RFP-WC 17-25A.pdf

This document is an Addendum #1 to a Request for Proposals (RFP) issued by the Warren County Purchasing Department for a Time and Attendance System. The RFP seeks a comprehensive solution to replace the current payroll and time tracking systems, with a desired project start date in late 2025. The county is looking to acquire approximately 20-30 biometric time clocks and requires a system that allows employees to punch in/out via time clock, computer, or smartphone. Key system requirements include FMLA case management, electronic time-off requests, and the ability for all 1,000 workforce employees (including 566 union employees) to use the system.

The RFP specifies that all 290 scheduling licenses will be concentrated in the Sheriff's Office (260 licenses) and Countryside Adult Home (30 licenses). The county has viewed demonstrations from Tyler Technologies and is not interested in a fully integrated HR solution at this time. The system must accommodate diverse employee needs, with some staff required to use time clocks while others can use computers or smartphones. Additionally, the county wants an online community feature for users to discuss potential issues and solutions. The Sheriff's Office also has an annual "Shift Bidding" process that the new system should support.