RFP - Tilting Braising Skillet Culinary Oct 2026.pdf

Request for Proposals

Tilting Braising Skillet

Requested by:

Lenawee Intermediate School District (LISD)

Adrian, Michigan

Issue Date: October 20, 2026

Due Date: October 30, 2026, at 11:00 AM, EST

The Lenawee Intermediate School District (LISD), located in Adrian, Michigan, seeks proposals from qualified vendors for one (1) new Tilting Braising Skillet. This unit will be used by high school and adult students in the LISD’s TECH Center’s Culinary Arts educational programs.

Tilting Braising Skillet Specifications

The LISD seeks a Tilting Braising Skillet with equivalent functionality and capabilities to a Vulcan VG40

Modular Gas Tilting Braising Pan, including, but not limited to, the following:

Base Equipment Specifications

▪ Capacity: 40 gallons / 152 liters (1,280 four-ounce portions)

▪ Cooking Surface Area: 39″ × 23″

▪ Pan Depth: 9.75″

▪ Gas Input: 120,000 BTU/hr total (four 30,000 BTU/hr burners)

▪ Gas Connection: ¾″ N.P.T. rear connection

▪ Electrical Supply: 120 V, 60 Hz, 1-phase, 9.0 amps total draw

▪ Controls: Solid-state temperature controls adjustable from 50°F to 425°F

▪ Tilting Mechanism: Manual anti-jam crank (~30 revolutions to fully empty)

▪ Base Width: 46″ wide open base

▪ Exterior Dimensions (Standard Legs): 46″ W × 35.5″ D × 40.5″ H (70″ H with lid fully open)

Include Accessories & Configured Specs

▪ Mobility: Set of 4 casters (2 locking) in place of standard 12″ legs

▪ Water Fixture: Double pantry washdown hose equipped with a 16″ add-on faucet and backflow preventer

The LISD believes that a Tilting Braising Skillet meeting the specification, manufactured by Vulcan, will best serve the needs of the District; however, the LISD will accept proposals for alternative brands, provided that the items bid are equivalent to those specified. It is the responsibility of the respondent to provide information sufficient for the LISD to make a determination that the bid product is equivalent to that specified.

Respondents must also provide additional information about necessary and optional equipment, supplies, and other ancillary items, which are necessary for operation and/or certain functionality of the Tilting

Braising Skillet. Respondents must detail what, if any, ancillary components are included with the base price of the Tilting Braising Skillet and must specifically identify what components are necessary for operation of the Tilting Braising Skillet versus those which are optional. Pricing and specifications must be provided for all ancillary items (both required and optional), which are not included in the base price of the Tilting Braising Skillet.

Alternate Products

Any time a particular manufacturer’s name or brand is specified, or where the specifications may indicate that a specific manufacturer’s specifications were relied upon, it shall mean any product of equal quality.

When providing bids for alternate products, the respondent must clearly indicate the product it proposes and shall supply sufficient data to enable an intelligent comparison with the particular brand or manufacturer specified, or the included specifications. Additionally, respondents must provide catalog cuts, specification sheets, and/or other descriptive data for the specified alternate products.

Optional Products

Respondents should detail any optional equipment and/or materials that LISD may wish to consider purchasing in addition to the base equipment/goods and services described above. Optional products should be priced separately from the base items.

Respondents to this RFP may submit a proposal to the LISD for one or all the items sought under this RFP. If a respondent submits a proposal for all items, the LISD reserves the right to separate out and accept the proposal from the respondent for only those item(s) which the LISD determines to be in the best interest of the LISD.

Warranty

Manufacturer warranties must be transferable to the LISD and transferred to the LISD at the time of equipment delivery and installation. Respondents must include detailed information about any and all manufacturer warranties which are included with a purchase including clear information about any warranty limitations. All items must be installed in accordance with the manufacturer’s guidelines to preserve all warranties.

The LISD also seeks information about any extended or additional warranties which may be available for purchase whether from the manufacturer, supplier, or a third party.

Delivery

All items must be delivered F.O.B. LISD TECH Center, 1372 N. Main St., Adrian, Michigan, meaning that risk of loss remains with the vendor until such time as the goods have been delivered, installed, configured and accepted by the LISD. Destination costs (including, but not limited to, shipping and handling), if any, must be included in the bid.

General Conditions

The following general conditions are imposed on all proposals submitted in response to this RFB:

1. Proposed prices represent an offer to contract on the part of bidder, and all proposed prices must remain in effect for at least 90 days from the date of receipt of the bid by LISD.

2. No bidder may withdraw a proposal after submission of the proposal to LISD except in case where a bidder demonstrates to LISD’s satisfaction that a material and substantial mistake was made in preparing the proposal, in which event the bidder has 24 hours after receipt of the bid to deliver to the LISD, a notice in writing that he/she desires to withdraw his/her proposal and stating the reasons therefore. Once a proposal is withdrawn, it may not be re-submitted.

Furthermore, if a bidder makes an error in extension of prices in a bid, the unit price shall govern at the district of the District.

3. The LISD reserves the right to waive any informalities or immaterial omissions or defects in any proposal. In the case of an error in the extension of prices in the bid or other arithmetical error, the unit (line-item) price shall govern.

4. The LISD will not pay any costs associated with the preparation of submission of any bids in response to this RFB.

5. The LISD reserves the right to reject any and all bids or accept part and reject part of any bid, with or without cause and for any reason.

6. The LISD is a public school district and thus is exempt from any and all sales and/or service taxes. Do not include such taxes in the proposal figures. The LISD will furnish the successful bidder with tax exempt certificates upon request.

7. The selected vendor must not be currently debarred, suspended, or proposed for debarment by any federal entity. Submission of a bid in response to this request for bids represents respondent’s acknowledgement that respondent is not debarred, suspended, or proposed for debarment by any federal agency.

8. All deviations from the specifications must be specified in writing by the bidder at the time that the formal bid is submitted. The absence of a written list of requested deviations or exceptions when the bid is submitted will result in the bidder being held strictly liable to the District for the specification or requirements as written. The LISD reserves the right to accept or reject any requested exception or deviation.

9. The selected vendor(s) understands and agrees that it will: (i) not use any of the district’s confidential information or for its own use or for any purpose other than the specific purpose of providing the goods and services described in this RFB; (ii) not disclose any of the district’s confidential information to any other person or entity, unless such is required by court order; and

(iii) take all reasonable measures to protect the confidentiality of, and avoid disclosure or use of, the district’s confidential information in order to prevent it from falling into the public domain or the possession of persons other than those persons authorized to have such information.

10. Any purchase made by the LISD under this RFP will, in addition to the terms and conditions contained in this RFB, be subject to the LISD’s standard terms and conditions, which are available at https://www.lisd.us/our-district/administration/bids/.

The preceding list is provided for informational purposes only, and is in no way intended to be an exclusive list of the terms and conditions that may be imposed upon the responding firm by LISD through a sales agreement/purchase order.

The LISD reserves the right to reject any and all bids received with or without cause, and reserves the right to select the bid which is determined to be in the best interest of the LISD.

SUBMISSION REQUIREMENTS

Proposals submitted in response to this RFP are to follow the outline described below and must address all requested information. Any additional information that respondent wishes to include that is not https://www.lisd.us/our-district/administration/bids/ specifically addressed below should be included in the appendix to the proposal. Respondents are encouraged to keep proposals brief and to the point.

A. PROPOSAL

Respondents should provide a detailed proposal using a form and/or format determined by the respondent that provides a detailed explanation of each system and all system components, including proposed fees for the provision of the goods/services requested in this RFP. Respondents should include information about the qualifications of respondent’s personnel that will be responsible for installing and configuring the equipment. The proposal should also include a proposed timeline for installation and configuration of the equipment and must detail any requirements of the LISD. Respondents must also include a detailed specification sheet(s) describing, in detail, each item for which the vendor is proposing to include in the project.

B. WARRANTY INFORMATION

Respondents must include a detailed description of the warranty provided with the purchase of each item included in respondent’s proposal.

C. LISD PROPOSAL FORMS (available at https://www.lisd.us/page/bids-and-vendor-information)

1. MICHIGAN-BASED BUSINESS CERTIFICATION AND VERIFICATION FORM

Consistent with Michigan law, the LISD has adopted and implemented a policy that extends a preference to Michigan-based businesses submitting a proposal pursuant to this request for proposals. Solely for the purposes of determining the value of a bid for purposes of an award, the bid price of a Michigan-based business that is bidding in accord with this request for proposals shall be reduced by a factor of the lesser of 5% or $10,000. For all other purposes, the bid price shall remain as stated in the proposal.

In order to be considered for such a preference, a bidder must satisfy the definition of a Michigan-based business as found in MCL 18.1268 and shall provide a completed copy of the consent form affixed to this RFB, as well as any additional consent necessary to permit LISD to verify the firms’ status as a Michigan- based business through the Michigan Department of Treasury.

Additional consent must be provided by the bidder with 24 hours of request by LISD. Failure to satisfy the statutory definition of a Michigan- based business and/or failure to provide the necessary and/or additional consent to permit the LISD to verify the proposer’s status as a

Michigan-based business through the Michigan Department of Treasury, shall result in the forfeiture of any preference for which the bidder may qualify, including, but not limited to the

Michigan-based business preference.

Qualified firms should affix a completed copy of the attached Michigan-based business certification and verification form. (This form applies to Michigan-based businesses only.)

2. FAMILIAL DISCLOSURE STATEMENT

Please include a completed copy of the attached LISD familial disclosure statement. (This form must be completed and notarized even if no familial relationship exists.)

3. IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

Bidders must include a completed copy of the attached LISD Iran Economic Sanctions Act compliance form.

4. SUSPENDED OR DEBARRED VENDOR FORM

https://www.lisd.us/page/bids-and-vendor-information

Bidders must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor.

5. CONFLICT OF INTEREST FORM

Bidders must include a completed copy of the attached conflict of interest form certifying that the bidder does not have a conflict of interest with any LISD Board member, staff member, or agent.

All proposals must be submitted to Linda Jones, Purchasing Director, via email to Linda.Jones@lisd.us.

The email subject/title on submission of proposals and all supporting/required LISD Proposal forms should be identified as “Tilting Braising Skillet”. Proposals must be received by LISD at or before

11:00 AM, October 30, 2026, EST. Proposals received after the deadline may be disqualified and not considered further at LISD's sole discretion.

Questions and Addenda

Please direct all questions regarding this request for proposals to Linda Jones, Director of Purchasing &

Logistics, via email at Linda.Jones@lisd.us. Questions will ONLY be addressed via email so that responses can be shared with all interested parties as addenda to the RFP.

Any addenda published will be posted on our website at https://www.lisd.us/page/bids-and-vendor-information.

mailto:Linda.Jones@lisd.us