RFP_Visitor Center Exhibits GH_SR_SB Final.pdf

RFP-199-VSP-2024-019 1 of 13

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF CONSERVATION AND RECREATION (DCR)

600 East Main Street, Richmond, VA 23219

Request for Proposals (RFP) RFP-199-VSP-019

Issue Date: June 3, 2024 Title: Three Complete Turn-Key Visitor Center Exhibit Projects for Virginia State Parks Commodity Code: 90652, 41526, 71530, 78544, Issuing Agency: Department of Conservation and Recreation 600 East Main Street • Richmond VA 23219

Location where work will be performed: Various locations in the Commonwealth of Virginia

Period of Contract: From Award of Contract through December 31, 2026

Proposals Will Be Received until: 4:00PM local time, August 2, 2024, Mandatory Pre-Proposal conference: A pre-proposal conference will be held Virtually on June 17, 2024, at 10:00AM. Refer to Solicitation Section IV for instructions on how to participate.

All Inquiries for Information Should Be Directed To: Suzanne Swinson, Procurement and Administrative Services Director procurement@dcr.virginia.gov All questions must be received via email by 4:00 PM on June 28, 2024. All questions must be in writing and will be answered in writing, by email or addendum.

In Compliance with This Request For Proposal (RFP) and all Conditions Imposed in this RFP, the undersigned firm hereby offers and agrees to furnish all services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation, and the undersigned firm herein certifies that all information provided below and in any schedule attached hereto is true, correct, and complete.

Name and Address of Firm:

___________________________________________ Date:__________________________________

___________________________________________ By:____________________________________

Signature In Ink ________________________Zip Code:___________ Name:_________________________________ Please Print Fax Number: (___) ____________________________ Title: __________________________________ E-mail Address: _______________________________ Telephone Number_____________ _________ eVA Vendor ID #: __________________________ SAM registration # _______________________

RFP-199-VSP-2024-019 2 of 13

TABLE OF CONTENTS

I. PURPOSE

II. BACKGROUND

III. STATEMENT OF NEEDS

IV. PRE-PROPOSAL CONFERENCE

V. PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

VI. REPORTING AND DELIVERY REQUIREMENTS

VII. EVALUATION AND AWARD CRITERIA

VIII. GENERAL TERMS AND CONDITIONS

IX. SPECIAL TERMS AND CONDITIONS

X. ATTACHMENTS

Attachment A - Vendor Data Sheet

Attachment B - Virginia State Corporation Commission Registration Information

Attachment C - Small Business Contracting Plan

Attachment D - Pricing Schedule

Attachment E - Proprietary and Confidential Information Identification

Attachment F - Omitted

Attachment G - Site Specific Information

Attachment H – Required Terms and Conditions

Attachment I – Special Terms and Conditions

Attachment J - Federal Grant Terms and Conditions

Attachment K - Wage Determination Decision

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

RFP-199-VSP-2024-019 3 of 13

I. PURPOSE:

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals from multi-disciplinary Interpretive Exhibit Design and Fabrication firms, hereafter referred to as Contractor, with intent to establish a contract with one firm through competitive negotiations to provide complete “turn-key” services for planning, design, fabrication and installation of unique Visitor Center Exhibits at 3 (three) Virginia State Parks:

Grayson Highlands State Park, Mouth of Wilson, VA

Staunton River State Park, Scottsburg, VA

Staunton River Battlefield State Park, Randolph, VA

II. BACKGROUND:

Virginia’s state park system is extremely diverse in natural, cultural, historical and recreational resources. The system is comprised of 42 sites encompassing over 83,000 acres including parks in the mountains; on the ocean; on the Chesapeake Bay; on 8 major rivers; on 4 major lakes; 4 rail trails; 3 battlefield sites; and one museum. Visitation tops 8 million visitors annually which contribute an economic impact of over $364 million to the Commonwealth.

Virginia State Parks (VSP) manages these sites in keeping with its mission “to conserve the natural, scenic, historic and cultural resources of the Commonwealth and provide recreational and educational opportunities consistent with the good stewardship of these lands, waters and facilities that leaves them unimpaired for future generations.”

To embrace and advance the educational part of this mission, VSP has identified three parks in need of new or updated Visitor Center Exhibits. The goal of this project is to incorporate each park’s significant and unique stories and themes into an interactive, interpretive exhibit for contemporary audiences.

For more background information about each individual site, please refer to Attachment G.

III. STATEMENT OF NEEDS

The Contractor shall oversee the project from planning and design through fabrication and installation to the opening of the exhibit, and furnish all supervision, labor, tools, materials and supplies necessary to provide the services described herein.

1. Overall Project Goals

a. Each Virginia State Park is unique and focuses on interpreting its significant and distinct stories and resources. This project will result in an exhibit at each identified park which:

1) leaves visitors with an understanding of what makes that park special.

2) is engaging, immersive, interactive, and mission-driven to supplement and enhance the visitor’s experience when in-person interpretive programming is unavailable.

RFP-199-VSP-2024-019 4 of 13

3) is educational and correlates with the Virginia Standards of Learning where reasonable and appropriate.

4) drives visitors out into the park to discover the essential experiences it offers.

5) incorporates accessible and timeless design which appeals to the park’s diverse audiences.

6) is welcoming, complements existing structures, and flows seamlessly into adjacent areas such as retail displays.

7) is fabricated to high-quality industry standards, ensuring durability and longevity.

8) provides a “best in class” experience that exemplifies Virginia State Park’s character and mission.

b. Each installation will be unique, however VSP expects the projects may include, but are not limited to, some or all the following elements:

1) Updated/modernized exhibit content, graphic panels, displays, interactive programs, photographs, murals, display transparencies, scale models, full size models, sculpted or cast human figures, dimensional maps and displays, topographic maps, dioramas, artifact mounts, interior signage, menu and bulletin boards, information desks, storage units, seating, structural elements such as display walls, platforms, barriers, and other display support structures.

2) Creation of multi-media content and displays, lighting systems, audiovisual presentations, interactive programs, tactile/hands-on elements.

3) A description of additional and specific needs as well as proposed topics for each site are outlined in Attachment G.

2. Planning/Design

a. The Contractor Shall:

1) Develop a unique exhibit design for each site which meets or exceeds both the overall goals as stated in this RFP and the site-specific needs as outlined in Attachment G.

2) Collaborate with VSP staff to develop content and design that appropriately and authentically conveys the unique character of the park.

i. At each site, vendor will meet with the site advisory committee to develop and refine stories and themes to be incorporated into the exhibit as well as establish overall aesthetic and identity.

ii. VSP recognizes the importance and value of consulting and engaging with the Federally and State Recognized Indian Tribes of Virginia. As such, where exhibit topics will include discussion of the history, culture, or community of Virginia’s Indigenous peoples, consultation will take place in keeping with VSP’s Tribal Consultation Best Management Practices.

1. The VSP Tribal Liaison will initiate and guide the consultation process with the appropriate Tribal Nation(s).

2. VSP Tribal Liaison will coordinate final approvals of tribal related content.

RFP-199-VSP-2024-019 5 of 13

b. Planning and Design services shall include, but are not limited to:

1) Developing a thorough understanding of the context and goals of the parks as well as the existing exhibit resources that are available for use. Contractor shall incorporate these resources in a way that makes the best sense for the design and project budget.

2) Development of the exhibit concept, storyline, and theme.

3) Research and writing of exhibit content, sourcing additional images and other display components as needed. Care shall be taken that images and resources represent authentic, appropriate content (for example images of species native to the specific region of Virginia).

4) Use of ADA accessibility standards

5) Where multilanguage translation is required, translation shall be certified. VSP shall be provided with a certification statement that follows American Translator Association Guidelines, at a minimum.

6) Site review and measurement confirmation; Contractor to field verify all existing conditions in each location.

7) Preparation of all concept, schematic, and design drawings and packages for approval. This includes but is not limited to lighting, graphics, a/v, casework, and gallery construction.

Being flexible to adapt design based on project needs/changes.

8) All final graphic artwork shall become the sole property of VSP and be provided in a format which includes a Packaged Adobe Illustrator File with Links, Fonts used, and File Report.

9) Design and fabrication shall not involve action items that require the use of a building permit, which include but are not limited to ground penetration, significant electrical adjustments, alteration of egress, addition or removal of HVAC, utility or mechanical systems, or the alteration of fire alarms or suppression systems.

3. Exhibit Fabrication and Installation services shall include, but are not limited to:

a. Construction, graphics production, scenic constructions and finishes, and installation of all elements.

b. Painting and installation of furnishings.

c. Furnishing of all necessary installation equipment and tools in order to complete the works (such as lifts, drills, vacuums, etc.)

d. Graphic artwork production.

1) Prepare all artwork for production. All artworks must be provided as “proofs” for approval and check prior to production.

2) Graphic production on suitable substrates (note: may vary from park to park based on environmental conditions)

e. Provide a competent, well-trained and experienced staff that exhibits professionalism and service excellence. The Contractor shall provide on-site supervision at all times. The on-site supervisor shall be able to act on behalf of the Contractor.

f. Prototyping – graphic samples, materials, as needed.

RFP-199-VSP-2024-019 6 of 13

g. Manage punch list; Provide adequate time to correct errors and omissions.

h. Provide training for Agency staff on operating and maintaining the exhibits; Carry out walkthrough with staff for purposes of handover; Provide O&M Manuals and Warranties

i. Ensure a clean site upon completion and handover; Contractor to dispose of any refuse or return unused materials to their shop at no additional cost.

4. Communications Plan

a. VSP Responsibilities:

1) The VSP Chief of Education and Interpretation (CEI) will provide project management and contract administration for this project for the entire contract period. CEI will coordinate VSP internal review on all products and final sign off on all deliverables including but not limited to design, production, installation, and completion of all contracted elements will come from the CEI, unless otherwise delegated in writing by the CEI.

2) Each park will identify one on-site point of contact to assist Contractor with onsite coordination and access needs. On-site point of contact is not authorized to make any changes to the contract or scope of work.

b. The Contractor Shall:

1) Provide a primary overall project manager to serve as liaison to the CEI and oversee contract administration, timeline management, and final reporting on all deliverables.

2) In addition to the primary project manager, the Contractor may assign an onsite supervisor for each visitor center project. This individual will coordinate with the Park’s POC on day-to-day access needs. The on-site supervisor shall be able to act on behalf of the Contractor.

3) Establish a work plan and project schedule for all parties to ensure timely completion of the project. Project schedule including site visits will be subject to negotiations. Schedule shall include important milestones that VSP or Contractor needs to meet to ensure exhibit completion and opening.

4) Work with VSP staff through open and regular communication to ensure that project stays on budget and on schedule.

5. Anticipated Timeline and Budget

a. Request for Proposal Posted: June 3, 2024.

b. Mandatory Pre-proposal Virtual Conference: June 17, 2024, at 10 a.m. EST

c. Optional Site Visits: Monday – Friday, June 3 – June 30, 9 a.m. - 3 p.m. EST

d. Questions Due: June 28, 2024, by 4 p.m. EST

e. Addendum Posted: by July 12, 2024.

f. Proposals Due: August 2, 2024, by 4 p.m. EST

g. Presentations as requested: Week of September 16, 2024.

h. Contract Awarded Fall 2024

i. Services Begin no later than December 31, 2024

1) Staunton River State Park Target Opening: By June 1, 2026

2) Staunton River Battlefield State Park Target Opening: July 1, 2026

RFP-199-VSP-2024-019 7 of 13

3) Grayson Highlands State Park Target Opening: August 1, 2026

j. Total all-inclusive budget: $3,000,000; all work to be completed and delivered no later than October 1, 2026

6. Contractor Qualifications

All bidders must show through their experience and qualifications that they are able to perform fully the tasks which the contract requires. Contractors will demonstrate their ability and experience to provide exhibit planning, to include research, interpretive writing, and design; fabrication of graphics, display components, carpentry, AV media development and integration, mount making services, and exhibit installation. Relevant experience with similar topics and project complexity will be a competitive factor.

IV. PRE-PROPOSAL CONFERENCE

A mandatory pre-proposal conference will be held virtually on Monday, June 17, 2024, at 10:00AM via Teams. Offerors wishing to attend must email Suzanne Swinson procurment@dcr.virginia.gov at least two business days prior to the Pre-proposal conference to receive an invite.

The purpose of this conference is to allow potential contractors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. Any changes resulting from this conference will be issued in a Written Addendum to the solicitation.

Due to the importance of all contractors having a clear understanding of the specifications/scope of work and requirements of this solicitation, attendance at this conference will be a prerequisite for submitting a proposal. Proposals will only be accepted from those contractors who are represented at this pre-proposal conference. No one will be admitted after

Visits to the individual sites are optional but strongly encouraged. Site visits will be allowed during the following windows or by reservation at each park. Vendors wishing to conduct site visits should pre-register at least 3 days in advance by emailing individual parks to receive a parking permit. Park Manager contact information is provided in Attachment G. Please include RFP -199-VSP-018 in the subject line. Those who do not preregister via email will be required to pay the applicable parking fees at the time of their visit. During optional site visits, no questions will be answered by on-site staff, and no other outside communications (oral or otherwise) are allowed. All questions resulting from the site visits must be submitted in writing by 4:00PM, June 28, 2024, to be included in the Written Addendum.

V. PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

1. General Instructions:

Application Date and Time of Submittals: To be considered for selection, Contractor is to submit a complete response to this RFP no later than 4:00PM August 2, 2024. Responses received after the submission due date and time will not be accepted.

1. RFP Response:

Offerors must submit a complete response to this RFP as described herein utilizing the Commonwealth’s electronic procurement system at www.eva.virginia.gov. Please submit the following. Paper Responses will be eliminated from consideration.

1) One (1) electronic copy in PDF format titled “Original” and without Pricing

RFP-199-VSP-2024-019 8 of 13

2) One (1) electronic copy in PDF format titled “Redacted” and without Pricing

3) One (1) electronic copy of Attachment D “Pricing Schedule”

Note to Offerors: This solicitation includes the requirement for the Offeror to submit a Small Business Subcontracting Plan (SBSP) with the electronic proposal response in eVA. Offerors selecting “Vendor Will Complete All Work” box must be certified as a small/micro business by the Commonwealth of Virginia, Department of Small Business and Supplier Diversity (DSBSD) by the due date of this solicitation to participate in the SWaM Program.

If the Offeror is not a DSBSD-certified small business, the “Vendor Plans To Use Subcontractors” box must be selected, and the Offeror shall identify the portions of the contract that will be subcontracted to DSBSD-certified small business for the initial contract period and any subsequent renewal periods. Reference Special Term and Condition K.

The entire proposal response including any/all attachment and any/all addenda must be submitted electronically in eVA no later than the closing date and time stated in this RFP.

It is the responsibility of the Offeror to ensure their proposal and all required attachments are properly completed, readable and uploaded to eVA by the date and time deadline stated on the electronic solicitation posting. Offerors should allow sufficient time to account for any technical difficulties they may encounter during online submission or uploading of documents. In the event of technical difficulties, Offerors should contact:

eVA Customer Care at 1-866-289-7367 or via email at eVACustomerCare@DGS.Virginia.gov

2. Proprietary Information:

The redacted version of the proposal must have all proprietary information deleted that has been identified as proprietary. Section numbers, which are redacted, should be identified as follows:

“Section 3, paragraph B: “Redacted”. The redacted version of the proposal must be carefully edited, altered, and refined by the Offeror in order to protect and maintain complete confidentiality of protected information. DCR will not accept responsibility for any public disclosure of proprietary information that is a result of improper redaction by the Offeror.

3. Proposal Preparation:

a. Proposals shall be signed by an authorized representative of the offeror. All information requested should be submitted. Failure to submit all information requested may result in the purchasing agency requiring prompt submission of missing information and/or giving a lowered evaluation of the proposal. Proposals which are substantially incomplete or lack key information may be rejected by the purchasing agency. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

b. Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on completeness and clarity of content.

c. Proposals should be organized in the order in which the requirements are presented in the RFP.

All pages of the proposal should be numbered. Each paragraph in the proposal should reference the paragraph number of the corresponding section of the RFP. It is also helpful to cite the paragraph number, subletter, and repeat the text of the requirement as it appears in the RFP. If a response covers more than one page, the paragraph number and subletter should be repeated at

RFP-199-VSP-2024-019 9 of 13 the top of the next page. The proposal should contain a table of contents which cross-references the RFP requirements. Information which the offeror desires to present that does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFP requirements are specifically addressed.

d. As used in this RFP, the terms "must", "shall", "should" and “may” identify the criticality of requirements. "Must" and "shall" identify requirements whose absence will have a major negative impact on the suitability of the proposed solution. Items labeled as "should" or “may” are highly desirable, although their absence will not have a large impact and would be useful, but are not necessary. Depending on the overall response to the RFP, some individual "must" and "shall" items may not be fully satisfied, but it is the intent to satisfy most, if not all, "must" and "shall" requirements. The inability of an Offeror to satisfy a "must" or "shall" requirement does not automatically remove that Offeror from consideration; however, it may seriously affect the overall rating of the Offerors’ proposal.

e. The proposal should be submitted in a single file where practical, utilizing PDF. The maximum file size per attachment is 60 MB; however, there is no limit on the number of files an Offeror may attach. If the size of the file is greater than 60 MB, the file should be broken down into smaller files and titled in a sequential order (Ex: Original Proposal Tab 1, Original Proposal Tab 2 etc.). All documentation submitted with the proposal should be contained in a single file (except the Redacted Version of the Proposal, Attachment C Small Business Subcontracting Plan, and Attachment D Pricing Schedule, which shall be provided in a separate file).

1) Number of pages limited to no more than (30) (excluding financial statements, resumes, RFP attachments, addendums and appendices), with at least 11-point font.

f. Ownership of all data, materials, and documentation originated and prepared for the State pursuant to the RFP shall belong exclusively to the State and be subject to public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by an offeror shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the offeror must invoke the protections of § 2.2-4342F of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The written notice must specifically identify the data or materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line-item prices, and/or total proposal prices as proprietary or trade secrets is not acceptable and will result in rejection of the proposal. If, after being given reasonable time, the offeror refuses to withdraw an entire classification designation, the proposal will be rejected.

g. Offerors must provide with their proposal a summary of any proprietary information using the Attachment E: Proprietary/Confidential Information Summary Form attached to this RFP.

4. Oral Presentation: Offerors who submit a proposal in response to this RFP may be required to give an oral presentation of their proposal to the agency. This provides an opportunity for the offeror to clarify or elaborate on the proposal. This is a fact finding and explanation session only and does not

RFP-199-VSP-2024-019 10 of 13 include negotiation. The issuing agency will schedule the time and location of these presentations.

Oral presentations are an option of the purchasing agency and may or may not be conducted.

5. Single Point of Contact: Submit all inquiries and/or questions concerning this RFP in email to:

Suzanne Swinson, Procurement and Administrative Services Director at procurement@dcr.virginia.gov The subject line header should state the following: Questions on RFP –199-VSP-2024-019 DCR cannot guarantee a response to questions received after June 28, 2024.

The issuing office shall determine whether any addendum should be issued as a result of any questions or other matters raised. No questions will be addressed orally. To ensure timely and adequate consideration of proposals, Offerors are to limit all contact, whether verbal or written, pertaining to this RFP to the designated Contract Officer for the duration of this RFP process.

6. SPECIFIC PROPOSAL INSTRUCTIONS:

Proposals should be as thorough and detailed as possible so that the DCR may properly evaluate your capabilities to provide the required goods/services. A proposal is limited to 100 pages. Offerors are required to submit the following items as a complete proposal:

a. SECTION 1: Required Attachments

1) Return the completed RFP Cover Sheet (Page 1) signed by an authorized representative of the Offeror and filled out as required.

2) Offeror Data Sheet (Attachment A)

3) State Corporation Commission Form (Attachment B)

4) Offeror shall submit a completed Proprietary/Confidential Information Summary Form, (Attachment E)

5) All issued Addendums, signed by an authorized representative of the offeror.

b. SECTION 2: Introduction of Offeror

1) Proposal shall contain an executive summary that summarizes the offeror’s overall capabilities and approaches for accomplishing the services specified herein. This summary shall also identify anticipated challenges and/or barriers to completion, cost saving opportunities and other creative approaches. The Offeror shall provide a brief history of the firm’s history, growth, length of time in business, and a number and location of employees.

c. SECTION 3: Project Approach and Methodology

1) Offeror shall clearly detail its understanding of the Statement of Needs of this project, its technical requirements, and the proposed methodology for delivery of services. Be specific about the services you propose to provide. Describe in narrative form, the approach/philosophy for providing services to Virginia State Parks. Address strategies for quality assurance, durability, and adherence to industry best practices. Clearly explain all the steps involved in performing the work in the length of time provided. Any information and data that the Offeror will require from VSP shall be identified in this section.

2) Offeror shall include an estimated itemized budget for these exhibitions. This shall also include a statement and estimation of any ongoing fees that maybe required to maintain functionality of exhibit elements after project completion.

3) Offeror shall include a comprehensive project schedule with a proposed project meeting and production schedule to meet deadlines as described in this RFP.

RFP-199-VSP-2024-019 11 of 13

d. SECTION 4: Offeror Qualifications and Portfolio

1) Offerors must demonstrate that they have the expertise, experience, personnel, and resources necessary to meet the requirements of this work. Offeror is advised to submit any information which documents successful and reliable experience in creating high quality exhibit design services. Contractor must demonstrate that its staff size and current workload will not interfere with its capabilities to meet the requirements of the work.

2) A concise, but thorough, description of relevant experience for each individual of the proposed project team is desired. Not doing so may result in rejection or a lower score on your proposal. Such information must include, but is not limited to:

i. Full professional resumes

ii. For this project only provide credentials/resumes of key personnel who will be designated for this project.

iii. If applicable, list key subcontractors for functions not employed by Offeror, and their key staff that would be assigned and their contact information; provide resumes/credentials of applicable key subcontractors.

iv. Provide examples of work on similar projects in scope and content implemented in the last three to five years.

v. Provide favorable and relevant reference letters from at least three current clients dated within the last five years. DCR will verify the reference letters of the top Contractor prior to award. Please provide an email address for person listed on Reference Letter for verification purposes.

vi. Awards, accolades, and special certifications.

e. SECTION 5: Small Business Subcontracting Plan

1) Offeror shall submit Attachment C, Small Business Subcontracting Plan, and indicate its planned utilization of Virginia Department of Small Business and Supplier Diversity (DSBSD) certified small businesses under the resulting contract and Offeror’s status as a DSBSD certified small business in accordance with the instructions contained in Attachment C.

2) It is preferable that the Small Business Subcontracting Plan be provided in a separate file within the proposal package.

f. SECTION 6: Pricing Schedule Complete and include the Pricing Schedule, Attachment D of the

RFP.

1) It is preferable that the Pricing Schedule be provided in a separate file within the proposal package.

VI. REPORTING AND DELIVERY REQUIREMNTS

The contractor shall provide or deliver the following to DCR representative for approval by the agency:

1. Overall project schedule and budget plans, after finalization during the negotiations but prior to awards.

2. Schedule initial kickoff meetings between the Agency and Contractor within two weeks after award of contract. Date and time to be mutually agreed upon but at the sole discretion of the Agency.

RFP-199-VSP-2024-019 12 of 13

3. Assignment of contractor Project Manager.

4. Coordinate monthly status meetings and supply meeting minutes to the agency.

5. Meeting to include project and budget status, specific accomplishments, milestones, next steps.

6. Small Business Subcontracting Plan: Each prime contractor who wins an award in which provision of a small business subcontracting plan is a condition of the award, shall deliver to the contracting agency or institution monthly reports substantiating compliance in accordance with the small business subcontracting plan. Offerors should see Special Term and Condition V for additional guidance.

7. Provide all elements of work outlined in the contract documents for each visitor center, including but not limited to:

a) Development of the exhibit concept, storyline, and theme.

b) Research and writing.

c) Schematic design, detailed design plans.

d) Oversite of production and installation of exhibits.

e) As built drawings and O&M manuals, warranties, and staff training.

VII. EVALUATION AND AWARD CRITERIA

1. Proposals shall be evaluated by DCR using the following criteria:

Evaluation Criteria Points

1 Understanding of Project Scope and Goals 10 2 Project approach and methodology 30 3 Experience, Qualifications and Portfolio 30 4 Pricing 10 5 Small Business Subcontracting Plan 20

Total 100

2. Small Business Subcontracting Plan:

a. Offerors certified as a small business by the Department of Small Business and Supplier Diversity (DSBSD) by the date proposals are due in response to this solicitation shall receive 20 points.

b. Offerors that identify in Attachment C, portions of the resulting Contract that will be subcontracted to DSBSD certified small businesses will receive up to fifteen points (15) in accordance with the following chart.

RFP-199-VSP-2024-019 13 of 13

Subcontracting Scoring Chart

3. Price Evaluation Criteria:

The lowest price shall be scored the maximum number of evaluation points for price. The lowest price is then divided by each of the higher offeror’s proposed prices in turn. The quotient is then multiplied by the points assigned for price to determine the evaluation points to be assigned to each higher priced proposal.

VIII. GENERAL TERMS AND CONDITIONS: See Attachment H

IX. SPECIAL TERMS AND CONDITIONS: See Attachment I

X. ATTACHMENTS

Attachment A - Vendor Data Sheet Attachment B - Virginia State Corporation Commission Registration Information Attachment C - Small Business Contracting Plan Attachment D - Pricing Schedule Attachment E - Proprietary and Confidential Information Identification Attachment F – Omitted Attachment G - Site Specific Information Attachment H - General Terms and Conditions Attachment I - Special Terms and Conditions Attachment J - Federal Grant Terms and Conditions Attachment K - Wage Determination Decision