RFP- The Lawn Fence and Gates Installation.pdf

CITY OF KINSLAND, GEORGIA RFP #COK26-042

WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION

City of Kingsland, Georgia Page 1

Request for Proposal (RFP)

RFP #COK 26-042

The Lawn Fence and Gates Installation

Issued by:

City of Kingsland, Georgia

Proposal Deadline:

Tuesday, October 20, 2026 at 2:00 PM

Submission Addresses:

Mailing Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, GA 31548

Delivery Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

108 West William Avenue

Kingsland, GA 31548

LATE PROPOSALS WILL BE REJECTED

Issued: September 16, 2026 http://www.kingslandgeorgia.com/

CITY OF KINSLAND, GEORGIA RFP #COK26-042

WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION

City of Kingsland, Georgia Page 2

Objective

The City of Kingsland invites qualified fencing contractors to submit a proposal for the installation of a new fence and gates at 132 Royal Parkway. The selected contractor will be responsible for furnishing labor, materials, equipment, installation, and related work necessary to complete the project in accordance with the scope below.

Scope of Work

The contractor shall provide and install approximately 1,490 linear feet of 9-gauge black vinyl-coated chain-link fence, 6 feet in height, including the following:

Approximately 1,490 linear feet of 9-gauge black vinyl-coated fence, 6 feet tall.

Three (3) 28-foot, manual, double-sided, aluminum cantilever gates with latches. Place bottom rolling wheels on end for additional support.

One (1) 10-foot walk gate.

All terminal post (corners, ends and gate posts) and line post shall be set in concrete.

Gate locations and dimensions shall coordinate with and align with the newly installed driveways.

Top rail shall be included.

Bottom tension wire shall be included.

Contractor shall verify all field measurements before ordering materials or beginning installation.

Installation shall follow the project map provided by the Owner.

Quantities and Field Conditions: The quantities provided in this RFP are approximate. Contractors are responsible for verifying all field measurements and site conditions before submitting a proposal. The contractor's proposed lump-sum price shall include all labor, materials, equipment, installation, and incidental work necessary to complete the project in accordance with the RFP and approved project map.

Contractor Responsibilities

Visit and review the project site as necessary to understand existing conditions and installation requirements.

Verify all measurements and site conditions prior to construction.

Provide all labor, materials, tools, equipment, transportation, and incidental items required to complete the work.

Coordinate gate dimensions and locations with the newly installed driveways.

Perform the work in a professional and workmanlike manner.

Maintain the work area in a safe and orderly condition and remove construction debris upon completion.

Notify the Owner of any discrepancies between field conditions, measurements, and the provided scope/map before proceeding with affected work.

CITY OF KINSLAND, GEORGIA RFP #COK26-042

WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION

City of Kingsland, Georgia Page 3

Proposal Requirements

Proposals should include, at a minimum:

Company name, address, telephone number, and primary contact.

Description of the contractor’s proposed approach to completing the work.

Itemized pricing for fence installation, cantilever gates, walk gate, and any other significant components.

Total lump-sum project price.

Estimated project start date and anticipated duration.

Identification of any exclusions, assumptions, or requested clarifications.

Confirmation that all field measurements will be verified by the contractor.

Proof of applicable licensing and insurance, if required by the Owner.

Proposal Submission Instructions

Proposals must be submitted by 2:00 PM on Tuesday, October 20, 2026

Must be in a sealed envelope clearly marked: "The Lawn Fence and Gates Installation – RFP

#COK 26-042"

Submit one (1) original and three (3) copies

No electronic, fax, or telephone submissions will be accepted

Late proposals will be rejected and returned unopened

Required Documents:

1. Certificate of Insurance

2. Signed W-9

3. E-Verify Affidavit (Original, Notarized)

4. Acknowledgment of Addenda (page 6, if applicable)

5. Bid Proposal Form (page 7)

6. City of Kingsland Business License (if awarded)

Local Vendor Preference

For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10%

CITY OF KINSLAND, GEORGIA RFP #COK26-042

WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION

City of Kingsland, Georgia Page 4 of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price proposal, including all other terms, quality, service and conditions, then the local vendor shall be awarded the contract. (See City of Kingsland Purchasing Ordinance for complete guidance.)

Hold Harmless

The Contractor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits, actions, or claims of any kind brought as a consequence of any negligent act or omission by the

Contractor. This clause includes claims involving infringement of patent or copyright. For the purposes of this document, "City" and "Contractor" include their employees, officials, agents, and representatives.

Award

Award will be made to the responsive and responsible proposer whose proposal is determined to be in the best interest of the City, considering price, qualifications, experience, references, schedule, warranty, and overall value.

Contact Information

Technical Questions:

Bill Coleman (912)552-4020

Submission/Procurement Questions:

Hannah Smith, Purchasing Director

City of Kingsland

P.O. Box 250, Kingsland, GA 31548

PH: (912) 729-8113

Email: hsmith@kingslandgeorgia.com

Compliance with OSHA Regulations

All work shall comply with current OSHA regulations and standards, including future amendments, until the project is completed and accepted by the City of Kingsland.

CITY OF KINSLAND, GEORGIA RFP #COK26-042

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Rejection of Proposals

The City of Kingsland reserves the right to:

Clarify any terms with vendor concurrence

Reject any proposal deemed non-responsive

Modify, waive, or vary terms and conditions of the RFP

Cancel or withdraw the RFP at any time

Negotiate contract terms with the successful proposer

The City also reserves the right to:

Reject any or all proposals

Award in part or in whole

Waive any informality in submissions

Re-advertise as needed (City Purchasing Ordinance, Article IV, Division 2, Section 2-99)

CITY OF KINSLAND, GEORGIA RFP #COK26-042

WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION

City of Kingsland, Georgia Page 6

Acknowledgement of Addenda

Proposer hereby acknowledges receipt of the following addenda:

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Company Name: ____________________________________________

Authorized Signature: ________________________________________

Print Name: _________________________________________________

CITY OF KINSLAND, GEORGIA RFP #COK26-042

WWW.KINGSLANDGEORGIA.COM THE LAWN FENCE AND GATES INSTALLATION

City of Kingsland, Georgia Page 7

Bid Proposal Form

Item Quantity Price

9-gauge black vinyl-coated fence, 6 ft. tall

Approx. 1,490 LF $__________

28-ft. cantilever gates 3 $__________ 10-ft. walk gate 1 $__________ Top rail and bottom tension wire

Included $__________

Other / incidental work As required $__________

Total Proposed Contract Price: $____________________________The following statement must be signed and submitted with bid. Failure to sign this statement will render bid invalid.

“I certify that this bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in all respect fair and without collusion or fraud. I understand that collusive bidding is a violation of State and

Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder.

Company Name: Person Authorized to Sign:

Name: ________________________________ Name: ______________________

Address: ______________________________ Title: ________________________

City: _________________________________ Signature: ____________________

State: _________________Zip____________ Telephone Number: ____________

Fax: _________________________________ E-Mail: ______________________

This _____ Day of _________________, 2026