RFP Truck.docx

Request for Proposal January 2024

The Homer Community School District (also referred to as “the District” in these documents) will accept sealed bids for:

Purchase of one (1) Maintenance Truck

Submission of Bid

As described in the specifications: Homer Community School District will receive proposals for the purchase of a new maintenance truck.

All sealed bids must be received at Homer Community School District, Superintendent’s Office, 403 South Hillsdale Street, Homer MI 49245, on or before Friday, February 9, 2024 at 9:00 am, EST. All bids will be opened publicly at 9:05 am, EST, on Friday, February 9, 2024 in the Superintendent’s Office. All bids must be in plain envelopes marked “2024 Maintenance Truck Bid”.

Any questions regarding school procedures should be directed to Dale Cornstubble, Director of Operations at dcornstubble@homerschools.net or 517-568-4463.

Bid documents are available online by going to the District’s web site at www.homerschools.net

Right to Reject Bid

The Homer Community School District reserves the right to accept or reject any or all bids and to waive all irregularities in proposals.

Award

It is the intent of Homer Community School District to award the bid at the district’s regularly scheduled Board Meeting on Monday, February 19, 2024 6:00 pm, EST. The district requires the equipment and services to be delivered and installed by May 1, 2024. This date is negotiable if needed.

HOMER COMMUNITY SCHOOLS

The Homer Board of Education reserves the right to accept or reject any or all bids in whole or in part; or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder

Instructions to Bidders

1. Bidder must clearly state in the bid alternatives and exceptions to the enclosed specifications. The listing of exceptions/alternatives, if any, is mandatory. Any exceptions/alternatives found in review not listed may be a basis for rejection of the bid. The exceptions/alternatives listing should include all of the following information (if applicable): brand name, model number, and manufacturer’s part number and a reason the exception/alternative was included.

2. Bidders must clearly indicate the extent of warranties on all included equipment, as well as the manner in which warranty support will be obtained and the time frames expected for the resolution of warranty support issues.

3. The equipment is to be furnished in accordance with the specifications and deliveries are to be made only upon purchase order issued by Homer Community School District. All equipment should be delivered to the location determined by the district.

4. It is understood that the district is a governmental unit, and as such, is exempt from the payment of all State and Federal Taxes applying to the products specified in this document. Therefore, the prices quoted by bidder should not include any allocation for taxes.

5. The following items must be included and detailed in the bid pricing:

a. The equipment offered including brand name, model number, and detailed specifications

b. Freight charges for each unit and/or the bid as a whole.

c. Setup and installation

d. Training if requested

e. Maintenance fees if applicable

f. Cost of non-warranty support if applicable

6. The bidder should submit the names of three (3) references (preferable educational institutions) who have obtained similar equipment or services from the bidder. References should include the organization name, contact name, address, and phone number.

7. All bids must include a copy of the window sticker or comparable list of features

8. The attached bid proposal sheets must be completed and enclosed as part of the bid proposal. Additional information may be attached but the bid proposal sheet must be completed and submitted.

Familial Relationship

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board or the superintendent of the school district. The District shall not accept a bid that does not include this sworn and notarized disclosure statement.

Iran Economics Sanctions Act

Each bid must be accompanied by a sworn and notarized statement certifying that the Contractor is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, PA 517 of 2012.

Alternatives

The district will consider alternatives to the equipment and services listed in this RFP if the alternatives meet or exceed all of the specifications and will meet or exceed the districts needs and provide a value which exceeds that which can be obtained from those specified. Any alternatives submitted must clearly be marked as such and must be accompanied by an explanation of why the alternative is being proposed.

Equipment Specifications

We are looking to purchase a three-quarter ton pickup truck comparable to what is available via the State MiDeal Vehicle Purchase Program.

Minimum Equipment Specifications MUST Include:

· 2023 or Newer Model Year

· ¾ ton

· 4X4

· Regular Cab

· 8’ Bed

· V8 Gas Engine

· 3.73 Ratio Rear Differential

· Automatic Transmission

· Trailer Package with Brake Controller

· Backup Camera

· Spray in Bed Liner

· Snowplow Prep Package

· Combine BackRack with LED Beacon Light Bar

· Cloth Seats

· Vinyl Floor

· Power Windows

· Power Locks

· Floor Mats

· Air Conditioning

BID PROPOSAL FORM

Homer Community School District Maintenance Truck Bid Sheet

Name of Bidder: ______________________________________________________________

Address: _____________________________________________________________________

Phone: ____________________________ Fax: _______________________________

Contact Name: ___________________________ E-Mail: ____________________________

I agree to abide by all of the terms and conditions set forth in this Request for Proposal.

Familial Relationship affidavit included? Yes No

Iran Linked Business affidavit included? Yes No

At least 3 references with contact person:

Company: _________________ Contact: ___________________ Phone: __________________

Company: _________________ Contact: ___________________ Phone: __________________

Company: _________________ Contact: ___________________ Phone: __________________

Affidavit of Bidder Familial Relationship This form must be notarized and included with bidder’s quote

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Homer School Board of Education or the Homer School District Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Homer Schools Board of Education are: Gary Tompkins, Jr., Kimberly Willis, Isabell Nazar, Catherine Yates, Chad Rocco, Josh McCullough, and Tamara Winchell.

The Homer School District Superintendent is Michael Leskowich.

The following are the familial relationships:

There are none.

STATE OF MICHIGAN

COUNTY OF ________________

The undersigned, authorized representative of bidder (insert name) ________________________ Does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to me before this _____ day of __________________, _____.

Acting in the County of:_____________________

Affidavit of Compliance – IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in Homer Community School Districts Request for Proposal for marked “2024 Maintenance Truck Bid”, hereby certifies, represents and warrants that the Contractor (including its officers, directors, and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran Linked Business” at any time during the course of performing the Work or any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines. The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to me before this _____ day of __________________, _____.

Acting in the County of:_____________________