to this RFP for the “Wills Park Playground Project” for the Town of

La Plata must submit the Proposal Documents included at the end of this document. Failure to comply with these requirements may result in a disqualification of the vendor. The Town will base the selection of a contractor on documentation submitted in the Proposal Documents.

Applicants must also submit two (2) hard copies in a sealed envelope or one (1) electronic PDF of the

RFP. Each vendor will be evaluated, rated and/or ranked, based on information provided in their Bid.

EVALUATION CRITERIA AND SELECTION PROCEDURES

Evaluation Criteria:

• Understanding the Requirements and Ability to Meet mailto:cwilson@townoflaplata.org mailto:cwilson@townoflaplata.org

• Work Plan and Timeline

• Management Plan and Technical Approach

• Contractor Experience and Capabilities

• Staff Qualifications, Experience and Capabilities

• Pricing

The proposals are due on Friday, December 19th at 2:00 PM.

Proposals from all contractors meeting the minimum qualifications detailed in this solicitation will be reviewed and evaluated. The contractors best meeting the experience and approach will then be selected for interviews.

The Town reserves the right to reject any and all RFP submissions and further reserves the right to re-issue the RFP.

COMPENSATION FOR SERVICES (FEE)

The Town intends to enter into a professional services contract(s) for the proposed project term. Compensation for the services rendered will be based upon a contract and is not to exceed fees provided in the response to this bid.

GENERAL CONDITIONS FOR PROPOSALS

Failure to read the (RFP) and comply with its instructions will be at the contractor’s own risk. Corrections and/or modifications received after the closing time specified in this RFP will not be accepted. The bid must be signed by a designated representative or officer authorized to bind the contractor contractually.

Submission of a signed bid to the Town will be interpreted to indicate the contractor’s willingness to comply with all terms and conditions set forth the herein.

CONFIDENTIALITY

Proposals will be available for public inspection after the award announcement, except as to the extent that contractor designates trade secrets or other proprietary data to be confidential. Material designated as confidential must be readily separable from the remainder of the proposal to facilitate public inspection of the non-confidential portion of the proposal. Contractor’s designation of material as confidential will not necessarily be conclusive, and the contractor may be required to provide justification why such material should not be disclosed, on request, under the Maryland Public Information Act, Section 4-355 General

Provisions Article, Annotated Code of Maryland.

DURATION OF PROPOSALS

The bids and price bids submitted are irrevocable for a period of 120 days following the bid due date.

AMENDMENT OR CANCELLATION OF THE RFP

The Town of La Plata reserves the right to cancel, amend, modify or otherwise change this application process at any time if it deems to be in the best interest of the Town of La Plata to do so.

PROPOSAL MODIFICATIONS

No additions or changes to any proposal will be allowed after the application due date, unless such modification is specifically requested by the Town of La Plata. The Town, at its option, may seek retraction and/or clarification by an applicant regarding any discrepancy or contradiction found during its review of applications.

PRESENTATION OF SUPPORTING EVIDENCE

Contractors responding to this solicitation must be prepared to provide substantiation of any experience, performance, ability and/or financial sureties claimed in their bid that the Town of La Plata deems to be necessary or appropriate.

ERRONEOUS DISBURSEMENT OF FUNDS

The Town of La Plata reserves the right to correct any inaccurate awards of monies under this program made to an applicant. This may include, in extreme circumstances, revoking an award of funds made under this program to an applicant subsequently awarding those funds to another applicant.

PROPOSAL PREPARATION COSTS

Contractors are responsible for all costs and expenses incurred in the preparation of a proposal to respond to this solicitation.

THIS SOLICITATION IS NOT A CONTRACT

This solicitation is not a contract and will not be interpreted as such.

SUB-CONTRACTORS

The contractor submitting a bid certifies and warrants that all payments of fees charged by any sub-contractors pursuant to that contract are the sole responsibility of the contractor.

LEGAL TERMS

It is the policy of the Town of La Plata that all legal disputes are heard in a court of law in Charles County, Maryland, and that each party is responsible to pay for the cost of their own legal fees.

The Town of La Plata will not agree to terms that are not consistent with this policy.

END OF RFP

PROPOSAL DOCUMENTS

In order to qualify for this Project, Contractors must submit all information requested in the following pages.

CONTRACTOR INFORMATION

Proposals must adhere to the form of these Proposal forms and content of this RFP. Proposals will not be evaluated unless all pats of the Proposal form are submitted in a complete package. The information set forth is the minimum required in order to qualify for consideration.

Contractor Name

Address

Town, State, Zip

Contact

Person Phone

Number

Email Address

PROPOSAL FORM PRICE AUTHORIZATION

By signing this Bid form, such action certifies that the Contractor has personal knowledge of the following:

That said Contractor has examined the RFP and specifications, carefully prepared the Bid form, and has checked the same in detail before submitting said Bid; and that said Contractor, or the agents, officers, or employees thereof, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive Proposing in connection with this Bid.

That all of said work will be performed at the Contractor's own proper cost and expense. The Contractor will furnish all necessary labor, tools, machinery, apparatus and other means of construction in the manner provided in the applicable specifications, and at the time stated in the contract. The Town will supply materials unless otherwise noted. The undersigned, being a reputable Contractor and having submitted the necessary pre- qualification forms, hereby submits in good faith and in full accordance with all specifications, attached or integral, his/her Bid:

Name of Contractor

Authorized Signature

Name and Title of Signatory

Date

Type of Organization (circle one): Corporation Partnership Proprietorship

SEAL:

(If corporation)

INSURANCE REQUIREMENT

Submit a certificate of Insurance from your insurance agent or insurance company that evidences your company's ability to obtain the following minimum insurance requirements. Attach and label as Exhibit

1.

1. Workers’ Compensation Coverage A:

Statutory

Coverage $500,000 Bodily Injury by Accident for Each Accident B:

$500,000 Bodily Injury by Disease for Policy Limit

$500,000 Bodily Injury by Disease for Each Employee

2. Commercial Auto Liability Insurance for All Owners, Non-Owned and Hired Autos.

$1,000,000 Combined Single Limit for Bodily Injury and Property Damage Liability

3. Commercial General Liability Insurance

$2,000,000 General Aggregate $1,000,000 Products/Completed Operations Aggregate $1,000,000 Personal and Advertising Injury Limit $1,000,000 Combined Single Limit Bodily Injury & Property Damage – Each

Occurrence $50,000 Fire Legal Limit $5,000 Medical Payment

4. Umbrella/Access Liability Insurance

$2,000,000 Each Occurrence

COMPANY BACKGROUND

Company Name

Main Office Location

Year Founded

Project Manager Name

Project Manager Phone

Project Manager Email

Years of Experience

Has the company ever operated under another name? If yes, what name?

Do you have the equipment and staff available to start within 10 days of notice to proceed?

If no to the previous question, how long would it take to have the equipment and staff available?

Has the company ever done work with the Town of La Plata?

If yes, when and what type of work.

REFERENCES

Complete and submit the following for three (3) projects of similar nature as the project specified. Make copies and/or attach additional pages as needed.

Name of Project __________________________________________________________

Owner of Project __________________________________________________________

Address of Project _________________________________________________________

Contact __________________________________________________________________

Phone Number____________________________________________________________

Email Address____________________________________________________________

Description of Work

Comments

Appendix A: Conditions for Construction Projects

SATURDAY, SUNDAY, AND HOLIDAY WORK

No work shall be performed on Sundays, Holidays, or after 6:00 p.m. on weekdays without the prior written consent of the Project Manager, except within SHA ROW. The contractor should coordinate with SHA District 5 Utilities for allowable work hours within SHA ROW. Violation shall result in work performed going unpaid to Contractor.

CODES AND ORDINANCES

It is understood and agreed that the Contractor is familiar with all Federal, State, County, and Local codes and ordinances which govern the work as required in this Contract and that nothing in or omitted in these Specifications and any Drawings shall relieve the Contractor of full responsibility for compliance with the law.

ADDITIONAL INSPECTION

In the event the Contractor fails to perform in a timely manner and the project is not completed within the Contract time, the Contractor shall be required to compensate the TOWN OF LA PLATA for the cost of additional inspection services incurred by the TOWN OF LA PLATA.

Costs for additional inspection services shall be computed as follows:

Two and one-half (2 ½) times direct payroll costs of TOWN OF LA PLATA personnel involved, plus reimbursement for actual travel, subsistence, telephone, printing, and other direct expenses at cost.

These costs shall be deducted from the Contractor’s payment and shall be paid by the Contractor in addition to any liquidated damages the Contractor’s may be charged with. The Contractor’s payment and the contract price shall be adjusted by a Change Order.

NOTIFICATION OF PROJECT MANAGER

Contractor shall notify the project manager at least twenty-four (24) hours prior to commencing or recommencing work. If work has been suspended for any reason other than normal non-working days notice to restart work is required. Violation shall result in work being declared unsatisfactory, incomplete, and subject to being redone at the Contractor’s expense. This is to ensure adequate time to make any necessary public notifications.

SUPERVISION BY THE CONTRACTOR

No work shall be performed or material placed by the Contractor without a responsible representative of the Contractor present at all times. The Contractor shall supervise and direct the work. The Contractor shall be solely responsible for the means, methods, techniques, sequences and procedures of construction. The Contractor shall employ and maintain on the work a qualified supervisor or superintendent who shall have been designated in writing by the Contractor as the Contractor’s representative at the site(s). The supervisor shall have full authority to act on behalf of the Contractor and all communications given to the supervisor shall be binding as if given to the Contractor. The supervisor shall be present on the site(s) at all times and required to perform adequate supervision and coordination of the work as determined by TOWN OF LA PLATA. If the Contractor’s representative is not present all work shall be declared unsatisfactory and shall be removed at the Contractor’s expense.

PROTECTION OF WORK, PROPERTY, AND PERSONS

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury, or loss to all employees on the work or any other person(s) who may be affected thereby, all the work and all materials or equipment to be incorporated therein, whether in storage or off the site, and other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of this Contract. The Contractor shall be responsible for traffic management within the work area.

The Contractor shall, as necessary, place their personnel at the project site(s) to assure protection. All costs shall be borne by the Contractor. Any and all damages with or without personnel of the Contractor present shall be made good by the Contractor.

In case of suspension of work for any cause, the Contractor responsible for the Contract shall take such precautions as may be necessary to prevent damage to the work, all material or equipment to be incorporated therein, whether in storage or off site, and other property at the site or adjacent thereto, provide for proper drainage, temporary heat, light, and other required utilities and services and shall erect any necessary temporary structures, signs, or other facilities at the Contractor’s expense. In addition, if applicable, the Contractor shall properly and continuously maintain in acceptable growing condition of all living material in newly established plantings, seedings, and sodding furnished, under this Contract, and shall take adequate precautions to protect the new and existing growth against injury.

ADJUSTMENT OF UTILITIES

It shall be the TOWN OF LA PLATA’s responsibility to adjust any utilities and/or obstructions within the specified work area(s) as needed to perform work.

Payment for the adjustment of the service utilities is the TOWN OF LA PLATA’s. Payment for damaged utilities post adjustment shall be the Contractor’s responsibility.

WATER SUPPLY

The Contractor shall provide at his own expense such quantities of clean water as may be required for any and all purposes under this Contract. The Contractor shall take particular care to furnish their employees with pure and wholesome drinking water. All sources of water supply to be used by the Contractor in connection with the works shall be subject to the approval of the Project Manager and shall be indicated to the Project Manager by the Contractor five (5) days before beginning work, so that examinations of said supplies can be made.

SANITARY ARRANGEMENTS

Approved sanitary conveniences for the use of laborers and others employed on the work, properly secluded from public observation, shall be constructed and maintained by the Contractor, in such manner and at such points as shall be approved or directed, and their use shall be strictly enforced. The collections in the same shall be disinfected or removed as necessary.

ADJUSTMENT OF ROAD STRUCTURES

It shall be the TOWN OF LA PLATA’s responsibility well in advance of the beginning of work to notify all public utility corporations, municipal bureaus or owners to make all necessary adjustments to public utility fixtures and appurtenances within or adjacent to the limits of construction. Unless otherwise specified or required, these adjustments shall be made by the

TOWN OF LA PLATA, or designated party, and in advance of construction.

The Contractor shall be responsible for contacting MISS UTILITY prior to beginning construction and no sooner than 3 business days but no later than 12 business days ahead of planned excavation or demolition.

The Contractor shall be held responsible for any damage to the surface or subsurface utility installations during work under this Contract, and any so damaged, shall be replaced or repaired at the Contractor’s expense. Any expense resulting from damage to utility structures by the Contractor shall be charged against the Contractor and deducted from any monies due or to become due to the Contractor.

TIMBER AND BRUSH

All cut timber and brush shall be removed from the site of the work each work day unless otherwise directed.

CONSTRUCTION OF RIGHT OF WAYS

If/where applicable, The Contractor shall not move any equipment or materials in the right of way or construction strips and shall not commence any clearing within the right of way unless and until authorized to do so by the Project Manager. The Contractor shall confine his operations strictly within the limits of the right of way and these construction strips, unless the Contractor has the prior written permission of the owner of the adjacent property to occupy additional ground. Trees in the construction strips shall not be cut down except with the written permission of the owner of the property. Trees within the limits of the right of way or Town owned easements may be cut down unless otherwise indicated or directed by the Project Manager.

The Contractor shall so conduct his work in the vicinity of right of ways so that there shall be a minimum of disturbance of the properties crossed. Fences shall be disturbed as little as possible and if damaged or removed shall be replaced at the cost of the Contractor to the satisfaction of the property owner.

CONSTRUCTION IN THE VICINITY OF TREES

In right of ways, the Contractor shall be permitted, where the tree in question does not come under the jurisdiction of the La Plata Forest Conservation Program, to cut down any trees, unless otherwise indicated on any drawings. In general, the State Department of Forestry has control over trees in public areas such as roads. Any other trees may be cut down only with the written permission of the Project Manager or owner of the adjacent property as the case may be. The Contractor shall execute due care not to injure trees, within or adjacent to the line of work, under the jurisdiction of the La Plata Forest Conservation Program. The Contractor shall carry on their operations in conformity with the requirements of the La Plata Forest Conservation Program without additional compensation over the price bid for the work.

LIGHTS, RAILINGS, AND WATCHMEN

If/where applicable, the Contractor shall place sufficient lights on or near the work and keep them burning from twilight to sunrise. The Contractor shall erect suitable railings, fences, or other protection about open trenches, and provide all watchmen on the work, by day or night, that may be necessary for the public safety. The Contractor shall place proper guards and lights for the prevention of accidents during and after the delivery of materials and supplies and shall at all times take all necessary precautions to avoid accidents or injury to persons or property. The

Contractor shall, upon notice from the Project Manager that the Contractor has not satisfactorily complied with the foregoing requirements, immediately take such measures and provide such means and labor to comply therewith as the Project Manager may direct, but the Contractor shall not be relieved of his obligations under the Contract by any such notice or directions. In case the Contractor shall not comply with an order with respect to guarding his work, the Project Manager may provide the required protection and the cost thereof shall be deducted from any monies due or to become due to the Contractor under the Contract. The Contractor shall not be relieved of his obligations under the Contract by any such action of the Project Manager.

PIPELINES TO BE KEPT CLEAN

During the progress of the work and until the completion and final acceptance thereof by TOWN OF LA PLATA the pipelines, facilities, roadways, sidewalks, and their appurtenances should be kept thoroughly clean throughout, if/where applicable. Obstructions or deposits, at any time discovered, shall be removed at once by the Contractor without extra compensation. After the completion of the work, the pipelines, facilities, roadways, sidewalks, and their appurtenances shall be left clean, free, and in good order.

LAND

Site(s) shall be delivered to the Contractor “as is” of the date of these specifications.

PROTECTION OF STRUCTURES FROM WORK AND MATERIALS

It shall be the responsibility of the Contractor to adequately protect curb, gutter, roadways, facilities, and other adjacent structures when performing work. The Contractor may use any method that is normal practice, such as protective paper, courses of sand, etc. If any of the surrounding structures are defaced, they shall be repaired at the Contractor’s expense. Within the work area the Contractor shall protect manhole frames and covers and other similar utility road structures with paper or other means before performing work to the area.

After work has been completed, it shall be the Contractor’s responsibility to remove the protective covering and examine the various surrounding structures to see that they are unimpaired and that their covers are free and sit properly.

DEFECTIVE WORK

Neither the inspection or supervision of the work, nor the presence or absence of any employee of the Town of La Plata, Maryland during the execution of any part of the work, shall relieve the Contractor of any of his obligations under the Contract or of conforming his work to the project specifications given by the Project Manager; and defective work shall be made good and unsuitable material installation shall be rejected, notwithstanding that such work and material may have been previously overlooked and accepted or estimated for payment. If the work or any part thereof shall be found defective or to have been damaged, at any time before the final acceptance of the whole work, the Contractor shall forthwith make good such defect, or injury, in a manner satisfactory to the Project Manager, without extra compensation therefore, even though said defect or injury may not have been due to any act, default, or neglect on the Contractor’s part. All materials shall be carefully and jointly examined by the Contractor and Project Manager for defects, just before placing, and any found defectives shall not be placed in the work.

CLEANING UP

On or before the completion of the work each day, the Contractor shall, without charge leave the line of the work in a clean and neat condition.

COMPLETENESS

All information required by this RFP shall be supplied to constitute a proper bid. TOWN OF LA

PLATA shall not be responsible for the premature opening of bids if not properly addressed or identified.