RFP Transportation.pdf

Newaygo Public School District

Request for Proposals

For

Transportation Employment Management Services

June 15, 2020

Table of Contents

Invitation to Submit Proposal ---------------------------------------------------------3

Timeline -----------------------------------------------------------------------------------4

Scope & Specifications -----------------------------------------------------------------8

Submission Requirements ------------------------------------------------------------13

Appendix A1- Intent to Propose-----------------------------------------------------16

Appendix A2- Familial Disclosure Form ------------------------------------------17

Appendix A3 – Addenda Receipt Acknowledgement ---------------------------18

Appendix A4 – Bid Forms ------------------------------------------------------------19

Appendix A5 – Sample Agreement -------------------------------------------------21

Appendix A6 – Bid Checklist --------------------------------------------------------22

INVITATION TO SUBMIT PROPOSAL

Newaygo Public Schools will accept sealed Proposals for Pupil Transportation Services as described within the following specifications.

Proposers are to submit five (5) hard copies (one original and four copies)

Newaygo Public Schools

Attn: Kristin Melvin

Business Manager

360 Mill St, PO BOX 820

Newaygo, MI 49337

The envelope containing the Proposal must include the wording “Transportation Employment

Proposal” Proposals must be personally delivered or sent by mail or express carrier. Proposals that are sent by facsimile or electronic mail will not be accepted or considered.

All Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner(s) and/or any employee of the Proposer and any member of the Board of Education or Superintendent of the Newaygo Public Schools.

Proposals that do not include this sworn and notarized familial relationship disclosure statement will not be considered or accepted by the Board of Education.

All Proposals must be received on or before July 22, 2020 at 2:00 p.m. Proposals received after that time and date will not be accepted or considered.

There will be a public opening of the Proposals at Newaygo Administration Building on

July 22, 2020 at 2:00 p.m. All interested persons are invited to attend via Zoom call if necessary.

Selection Timeline

Newaygo Public Schools’ anticipated timeline for the selection process is:

Issuance of the RFP Document June 15, 2020

Pre-Proposal Meeting June 25, 2020

10:00am

Intent to Propose Deadline July 8, 2020 4:00pm

Deadline for Written Requests for Clarifications July 12, 2020 4:00pm

Deadline for Proposals July 22, 2020 2:00pm

Bid Opening July 22, 2020 2:00pm

Interviews – if necessary August 1-6, 2020

Contract Approval by Newaygo Public Schools

Board of Education

Estimated Monday

August 17, 2020

Implementation of Contract August 31, 2020

Newaygo Public Schools reserves the right to modify any part of the above identified schedule.

Pre-Proposal Meeting

Due to the unique scope of the work involved in this RFP a pre-Proposal meeting will be held on June 25, 2020, 10:00am at the Transportation Building, 84 East St, Newaygo, MI 49337. Please contact Kristin Melvin at kmelvin@newaygo.net with questions. This will be used to clarify the proposal and get a better understanding of what the district is looking for.

Requests for Clarification

Prospective Proposers may request that Newaygo Public Schools clarify information contained in this RFP. All such requests must be made in writing, preferably sent by email to Kristin Melvin at kmelvin@newaygo.net no later than July 12, 2020 at 4:00 p.m. Newaygo Public Schools will prepare a written response to all written requests for clarification and provide the same to all parties who have submitted an Intent to

Propose.

mailto:kmelvin@newaygo.net

Intent to Propose

Any company that intends to respond to this RFP shall submit an Intent to

Propose (Appendix A1), including the name of a contact person, together with an address, facsimile number and email address, to Kristin Melvin at kmelvin@newaygo.net no later than July 8, 2020 at 4:00pm. Proposers are to submit the “Intent to Propose” and other communications (except the Proposal) by email. Newaygo Public Schools intends to send future communications (e.g., RFP clarifications and addenda) to Proposers by email, except for any Proposer not listing an email address or declining such means of communication in its

Intent to Propose. Again, except for the Proposal itself, references in the RFP to

‘written’ form of communications include email.

RFP/Proposal Information Controlling

Newaygo Public Schools intends that the RFP contain all necessary information and that all Proposers have equal access to information relative to the RFP. Each

Proposer shall prepare its Proposal based only on the information contained in the

RFP document itself, notwithstanding any information that may have been previously provided. A prospective Proposer noting any inconsistency between the information contained in the RFP and any information previously provided must request Clarification (refer to requests for clarification, page 4) No information communicated to or from a Proposer, either verbally or in writing, shall be effective unless contained within the RFP, an addendum to the RFP, or a written response provided by the School District to a Request for Clarification.

Addenda to RFP

If it becomes necessary to revise any part of the RFP, notice of the revision will be emailed in the form of an addendum to all parties who have submitted an

Intent to Propose. All addenda shall become a part of the RFP. In order to avoid any miscommunication, each Proposer is expected to include as a part of its Proposal a completed Appendix A3, acknowledging all addenda that it has received.

Restrictions on Communication

From the issue date of the RFP until the Contract is awarded, Proposers shall not communicate about the subject of the RFP or a Proposer’s Proposal with

Newaygo Public Schools, its Board of Education members, administrators or other employees except for Requests for Clarification submitted in accordance with requests for clarification, page 4.

Submission of Proposals

In order to be considered, a Proposal conforming in all respects to the provisions of this Request for Proposals document must be submitted no later than July 22, 2020 at 2:00 pm. The sealed envelope containing the Proposal is to be addressed, and timely delivered, to

NEWAYGO PUBLIC SCHOOLS

Attn: Ms. Kristin Melvin, Business Manager

360 S. Mill St, PO BOX 820

Newaygo, MI 49337

Proposal Conditions

The following conditions are considered an integral part of this request for proposals. Potential providers are required to comply with the following conditions as part of submitting their proposal:

1. The proposal shall not be withdrawn and shall be irrevocable for 90 days from July 22, 2020 with an option for extension if approved by Newaygo Public School District.

2. Questions regarding proposal procedures, rules, content, specifications, requirements, etc., may be directed to Kristin Melvin, Business Manager, kmelvin@newaygo.net. All bidders shall familiarize themselves with the employment management services being requested. The failure to familiarize themselves with the requested services will not be a reason to withdraw or change a potential provider’s bid.

3. Specifications and requirements provided here are intended to describe the desired service and its parameters. An alternative may be offered, if deviations from the specifications are minor and provided that deviations are clearly specified. Failure to outline such deviations may be grounds for rejection of the proposal.

Any exceptions to the terms and conditions contained in this RFP or the form of

Contract contained in this RFP, or any other special considerations or conditions requested or required by the Contractor MUST be specifically enumerated by the

Contractor and be submitted as part of its Proposal, together with an explanation as to the reason such terms and conditions of the RFP or form of Contract cannot be met by, or in the Contractor's opinion should be not applicable to the Contractor.

The Contractor shall be required and expected to meet the specifications and requirements as set forth in the RFP and the form of Contract in their entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the Contractor's Proposal and those exceptions or special considerations or conditions are expressly accepted by the School District.

All Pricing factors must be clearly indicated in the Proposal Forms provided as part of the Contractor's Proposal.

4. Newaygo Public School District will retain sole authority for determining what constitutes an acceptable deviation from the specifications/requirements.

5. Proposals may be withdrawn at any time prior to the proposal opening date and time by placing a withdrawal request in writing and submitting it to Kristin Melvin, Newaygo

Public Schools, 360 Mill St, PO BOX 820, Newaygo, MI 49337; or kmelvin@newaygo.net

6. Newaygo Public School District reserves the right to accept or reject any or all proposals;

reserves the right to award the contract to a bidding entity other than the low bid entity;

reserves all rights granted to it by law; and reserves the right to waive formalities and to take such action as it deems necessary in the best interest of Newaygo Public School

District and its constituent school districts.

7. Newaygo Public School District shall evaluate the proposal(s) and award any contract in consideration of the proposal that is most advantageous to the recipient. Factors to be considered shall be based on, but not limited to, the following:

i. Cost

ii. Experience, integrity, compliance with public policy, financial and technical resources, and other qualifications of the proposing entities.

iii. Interview with potential providers by Newaygo Public School District

iv. Adherence to specifications and requirements.

8. Any errors, omissions, or discrepancies in the specifications discovered by a proposing entity must be brought to the attention of Newaygo Public School District immediately.

Such errors shall be promptly corrected for proposing entities and no proposing entity shall be permitted to take advantage of or suffer harm from these errors.

9. All proposals must be sealed. The proposing entity’s name and address must appear on the outside of the envelope. The words “Transportation Employment Proposal” must also appear on the envelope.

10. Proposals will be publicly opened and read aloud at Newaygo Public Schools

Administration Building, 360 Mill St, Newaygo, MI 49337 on July 22, 2020 at 2:00pm

Any interested parties may attend.

11. Each proposer is responsible for submission of its proposal. No proposals shall be accepted after 2:00pm on July 22, 2020. Newaygo Public School District is not liable for any delivery or postal delays. No award will be made at the time of opening.

12. Submitters of proposals may call Newaygo Public Schools Business office, Kristin

Melvin at 231-652-3799 or kmelvin@newaygo.net to obtain a bid tally after July 22, 2020.

13. All proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and/or any employee of the proposer or any member of the Board of Education or Superintendent of Newaygo Public School

District, a copy of which Familial Disclosure Affidavit is attached this RFP as Appendix

A2. Bid proposals that do not include this sworn and notarized Familial Disclosure

Affidavit will not be considered or accepted by the Board of Education.

14. Each proposer by its submission of its proposal releases Newaygo Public School District, its Board of Education, employees and agents from any claims arising out of, or in any way related to, the RFP process and the selection of the provider.

15. The proposer is responsible for any and all costs incurred by it or others acting on its behalf in preparing or submitting a proposal or otherwise responding to the RFP, or any negotiations incidental to its proposal for the RFP.

16. Any decision made by Newaygo Public School District including the selection of a provider, shall be final.

17. Newaygo Public School District reserves the right to request additional information from any or all proposers.

18. Newaygo Public School District reserves the right to negotiate with the proposer concerning their proposals.

Scope & Specifications

Local school districts have traditionally provided comprehensive transportation services to qualifying students. These operations have included the employment, training, and management of school bus drivers and other support staff; the acquisition and maintenance of vehicles;

vehicle routing; customer service; compliance with operational laws and rules; and related activities.

School financial issues demand that local districts exercise all viable strategies for lowering non-classroom operating expenses to avoid reductions in academic programs and services.

This RFP seeks to accomplish a portion of that objective by contracting for the employment of school bus drivers with a qualified vendor of personnel management services.

Specifically, the vendor selected under this RFP would become responsible for the following:

1. Recruiting, pre-employment screening, hiring, qualifying, certifying, disciplining and terminating, if necessary, all drivers, and ensuring required training and licensing for drivers and substitute drivers necessary to fulfill the needs of Newaygo Public School

District and applicable law. Specifically, the vendor shall ensure that all drivers are in compliance with all legal requirement, including without limitation, the Pupil

Transportation Act, Public Act 27 of 1990, as amended, and the Revised School Code, MCL 380.1., et seq., as amended. (See “School District Responsibilities” for Training

Reference)

2. Obtaining and maintaining all legally required employment benefits and/or insurance coverage for this category of employee, including adequate liability insurance to ensure protection of Newaygo Public School District.

3. Operating a viable payroll system which meets all current federal, state, and local requirements. (See “School District Responsibilities” for Reporting Hours Reference)

4. Conducting all payroll and benefit reporting requirements in full compliance with all federal, state, and local law.

5. Establishing and maintaining any fringe benefit options for bus drivers (401K plans, health insurance, paid leave time, etc.) deemed necessary and/or desirable by the vendor.

6. Ensuring that routine driver scheduling requests submitted by participating local school districts are always filled without fail by either a regular or substitute driver. Failure to ensure coverage of properly submitted and timely requests and schedules shall result in a financial penalty to the vendor of $100.00 per incident.

7. Ensure that all drivers follow the Policies and Procedures as outlined in the

Transportation Handbook.

8. Ensuring that drivers satisfactorily perform all pre-trip, between trip, and post-trip inspections and operations required by law and/or by district. Any item found to be defective on the vehicle is to be noted on the pre-trip sheet and reported to the mechanic or Transportation Supervisor immediately so repairs can be made.

9. Ensure that the drivers keep the buses clean which includes, sweeping and removing trash at least once per day. For out-of-town trips, the bus should be washed before the trip and cleaned inside and out after the trip.

10. Ensure that drivers follow safety procedures such as the use of the ‘Empty’ sign and the

‘Universal Crossing Signal’.

11. Ensuring each bus is refueled, proper oil levels maintained, and eliminate any unnecessary idling by drivers.

12. Ensuring each driver performs three practice evacuations yearly.

13. Ensuring each driver has knowledge, ability and willingness to maintain a safe and orderly bus for students; providing appropriate problem resolution and student discipline.

14. Ensure that each driver is Professional and can maintain a high level of Confidentiality with student and district information.

15. Ensuring that drivers conduct their scheduled routes and runs in a safe, efficient and reliable manner and according to specific information provided by the participating district and according to the district’s current operational needs and requirements.

16. Ensuring the provision of all beginner and advanced bus driver training required by law is provided by the local training agency consortium.

17. Ensuring that every participating bus driver undergoes the same level of fingerprinting records check required by law for public school employees and copy is provided to the

Director of Operations.

18. Requiring that any arrest/arraignment of a participating driver is reported to the vendor within three (3) business days of the action and ensuring that Newaygo Public School

District is notified immediately thereafter.

19. Ensuring that every employed bus driver is included in a mandated random drug and alcohol screening program and that the vendor shall observe all requirements of the

Omnibus Transportation Employee Testing Act.

20. Ensuring that bus drivers are not permitted to operate a school bus if s/he:

a. Has six or more points on his/her driver’s license

b. Has failed to pass all drug and alcohol testing requirements

c. Has failed to pass required training within established time frames

d. Has allowed her/his required license and endorsements(s) to lapse.

e. Has been involved in a personal injury accident in the school bus.

f. Has a lapsed Michigan Department of Education physical card.

21. Ensuring that every employed bus driver has passed a physical examination which meets the requirements of the Michigan Department of Education.

22. Providing Newaygo Public School District with a biweekly invoice in such detail as

Newaygo Public School District may reasonably require including supporting documentation, ie: time/trip records.

23. Ensuring that no portions of the contracted services are subcontracted without the prior written consent of Newaygo Public School District

24. Providing Newaygo Public School District, on a semiannual basis, information required for the Registry of Educational Personnel (REP) in an electronic format approved by

Newaygo Public School District

25. Ensuring that every driver has and maintains a valid commercial driver’s license, appropriate to the vehicle that is being driven, with air-brakes, passenger, and school bus endorsement as issued by the State of Michigan, together with any applicable federal licensing requirements.

26. Ensuring that each driver shall have a certified safe driving record and no felony conviction for drugs or child abuse or any other felony related to the safe transportation of children, whether or not associated with the operation of a motor vehicle. Newaygo

Public School District reserves the right to review all findings on a case by case basis to determine applicant qualification and eligibility.

27. Agreeing that the vendor or district each may only terminate a signed contractual agreement for these services on July 1 of any year, or upon mutual agreement. Notice of intent to terminate the agreement must be provided by the terminating party no later than

March 1 of any year.

28. Providing, when requested by Newaygo Public School District copies of all Secretary of

State Abstracts, conviction record transcripts and references on all drivers.

29. Providing, when requested by Newaygo Public School District a plan and implementation strategy for a comprehensive safety program, which program shall include, but not be limited to, regularly scheduled safety meetings for drivers that shall, at a minimum, meet and/or comply with all applicable federal and state legal requirements.

30. Ensure that the transportation of students with special needs or when a vehicle or equipment requires any special expertise, all drivers transporting those students and operating those vehicles must demonstrate proficiency and/or complete special training relevant to those special requirements.

31. Ensure that there is retraining after a preventable accident or incident or after a driver’s evaluation.

32. Ensuring that drivers shall not smoke, possess, consume or be under the influence of alcoholic beverages or controlled substances while providing services prior to undertaking such duty within the timeframe specified in applicable legal requirements, in particular the Pupil Transportation Act or otherwise in the exercise or reasonable judgment.

33. Ensuring that adequate and sufficient management/supervisory staff are provided to assure that the services are properly provided.

34. Ensuring substitute drivers are available for all student routes when required.

Newaygo Public School District Would be Responsible For:

1. Providing legally appropriate information and/or references requested by the vendor regarding bus drivers previously employed by the school district(s).

2. Providing a schedule of established route times and update the schedule monthly.

3. Furnishing the vendor with a verified record of hours worked within each pay period by drivers assigned by the vendor to the school district.

4. Providing the vendor with specific requests for special trip assignments which include, at minimum, the days, hours, type of service required, and any other factors required by the vendor to ensure that the request(s) can be fulfilled. Such requests should be received by the vendor at least three (3) business days prior to the required service for routine needs.

Emergency requests may be submitted at any time with the understanding that the vendor will make every effort to provide a qualified driver.

5. Facilitating the fingerprinting process, at the vendor’s cost, necessary to execute required criminal history reports.

6. Facilitating the scheduling of required training via the local training agency consortium.

7. Facilitating the necessary affiliation with a certified drug and alcohol screening agency, at the vendor’s cost

8. Ensuring that the vendor has a means of monitoring drivers’ license points and endorsements.

9. Conducting all district transportation operations that follow district guidelines and have individual school principal approval.

10. Providing all onboard equipment required to ensure student safety and training drivers employed by the vendor to properly use that equipment.

11. Maintaining a mutually satisfactory communications link with the vendor.

12. Ensuring that assigned drivers are provided with up-to-date information necessary to deliver safe and dependable transportation of students.

13. Promptly providing payment to the vendor for appropriate, accurate invoices.

14. Furnishing the successful vendor with a Newaygo Public School District “Driver

Handbook” for driver guidelines and expectations.

15. Maintaining the current fleet, and upgrading when the School District deems necessary.

Mutual Agreements & Terms

Both parties agree that:

1. The contract shall require that the vendor indemnify, defend and hold harmless Newaygo

Public School District, its Board of Education, employees and agents from and against all claims, causes of action, loss, and damage, including without limitation Newaygo Public

School Districts actual attorneys’ fees and costs, arising out of or in any way related to the vendor’s services.

2. The contract document(s) shall be written for two years with an option to renew for three additional years. The initial contract is expected to commence on July 1, 2020 (fiscal year) with routes not beginning until August 2020 and would expire on June 30, 2022 unless renewed or terminated by accepted means.

3. The contract will contain specific procedures for complying with all terms and specifications noted herein.

4. The contract will contain specific procedures for maintaining the confidentiality of any information obtained or required to ensure safe services to students in the consortium.

Unique Circumstances

1. Newaygo Public School District reserves the right to allow current drivers to continue as

Newaygo Public School Employees until further notice is given. These employees will continue to be paid through Newaygo Public Schools Payroll and report to the

Transportation Director who will communicate information to the contractor. Newaygo

Public School District is looking to eliminate positions as retirements or resignations occur.

2. The Contractor awarded this contract agrees to interview any and all Newaygo Public

School District employees who apply for employment within 30 days of their application.

This requirement shall expire on September 1, 2020.

Newaygo Public Schools Profile

Newaygo Public Schools is located in Newaygo County, Michigan. It serves the City of Newaygo, and the Townships of Garfield, Brooks, Everett, Big Prairie, Grant, Croton, and Ashland. Newaygo Public Schools provides educational services to approximately 1,600 students. The School District is comprised of one elementary school, one middle school, one high school and provides contracted transportation services to one pre-school. The district is in session for 180 school days.

Transportation Department Information

1. Busses: Newaygo Public Schools would maintain ownership of the entire fleet. Currently

Newaygo Public School District owns 23 school busses, and operates 18 daily routes.

There are 12 additional vehicles within our fleet available for transportation services, food service, and staff. The district transports approximately 1,000 students daily.

2. Newaygo Public Schools currently has one (1) mechanic and one (1) transportation director who would continue to stay employed for Newaygo Public School District unless agreed upon.

Operational Efficiency

Contractor will continuously analyze the transportation operations of the School

District in order to effectively manage costs, while maintaining service levels in accordance with School District policy and safety protocols. The Proposal should identify operational efficiencies that may lead to cost reductions in the School

District’s Pupil Transportation Services.

RFP SUBMISSION REQUIREMENTS

Vendors submitting a proposal should include the following information, any information not included will result in a deduction in evaluating the proposal:

1. A brief description of the agency/company, including a history of service delivery of this type, a list of current customers we may contact (with phone number(s) and addresses), and any available brochures about your business.

2. A description of any deviations from the stated specifications or clarifications which are germane to the proposed services and/or costs.

3. Evidence that the vendor is an equal opportunity employer.

4. A complete description and costs of any proposed “elective” benefits to be provided to the drivers employed.

5. A proposed wage scale, including benefits, for both regular and substitute school bus drivers.

6. A proposed fee for service (including the vendor’s profit) expressed as a coefficient to be multiplied by the total of the actual wages.

7. Includes tiered fee schedule to account for an increase of required drivers during the term of the contract.

8. Any proposed/anticipated cost increases for the second and third years of an agreement.

Please express any such increases in the form of a revised coefficient and drivers cost for each of those years.

9. Contact information, including the name, address, phone number, email address, and mailing address of the vendor’s primary contact person.

10. The proposer certifies that their proposal is made without any previous undertaking, agreement or connection with any person, firm or corporation making a proposal to provide the same services and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

11. Each proposal shall, to the extent possible, include in their proposal the following:

a. Information which will serve as an introduction of your company on business letterhead.

b. The proposer’s background and qualifications of the person who will be involved with Newaygo Public Schools.

c. Describe the chain of command and reporting relationships. Include an enclosed organizational chart. This organizational chart must reference where a Newaygo

Public School District liaison would be placed.

d. Describe any other similar public K12 school districts in which your company has contracted to provide same or similar services requested in the RFP.

e. Describe any computer systems and software programs you propose to utilize in providing the requested services. Newaygo Public School district currently utilizes

Transfinder.

f. Describe the scope of the proposer’s formalized in-service training and educational programs.

g. Evidence of the proposer’s ability to provide adequate insurance coverage to protect the interest of themselves and Newaygo Public School District

h. Describe any other resources to be provided by the proposer, which would result in a safe and efficient delivery of the requested services.

i. Provide references, including contact name, address, phone number, fleet size and scope of services for other services currently being provided or provided in the past of a similar nature to the requested services.

j. Include a letter setting forth proposer’s agreement to be bound by the terms and conditions of the RFP.

k. Include a certified check or bid bond in the amount of five percent (5%) of the base bid (excluding all alternates) for the first year of the contract made payable to

Newaygo Public Schools.

l. Any other information that the proposer believes is relevant to evaluate the proposer’s ability to provide the requested services.

Severability

If any provision or provisions of this RFP and resulting Contract shall be held to be invalid, illegal, or unenforceable or in conflict with the law of any pertinent jurisdiction, the validity, legality and enforceability of the remaining provisions shall not, in any way, be affected or impaired thereby

Appendix A1 - Intent to Propose

Company Name: __________________________________________________________

Contact Person: ___________________________________________________________

Mailing Address:__________________________________________________________

Phone Number: ___________________________________________________________

Email Address:____________________________________________________________

Fax:_____________________________________________________________________

Intend to respond to proposal

Will not be responding

Signature: _________________________________________

Printed Name:____________________________________

Date:____________________________

Appendix A2 - Familial Disclosure Form

The undersigned, the owner or authorized officer of ________________________ (the

“Proposer”), pursuant to the familial disclosure requirement provided in Newaygo Public School

District (“(School District)”) Employment Management Services Request for Proposals and

Specifications, hereby represent and warrant, except as provided below, that no familial relationships exist between bidder(s) or any employee of Newaygo Public School District and any member of the Board of Education of the School District or the Superintendent of the School

District.

List any Familial Relationships:

Dated: _________________________ PROPOSER: _______________________

By: ___________________________________

Its: ___________________________________

State of Michigan (County of ________ ) ss: This instrument was acknowledged before me on the _____ day of ______________, 20__, by _____________________________.

________________________________(Signature)

__________________________________(Printed)

Notary Public, ______________ County, Michigan

My Commission Expires: ____________________

Acting in the County of ______________________

Appendix A3 Addenda Receipt Acknowledgement

Before submitting its bid, the bidder is encouraged to contact the District to determine that the

Contractor received all of the addenda issued.

Failure of a bidder to acknowledge receipt of any or all addenda on the bid checklist may be sufficient cause for rejection of the bid.

The undersigned acknowledges receipt of the following addenda:

Addendum Number 1 dated ____________________

Addendum Number 2 dated ____________________

Addendum Number 3 dated ____________________

Addendum Number 4 dated ____________________

Appendix A4 – Bid Forms

Signature Section

The undersigned understands that the Board of Education reserves the right to reject any and all bids and to waive informalities and irregularities in bidding.

If award is made to us under this proposal, we agree to enter into an agreement with (School

District) to furnish services in strict accordance with this proposal, bid documents, and all pertinent portions of plans, drawings and specifications.

My signature certifies that the proposal as submitted complies with all specification as set forth within this document (except where noted otherwise).

My signature also certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud. Furthermore, I understand that fraud and unlawful collusion are crimes under federal law, and can result in fines, prison sentences, and civil damage awards.

I certify that an employee of the firm that I am representing has visited all of the sites for which this service is requested.

I hereby certify that I am authorized to sign as a Representative for the Firm:

Submitted by:

Signature Date

Printed Name E-Mail

Title Telephone Number

Company Name Fax Number

Street Address

City, State, Zip

Attach worksheet with hourly rates for each route, extra trips, etc.. along with the extended costs.

Total cost of transportation program _______________________________

(This will match the box from the Bid Summary worksheet.)

Does this hourly rate include the vendor profit? ____________________

If not, please include the rate __________________________.

Proposed total daily cost times number of student instruction days (180 days in 2019-2020).

Alternate Proposal:

Alternate Proposal:

Please describe each alternate proposal in detail.

Contact Information:

Company Name ______________________________________________________

Address ______________________________________________________

City, State, Zip ______________________________________________________

Phone number ______________________________________________________

Email address ______________________________________________________

Newaygo Public School District

Transportation Personnel Management Services April 2020

Unique Circumstances, Temporary – Interviewing Requirement

The Contractor awarded this contract agrees to interview all (School District) employees who apply for employment within 30 days of their application. This requirement shall expire on

September 1, 2020.

Appendix A5 - Sample Agreement

THIS AGREEMENT, entered into this ________ day of ____________, (Year), by

____________________________, hereafter called the "Transportation Employment Services" and

(School District), hereinafter called the "District".

WITNESSETH that the Contractor and the District, in consideration of premises and of mutual covenants, considerations and agreements herein contained, agree as follows:

STATEMENT OF WORK: The Contractor shall furnish all labor and materials and perform all work for: Transportation Employment Services in strict accordance with the Request for Proposals, the bid specifications dated __________and the Contractor’s proposal dated ______________

The following additional documents are incorporated as part of, but not attached to, this agreement:

• Letter of Introduction

• Request for Proposal

• Bid Specifications

• Bidder’s Proposal

• Performance Bond

TIME FOR COMPLETION: The work shall start on or about July 1, 2020 after the award of the contract and the issuance of the "Notice to Proceed.

COMPENSATION: The Owner will pay and the Contractor will accept as payment in full for the performance of the contract, subject to the additions and deductions as listed herein, the amount specified on the base proposal along with the following accepted alternates:

Plus these required alternates:

Alternate ____

PAYMENTS: Payments will be made in accordance with terms agreed upon.

IN WITNESS WHEREOF: the Parties hereto on this day execute this AGREEMENT in two (2) originals, each of which is deemed an original.

For (School District): For Contractor:

Signature Signature

Title Title

Date Date

Appendix A6- Bid Check List

Transportation Employment Services

Bid Check List

______ Any and all exceptions to the bid specifications noted within the Bidder’s RFP

______ Bid form (the RFP itself) completed, signed, and enclosed

______ Bid Price Spreadsheet, printed, and enclosed

______ Bid security enclosed

______ Disclosure of all legal action taken against Contractor within the past seven years, at the present, and all pending litigation with an owner. If none, please write “None” on the above line.

______ Financial report (e.g., income statement and balance sheet for most recently completed fiscal year)

______ List of at least 10 business references attached (including name of business, contact name, telephone number, and years of service to that customer)

______ Résumé(s) of project manager(s)/supervisor(s)

______ Worker’s compensation experience modification factor (preferably on a document from bidder’s worker’s compensation insurance company; otherwise, please record factor below __________)

______ Addenda receipt acknowledgement form completed