RFP UW Tower Data Center Power work for AI.docx

REQUEST FOR PROPOSAL

PROJECT TITLE: UW Tower Data Center Power work for AI Ref # 869347

The University of Washington is soliciting proposals from potential vendors to provide the above referenced services. Vendors interested in providing the required services must submit proposals per the requirements detailed in this RFP.

This solicitation is open to those vendors that satisfy the minimum qualifications stated herein and that are available for work in Washington State.

Contents of this Solicitation

I. General Instructions

II. Requirements

III. Evaluation and Contract Award

VI. Attachments A. RM# 219 AI Power Work Add B. RM# 219 AI Power Work Demo C. RM# 220 Demo D. SOW UW Tower AI Power Work E. UW Tower DC RM# 220 and RM# 219 Floor Plan F. Contractor Price Quotation and Item Cost Breakdown G. RM 220 Load Study H. Confidentiality Statement

Section I General Instructions

1.1 PURPOSE

UWIT Tower Data Center electrical needs for AI Configuration Re-circuiting are adding and removing electrical circuits from the RPP (remote power panel) to the server racks. As per SOW (2.19.25) & Exhibits (attachments). This is a multi phased work objective with one phase dependent on the other.

1.2 RFP COORDINATOR

The RFP Coordinator is the sole point of contact in the University for this Procurement. All communication between the Contractor and the University upon release of this RFP shall be with the RFP Coordinator, in writing, as follows: Benjamin Cory – bcory@uw.edu

1.3 Definition of Terms

“Supplier”, “Proposer, Bidder”

“Request for Proposal ”

A written solicitation document which identifies the UW’s need, and consultants are invited to submit proposals which outline their solution to the need, their qualifications and experience to provide the services, and their costs or fees.

1.4 tIMETABLE

1.5 WORKDAY

This solicitation is being conducted in Workday. Vendors can register for the sourcing event by visiting https://university-of-washington.public-portal.us.workdayspend.com/

Search using reference # 680545

Option 1- Select Bid > Register

Option 2- Select the title of the RFP and select Start Bid > Register

Submission Vendors shall submit a proposal in PDF OR Word format, via the University’s Workday Strategic Sourcing website. Proposals must be submitted on or before the time specified in 1.4 Timetable. Any proposal received after that date and time may not be considered. All proposals shall remain valid for a minimum of 180 days following the RFP closing date.

All proposals and any accompanying documentation become the property of the UW and will not be returned and shall be received on or before 11:59 PM PDT on July 31, 2024. Any proposals received after the date shown above will not be considered.

Proposals shall be clearly marked and delivered in accordance with the instructions. It is the responsibility of the Vendor to see that their proposal is received on or before the due date for proposals.

1.6 INQUIRIES

All questions must be submitted in writing via the Workday Strategic Sourcing website citing the particular RFP section and paragraph number, and utilizing the attached Question template/Attachment E. Depending upon the nature of the inquiry and the response, copies of the question and response may be distributed to all other potential vendors. The closing date for asking of questions is given in Paragraph 1.4. The University may exercise its option not to reply to Vendor inquiries; therefore, Vendors should be prepared to submit a proposal based on the information included in the RFP.

1.7 COMPLAINTS

A. Contractors may submit a complaint to the RFP Coordinator based on any of the following:

· The solicitation unnecessarily restricts competition;

· The solicitation evaluation or scoring process is unfair or flawed; or

· The solicitation requirements are inadequate or insufficient to prepare a response.

B. Contractors may submit complaints up to 5 business days prior to the proposal due date. Complaints must meet the following requirements:

· Must be in writing.

· Must be sent to the procurement coordinator, or designee.

· Should clearly articulate the basis for the complaint.

· Should include a proposed remedy.

The RFP coordinator or designee will respond to complaints in writing; the response to complaints including any changes to the solicitation will be posted as an amendment on WEBS, https://fortress.wa.gov/ga/webs/ and in Workday. The complaint may not be raised again during the protest period. The complaint process does not include an appeal process.

1.8 Interpretation of the RFP

Should any discrepancies be found in or omissions from the specifications, or doubt as to their meaning, the Contractor shall at once notify the Coordinator, in writing. The Coordinator will send written instructions or addenda as required to all interested parties. All addenda issued shall be incorporated into the contract. The Purchaser shall not be responsible for or bound by oral interpretations. Only questions answered by written addenda are binding. Questions received less than five (5) working days before the proposed due date for submission of proposals cannot be answered.

1.9 REVISIONS TO THE RFP

The University reserves the right to change the acquisition schedule or cancel the RFP at any time. The University reserves the right to make corrections or amendments due to errors identified in the RFP by the University or a Contractor. Any changes will be dated and attached to, and made a part of, the RFP. All changes must be coordinated in writing with, authorized by, and made by the RFP Coordinator.

All RFP corrections and amendments will be posted to https://fortress.wa.gov/ga/webs/ and also to the Workday sourcing module. Contractors are responsible for checking the website for this information.

1.10 Signature

Each proposal must be signed by the Contractor with the usual signature and dated. The name and title shall be typed or printed below each signature.

A. Proposals submitted by a proprietorship must be signed by the owner of the bidding company.

B. Proposals submitted by a partnership must be signed with the partnership name by one of the partners, followed by the signature and designation of the partner signing.

C. Proposals by a corporation must be signed with the legal name of the corporation, followed by the name of an authorized officer.

1.11 Cost of Proposals

Costs incurred in preparing and presenting the proposals or incurred in any other manner by the Contractor in responding to this solicitation are not reimbursable and may not be charged to the University.

1.12 Withdrawal or Modifications of Proposals

Any Contractor may withdraw their proposal upon written request at any time prior to the scheduled due date for submission of proposals.

1.13 Public Disclosure

The University is subject to RCW 42.56 (Public Records Act). All Contractor Responses and any subsequent Contract will be “public records” as defined in RCW 42.56.010

The Contractor must clearly specify any specific information that it claims is confidential or proprietary. Marking of the entire Response or entire sections as proprietary will not be honored. The University may not accept Responses where pricing is marked as proprietary.

All Responses received will remain confidential until the Contract, if any, resulting from this RFP is signed by the University and the Apparent Successful Contractor; thereafter, the Responses will be deemed public records.

To the extent consistent with RCW 42.56, the University will maintain the confidentiality of all information marked confidential or proprietary. If a request is made to view the Contractor’s information, the University will notify the Contractor of the request and the date that such records will be released unless the Contractor obtains a court order enjoining that disclosure. The Contractor will have five (5) business days from receipt of notice to obtain the court order. If the Contractor fails to obtain the court order enjoining disclosure, the University will release the requested information on the date specified.

1.14 ACCEPTANCE PERIOD

Contractor’s proposal must provide 120 business days for acceptance by University from the due date for receipt of Proposals.

1.15 RESPONSIVENESS

All Proposals will be reviewed by the RFP Coordinator to determine compliance with administrative requirements and instructions specified in this RFP. The Contractor is specifically notified that failure to comply with any part of the RFP may result in rejection of the Proposal as non-responsive.

1.16 Selection of Proposals

In determining the “apparent successful Contractor”, in addition to cost, the Contractor’s compliance with the requirements of this solicitation, and the items listed below, shall be given consideration.

A. The ability, capacity, and skills of the Contractor to perform the contract or provide the service required.

B. The character, integrity, reputation, judgment, experience, and efficiency of the Contractor.

C. The quality of performance of previous contracts or service.

D. The previous and existing compliance by the Contractor with the laws relating to contract and services.

E. Such other information as may be secured having a bearing on the decision to award the contract.

1.17 No Obligation to Contract

This solicitation does not obligate the University of Washington to contract for the solicited services specified herein.

1.18 Contract in Best Interest

The University reserves the right to accept or reject proposals on each item separately or as a whole, to reject any or all proposals without penalty, to waive informalities or irregularities, and to contract in the best interests of the University.

1.19 PUBLICITY

Advertising, including use of the University marks and logos, press releases, or any other general public announcement by a Contractor, stating the availability of its products or services to University employees is strictly prohibited unless the Contractor has obtained prior written authorization from the UW Procurement Services Department.

1.20 NON-ENDORSEMENT

The successful Contractor agrees to make no reference to the University in any literature, promotional material, brochures, sales presentation or the like without express written consent of the University.

1.21 FUNDING

Any contract awarded as a result of this procurement is contingent upon the continued availability of state or federal agency funding.

1.22 Contract and Terms & Conditions

The Apparent Successful Vendor will be expected to enter into a contract which is substantially the same as the University of Washington’s General Terms and Conditions which can be located here: https://finance.uw.edu/ps/suppliers/terms-conditions, and are also attached as Exhibit H. In no event is a Vendor to submit its own standard contract terms and conditions in response to this solicitation. All exceptions to the contract terms and conditions must be submitted as an attachment to the bidder’s proposal. The Agency will review requested exceptions and accept or reject the same at its sole discretion.

1.23 Data-Security

If, during the course of the performance, administration, or maintenance of this contract, or any extension or renewal thereof, CONTRACTOR acquires, uses, or otherwise obtains access to ‘University Data’ as those terms are defined in the UW Data Processing Agreement, incorporated herein, then the UW and CONTRACTOR agree that all of the terms and conditions of the UW’s Data Processing Agreement and/or IT Data Security Addendum(s) shall apply.

1.24 IN-STATE RECIPROCITY

Pursuant to RCW 39.26.371 and WAC 200-300-075, the State of Washington Department of Enterprise Services has established a schedule of percentage increases to be added to Bids from Bidders in states that grant a preference to Contractors located in their state, or for goods manufactured in their state. The percentages related to each respective state are provided in the NASPO’s state preference repository and apply only to Bids received from Bidders in those states listed. The appropriate percentage will be added to each Bid bearing the address from a state with in-state preferences rather than subtracting a like amount from Washington State Bidders.

This action will be used only for analysis and award purposes. In no instances shall the increase be paid to a Bidder whose Bid is accepted and awarded a Contract.

1.25 GRATUITIES

In accordance with RCW 42-52-150 and 160, Ethics in Public Service, no gifts, gratuities or any item of economic value may be accepted by University Employees. Contractors agree to offer no such items to any University employee.

1.26 Minority and Women Business Enterprise Participation

In accordance with chapter 39.19 RCW, the University of Washington encourages participation in all of its contracts by firms certified by the Office of Minority and Women’s Business Enterprises (OMWBE). Participation may be either on a direct basis in response to this solicitation or on a subcontractor basis. However, no preference will be included in the evaluation of proposals, no minimum level of MWBE participation shall be required as a condition for receiving an award and proposals will not be rejected or considered non-responsive on that basis. Any affirmative action requirements set forth in federal regulation or statutes included or referenced in the contract documents will apply.

The established annual procurement participation goals for this solicitation are MBE 6% and WBE 4%. For information on certified firms, Contractors may contact OMWBE at 360/753-9693or http://www.omwbe.wa.gov.”

1.27 U.S. Small Business Participation

Participation in contracts for goods and services is encouraged by firms which qualify under definitions by the U.S. Small Business Administration as small business (SB), or small disadvantaged business (SDB), or small women owned business (WOB).

The percentage listed below is voluntary. No preference will be included in the evaluation of bids/proposals. Participation in University contracts may be either direct as the Contractor in response to this solicitation, or as a subcontractor to a Contractor.

Voluntary U.S. Small Business goals for this solicitation are 15% SB/SDB/WOB

SECTION II

REQUIREMENTS

2.1 Period of Service

Unless otherwise stated, the initial term of the agreement shall be for the period of time during the performance of the work only. Extensions, if any, shall be agreed upon in writing between the parties.

2.2 Proposal Requirements and Instructions

Background and History: Describe the company, organization, officers or partners, number of employees and operating policies which would affect this Contract. State the number of years the organization has been continuously engaged in business.

Financial Stability: Describe the financial status of the company. Attach a copy of the most recent annual financial statement or other similar document.

Technical Approach and Methodology: Describe Bidder’s technical approach and methodology for accomplishing the described Scope of Work. The proposed approach and methodology should include a detailed work plan and schedule. All information to be provided by participating Hospital(s) as part of this plan must be specified including content, format and frequency.

Project Team and Management Structure: Identify proposed project team and management structure for completing the Scope of Work. This should identify roles and responsibilities, including Bidder expectations of participating UW Medicine Hospital(s) staff resources. Provide resumes of key professional staff to be assigned to the project and their level of commitment to this engagement.

Proposed Fees: Provide a cost proposal to accomplish the Scope of Work or provide the requested product.

Firm Experience and Credentials: Provide evidence of Bidder’s experience in projects or providing products as described within this RFP.

References: List three (3) relevant references, including a description of the engagement, professional fees, duration and date of completion, contact person, title, mailing address, telephone number and e-mail address

Contract Management Information: Provide primary Contract Manager Contact name, title, mailing address, telephone number and email address.

2.3 SCOPE OF WORK

Multiple branch circuit moves, adds and deletes as per attached Scope of Work document, dated 2/19/2025 and Exhibits.

2.3.1 Functional, technical, and performance requirements

Work Includes: 1. The procurement, installation and documentation of all breakers, wire, grey Sealtite flexible conduit, receptacles, wire labels and mounting hardware. 2. All required permits. 3. Updated panel schedules and drawings. 4. MOPS for all work to be performed in data center. 5. Perform IR scanning of all affected RPP’s 6 months after work has been completed. This project must be completed in a 2-phase approach with up to 3-week dead period between phase 1 and 2. 1. Phase#1 is all RM#220 work 2. Phase#2 is all RM#219 work

In a structured, Project Owner-approved work process requiring minimal client-approved downtime of Project Owner IT equipment, and in accordance with the description, exhibits and specifications included here in, the Contractor is to perform the following: i. Perform all work described in the Stantec design document labeled “RM 220 Load Add Study” ii. Perform all work in UW provided excel spreadsheet labeled “RM#220 Demo” iii. Perform all work in UW provided excel spreadsheet labeled “RM#219 AI Power Work” b) Contractor will update owner provided panel schedules and drawings. c) Contractor shall prepare Methods of Procedure (MOP’s) outlining in detail, all steps required for the safe and accurate execution of the work. MOP’s are to be submitted to Owner for review and approval increment. Plan for 7-10 day review/approval process. Approval consists of Owner signature on each MOP. d) IR scanning of all affected RPP’s branch circuits with report of all findings will be performed 6 months after all project work has been completed.

2.3.2 Schedule Constraints

Contractor will provide Project Owner with a Project Execution Plan, some of which will be refined and developed as the project progresses. The Project Execution Plan shall contain a Safety Plan, Overall Project Schedule and On-site Work Schedule, which will be provided electronically in a project.

2.3.3 Project Management Requirements

The work is to be accomplished with minimal power downtime to the IT equipment racks while maintaining the highest available system reliability, and completed in a prescribed manner through specific client-approved Method of Procedure’s (MOP’s), which are to be prepared by the Contractor.

The Contractor shall perform project management and coordination services in accordance with the Project Owner’s Safety Plan and Building Owner’s work execution standards, including any revisions agreed to in the Contract .The Contractor’s project management responsibilities include, but are not limited to: (1) Overall management of the Work in accordance with the Contractor’s Project Execution Plan; (2) Planning, controlling and executing engineering, local permit approvals, constructability, procurement, fabrication, assemblies, transportation, construction, integration and turnover plans, to the extent necessary to achieve performance of the Work; and, (3) Producing and updating project schedules; project schedules are to be established under the terms of the Contract.

2.3.4 Personnel Requirements and Expectations

Perimeter security and personnel access procedures must be followed at all times. In addition, COVID-19 health/safety procedures exist at the facility and must be fully complied with. It is a contract requirement that the contractor’s personnel comply with all security and health/safety procedures at all times. Team members will undergo a background check in order to obtain security clearance for entry.

The Contractor shall fully comply with all Safety, Health and Security requirements under the Contract and Project Owner’s regulations. The Contractor shall obtain all necessary permits to perform the Work according to the safety or security requirements as to the Contractor’s Works, personnel, vehicles, materials and equipment. The Contractor shall submit the Safety Plan, prior to mobilizing on site for the Project Owner’s approval. Contractor shall identify a member of the team to serve as safety officer on the project, with the authority to implement the Safety Plan and serve a contact point with the owner.

2.3.5 Interfaces

Given the integrated nature of the Project, and integration of other Project contractors, suppliers and personnel, Contractor shall be responsible for administration and follow-up of the progress of the external interfaces between Contractor and the other contractors, suppliers and vendors to close-out Project interfaces and complete the Work and Project.

2.3.6 Safety, Health and Security

SECTION III EVALUATION AND CONTRACT AWARD

1.

2.

3.

3.1 Evaluation of Proposals

The University reserves the right to make Vendor selections based solely on the proposal submitted. Responsive proposals will be evaluated strictly in accordance with the requirements stated in this solicitation and any addenda issued. The evaluation of proposals shall be accomplished by an evaluation team to be designated by the UW, which will determine the ranking of the proposals. The RFP Coordinator may contact the Vendor for clarification of any portion of a Vendor’s proposal.

3.2 Interview / Presentation

At its sole discretion, the University may require Vendors to participate in an interview or provide a presentation to the evaluation committee. If so, the score from the interview and/or the presentation may be combined with the score of the proposal to identify the apparent successful Vendor. The University will contact the Vendor directly to schedule the interview/presentation.

3.3 Evaluation Criteria & Scoring

The following weighting and points will be assigned to the proposal for evaluation purposes:

Contractor Selection is to be based upon the contractor’s previous successful experience in similar data center work (15%), the qualifications and relevant experience of the contractor’s assigned team (20%), the price for completing the work (50%), and the history of meeting project schedules (15%)

Total of points: 100

The submitted proposal shall include information that supports the contractor’s qualifications in these categories. Prior to award of contract, contractor will be required to show proof of a valid Contractor’s license, bond, and insurance requirements of the Owner.

3.4 Notification to Proposers

Once the final evaluation phase has been completed, the solicitation Coordinator will issue a written announcement to all participants, citing the name(s) of the apparent successful vendors.

Section IV Attachments

1. Attachment A. RM# 219 AI Power Work Add

2. Attachment B. RM# 219 AI Power Work Demo

3. Attachment C. RM# 220 Demo

4. Attachment D – SOW UW Tower AI Power Work

5. Attachment E – UW Tower DC RM# 220 and RM# 219 Floor Plan

6. Attachment F – Contractor Price Quotation and Item Cost Breakdown

7. Attachment G – RM 220 Load Add Study

8. Attachment H – Confidentiality Statement Contractor to sign and return with proposal.

10. Attachment J. University of Washington General Terms and Conditions

11. Attachment K. Question Template image1.emf

RM#219 AI Power Work Add.pdf

Rack Circuits Breaker Receptacle Notes

6K07 63B2-A1-21,22 30AMP L6-30R

63B2-A1-25,26 30AMP L6-30R

6K06 63A1-A1-3,4 30AMP L6-30R

63A1-A1-11,12 30AMP L6-30R

6K05 62B1-A1-27,28 30AMP L6-30R

62B1-A1-25,26 30AMP L6-30R

62B1-A1-21,22 30AMP L6-30R

62B1-A1-23,24 30AMP L6-30R

6K04 62B1-A1-19,20 30AMP L6-30R

62B1-A1-17,18 30AMP L6-30R

62B1-A1-15,16 30AMP L6-30R

62B1-A1-13,14 30AMP L6-30R

6K11 61A1-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

61A1-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6K12 63A1-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

63A1-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6K13 62A3-A1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

62A3-A1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6K14 62A3-A1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6K15 62A3-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

62A3-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6K16 62A3-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6K17 62A2-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

62A2-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6L09 62A2-B2- 30AMP 3-Phase L21-30R Breaker location will be decided during install

62A2-B2- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6L10 62A2-A1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

62A2-A1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6L11 61B1-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

61B1-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6L12 61B1-B1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6L13 61A3-A1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

61A3-A1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6L14 61A3-A1- 30AMP 3-Phase L21-30R Breaker location will be decided during install

6L15 61A3-A1- 30AMP 3-Phase L21-30R Breaker location will be decided during install image2.emf

RM#219 AI Power Work Demo.pdf

Rack Circuits

6K11 61A1-B1-10,11

61A1-B1-8,9

61A1-B1-6,7

61A1-B1-4,5

6K12 63A1-B1-21,22

63A1-B1-23,24

63A1-B1-25,26

63A1-B1-27,28

6K13 62A3-A1-1,3

62A3-A1-5,7

62A3-A1-9,11

62A3-A1-13,15

6K14 63A1-A1-11,12

63A1-A1-3,4

6K15 62A3-A1-6,8

62A3-A1-10,12

62A3-A1-14,16

62A3-A1-18,20

6K16 62A3-B1-6,8

62A3-B1-10,12

62A3-B1-14,16

62A3-B1-18,20

6K17 62A3-B1-1,3

62A3-B1-5,7

62A3-B1-9,11

62A3-B1-13,15

6K18 62A2-B1-13,14

62A2-B1-9,10

62A2-B1-5,6

62A2-B1-1,2

6K19 62A2-B2-9,10

62A2-B2-13,14

62A2-B2-5,6

62A2-B2-21,22

6L01 61A3-A1-1,3,5

61A3-A1-7,9,11

6L02 61A3-A1-13,15,17

61A3-A1-19,20,23

6L03 61A3-A1-2,4,6

61A3-A1-8,10,12

6L04 61B1-B1-25,26,27

61B1-B1-34,35,36

6L05 61B1-B1-19,20,21

61B1-B1-28,29,30

6L06 62A2-A1-1,2,3

62A2-A1-4,5,6

6L07 63B2-A1-21,22

63B2-A1-25,26

6G03 62B1-A1-9,10

62B1-A1-11,12

6G04 62B1-A1-15,16

62B1-A1-13,14

6G05 62B1-A1-17,18

62B1-A1-19,20

6G06 62B1-A1-21,22

62B1-A1-23,24

6G07 62B1-A1-25,26

62B1-A1-27,28 image3.emf

RM#220 Demo.pdf

RACK

6A19 64A5-A1-13,15,17

64B5-A1-13,15,17

6A18 64A5-A1-7,9,11

64B5-A1-7,9,11

6A17 64B5-A1-1,3,5

64A5-A1-1,3,5

CIRCUIT WITH NO LABEL

6A16 64B1-B1-25,26,27

64D1-A1-25,26,27

6A13 64B1-B1-7,8,9

64B1-B1-4,5,6

64D1-A1-7,8,9

6A12 64D1-A1-4,5,6

6A07 64B3-B2-1,2,3

64A3-A2-1,2,3

6A06 64A3-A2-4,5,6

64B3-B2-4,5,6

6B09 64D1-A1-10,11,12

64B1-B1-10,11,12

6B10 64D1-A1-13,14,15

64B1-B1-13,14,15

6B11 64D1-A1-16,17,18

64B1-B1-16,17,18

6C06 64C3-B1-1,2,3

64B4-A1-1,2,3

6C05 64B4-A2-10,11,12

64B4-A2-13,14,15

64C3-B2-13,14,15

64C3-B2-10,11,12

6C03 64B4-A2-7,8,9

64C3-B2-7,8,9

6D02 64C3-B1-19,20,21

64B4-A1-19,20,21

6D03 64B4-A1-16,17,18

64C3-B1-16,17,18

6D04 64B4-A1-13,14,15

64C3-B1-13,14,15

6D05 64B4-A1-10,11,12

64C3-B1-10,11,12

6D06 64B4-A1-7,8,9

64C3-B1-7,8,9

6D07 64C3-B1-4,5,6

64B4-A1-4,5,6

CIRCUIT

image4.emf

SOW UW Tower AI Power Work.pdf

University of Washington

Tower Data Center: Room 219 & 220

4333 Brooklyn Avenue NE

Seattle, WA 98105

SCOPE OF WORK: Multiple branch circuit moves, adds and deletes.

February 19, 2025

The University of Washington (“Project Owner”), who has operated its data center at this location continuously since 2009, is undertaking this project to facilitate the UW AI initiative.

Work Includes:

1. The procurement, installation and documentation of all breakers, wire, grey Sealtite flexible conduit, receptacles, wire labels and mounting hardware.

2. All required permits.

3. Updated panel schedules and drawings.

4. MOPS for all work to be performed in data center.

5. Perform IR scanning of all affected RPP’s 6 months after work has been completed.

The work is to be accomplished with minimal power downtime to the IT equipment racks while maintaining the highest available system reliability, and completed in a prescribed manner through specific client-approved Method of Procedure’s (MOP’s), which are to be prepared by the Contractor. All work is to be performed per the standard of care for data centers and consistent with the means and methods used within the Tower Data Center facility. Project Owner is seeking proposals/price quotations from experienced, licensed electrical contractors, in order to select a contractor/team

(Contractor) to perform the Scope of Work and all associated work necessary, to provide for a safe, turn-key completion of the work. Contractor selection is based on price, qualifications/experience, proposed method of execution, and Schedule.

This project must be completed in a 2-phase approach with up to 3-week dead period between phase 1 and 2.

1. Phase#1 is all RM#220 work

2. Phase#2 is all RM#219 work

General Project Information

a) Contractor Selection is to be based upon the contractor’s previous successful experience in similar data center work (15%), the qualifications and relevant experience of the contractor’s assigned team

(20%), the price for completing the work (50%), and the history of meeting project schedules (15%).

Submitted proposal shall include information that supports the contractor’s qualifications in these categories. Prior to award of contract, contractor will be required to show compliance with license, bonding, and insurance requirements of the Owner.

b) A pre-bid walk-through is required and will be held during the bidding period- to be scheduled by the owner.

c) The facility is continuously operating in a highly secure environment and has very limit storage space for staging area. Perimeter security and personnel access procedures must be followed at all times. In addition, COVID-19 health/safety procedures exist at the facility and must be fully complied with. It is a contract requirement that the contractor’s personnel comply with all security and health/safety procedures at all times. Team members will undergo a background check in order to obtain security clearance for entry.

d) Definitions/Acronyms. In this Scope of Work, the following words or phrases are deemed to be interchangeable between this Scope of Work and stated definitions contained in other Project contract documents. Other terms not specifically defined herein should be interpreted consistent with industry norms and practices.

i) “Contract” refers broadly to all the contract documents between the Project Owner and

Contractor established and stated in those contract documents.

ii) “Method of Procedure” is a written step-by-step sequence for performing an operation. It is prepared by the Contractor and submitted for Project Owner approval prior to initiation of any on-site work; upon review and approval by Project Owner, Prime Contractor representative coordinates with Project Owner project representative to schedule work, review the approved

MOP and gain access to the data center. Any party may stop work anytime the MOP is not strictly adhered to so long as such stoppage does not create a safety issue or negatively affect

Project Owner’s production services; in such an event, the Parties will collaborate to assure a safe and non-impacting work stoppage.

iii) “Provide” means to purchase, store, deliver, install and connect completely, including start-up and integration with other work/systems.

iv) “Standard of Performance” means performance of the Work within the standards and practices that would be exercised by a competent and experienced data center contractor, performing similar work with similar experience in a similar market and similar site conditions, and in accordance with the specific requirements that are set out in the contract.

v) “Vendor Design Deliverables” means the performance and output of Project Owner’s vendors for their respective design and work responsibilities including oversight of work performed by vendor’s suppliers to ensure that all work is performed in accordance with the contracts.

vi) “Work” refers to the services, products, materials and other responsibilities set out in this and other Contract documents.

Scope of Work Description

a) In a structured, Project Owner-approved work process requiring minimal client-approved downtime of Project Owner IT equipment, and in accordance with the description, exhibits and specifications included here in, the Contractor is to perform the following:

i. Perform all work described in the Stantec design document labeled “RM 220 Load Add

Study”

ii. Perform all work in UW provided excel spreadsheet labeled “RM#220 Demo”

iii. Perform all work in UW provided excel spreadsheet labeled “RM#219 AI Power Work”

b) Contractor will update owner provided panel schedules and drawings.

c) Contractor shall prepare Methods of Procedure (MOP’s) outlining in detail, all steps required for the safe and accurate execution of the work. MOP’s are to be submitted to Owner for review and approval increment. Plan for 7-10 day review/approval process. Approval consists of Owner signature on each MOP.

d) IR scanning of all affected RPP’s branch circuits with report of all findings will be performed 6 months after all project work has been completed.

Scope of Work Breakdown.

The following are included in the Work, each of which is defined below:

a) Engineering Design/Product Submittals:

i) Provide design & product submittals of all engineering documents and components for Owner review/approval, to confirm a complete and workable system, and to perform construction activities. (Including single line schematic diagrams, work performance specifications, equipment data sheets, MOPs, and safety-in-design) and the development of detailed, non-overlapping specific scopes of work.

ii) The Contractor shall:

(1) Ensure all work and deliverables are produced to the standard of performance, and in time to meet the requirements of the applicable schedule established under the

Contract and this Scope of Work;

(2) Manage the activities of all interdisciplinary interfaces for the Work, including life safety, fire detection, electrical, and instrumentation and controls;

(3) Provide on-going project management/engineering support through completion of the Work.

b) Project Management:

i) The Contractor shall perform the following project management and coordination services in accordance with the Project Owner’s Safety Plan and Building Owner’s work execution standards, including any revisions agreed to in the Contract .The Contractor’s project management responsibilities include, but are not limited to:

(1) Overall management of the Work in accordance with the Contractor’s Project

Execution Plan;

(2) Planning, controlling and executing engineering, local permit approvals, constructability, procurement, fabrication, assemblies, transportation, construction, integration and turnover plans, to the extent necessary to achieve performance of the

Work; and,

(3) Producing and updating project schedules; project schedules are to be established under the terms of the Contract.

c) Project Execution Planning:

i) Contractor will provide Project Owner with a Project Execution Plan, some of which will be refined and developed as the project progresses.

ii) The Project Execution Plan shall contain a Safety Plan, Overall Project Schedule and On-site

Work Schedule, which will be provided electronically in a project. Use a management/scheduling format mutually acceptable to Contractor and Project Owner. Also include regularly scheduled project team meetings with owner representative(s). The Project

Owner shall review and advise the Contractor in writing if it has any disputes with the contents.

Plan shall include the following:

(a) A detailed sequence in which the Contractor intends to perform/gain approval for the equipment submittals, equipment shutdowns, cable routing, permit drawings work;

(b) Submittals and approvals schedule for MOP’s required to execute the work;

(c) Start and completion dates for all separate portions of Work;

(d) Key materials and equipment procurement and delivery dates; and,

(e) Other relevant data and information.

iii) Except as mutually agreed, the Contractor shall provide weekly reporting, which shall include:

(a) Outstanding issues and permit approval status;

(b) Confirmation that there are no reasonably known or anticipated claims for an adjustment to the Contract cost or schedule, or, a statement of those items with reasonable detail;

(c) Current actual status of the schedule of the Work in and electronic format agreed upon by the Parties.

(d) A list of pending deliverables for the next 30 days and completed deliverables for the previous 30 days;

(e) Any safety issues, near-misses, minor incidents, safety infractions or citations and any serious or lost time incidents;

(f) All Requests for Information/Requests for Proposal (RFIs/RFPs) that have been submitted, and their status;

(g) All change orders that have been submitted, approved and pending, with an aggregate total of the time and cost effects of the Project change orders to date;

(h) Site meeting minutes.

d) Procurement/Expediting/Logistics:

i) Procurement includes the procurement of all equipment and material necessary for the construction of the Work, including safety systems and other equipment and material required for completion of the Work. The Prime Contractor shall be accountable for vendor interface, material management, and expediting and logistics management.

ii) Contractor shall include a plan for procurement services and shall conduct the procurement services in accordance with that plan.

iii) Contractor shall propose a payment sequence for review/acceptance by the Owner.

Commissioning support is an integral part of the Contractor scope and final payment will be made upon successful completion of commissioning phase.

e) Subcontracting:

i) Manage subcontractors on the Project site with respect to their planning, scheduling, allocation and assignment of construction resources, progress measurement and reporting;

ii) Monitor and inspect work performed by its subcontractors and confirm such work complies with the Standard of Performance, project specifications, approved construction safety principles and the quality assurance/quality control plans;

iii) Incorporate Project Owner strategies, plans, procedures and the terms of the Contract into every Subcontract, unless express written approval is provided otherwise by Project Owner;

and,

iv) Incorporate terms allowing the assignability of subcontracts to the Project Owner upon notice by the Project Owner of same.

f) Construction:

i) The Contractor shall perform all work as described in this Scope of Work and Project Owner’s strategies, plans and procedures to provide all services required to construct, install, test and deliver a complete and operable facility. The Contractor shall provide all adequate and competent construction management, personnel, supervision, staff, labor, construction planning, scheduling, documentation, construction quality, health/safety equipment and testing devices to complete the Work in accordance with the Standard of Performance.

ii) The Contractor shall be responsible for obtaining/ providing all local/state permits and approvals.

List of Deliverables

a) The Contractor shall supply the deliverables and reports as designated within the Project

Deliverables Table. All deliverables shall be submitted for review and/or Project Owner approval in accordance with requirements of the Project Owner’s standards and existing change management system.

b) The Contractor shall prepare the required procedures, report templates and plans for the

Project Owner’s review and approval; these procedures and reports form part of the Contract.

Any revisions to the procedure and reports shall be reviewed and agreed upon by both parties, prior to implementing any changes. Contractor reports to Project Owner are intended to provide the Project Owner with information on the Work status, schedule status, cost/schedule variances with explanations, and current issues.

c) The following Deliverables shall be provided in the detail and format applicable to the project.

The due date for each Deliverable is determined from the date of the execution of the Contract, with each Deliverable being due the number of days indicated in the table below calculated from the date of the execution of the Contract.

i) Responsibilities Matrix - 1 weeks after contract award.

ii) Project Execution Plan (Overall + MOP Schedule) - 1 weeks after contract award.

iii) Safety/Environmental Health and Security Plan - 1 weeks after contract award.

iv) On-site Work Schedule - 1 weeks prior to on-site work.

v) Issues Resolution Log - TBD.

vi) As-Built/Record drawings/ documentation – TBD.

Safety, Health and Security

a) The Contractor shall fully comply with all Safety, Health and Security requirements under the

Contract and Project Owner’s regulations. Current campus and building COVID-19 restrictions and precautions apply to the interaction with staff and the execution of the work. Contractor shall comply at all times with COVD-19 safety procedures. The Contractor shall obtain all necessary permits to perform the Work according to the safety or security requirements as to the Contractor’s Works, personnel, vehicles, materials and equipment.

b) The Contractor shall submit the Safety Plan, prior to mobilizing on site for the Project Owner’s approval. Contractor shall identify a member of the team to serve as safety officer on the project, with the authority to implement the Safety Plan and serve a contact point with the owner.

Exhibits

a) Exhibit A: Contractor Price Quotation and Item Cost Breakdown

b) Exhibit B: Stantec design document labeled “RM 220 Load Add Study”

c) Exhibit C: UW provided spreadsheet labeled “RM#220 Demo”

d) Exhibit D: UW provided spreadsheet labeled “RM#219 AI Power Work Add”

e) Exhibit E: UW provided spreadsheet labeled “RM#219 AI Power Work Demo”

f) Exhibit F: UW Tower DC RM#220 and RM#219 floor plan.

image5.emf

UW Tower DC RM#220 and RM#219 floor plan.pdf

RPP-64A5

RPP-64B5

RPP-64C5

RPP-64D1

RPP-64D2

RPP-64D3

PDU-64D

RPP-61A3

RPP-61B3

RPP-62A3

RPP-62B3

RPP-63A3

RPP-63B3

image6.emf

Contractor Price Quotation and Item Cost Breakdown.pdf

Exhibit A

Contractor Price Quotation and Item Cost Breakdown

Contractor price is to provide the materials, equipment, labor, permits and services – complete and operational, as described in this Contractor Scope of Work

Item: Cost:

Total price for complete project.

Total price for project labor.

Total price for project materials.

Hourly labor rate – Standard Hours

Hourly labor rate – Overtime Hours image7.emf

RM 220 Load Add Study.pdf

Memo

To: Chris Wasser

UW IT

From: Manik Joshi & Rob Curry

Seattle

Project/File: UW Suite 220 Date: January 27, 2025

Reference: UW Tower RM 220 Load Addition Study

Introduction:

Stantec has been tasked with conducting a load analysis of the room 220 server cabinets in the

UW Tower to assess the current loads at each cabinet. The scope of the load analysis includes the following:

• Evaluation of Existing Loads: Ensuring proper load distribution across the four PDUs in Suite

220.

• Derating of Cabinets: Reducing the power rating of existing cabinets to 5 kW and 10 kW based on meter data and connected loads. The final decision on derating each cabinet will be made by the UW IT team.

• Expansion Planning: Identifying the number of new 10 kW cabinets, equipped with redundant 50A/3P circuits, that can be added to the suite while maintaining load balancing. This ensures no PDU exceeds 67% of its nameplate rating during normal operation, and no more than 90% under failover conditions.

• Demolition of Circuits in 5 kW Cabinets: Identifying circuits in existing cabinets to be decommissioned that are derated to 5 kW.

• Recircuiting Assessment: Evaluating any existing cabinets that needs to be recircuited to avoid any overload during a failover situation and for load balancing purpose.

This comprehensive analysis aims to optimize load distribution and ensure system reliability in Suite

220.

Load Assumptions:

This load analysis assumes that dual-corded servers evenly distribute power between both available sources during normal operations. Power is drawn entirely from a single source only when one of the sources is de-energized. This practice aligns with industry standards for dual-corded servers, maximizing efficiency and prolonging component lifespan by preventing any single power source from being overburdened. It is strongly recommended that the UW IT Team ensure all dual-corded servers are configured to evenly share the load between both sources when both are available, to prevent overloading any PDUs.

Additionally, during clamp metering (12/13/2024), several cabinets were found to be drawing more than 10 kW. The UW IT Team will need to ensure these cabinets are derated to 10 kW, in accordance with this study's parameters as provided by the UW IT Team, to prevent potential overloads. The cabinets that exceeded 10 kW during clamp metering are as follows:

• 6E08

• 6E09

• 6F16 majoshi

Text Box

January 22, 2025 Chris Wasser

Reference: UW Tower RM 220 Load Analysis

• 6F17

• 6F18

• 6F19

Lastly, the meter data was based on clamp metering of these circuits. While, data center loads tend to be stable, there could be surges that we did not measure which could alter the conclusions of this study.

Study Approach and Findings:

To perform this study Stantec took a multi-step approach:

• Field Investigation: Filed investigation included clamp metering of each circuit at the

Remote Power Panel (RPP). Then followed by mapping out the existing branch circuits of cabinets with server loads. These two steps provided detailed circuit map and cabinet load of this room.

• Establish Baseline Load and Identifying Demo Scope: Based on the branch circuit meter data, Stantec presented the metered load at each cabinet to UW IT Team. Based on this data UW IT team were able to determine which customer cabinet to be limited to 5 kW or

10 kW. Thie step created a baseline existing load for room 220. Each existing cabinets that are now derated to 5 kW that had four circuits were reduced to two circuits per cabinet.

See Appendix A: UW Tower Rm 220 Master Scope Summary for details.

• Identify Load Balancing Plan: Room 220 is equipped with four 225 kW PDUs, each connected to four power sources (A, B, C, and D), creating six unique source pairs: AB, AC, AD, BC, BD, and CD. To ensure load balancing, Stantec first established the connected load for each source pair. During this process, it was identified that some existing cabinets need to be recircuited to achieve proper load distribution. This adjustment will also facilitate future additions and prevent any potential load imbalances. For a detailed list of cabinets requiring recircuiting to balance the load across all PDUs and simplify future load adjustments, please refer to Appendix A: UW Tower Rm 220 Master Scope Summary.

In addition, couple of RPP’s were also discovered to be overloaded during a failover condition, see Table 1 below for details, since the load exceeds 65 kW.

TABLE 1: LOAD ANALYSIS UNDER DIFFERENT FAILOVER CONDITION

PDU-64A Normal A-Fail B-Fail C-Fail D-Fail

RPP-64A2 (B1 & B2) 45.00 0.00 45.00 52.50 82.50

RPP-64A3 (A1 & A2) 15.00 0.00 25.00 17.50 17.50

RPP-64A4 (B1 & B2) 25.00 0.00 25.00 50.00 25.00

RPP-64A5 (A1 & A2) 2.50 0.00 5.00 2.50 2.50

Total 87.50 0.00 100.00 122.50 127.50

PDU-64B Normal A-Fail B-Fail C-Fail D-Fail

RPP-64B1 (B1 & B2) 32.50 32.50 0.00 35.00 62.50

RPP-64B3 (B1 & B2) 17.50 20.00 0.00 32.50 17.50

RPP-64B4 (A1 & A2) 12.50 20.00 0.00 17.50 12.50

RPP-64B5 (A1 & A2) 10.00 12.50 0.00 17.50 10.00

Total 72.50 85.00 0.00 102.50 102.50

PDU-64C Normal A-Fail B-Fail C-Fail D-Fail

RPP-64C1 (B1 & B2) 40.00 40.00 57.50 0.00 62.50

RPP-64C3 (B1 & B2) 12.50 12.50 25.00 0.00 12.50

RPP-64C4 (A1 & A2) 30.15 55.15 35.15 0.00 30.15

RPP-64C5 (A1 & A2) 22.50 32.50 22.50 0.00 35.00

Total 105.15 140.15 140.15 0.00 140.15

PDU-64D Normal A-Fail B-Fail C-Fail D-Fail

RPP-64D1 (A1 & A2) 32.50 32.50 62.50 35.00 0.00

RPP-64D2 (A1 & A2) 20.00 20.00 20.00 40.00 0.00

RPP-64D3 (A1 & A2) 52.50 92.50 52.50 65.00 0.00

Total 105.00 145.00 135.00 140.00 0.00

Note:

1. All red texts represent overload. Data is shown in kW.

2. RPP’s are rated for 225A, maximum allowed load at each RPP is approx. 65 kW.

• Resolve Failover Overload: Before adding any more load the existing overload condition needs to be resolved along with recircuiting for load balancing.