RFP - Stadium Sound System.pdf
PDF 91 KB Posted
- Attached to
- NKHS Stadium Sound System
- Solicitation number
- 2025-25
- Issued by
- Providence County, Rhode Island
About this file
The document is a Request for Proposal (RFP) issued by the North Kingstown School District in Rhode Island for a new stadium sound system at North Kingstown High School. The RFP seeks a qualified vendor to design, implement, and install a sound system with public address capabilities and music/entertainment features, with a mandatory project completion date of September 2, 2025. Key dates include the RFP release on August 1, 2025, a site tour on August 7, 2025, a deadline for questions on August 8, 2025, proposal submissions due by August 15, 2025 at 2:00 pm, and an anticipated project award date of August 18, 2025.
The vendor selection will be based on a weighted scoring rubric with three primary evaluation criteria: Experience and Qualifications (50%, max 250 points), Collaboration and Communication (25%, max 125 points), and References and Past Performance (25%, max 125 points). Proposing vendors must have a minimum of five years of experience in the field, appropriate licensure/certifications, and demonstrated success collaborating with public school districts. The RFP requires two printed copies of the proposal to be submitted to the Director of Athletics, and the district reserves the right to select a vendor based on factors beyond just the lowest price, emphasizing quality, credentials, performance measures, flexibility, and collaboration potential.
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Text version
North Kingstown School District
Request for Proposal (RFP)
NKHS Stadium Sound System - RFP No. 2025-25
Bid Release Date: 8/1/25
I. INTRODUCTION
The North Kingstown School District invites proposals from qualified providers to install a new sound system for our outdoor athletics stadium.
II. OBJECTIVE
The objective of this RFP is to secure a vendor that will:
A. Design, implement, and install a sound system that includes public address capabilities, along with the playing of music/entertainment
B. Collaborate with the district athletic department and facilities department to install a system that aligns to the functionality that we are looking to utilize.
III. SCOPE OF WORK
The selected provider will be responsible for:
A. Removing the existing system B. Installing the new system C. Teaching NKSD necessary staff on how to use the system D. Providing a standard industry warrantee covering all components and labor
IV. PROPOSAL REQUIREMENTS
Executive Summary A. Present a brief written overview of the systems/packages available for purchase/installation B. Present all costs involved with the entire project
Experience
A. Minimum of five years in this specific field B. Licensure/certifications aligned to this work C. Demonstrated success collaborating with public school districts for at least five (5) years.
Implementation Plan A. Timeline and plan to have the system installed by September 2, 2025.
References A. Three (3) references from current or recent contracts in Rhode Island public or private schools.
V. EVALUATION CRITERIA & SCORING RUBRIC
All proposals will be reviewed by the Athletic and Facilities department representatives.
Proposals will be scored based on the following weighted criteria. Each criterion will be rated on a scale of 1 to 5, and then multiplied by its weight to determine the total score.
Criteria Weight Score Range (1–5) Weighted Score (Max)
Experience and Qualifications
50% 1 = Inadequate 3 = Satisfactory 5 = Exceptional
250 points
Collaboration and Communication
25% 1 = Inadequate 3 = Satisfactory 5 = Exceptional
125 points
References and Past Performance
25% 1 = Weak/Unverified 3 = Solid 5 = Strong/Verifiable
125 points
Point of Contact:
David Tober Director of Athletics
(401) 268-6281 david_tober@nksd.net
VII. TIMELINE (TENTATIVE)
RFP Released August 1, 2025
Site Tour August 7, 2025
Deadline for Questions August 8, 2025 12:00pm
Proposals Due August 15, 2025 2:00pm
Anticipated date of project award August 18, 2025
Mandatory Project Completion September 2, 2025
VIII. TERMS & CONDITIONS
A. The North Kingstown School District reserves the right to accept or reject any or all proposals, in whole or in part, and to waive informalities as deemed appropriate.
B. All submitted proposals will become the property of the district.
C. The selected provider will be required to enter into a formal written agreement with the North Kingstown School District.
D. Two (2) printed copies of the proposal must be submitted in an envelope clearly marked: “RFP 2025-25, Stadium Sound System”
E. Mail or hand deliver both sealed bid proposals to the following address by the date and time identified in the schedule:
David Tober - Director of Athletics
North Kingstown School Department
150 Fairway Drive
North Kingstown RI 02852
F. Hand delivered bids can be dropped at the main office of the high school at the same address
This RFP is not an offer to contract. Acceptance of a proposal neither commits our school district to award a contract to any Vendor, even if all requirements stated in this RFP are met, nor limits our right to negotiate in our best interest. We reserve the right to contract with a vendor for reasons other than the lowest price. We will thoroughly examine each proposal for the best price, quality, and alignment of specific credentials, performance measures, flexibility, and opportunities for collaboration.
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