This RFP Timetable document outlines the procurement schedule for the Salem Area Mass Transit District's Vehicle Dash Cameras project (RFP 22-014) in Marion County, Oregon. The revised RFP was published on May 7, 2022, with a deadline for questions set at 4:00 pm on May 27, 2022. A pre-proposal conference was held on May 18, 2022. Proposals are due by 4:00 pm on June 23, 2022, with public proposal opening scheduled for 4:30 pm the same day. The Selection Committee will complete its review by July 14, 2022, followed by tentative vendor demonstrations on July 25-27, 2022. The Notice of Intent to Award is scheduled for August 1, 2022, with a protest deadline of August 8, 2022, and final award expected by August 15, 2022. The contract term commences with an initial implementation period from September 2022 through January 2023, with full implementation completion targeted for September 2023, representing a 12-month implementation window from contract commencement.
The project involves supplying and installing dash camera systems for 26 vehicles total, consisting of 19 non-revenue vehicles and 7 MV1 vehicles, requiring two to three cameras per vehicle to capture windshield views, passenger compartments, and ramp areas. SAMTD evaluation criteria includes camera system capabilities, recording features, ease of use, and pricing, with price accounting for 35 percent of the total evaluation score. The desired system must operate standalone without recurring fees, provide continuous recording, capture GPS location data, and include nonproprietary video viewing software. Proposers must be licensed by the State of Oregon and submit comprehensive federal certifications, references, and detailed pricing documentation. The procurement includes a Disadvantaged Business Enterprise participation goal of 2.49 percent and is funded through federal transit administration funds, requiring strict adherence to federal procurement requirements and contract clauses including civil rights compliance, drug and alcohol testing, and debarment guidelines.