RFP _ Stadium Reno _ Auxiliary Gym Mod _ Oct .pdf

Request for Proposal {RFP) to provide

Construction Professional Services (CP) for

Commerce City School District

Stadium Renovations and Auxiliary Gym Modifications and Upgrades

Copies of the RFP are available by emailing a request for the RFP to:

CM RFP

Attention: Dr. Billy Kirk, Superintendent

Commerce City School District

270 Lakeview Drive

Commerce, Georgia 30529

Phone: (706) 335-5500

E-mail: billy.kirk@commercecityschools.org

OWNER:

Commerce City Board of Education

270 Lakeview Drive

Commerce, Georgia 30529

The Commerce City Board of Education reserves the right to reject any and all proposals and to waive technicalities.

Solicitation Issue Date: October 6th , 2026

Proposal Packages Due: November 6th

Work Plus a Fee with a Guaranteed Maximum Price, along with the Owner's modifications. The General Conditions for the project shall be as described in a modified "AIA Document A201-2017 - General Conditions of the Contract for Construction", along with the Owner's modifications and Supplementary Conditions (if any). The General Requirements of the CP contract and general conditions are not open for negotiation. The construction services will be on an actual cost basis with all savings under the GMP, including unused contingency, returned to the Owner.

4. SELECTION PROCESS

Selection of the Contractor will be a qualification/fee proposal evaluation process. *The first step will be a qualification based process, which will result in the proposers being ranked. The second step will be a fee negotiation-based process beginning with the top ranked firm.

* The Owner reserves the right to interview up to the top three ranked proposers, if they so choose. If interviews are conducted, the proposers interviewed will then be re-ranked, and fee negotiations will begin with the top ranked firm from the interview process.

5. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner's best estimate of the schedule that will be followed. All times indicated will be current standard time in Commerce, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

RFP Estimated Timeline:

Schedule of Events:

a. Owner issues public/website advertisement ofRFP:

b. Deadline for written questions/requests for clarification (see Section 7):

c. Deadline for submission of Proposal:

d. Owner completes evaluation

e. Fee negotiation with highest ranked firm:

f. Recommendation of Firm to Commerce City BOE

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

10/06/2026 10/21/2026 11/06/2026 @ 12:00

PM 11/04/2026

11/06/202 11/09/2026

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submission for accuracy before submitting the document. Questions about any aspect of the RFP, or the project, shall be submitted in writing {e-mail only} to:

Dr. Billy Kirk

Commerce City School District e-mail: billy.kirk@commercecityschools.org phone: phone calls will not receive a response

The deadlines for submission of questions relating to the RFP are the times and dates shown in the (Schedule of Events

Section 5). All relevant questions and requests for clarification received and the corresponding responses will be posted on the Owner's website, and will be distributed to those who requested Documents, as an addendum to the original solicitation for services. From the issue date of this solicitation until a successful proposer is selected and the selection is announced, respondents are not allowed to communicate for any reason with any members or employees of the Owner except for submission of questions as instructed in the RFP, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner shall reserve the right to reject the proposal of the offending proposer.

7. STEP 1: SUBMITTAL REVIEW PROCESS

Proposal Review

This RFP is issued for the purpose of acquiring Proposals from prospective Contractors. A selection will be made by a Selection

Committee consisting of representatives of the Owner. The Selection Committee will receive and review Proposals submitted in response to this RFP. To be deemed eligible for evaluation, firms must meet the following minimum qualifications:

Minimum Qualifications Required (evaluated on a pass/fail basis by the selection committee)

• The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

• Firm must have sufficient bonding capacity for anticipated total cost of work. Provide a letter or other supporting documentation from a bonding company indicating the firm's capacity to bond the project.

• Firm must have a current Contractor's Public Liability Insurance policy, and must be insurable in the following amounts: Bodily injury, including death- limits of $1,000,000 for each accident. Property damage- limits of $2,000,000 for each accident and $10,000,000 for the aggregate of operations. (The Owner reserves the right to require additional limits and/or coverage for the actual contract.) Provide your current insurance certificate.

• Firms must have all necessary, valid and current licenses to do business in the State of Georgia. Provide a copy of your GC license, business license and Georgia Certificate of Existence.

• Firms must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (current assets/current liabilities) of 1.0 or higher.

• The firm must demonstrate a commitment to safety with regard to Worker's Compensation by having an

Experience Modification Rate (EMR) over the past three years of 1.2 or less.

• The firm or its principals have not been terminated for cause or currently in default on any public works contract.

The firms must provide a sworn statement attesting to compliance with the minimum criteria listed above and provide supporting documentation as requested further in the process in accordance with deliverable (A) A-1 below in this RFP.

The Selection Committee will then evaluate the submittals which have met the above minimum qualifications. Criteria for the evaluation are listed below:

Criteria for Evaluation of Submittal

20% Factor:

20% Factor:

20% Factor:

20% Factor:

20% Factor:

herein.

Stability of the firm, including the firm's corporate history, resources, form of ownership, litigation history, financials, etc.

Firm's relevant project Experience and Qualifications, including the demonstrated ability of firm in effective management of construction of facilities comparable in complexity and function, for public owners, with emphasis on public city schools.

Firm's Suitability to provide services for project, including the firm's apparent fit to the project type, delivery method, any unique qualifications for the project, current and projected workloads.

Proposed Project Team's Relevant Experience and Qualifications: Experience of the project manager and superintendent on completed projects of similar type, and complexity; Assigned team's experience with effective budget and schedule control plans for this project; Provide information regarding percentage of the primary team member's time will be committed to this project.

Evaluation of the submitted Fee Proposal. as submitted on Exhibit B with attachments A & B, attached

8. INSTRUCTIONS FOR PREPARING SUBMITTAL

Each submittal shall be identical and include a transmittal letter. Submittals must be typed on standard (8- 1/2" x 11") paper.

The pages must be numbered. A table of contents, with corresponding tabs, must be included to identify each section.

Responses are limited to forty (40) double-sided pages or less using a minimum of an 11-point font. Any exhibits, affidavits or other enclosure information called for may be included in an appendix and will not count toward the limit. Tab sheets also do not count toward the limit. Each submittal shall be prepared simply and economically, providing straightforward, concise delineation of respondent's capabilities. Emphasis must be on completeness, relevance, and clarity to content.

To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below. The

10. SUBMITTAL OF PROPOSAL AND FEE PROPOSAL

All responses must be sealed in an opaque envelope or box, and reference to the Commerce City School District, Stadium

Renovations and Auxiliary Gym Modifications and Upgrades on envelopes or boxes and addressed to the addresses below. Proposals must be physically received by the Owner prior to the deadline indicated in the Schedule of Events

(Section 5 of RFP) at the exact address below:

Proposers should deliver three (3) hard copies and one (1) electronic copy (.pdf format on a CD Rom) of their Proposal submittal, and the same of the separate sealed fee submittal to:

CP RFP

Attention: Dr. Billy Kirk

Commerce City School District

270 Lakeview Drive

Commerce, Georgia 30529

It is the sole responsibility of the Proposers to assure delivery to the noted locations by the specified deadlines; the Owner cannot accept responsibility for incorrect delivery, regardless of reason. No Proposal submittals will be accepted after the time stipulated above. Proposal submittals will not be accepted via facsimile or email.

It is the responsibility of the Proposers to examine the entire Request, seek clarification in writing, and review their qualifications for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner.

Labeling information provided in submittals "proprietary" or "confidential" or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

11. FINAL EVALUATION AND SELECTION

Upon completion of the evaluation of RFP submittal, proposers will be ranked in descending order of recommendation.* In the event a satisfactory fee cannot be reached with the highest-ranking firm, the Owner will formally terminate the negotiations in writing and begin negotiation with the second highest-ranking firm, and so on until a mutually agreed upon fee is established. Once the successful Contractor and the agreed upon fee have been determined, a CP services contract will be awarded by the Owner.

*The Owner reserves the right to interview up to the top three ranked proposers, if they so choose. If interviews are conducted, the proposers interviewed will then be re-ranked, and fee negotiations will begin with the top ranked firm from the interview process.

12. ADDITIONAL TERMS AND CONDITIONS

Deadlines

The deadline for submission of questions relative to the RFP is the time and date shown in the Schedule of Events (Section

5). All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing, and issued directly to all proposers via E-mail. Any proposer exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered. Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Confidentiality

Labeling information provided in submittals "proprietary" or "confidential", or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

and will contract for the physical performance of services in satisfactory of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). The affidavit shall include the CP's Federal Work Authorization User Identification Number and date of authorization.

Statement of Agreement

With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Proposal and

Proposals (RFP), and the Proposer agrees that it is the Proposer's responsibility to request clarification on any issues in any section of the RFP with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein.

EXHIBIT B - ATTACHMENT "A"

I. PRECONSTRUCTION COSTS AND EXPENSES BREAKDOWN

Description Qty Unit Labor* Mat'l** Sub Labor

Subtotal Mat'l

Subtotal Sub

Subtotal Total Notes

A. Preconstruction - Supervision & Management:

1 Senior Project Mgr. mos $0 $0 $0 $0 2 Project Mgr. mos $0 $0 $0 $0 3 Preconstruction Manager mos $0 $0 $0 $0 4 Project Supt. mos $0 $0 $0 $0 5 Cost Control mos $0 $0 $0 $0 6 Scheduling mos $0 $0 $0 $0 7 Secretary mos $0 $0 $0 $0 8 Consultant mos $0 $0 $0 $0 9 Other (Identify) mos $0 $0 $0 $0

Subtotal $0

B. Preconstruction - Miscellaneous 10 Office Supplies mos $0 $0 $0 $0 11 Postage & Shipping mos $0 $0 $0 $0 12 Blueprint/Photostat. ls $0 $0 $0 $0 13 Phone Charges mos $0 $0 $0 $0 14 Phone Charges-Long Dist. mos $0 $0 $0 $0 15 Courier Service mos $0 $0 $0 $0 16 Travel Expenses mos $0 $0 $0 $0 17 Other (Identify) mos $0 $0 $0 $0

Subtotal $0

TOTAL ALL PRECONSTRUCTION COST AND EXPENSES $0

ITEM NO. CATEGORY $ VALUE REMARKS

1 CONSTRUCTION MANAGEMENT FEE

2 PAYMENT & PERFORMANCE BOND

3 INSURANCE

A. Liability Insurance

B. Builder's Risk

4 GENERAL CONDITIONS (NOT TO EXCEED)

A. Salaries - project management & supervision

B. Business Licenses, AGC Fee, OSHA

C. Mobilization

D. Travel

E. Schedule (including updates)

F. Surveying/Layout/Quality control

G. Job Office

H. Storage Traliers

I. Temp. Utilities: power, water, toilets, tel, internet

J. Computers, Phones, fax, copier

K. Small Tools

L. Tractors / Lifts. Etc. (for cleanup and material handling)

M. Transportation including Gas & Oil

N. Dumpster & Hauling Fees

O. Misc. Job Office Expenses

P. Scaffolding and Platform

Q. Temporary Fencing

R. Safety/First Aid & Security

S. Periodic Cleanup, dust control, etc.

T. Final Cleaning

TOTAL ALL CONSTRUCTION OVERHEAD COST $

EXHIBIT "B": CM/C COMPENSATION SUMMARY

PROJECT: RFP for Stadium Renovations and Auxiliary Gym Modification and Upgrades

Commerce City School District