RFP-WC 17-25.pdf

This is a Request for Proposals (RFP) issued by the Warren County Purchasing Department in New York for a comprehensive time and attendance system for the entire county. The RFP seeks proposals for a biometric time clock system that will cover 1,000 workforce employees, 60 workforce managers, and require approximately 20-30 biometric time clocks. The system must include hardware, software, installation, and training, with proposals due by 3:00 PM on April 3, 2025, at the Human Services Building. The contract is anticipated to be for an initial period of three years, with the possibility of extension for up to three additional three-year periods.

The proposed system must integrate with the county's existing New World Systems Logos Payroll Module and provide extensive functionality across scheduling, time entry, leave management, reporting, and employee access. Vendors are required to provide comprehensive training for county personnel, with classes to be scheduled during normal county work hours. The RFP includes detailed requirements for system capabilities, including support for various employee types (full-time, part-time, per diem), flexible scheduling options, overtime tracking, and robust reporting features. Proposing vendors must submit detailed information about their company, software capabilities, interface requirements, customer support, and disaster recovery plans, along with standard documentation such as non-collusion certificates and Iran Divestment Act certifications.