Addendum 2 RFP 22-014 All docs.pdf
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- Attached to
- RFP 22-014 Vehicle Dash Cameras
- Solicitation number
- S-KS2410-00003080
- Issued by
- Marion County, Oregon
About this file
This document is an Addendum to Request for Proposals (RFP) 22-014 issued by the Salem Area Mass Transit District (SAMTD) for the purchase of Vehicle Dash Cameras. SAMTD is adding a camera system to all 19 non-revenue vehicles and 7 MV1 vehicles that are not currently equipped with any cameras. The desired solution includes a cost-effective system with two to three cameras per vehicle to record the windshield view, passenger compartment view, and ramp area for the MV1 fleet. The successful proposer must be licensed by the State of Oregon. Important dates include the submission deadline of June 16, 2022, and the estimated contract award and notice to proceed in July 2022.
The addendum also provides clarifications on the OMVIF requirement, installation, Disadvantaged Business Enterprise (DBE) forms, proposal submission methods, and the agenda and attendance sheet from the pre-bid conference held on May 18, 2022. All other specifications and terms and conditions remain unchanged. This opportunity is specific to Marion County and the City of Salem, Oregon.
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Text version
ITB 21-017 – Addendum #1
SALEM AREA MASS TRANSIT DISTRICT
REQUEST FOR PROPOSALS
22-014
VEHICLE DASH CAMERAS
ADDENDUM #2
Salem Area Mass Transit District is providing information and making changes / additions / modifications / revisions as an Addendum to RFP 22-014.
The following changes, clarifications and SAMTD responses to questions posed to date are hereby provided to all proposers:
1. Question: Is the OMVIF Requirement a hard spec?
Response: Non OMVIF compliant cameras will be accepted. If your cameras do not meet this specification. Please notify us in your response.
2. Question: Please confirm installation is not needed.
Response: This solicitation does not require installation. SAMTD will be installing the cameras.
3. Question: If installation is not needed, Are the DBE forms not applicable to this solicitation?
Response: Yes, that is correct.
4. Question: How do you prefer the submittal? Mail, electronic or email? Do you have a preference?
Response: There is no preference.
5. Referencing (Page 4 of 15) Part 1, Section 3, 1.A. Proposal Submission Requirements, #6.
COVID-19 Considerations: “An email submission with electronic signatures submitted on or before the proposal close date and time will be accepted and considered a timely response to our solicitation.”
Question: If submitting a proposal via email submission, is a hard copy submission still required?
Response: No, it is not.
RFP 20-036 – Addendum #1
Question: Please confirm for email submission that we are to submit two separate electronic files, one electronic file for technical proposal and one electronic file for the price proposal.
Response: Yes, You may submit your proposal through email with two pdf attachments. One titled Technical Proposal, and one titled Price Proposal. Please include Exhibits 1-14 in the price proposal.
6. The Agenda for Pre-Bid Conference that was held on 05/18/2022 is attached as Exhibit
A to this Addendum.
7. The Attendance Sheet for the Pre-Bid Conference that was held on 05/18/2022 is attached as Exhibit B to this Addendum.
All other specifications and terms and conditions remain unchanged.
By: Charleen McCurdy Procurement & Contracts Analyst
Salem Area Mass Transit District 555 Court Street NE, Suite 5230 Salem, Oregon 97301 May 26, 2022
PRE-PROPOSAL MEETING MINUTES
SAMTD RFP No. 22-014
Project Name: Vehicle Dash Cameras Wednesday May 18, 2022 at 1:00 PM
SAMTD 3140 Del Webb Ave., Keizer, OR 97301
A. WELCOME
1. Sign-in sheet
2. Introductions
a. Procurement Contact: Charleen McCurdy, Procurement/Contracts Analyst
b. Project Manager: Gregg Thompson, Maintenance Manager
B. PROJECT DESCRIPTION, DELIVERY METHOD & SCHEDULE
The Salem Area Mass Transit District (SAMTD) is requesting proposals from qualified firms for the purchase of Vehicle Dash Cameras. SAMTD is adding a camera system to all non-revenue vehicles (currently 19) and all MV1 vehicles (currently 7). These vehicles are not currently equipped with any type of camera system. The desired solution will include a cost effective camera system with two to three cameras onboard each vehicle with the goal of recording a windshield view and passenger compartment view. A third camera is desired for the MV1 fleet only, covering the ramp area. The system will included onboard video storage.
Successful proposer shall be licensed by the State of Oregon to do the work required under the resultant contract.
All items or services to be furnished under the solicitation and resultant contract shall meet all applicable state and federal requirements of the Occupational Safety and Health Standard.
Successful Proposer shall obtain and maintain in current status all applicable permits and licenses.
1. Delivery Method—Project will be performed under a single Prime Contract.
2. Project Schedule and Completion Time:
a. Notice Proceed: Mid-July, 2022 (Estimate)
b. Service completion:
i. Substantial Completion: End of August, 2022 (Estimate)
ii. Final Completion: On or before Mid-September (Estimate)
C. PROPOSAL PROCESS AND PROPOSAL INSTRUCTIONS
1. Request for Proposal, Addenda, and other related documents for this project are available on the procurement page of the OregonBuys website. www.oregonbuys.gov Notice #S-KS2410-00003080 and SAMTD RFP #22-014.
2. Important Dates:
a. Submit Questions Deadline: May 23, 2022: 4:00PM PST
b. Issue Addendum Response to Questions: May 26, 2022: 4:00PM PST
c. Solicitation Closes: June 16, 2022: 4:00PM PST
d. Public Proposal Opening: N/A
e. Issue Notice Of Intent To Award: July, 2022 (Estimate)
f. Contract Award and Notice To Proceed: July, 2022 (Estimate)
3. Required Proposal Submittals — See required items on Salem Area Mass Transit District “Instructions For Proposers” and “Exhibits” included in the Request for Proposal.
PRE-PROPOSAL MEETING MINUTES
SAMTD RFP No.: 22-009 Engineering Services (A&E) Monday April 25th, at 11:00 AM SAMTD Administrative Offices, 555 Court Street NE, Salem, OR 97301
D. SAFETY AND SECURITY - Reserved
1. Safety Requirements—Job Site Conditions –
2. Site Visitation & Viewing
E. INSURANCE
Reserved
F. BONDING
G. SPECIAL CONSIDERATIONS
1. Compliance with local requirements for the Jurisdictions where work is performed.
2. Coordination with SAMTD Maintenance, Transportation, and Operations departments. SAMTD Project Manager will be liaison with these SAMTD organizations.
H. SAMTD SUPPLEMENTARY CONDITIONS & SUPPLEMENTARY INSTRUCTIONS
Please review all solicitation documents thoroughly to ensure complete understanding of all supplementary conditions and instructions.
I. TOUR OF AREA WHERE WORK IS TO BE PERFORMED
J. SCOPE OVERVIEW BY SAMTD PROJECT MANAGER
K. QUESTION & ANSWER PERIOD
SIGN IN SHEET
FOR PRE-BID CONFERENCES, PRE-PROPOSAL CONFERENCES, BID OPENINGS
IFB OR RFP NUMBER: __RFP 22-014_____________ GRANT NUMBER: _______________________________ PAGE _____ OF ________
DATE: ___5/18/2022___________ PROJECT TITLE: Vehicle Dash Cameras
_____ PRE-BID __XX__ PRE-PROPOSAL _____ BID OPENING _____ WALK THROUGH
ATTENDANCE LIST
NAME
FIRM
REPRESENTED
ADDRESS
CITY/STATE/ZIP
TELEPHONE
Charleen McCurdy
SAMTD CH2 Salem, OR 97301 503-361-7523 charleen.mccurdy@cherriots.org
Gregg Thompson SAMTD DW Salem, OR 97301 503-361-7562 gregg.thompson@cherriots.org
Jim Kirkland SAMTD DW
Karen Garcia
SAMTD DW
Justin Bloom
Safety Vison Houston TX 713-929-1054 jlindbloom@safetyvision.com
Monica Marcos
Safety Vision Houston TX 713-896-6600 mmarcos@safetyvision.com
Brandon Adkinson
Angel Trax Alabama 364-692-4617 Brandon.adkinson@angeltrax.com
Todd Cox
Day Wireless Salem, OR 541-797-3085 TCoxday@wireless.com
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