Attachment H. Vendor Self Certification MILSTD129R.pdf

MILITARY STANDARD 129R MARKING AND SHIPPING LABEL REQUIREMENTS

(November 2014) A copy of MIL-STD-129R is available online and can be obtained at the following URL:

h�ps://vsc.gsa.gov/Marking_Labeling_Packaging/MIL-STD-129R.pdf. For more detailed instruc�ons refer to the marking guide �tled – “MILITARY STANDARD 129R MARKING AND SHIPPING

LABEL REQUIREMENTS DETAILED INSTRUCTIONS”

Unit and Intermediate Container marking- Barcoded NSN-no dashes, NSN with hyphens, cage code, part number (PN specified in the contract may be the PN assigned by the Government procuring ac�vity or the PN of the actual manufacturer. Le�ers “PN” or “P/N” shall be used to iden�fy this informa�on), Nomenclature, Quan�ty and Unit of Issue, Contract number and purchase order number, batch/lot number, Shelf-life marking, If TCN Number available indicate. If both the contract number and the purchase order cannot be placed on the label, place the purchase order number on the label.

Exterior Containers marking - use the same basic label format as unit containers, but without the item descrip�on. In addi�on the NSN, Purchase Order Number and CAGE Code must also be barcoded. This can be done on one large label, or two smaller labels placed side-by-side.

FIGURE ONE: UNIT, INTERMEDIATE, AND EXTERIOR CONTAINER MARKING

The following are the basic marking requirements for the unit pack, intermediate and exterior containers from the applicable paragraphs of Mil-Std-129R :

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Mil-Std-129R - 5.1.1 Iden�fica�on text marking on unit packs and intermediate containers. Unless specifically exempted in the contract or solicita�on, the following iden�fica�on text informa�on shall be marked on all unit packs and intermediate containers, in the order listed. This requirement applies to all unit packs and intermediate containers repacked for shipment by military installa�ons. Addi�onal iden�fica�on marking may be required by the contract and shall be placed either below the iden�fica�on text marking or in a conspicuous loca�on on the iden�fica�on-marked side of the container. Unit packs used as exterior containers at the �me of packaging shall be marked in accordance with 5.1.2.

a. NSN/NATO stock number.

b. CAGE code.

c. Part number.

d. Item descrip�on or nomenclature.

e. Quan�ty and UI.

f. Contract number or purchase order number

g. Military preserva�on method and date of unitpreserva�on

h. Shelf life.

i. Serial number(s).

j. Hazardous materials.

Mil-Std-129R 5.1.2 Iden�fica�on text marking on exterior containers, palle�zed unit loads, and unpacked items. (see mul�ple figures in 5.3. Unless specifically exempted in the contract or solicita�on or this standard, the following minimum iden�fica�on text informa�on shall be marked on all exterior containers, palle�zed unit loads, and unpacked (loose) items in the order listed:

a. NSN/NATO

b. CAGE code

c. Part number

d. Item descrip�on or nomenclature.

e. Quan�ty and UI

f. Contract number or purchase order number(PIIN).

g. Military preserva�on method

h. Gross weight.

i. Proper shipping name (PSN) and North American (NA) or United Na�ons(UN) HAZMAT iden�fica�on number.

j. Shelf life.

k. Serial number(s).

l. Hazardous materials.

A major show stopper with FAS orders both export and domes�c shipments are not having a properly prepared shipping label. The lack of proper shipping label informa�on can cause frustrated freight at the DOD freight consolida�on and overseas forwarding facili�es. The transporta�on control number

(November 2014) (TCN) is the key element in tracking FAS Distribu�on Opera�on shipments and must appear on the shipping label with “in the clear text” and barcode informa�on.

Figure 2 illustrates the minimum informa�on needed to ship our customers’ orders. Figure 3 will indicate the applicable blocks where informa�on can be found on the Order for Supplies or Services Form (GSA Form 3186). Figure 4 demonstrates the preferred loca�on of the MSL on an exterior shipping container. The requirements for the Military Shipping Label (MSL) may be found in Mil-Std-129R Para

5.2.2. The MSL label and format are required by DOD.

FIGURE 2- MSL IDENTIFICATION MARKINGS

MIL-Std-129R - 5.2.2.3 MSL format. The in-the-clear text and bar code entries shall meet required ANSI/ISO standards listed in sec�on 2 and shall comply with 5.2.2.4 through 5.2.2.8, Appendix A detailed formats, and DTR 4500.9-R, Part II, Chapter 208 requirements. The in-the-clear text and linear (Code 39) bar code human-readable interpreta�on shall be easily human readable.

a. The MSL shall contain the following information:

(1) TCN. Transportation Control Number (2) Transportation Account Code

(TAC)/Postage.

(3) From. Enter the Consignor DODAAC/CAGE and in-the-clear address

(4) Type Service. In-the-clear text “Ship To” address.

(5) Ship to/POE. Enter an in-the-clear ship to address.

(6) Priority. Enter the applicable priority

(7) POD. Enter three-digit air/water port of (8) Project Code. Enter project code, if

MILITARY STANDARD 129R MARKING AND SHIPPING LABEL REQUIREMENTS

(November 2014) debarkation (POD) designator applicable.

(9) Ultimate Consignee/Mark For Consignee. Enter complete address(es).

(10) Weight (lbs). Enter actual gross weight

(11) RDD. Enter the required RDD code (12) Cube (ft). Enter the actual cube.

(13) Charges. No known requirement. (14) Date Shipped. Enter a date (clear)

(15) FMS Case Number. Enter FMS case. (16) Piece Number. Enter the piece number.

(17) Total Pieces. (18) 2D (PDF417) bar code.

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MILITARY STANDARD 129R MARKING AND SHIPPING LABEL REQUIREMENTS

FIGURE 3- GSA MILITARY SHIPPING LABEL (MSL) EXAMPLE

MILITARY STANDARD 129R MARKING AND SHIPPING LABEL REQUIREMENTS

FIGURE 4A- GSA ORDER FOR SUPPLIES OR SERVICES FORM (GLOBAL SUPPLY)

MILITARY STANDARD 129R MARKING AND SHIPPING LABEL REQUIREMENTS

Figure 5 – Loca�on of the MSL on an exterior shipping container

Military Shipping Labels (MSLs) are required for all shipping addresses: There are numerous websites vendors can access which will provide an acceptable MSL at a low price.

Mil-Std-129R 5.4.1 Bar code data content specifica�ons (non-ammuni�on).

5.4.1 Bar code data content specifica�ons (non-ammuni�on). NOTE: Bar code requirements for container UII/serial number list requirements are in 5.4.1.2.1. Bar code marking requirements for the MSL are in 5.2.2.6 and 5.2.2.7. Bar code marking requirements for the DD Form 1348-1A (Issue Release/Receipt Document) are in 5.12. Bar code requirements for customer direct shipments are in 5.5.

5.4.1.1 Iden�fica�on bar code content for unit packs andintermediate

a. The NSN/NATO stock number.

b. The UII(s) and assigned serial number(s).

5.4.1.2 Iden�fica�on bar code content for exterior containers, palle�zed unit loads, and unpacked items. Exterior shipping containers, palle�zed unit loads, and unpacked items shall be marked using machine-readable bar codes with the followinginforma�on:

a.The NSN/NATO stock number.

b. The contract or order number.

c. The CAGE code of the company awarded the contract.

d. The CLIN.

e. The contractor shipment number, when assigned (see DFARS Appendix F, Part3).

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MILITARY STANDARD 129R MARKING AND SHIPPING LABEL REQUIREMENTS

f. The UII(s) and assigned serial number(s).

NOTE: For linear (Code 39) bar code configura�ons, see 5.4.2.4 thru 5.4.2.6. For informa�on on the placement of bar code marking see 5.4.5.

FIGURE 6- EXAMPLES OF TYPICAL LINEAR BAR CODE (CODE 39) FIELDS

I have read and understand the Military Marking Requirements and the Military Shipping Label Requirements in accordance with Military Standard 129R and will comply with these requirements 100% for all purchase orders issued under subject Contract. NOTE: THERE ARE ADDITIONAL REQUIREMENTS FOR HAZMAT MATERIALS. PLEASE SEE MILITARY STANDARD 129R. First Hour -$150.00 Each Additional Hour -$70.00 A minimum of 2 hours is required for each incident, making the minimum charge for remarking is $220.00

VENDOR NAME: VENDOR DUNS:

Vendor Signature Date