RFP Solicitation_47QSSC25Q0016_Final_SIGNED.pdf

47QSSC25Q0016

General Services Administration Federal Acquisition Service Supply Chain Mgt (SCM) Contracting Division SCM Office Supply and Mgt Branch Request for Proposal (RFP) for Pelican Cases Solicitation Number: 47QSSC-25-Q-0016

CP-FSS-3 NOTICE REQUESTS FOR EXPLANATION OR INFORMATION

Oral or written requests for information regarding this solicitation should be directed to:

Emily Walker Contract Specialist General Services Administration Phone: (347) 413-1442 Email: emily.walker@gsa.gov

Douglas Schmidt Contracting Officer General Services Administration Phone: (656) 234-5196 Email: douglas.m.schmidt@gsa.gov

IMPORTANT: DO NOT ADDRESS PROPOSALS, MODIFICATIONS, OR WITHDRAWALS

TO THE ABOVE ADDRESS. THE ADDRESS DESIGNATED FOR RECEIPT OF

PROPOSALS IS CONTAINED ELSEWHERE IN THIS SOLICITATION.

Docusign Envelope ID: 0F33385B-3CDB-4314-92C8-EF9EE0B5F22D

5/1/2025 5/1/2025 mailto:emily.walker@gsa.gov mailto:douglas.m.schmidt@gsa.gov

SECTION 1 - INTRODUCTION

This document is a Request for Proposal (RFP) to award an Open Market Indefinite-Delivery Indefinite-Quantity (IDIQ) contract in accordance with FAR Part

16.5. The period of performance will be five (5) years, including a one-year base year and four (4) one-year option years.

Terms and conditions of this IDIQ have been specified within the terms and conditions of this document.

Attachments to this solicitation are as follows:

Attachment A: MIL-STD-129R and FED-STD-123H MARKING GUIDE Attachment B: FEDERAL ACQUISITION SERVICE (FAS) DISTRIBUTION

OPERATIONS CONTRACTOR ADVISORY SERVICE THE SHIPPING LABEL FOR

GLOBAL SUPPLY ORDERS

Attachment C: Cheat Sheet: Tips to Avoid Frustrated Freight Attachment D: Electronic Data Exchange (EDI)/Contractor Portal Contract Requirements

Separately attached:

Attachment A.1: MIL-STD-129R and FED-STD-123H Attachment E: Pelican NSN List 2025 Attachment F: Government’s Item Purchase Descriptions (IPDs) Attachment G: Contractor Proposal Price Sheet Attachment H: Contractor Self-Certification for MIL-STD129R Attachment I: Brand Name Justification for Pelican Cases IAW FAR 6.302-1(c) Attachment J: 889 Representations are to be signed and marked accordingly (check yes or no)

Facsimile is not an acceptable method of receiving orders. Prior to fulfilling orders, contractors MUST have access to both the contractor portal and EDI. Contractors MUST be fully EDI capable of conducting business transactions with GSA. Being EDI capable allows for order consolidation and convenience fees. (Please see Attachment D – EDI Contractor Portal Contract Requirements).

The government anticipates an award of a Firm Fixed Price (FFP) with an Economic Price Adjustment (EPA) resulting from this solicitation awarded on a National Stock Number (NSN) by NSN basis. Proposals will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. Past performance will be reviewed as an element of responsibility. Past performance evaluation will include a review of Federal Awardee Performance and Integrity Information Systems (FAPIIS) and System for Award Management (SAM) via SAM.gov to determine capability to perform the contract.

Pricing is FOB Destination for destinations throughout the United States. The awardee will receive various notices to deliver throughout the year as supplies are needed for direct delivery to GSA customers within the Continental United States (CONUS) and Outside the Continental United States (OCONUS). All OCONUS orders will go to

Docusign Envelope ID: 0F33385B-3CDB-4314-92C8-EF9EE0B5F22D stateside consolidation point addresses and are FOB Destination. Please propose a price for CONUS FOB Destination.

MINIMUM CONTRACT GUARANTEE AND MAXIMUM CONTRACT CEILING

(a) Minimum. The minimum guaranteed award amount for this IDIQ contract is

$1,000 per Master Contract for the full term of the Master Contract. The exercise of the option period does not re-establish a minimum guaranteed award amount.

1.1 Minimum order dollar value is $25.00 per individual order, and the maximum order dollar value per individual order is $249,999.99.

1.2 The commodities being procured are Pelican Cases. The brand name, Pelican, is required. There are 163 NSNs. The minimum number of NSNs that will be awarded is one (1). Contractors may propose convenience fees at the time of proposal for orders less than $25.00. The cumulative estimated convenience fee will be included in the total price proposal by NSN. Convenience fees will not be assessed for orders $25.00 and above.

1.3 Contractors shall ensure their EDI system can receive Purchase Orders (POs) with convenience fees and PO consolidation prior to award. Orders going to the same destination will be consolidated by Order Management System (OMS).

1.4 Forecasted quantities are not guaranteed and are based on the purchase order history and expected customer demand that is currently purchasing outside GSA FSC channels.

1.5 Price: FOB Destination Pricing. Contractors MUST propose base and option period prices for each proposed item.

SECTION 2 - INSTRUCTIONS FOR PROPOSAL SUBMISSION

Proposals shall be submitted via email to Contract Specialist, Emily Walker, at emily.walker@gsa.gov . Please cc Contracting Officer, Douglas Schmidt at douglas.m.schmidt@gsa.gov . Subject of email shall read “47QSSC-25-Q-0016 Proposal”.

Please note: Offeror shall thoroughly examine all solicitation documents and instructions.

Failure to do so will be at the offeror’s own risk. Failure to provide and required attachments may result in exclusion from consideration for award.

● Cover letter

● Attachment G: Proposal Price Sheet (Excel spreadsheet) – Prices must be submitted in this format. In the “Summary Proposal” tab for each CLIN that they are proposing in, contractors MUST provide the following:

o Country of Origin (COO) o Proposed part number (P/N) o Manufacturer (Pelican brand cases are required) o MAS pricing (if applicable) o Commercial Price

Docusign Envelope ID: 0F33385B-3CDB-4314-92C8-EF9EE0B5F22D mailto:emily.walker@gsa.gov mailto:douglas.m.schmidt@gsa.gov o Proposed price for base and each option period for any proposed item

● Valid letter of supply for Pelican (if reseller)

● Attachment H: Contractor Self-Certification for MIL-STD-129R (signed and dated by contractor)

● Technical specifications for each proposed item in pdf format

● Attachment J: 889 Representations are to be signed and marked accordingly

(check yes or no)

2.1 COVER LETTER

The offeror shall submit a cover letter with their offer. The cover letter shall be limited to 2 pages. Submission of this cover letter should be labeled as [Company Name] Cover Letter (i.e., “ABC Inc. Cover Letter”). The offeror shall provide a cover letter that identifies a POC and backup POC, Unique Entity ID (UEI) generated by SAM.gov, and CAGE code. Offerors shall include a statement to self-certify that they are fully EDI capable and shall ensure that their EDI system can receive Pos with convenience fees and PO consolidation prior to award.

2.2 ATTACHMENT G: PROPOSAL PRICE SHEET

The offeror shall submit all proposed prices via the MS Excel spreadsheet provided, “Attachment G – Proposal Price Sheet” utilizing the formats without cells locked and including all formulas. “Attachment G – Proposal Price Sheet” shall be submitted electronically via the method indicated in the solicitation. The proposal price sheet contains two (2) tabs: “Instructions” and “Proposal Worksheet”. Submission of this proposal sheet should be labeled as [Company Name] Proposal Sheet (i.e., “ABC Inc.

Proposal Sheet”). Failure to complete cells in the proposal price sheet may result in an offeror’s proposal being rejected for being non-responsive to solicitation requirements. Offerors shall complete all applicable highlighted cells on the “Proposal Worksheet” tab.

Offerors must propose a base period price and a price for each of the NSNs. Offerors are required to propose all NSNs listed.

2.3 LETTER OF SUPPLY FOR PELICAN

The offeror must be an authorized Pelican reseller.

2.4 ATTACHMENT H: CONTRACTOR SELF-CERTIFICATION MIL-STD-129R

The offeror must acknowledge MIL-STD-129R requirements and applicable charges for Frustrated Freight (FF) caused by non-compliance with MIL-STD-129R requirements by signing this PDF.

2.5 TECHNICAL SPECIFICATIONS

Each specification must be labeled in accordance with the proposed item. Technical specifications must include the dimensions, unit of issue (box, unit, count, etc.), and any other applicable salient characteristics outlined in the NSN’s IPD.

2.6 ATTACHMENT J: 889 REPRESENTATIONS

The offeror must sign and mark accordingly (check yes or no).

SECTION 3 - EVALUATION FACTORS

Following solicitation on SAM.gov, this RFP will be awarded to the LPTA on an all or nothing basis. All NSNs must be proposed. Technical specifications include compliance with IPD, delivery schedule, markings outlined in this solicitation, and ability to onboard into EDI or contractor portal upon award. Offerors are required to propose for all tiers and option periods. Failure to propose any tier and/or option period will result in the offeror’s proposal being deemed non-responsive. All proposals will be subject to review by the Northeast & Caribbean Supply and Acquisition Center’s Technical Services Branch prior to awarding to ensure that the proposed items are Trade Agreement Act (TAA) compliant and match the IPDs. See Attachments E and F for IPDs/NSNs included in this RFP.

A responsibility determination will also be made for the proposed awardee prior to award. The determination includes a review of FAPIIS, EPLS, SAM, GSA report cards, and a review of the proposed awardee’s past performance.

3.1 PRICE EVALUATION

Upon receipt of all proposals, the government will sort the proposals based on lowest price cumulative value (total cost of all base/options) per NSN and award will be made to the LPTA offeror. Submitted offers will be subject to review by the Northeast & Caribbean Supply and Acquisition Center’s Technical Service Branch for a determination of technically acceptable or not.

Offerors must submit a proposal for every NSN. This solicitation will be awarded on an all or nothing basis.

In consideration for the opportunity, the SCM Contracting Division requests vendors to further reduce their commercial prices for this IDIQ. The prices proposed to the government shall be lower than those charged to commercial customers for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. SCM Contracting Division will not award this IDIQ to any vendor that proposes prices on any of the NSNs that exceed the vendor’s current commercial pricing.

The government requests that vendors propose a single discount from their commercial contract. A single discount may be applied for all CONUS AND OCONUS. Please note that the government reserves the right to enter into negotiations and seek additional discounts. Adequate price competition is anticipated in response to this RFP. Non-certified cost and/or pricing data may be requested for this evaluation but is not required. In the event that there is only one proposal received, other than cost and pricing data may be requested.

The awardee is subject to the unit pricing shown on delivery orders against this contract at the time of invoicing. Any price discrepancies must be reported to the contracting office prior to invoicing. Unit prices cannot be retroactively modified after invoicing.

3.2 TECHNICAL EVALUATION

The following rating criteria will be considered to determine technical capability:

● All proposed NSNs must be brand name, Pelican, storage cases. See Attachment I – Brand Name Justification for more details.

● The offeror’s proposed products will be subject to review by the Northeast & Caribbean Supply and Acquisition Center’s Technical Service Branch to verify that they meet all requirements of the government’s IPD.

● Offerors must have a valid Pelican Letter of Supply at the time of proposal to be considered for award.

● Offerors must submit a small business subcontracting plan, if large business.

● Offerors must be fully EDI capable of conducting business transactions with

GSA. Being fully EDI capable allows for order consolidation and convenience fees. Offerors shall ensure their EDI system can receive POs with convenience fees and PO consolidation prior to award. Orders going to the same destination will be consolidated by Order Management System (OMS).

3.3 DELIVERY

Delivery is required within 12 days after receipt of order (ARO) for GSA customers within the CONUS and to GSA CONUS consolidation points for customers

OCONUS.

All orders will be shipped to CONUS ship to points: However, labels and packaging slips must be IAW: FED-STD-123H and/or MIL-STD-129R as designated by ultimate consignee/customer.

Any quote that does not provide a sample packing slip and package label may not be eligible for award. If the submitted sample packing slip and package label are not in accordance with FED-STD-123H and/or MIL-STD-129R, the vendor will not be eligible for award.

___________________________Begin Regulation___________________________

FAR Clauses by Reference 52.203-3 - Gratuities 52.203-6 - Restrictions on Subcontractor Sales to the Government 52.203-6 - Restrictions on Subcontractor Sales to the Government--Alternate I 52.203-13 - Contractor Code of Business Ethics and Conduct 52.204-13 - System for Award Management Maintenance 52.204-7 - System for Award Management 52.204-16 - Commercial and Government Entity Code Reporting 52.204-18 - Commercial and Government Entity Code Maintenance 52.204-21 - Basic Safeguarding of Covered Contractor Information Systems

52.204-23 - Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-25 - Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-27 - Prohibition on a ByteDance Covered Application 52.209-6 - Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9 - Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10 - Prohibition on Contracting with Inverted Domestic Corporations 52.212-1 - Instructions to Offerors—Commercial Products and Commercial Services 52.212-4 - Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 - Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services 52.216-18 - Ordering 52.216-19 - Order Limitations 52.216-22 - Indefinite Quantity 52.219-8 - Utilization of Small Business Concerns 52.219-9 - Small Business Subcontracting Plan 52.219-16 - Liquidated Damages - Subcontracting Plan 52.222-3 - Convict Labor 52.222-19 - Child Labor—Cooperation with Authorities and Remedies 52.222-50 - Combating Trafficking in Persons 52.223-23 - Sustainable Products and Services 52.225-1 - Buy American Act--Supplies 52.225-13 - Restrictions on Certain Foreign Purchases 52.226-8 - Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-39 - Unenforceability of Unauthorized Obligations 52.232-40 - Providing Accelerated Payments to Small Business Subcontractors 52.233-3 - Protest after Award 52.233-4 - Applicable Law for Breach of Contract Claim 52.232-33 - Payment by Electronic Funds Transfer—System for Award Management 52.240-1 - Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities 52.242-5 - Payments to Small Business Subcontractors

Full Text Clauses 52.216-2 Economic Price Adjustment—Standard Supplies (Nov 2021) Requested price increases shall not exceed 10% of the aggregate cost of each individual NSN.

Awarded items are not subject to an economic price increase during the first twelve (12) months of contract performance and no more than one (1) increase may be requested during any twelve

(12) month period thereafter.

(End of clause) 52.217-9 - Option to Extend the Term of the Contract

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months (5 years).

(End of clause) GSAM 552.217-71 Notice Regarding Options The General Services Administration (GSA) has included an option to extend the term of the contract in order to demonstrate the value it places on quality performance by providing a mechanism for continuing a contractual relationship with a successful Offeror that performs at a level which meets or exceeds GSA’s quality performance expectations as communicated to the Contractor, in writing, by the Contracting Officer or designated representative. When deciding whether to exercise the option, the Contracting Officer will consider the quality of the Contractor’s past performance under this contract in accordance with 48 CFR 517.207.

● Option pricing will be reviewed in order to ensure that it is still fair and reasonable. Any price increases are also reviewed to ensure that they are in line with price increases to commercial customers and are competitive with other sources of supply.

(End of clause)

FAR Provisions by Reference 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 - Covered Telecommunications Equipment or Services--Representation 52.204-17 - Ownership or Control of Offeror 52.204-20 - Predecessor of Offeror 52.209-7 - Information Regarding Responsibility Matters 52.212-1 Instructions to Offerors- Commercial Items 52.212-2 - Evaluation—Commercial Products and Commercial Services 52.212-3 - Offeror Representations and Certifications—Commercial Products and Commercial Services 52.216-27 - Single or Multiple Awards 52.217-5 - Evaluation of Options 52.204-7 - System for Award Management 52.217-5 - Evaluation of Options.

GSAM 552.217-70 - Evaluation of Options

Addendum: FAR 52.212-1 Instructions to Offerors-Commercial Items

The clause 52.212-1 Instructions to Offerors-Commercial Items is tailored in paragraph (b), to replace the entries showing “SF-1449” references with [contractor proposal submittal sheet] and paragraph (h) “Multiple Awards” is replaced with Single Award Agreement.

FAR 52.252-2 Clauses Incorporated by Reference

GSAM 552.211-73 Marking GSAM 552.232-78 Payment Information GSAM 552.211-77 Packing List (1996) FAR 52.216-2 Economic Price Adjustments GSAM 552.211-75 Preservation, Packaging and Packing GSAM 552.232-78 Payment Information FAR 52.204-6 System for Award FAR 52.247-34 FOB Destination FAR 52.203-5 Covenant Against Contingent Fees FAR 52.203-17 Contractor Whistleblower Rights andRequirements to Inform FAR 52.204-19 Incorporation by Reference of Representations and Certification FAR 552.216-75 Transactional Data Reporting FAR 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000.

52.212-2 Evaluation-Commercial Items (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1. Price

2. Technical capability

3. Past Performance

4. Technical

Technical and past performance, when combined are less important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.233-2 Service of Protest (Sept 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from One World Trade Center, New York, New York 10007.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

552.216-73 Ordering Information (Alternate 1) (Sep 1999)

(a) In accordance with the Placement of Orders clause of this solicitation, the offeror elects to receive orders placed by GSA’s Federal Acquisition Service (FAS) by either facsimile transmission or computer-to-computer Electronic Data Interchange (EDI). Facsimile is not an acceptable method of receiving orders. Prior to fulfilling orders, contractors will need to have access to either contractor Portal or EDI.

(b) An offeror electing to receive computer-to-computer EDI is requested to indicate below the name, address, and telephone number of the representative to be contacted regarding establishment of an EDI interface. Facsimile is not an acceptable method of receiving orders.

Prior to fulfilling orders,contractors will need to have access to either contractor Portal or EDI.

(c) An offeror electing to receive orders by facsimile transmission is requested to indicate below the telephone number(s) for facsimile transmission equipment where orders should be forwarded.

Facsimile is not an acceptable method of receiving orders. Prior to fulfilling orders, contractors will need to have access to either contractor Portal or EDI.

(d) Offerors marketing through dealers are requested to indicate below whether those dealers will be participating in the proposed contract.

YES NO X

If “yes” is checked, ordering information to be inserted above shall reflect that in addition to offeror’s name, address, and facsimile transmission telephone number, orders can be addressed to the offeror’s name, c/o nearest local dealer. In this event, two copies of a list of participating dealers shall accompany this offer and shall also be included in Contractor’s Federal Supply Schedule pricelist.

(End of provision)

52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued during the Master Contract Ordering Period as outlined in 2. Period of Performance.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order . When the Government requires supplies or services covered by this contract in an amount of less than $1.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order . The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $249,999.99 ;

(2) Any order for a combination of items in excess of $249,999.99; or

(3) A series of orders from the same ordering office within 1 day that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 day after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-22 Indefinite Quantity [(Mar 2022) (DEVIATION)]

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule. The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 5 years following the expiration of the Master Contract ordering period.

(End of clause)

552.216-72 Placement of Orders (ALTERNATE 1) (Aug2010)

(a) All delivery orders (orders) under this contract will be placed by the General Services Administration’s Federal Acquisition Service (FAS). The Contractor is not authorized to accept orders from any other agency. Violation of this restriction may result in termination of the contract pursuant to the default clause of this contract.

(b) All orders shall be placed by Electronic Data Interchange (EDI) using the American National Standards Institute (ANSI) X12 Standard for Electronic Data Interchange (EDI) format.

(c) If the Contractor agrees, transmission will be computer-to-computer EDI. If computer-to-computer EDI is not possible, FAS will use an alternative EDI method allowing the Contractor to receive orders by facsimile transmission.

(d) When computer-to-computer EDI procedures will be used to place orders, the Contractor shall enter into a Trading Partner Agreement (TPA) with FAS in order to ensure mutual understanding by the parties of certain electronic transaction conventions and to recognize the rights and responsibilities of the parties as they apply to this method of placing orders. The TPA must identify, among other things, the third-party provider(s) through which electronic orders are placed, the transaction sets used, security procedures, and guidelines for implementation.

(e) The Contractor shall be responsible for providing its own hardware and software necessary to transmit and receive data electronically. Additionally, each party to the TPA shall be responsible for the costs associated with its use of third-party provider services.

(f) Nothing in the TPA will invalidate any part of this contract between the Contractor and the General Services Administration. All terms and conditions of this contract that otherwise would be applicable to a mailed order shall apply to the electronic order.

(g) The basic content and format of the TPA will be provided by: General Services Administration, Office of the Chief Information Officer (I). Contact information can be found at:

http://www.gsa.gov/portal/category/21404.

(End of clause)

GSAM 552.242-70 Status Reports of Orders and Shipments (Feb 2009)

The Contractor shall furnish to the Procuring Contracting Officer (PCO) a report covering orders received and shipments made during each calendar month of contract performance. The information required by the Government shall be reported on GSA Form 1678, Status Report of Orders and Shipments, in accordance with instructions on the form. The information required by the GSA Form 1678 may also be submitted in an automated printout form if authorized by the PCO. Alternatively, the required information may be reported by electronic data interchange using ANSI standards. For further information, contact GSA’S SCM Global Supply Center, Contracting Division or the points of contact listed in section 1.1. Reports shall be forwarded to the PCO no later than the seventh workday of the succeeding month.

A copy of GSA Form 1678 will be forwarded to the Contractor with the contract. Additional copies of the form, if needed, may be reproduced by the Contractor.

(End of clause)

SECTION 4 - INSPECTION AND ACCEPTANCE

4.1 PLACE OF INSPECTION AND ACCEPTANCE

Inspection and acceptance of all products and other deliverables under this BPA will be performed by the customer and/or the IDIQ CO.

4.2 SCOPE OF INSPECTION

Inspection is conducted by the end user upon receipt. The Government requires a period of not less than thirty (30) business days after receipt of deliverable items for inspection and acceptance or rejection.

All deliverables will be inspected for content, completeness, accuracy, and conformance to IDIQ requirements by the end user . Inspection may include the use of automated tools, testing, or inspections of the deliverables, as specified in the IDIQ. The scope and nature of this inspection will be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables.

4.3 BASIS OF ACCEPTANCE

The basis for acceptance shall be compliance with the requirements set forth in the IDIQ Deliverable items rejected shall be corrected in accordance with the applicable clauses.

Acceptance will occur when all discrepancies, errors, or other deficiencies identified in writing by the Government have been resolved.

4.4 DELIVERABLES

The Government will provide electronic acceptance (customer receipt acknowledgment, written acceptance, comments, and/or change requests, if any, within thirty (30) business days, unless specified otherwise, from Government receipt of the deliverable. Upon receipt of the Government comments, the vendor shall have ten (10) business days to incorporate the Government’s comments and/or change requests and to resubmit the deliverable.

4.5 ELECTRONIC ACCEPTANCE/REJECTION BY THE GOVERNMENT

The customer or IDIQ CO will provide electronic notification of acceptance or rejection of all deliverables within thirty (30) business days (unless specified otherwise in Section 5 – Deliveries or Performance). All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection.

4.6 NON-CONFORMING PRODUCTS OR SERVICES

Non-conforming products or services will be rejected. Deficiencies shall be corrected by the vendor within fifteen (15) business days of the rejection notice. If the deficiencies cannot be corrected within fifteen (15) business days, the vendor shall immediately notify the CO of the reason for the delay and provide a proposed corrective action plan within fifteen (15) business days.

If the vendor does not provide products or services that conform to the requirements of this IDIQ, the Government will withhold the fixed price until the non-conforming products or services are remediated.

4.7 PRODUCT RETURNS

The Vendor accepts return of items in the original packaging and in sellable condition up to forty-five (45) calendar days from the date of delivery. All returned item(s) must be returned in new, unused condition, in original packaging and with any documentation.

4.7.1 UNWANTED RETURNS

For unwanted items, the item may be subject to a restocking fee not to exceed twenty-five percent (25%) of the original purchase price. At the request of GSA, the Vendor shall provide a “Return Tag” and clear return instructions. The customer will be responsible for return shipping.

4.7.2 RETURN OF NONCONFORMING GOODS

Items that do not conform to the order or arrive damaged are the Vendor’s responsibility and liability. If ordered items are received in damaged condition or not in accordance with the order, the Vendor shall ship the replacement item(s) within seven (7) calendar days after receipt of notification of damage, at the Vendor’s expense. The delivery date of the replacement item(s) must adhere to the original delivery timeframe specified in the original order. For items returned due to damage or non-conformance, a restocking fee will not be applied.

The Vendor shall provide a returned merchandise authorization (RMA) and prepaid shipping label with each replacement order. The agency customer will be required to document damage on shipping documents.

SECTION 5- DELIVERIES OR PERFORMANCE

5.1 PERIOD OF PERFORMANCE

The period of performance for this IDIQ is a one (1) year base period and four (4), one (1) year options . Deliveries on orders may extend beyond the effective period of this IDIQ. However, no new delivery orders may be issued once the five (5)-year period has expired. The IDIQ Contracting Officer (CO) shall perform yearly reviews of the IDIQs in accordance with FAR

17.207 prior to exercising an option to determine if exercising the option is in the best interest of the Government.

Base Period: June 16, 2025 - June 15, 2026 First Option Period: June 16, 2026 - June 15, 2027 Second Option Period: June 16, 2027 - June 15, 2028 Third Option Period: June 16, 2028 - June 15, 2029 Fourth Option Period: June 16, 2029 - June 15, 2030

5.2 PLACE(S) OF DELIVERY

Delivery orders will be shipped both within the US (CONUS) as well as outside of the US (OCONUS). Orders with OCONUS shipping addresses will be required to be sent to a CONUS Consolidation Point. The vendor will not be shipping directly to the OCONUS customer.

Instructions will be provided for each individual order.

This IDIQ will be awarded FOB Destination in accordance with the Terms and Conditions of this solicitation.

5.3 NOTIFICATION REGARDING LATE DELIVERY

Included in the Vendor’s response to a Request for Quote for an order under the IDIQ or to delivery order issued under the IDIQ, the Vendor shall provide notification, if applicable, that a particular item is on backorder. The Vendor shall include in the rationale for late delivery, the expected date for the delivery, and the projected impact of the late delivery. Such notification in no way limits any Government contractual rights or remedies including, but not limited to, termination. It shall be implicit that a response to an RFP or delivery order with no items identified on backorder is a declaration that the items are available at time of quote submission.

5.4 ORDER TRACKING

The Vendor shall maintain an order tracking system that permits ordering agencies to track the location of an order at any time, from the moment the order is shipped, to the point of delivery and acceptance. The Offeror must demonstrate understanding of order bound for an international end-point by providing a sample electronic version of a label appropriately marked in accordance with FED-STD 123H and MIL-STD-129 edition in effect as of the date of solicitation issuance.

An offer for OCONUS delivery may not be responsive to the RFQ and may not eligible for award if the Offeror does not demonstrate a proper tracking system and provide a sample packaging label for international delivery.

5.5 PROGRAM REVIEW

The IDIQ CO will host a kickoff meeting in which key deliverables and performance metrics will be reviewed. Vendors will have an opportunity to ask questions to ensure clear understanding and expectations of the IDIQ.

The IDIQ CO or other authorized government representatives may hold annual program review meetings. Such meetings will be held by way of telephone or video conferencing. However, the government reserves the right to request a meeting in person. The meeting may include all IDIQ vendors, representatives from prospective customer agencies, representatives from current customer agencies, or individual IDIQ holders.

The IDIQ CO may request more frequent review meetings depending on performance.

The IDIQs will be reviewed annually. Review of the IDIQ will consist, at a minimum, of the following:

a. The IDIQ still represents the best value.

b. Estimated quantities/amounts have been exceeded and additional price reductions can be obtained.

c. Discussion on any new NSNs that may be added into this existing vehicle

SECTION 6- CONTRACT ADMINISTRATION DATA

6.1 CONTRACT ADMINISTRATION

Correspondence relating to the resultant requisition channel BPAs shall be delivered to the SCM BPA CO and CS at the following email address:

Contracting Officer:

Douglas Schmidt, Contracting Officer

GSA FAS SCM

Email: Douglas.Schmidt@gsa.gov Tracy Harper, Contracting Officer

GSA FAS SCM

Email: Tracy.Harper@gsa.gov

Contract Specialist(s):

Emily Walker, Contract Specialist

GSA FAS SCM

Email: Emily.Walker@gsa.gov

Branch Chief:

David M Kosiorek Jr, Branch Chief

GSA FAS SCM

Email: David.Kosiorek@gsa.gov

6.2 INVOICE SUBMISSION

The vendor shall submit Requests for Payments after shipment .

Vendors shall submit invoices electronically, otherwise, they shall mail to:

GSA Accounts Payable Branch PO Box 419018 Kansas City, MO 64141

Or submit an electronic invoice via https://fedpay.gsa.gov/

Vendors having any inquiries regarding payment details and status may contact GSA FEDPAY representatives at (816) 926–7287 during normal operating hours.

6.3 ECONOMIC PRICE ADJUSTMENT (EPA)

Awarded items are not subject to an economic price increase during the first twelve months of contract performance and no more than one (1) increase may be requested during any twelve

(12) month period thereafter in accordance with FAR 52.216-2. Any request and subsequent mailto:David.Kosiorek@gsa.gov increase will be incorporated at time of option exercise.

SECTION 7- SPECIAL CONTRACT REQUIREMENTS

7.0 SPECIAL CONTRACT REQUIREMENTS

7.0.1 POST AWARD ITEM ADDITION

7.0.1.1 NSN S

During IDIQ performance, new NSNs will be added to the IDIQ via an addition modification.

GSA IDIQ CO will utilize GSA 4P reports and commercial pricing to ensure the pricing is F&R prior to adding. Any newly created NSNs will also be considered Brand Name (PELICAN). No other OEMs will be considered. Post-award NSN add ‘awards’ will be awarded on an item by item basis, based on price, technical acceptability of the items.

If at any time during this IDIQ, products become discontinued or end of life, the vendor shall submit the IDIQ CO modification for the deletion of EOL products.

Approval and incorporation of additions is at the discretion of the IDIQ CO. GSA reserves the right to add new products based on customer demand within the scope of the IDIQ.

7.1 CONSIDERATION FOR LATE DELIVERY

GSA reserves the right to make the following considerations for late delivery. Late delivery will be calculated on the original due date based on the contracted ARO terms for the contract regardless of reported shipment status. Therefore, a backorder will not extend the delivery date:

● For orders 1-5 calendar days late, 2% reduction of the late purchase order value contract price for the applicable orders

● For orders 6-10 calendar days late, 3% reduction of the late purchase order value contract price for the applicable orders

● For orders 11+ calendar days late, 4% reduction of the late purchase order value contract price for the applicable orders

● For orders where tracking data is not entered or submitted by the contractor, thereby rendering the Government unable to evaluate on-time performance for said orders, a reduction equal to 5% of the late purchase order value contract price for the orders identified Before taking the price reduction, GSA will:

o Communicate the orders to which the reductions apply and the total reduction amount o Provide a reasonable time but not longer than 10 calendar days, for the contractor to rebut the findings o After considering any rebuttals, which may include consideration for factors outside of the contractor's control, the Contracting Officer will issue a final decision to initiate the reduction.

CHARGES FOR MARKING AND LABELING

If contractors are noncompliant with clause 552.211-73 Marking, and all other contract clauses addressing marking, labeling, and packaging, the contractor may be charged for incorrect packaging or marking.

If supplies shipped are not packaged, packed, and marked in accordance with contract requirements, the government has the right, without prior notice to the contractor, to perform the required repackaging/repacking/remarking, by contract or otherwise, and charge the contractor at the following rates:

First hour: $150.00 Each additional hour: $70.00 A minimum of two hours is required for each incident, making the minimum change for remarking is $220.00.

The contractor may also be charged for material costs, if incurred. This right is not exclusive and is in addition to other rights and remedies provided for in this contract. The rate in the above clause shall be determined and may be periodically updated by the Commissioner, Federal Acquisition Service, or a designee. Charges, shall be applicable to the following:

● Contractor non-compliance with GSAM 552.211-73 or for any contractor actions leading to non-compliance with proper “marking and labeling.

● Repeated or continual frustrated freight of the contractor shipments. Once a contractor has been notified, if frustrated freight continues to occur, a minimum of $220 per instance shall apply. The government reserves the right to increase this amount at any time in the future with 30 days’ notice.”

● For more information on frustrated freight and how to avoid it, see Attachment C – Cheat Sheet: Tips to Avoid Frustrated Freight.

Note: For instructions/assistance with proper packaging, labeling, and marking, please visit https://vsc.gsa.gov/DoDordershippingrequirements or see Attachment B.

1.6 The successful proposal(s) will be provided with a guide to avoiding Frustrated

Freight and Standard Operating Procedures for the contractor supplier network after award.

https://vsc.gsa.gov/vsc/app-content-viewer/section/132%23DoD%20Order%20Shipping%20Requirements

1.7 The successful proposal(s) will be required to provide examples of proper labels to the contracting officer before being approved to begin shipping.

SECTION 8 - ORDERING PROCEDURES

8.0 - Ordering Procedures Orders will be sent through EDI and contractor Portal. Facsimile is not an acceptable method of receiving orders. If the successful awardee(s) is not currently receiving orders via EDI or contractor Portal, the awardee will need to be onboarded into either of the aforementioned systems prior to receiving orders. Please refer to the attachment entitled “Attachment D: EDI/Contractor Portal Contract Requirements” for further instructions.

8.1 ORDER STATUS AND DELIVERY

GSA must have an established integrated process to enhance customer service, measure performance, and have visibility across supply chain activities. The contractor must provide proof of delivery, order tracking information, and delivery confirmation status (shipping, tracking, and returns) for multiple carriers via a secure internet environment (HTML, XML). This would include seamless access to shipping functionality, from the time of order entry to time of delivery with integration into EDI. At a minimum, this must include translation of event data from shippers, event monitoring (with expected and actual transit times), and alert notifications.

8.2 ORDER ITEMS AND PRICING

The fixed prices are not subject to modification during the first 12 months of this IDIQ contract resulting from this RFP.

The discount pricing relationship between commercial prices and current direct delivery IDIQ contract prices at the time of establishment shall remain the same throughout the life of the IDIQ contract.

SECTION 9 - EXPORT PROCEDURES

9.1 Shipments to GSA Department of Defense (DoD) overseas customers are shipped using the Defense Transportation System (DTS). Shipments to federal civilian agencies are shipped via the Government Bill of Lading (GBL) method.

9.2 Shipments must be marked in accordance with the FED-STD-123H for civilian agencies and MIL-STD-129R for military and DoD agencies as per GSAM 552.211

73. Marking requirements can be found at https://vsc.gsa.gov/DoDordershippingrequirements .

https://vsc.gsa.gov/DoDordershippingrequirements

9.3 See Attachment C for additional marking, labeling, and packaging requirements for GSA/FAS export shipments.

9.4 Routing instructions:

Contractor will comply with routing instructions contained in item 10. SHIP TO/REQUIRED MARKING of the GSA notices to deliver, GSA Form 3186, or EDI/XML. When directed, contractors must register with the GSA Value Added Network System (VANS) program management office for electronic transmission of notices to deliver information from GSA to the contractor and for contractor transmission of requests for shipping instructions to a GSA regional transportation office. The appropriate GSA transportation office will determine the method and mode of shipment. Contractors will comply with the instructions from the GSA regional transportation office. Contractors are subject to payment of any charges or penalties over what would have been charged had the contractor followed the instructions from the GSA regional transportation office.

General Routing Determination:

A Container-Load (CL) shipment is defined as a shipment that is 800 cu ft in volume or greater and/or 10,000 lbs or greater in weight, or any shipment which will occupy at least half of a standard 20’ dry seavan, when the volume and weight of the container contents are evenly distributed over the floor of the container (for export purposes a seavan is referred to as a “container”).

DoD DTS export shipments to DoD consignees:

Shipping instructions for surface export LCL (Less-than container-Load) shipments will be provided in block 10 of the GSA notice to deliver. Routing information for export air and export Container Load (CL) shipments, and shipments consigned to US Navy vessels, will be provided by a GSA regional transportation office. Contractors will be directed to move LCL surface (water) shipments to a DOD containerization and consolidation point (CCP). The GSA regional transportation office will obtain instructions from the Navy for LCL shipments to Navy vessels, and pass these on to the contractor.

Civilian agency export shipments:

Civilian agency export CL and LCL shipments will be routed and shipped via the GBL method.

9.5 CONTRACTOR SHIPPING RESPONSIBILITIES

Contractors will not ship a CL shipment to a depot. CL shipments shipped to a depot will be refused and diverted to a temporary safe haven or will be booked directly to a vessel and will be delivered to a water port. contractors shipping CL shipments to depots in violation of this rule will be responsible for reshipment charges or any charges over what it would have taken to ship the shipment had the GSA regional office routed the shipment.

9.6 FOB DESTINATION SHIPMENTS

FOB Destination CL shipments will be booked directly to a vessel and will be routed to a CONUS (Continental United States) seaport port or, in the case of shipments to Canada and areas south of CONUS, to the point at or near the border at which the shipment will exit the CONUS. In the case of Navy shipments to vessels the contractor will be directed to deliver CL or LCL shipments to a designated receipt point.

9.7 SOURCE LOADING AND/OR CONTAINER STUFFING

Container stuffing is the loading or placing of items into a seavan for export shipment. Source loading is the stuffing of a container at a contractor’s inland facility.

Source loading minimizes the exposure of a shipment to damage through second handling. Source loading maintains contractor liability for damages/shortage to the container contents provided there is no external evidence of damage to the container, the seal is unbroken, or there is a damage report from a carrier that handled the container. Source loading is the express policy of GSA. Transportation and related FOB Destination charges are the contractor’s responsibility and contractors are responsible for all charges to port in gate (delivery of and transit through the port gate to ocean carriers’ port terminals).

Transportation and related charges after port in gate are the responsibility of the overseas customer.