RFP - Shepherd Track Resurface.docx

INVITATION TO BID

1. PROJECT IDENTIFICATION

PROJECT

Shepherd High School Track/Field Event Areas

OWNER

Shepherd Public Schools Superintendent's Office Attn. Board Secretary P.O. Box 219 Shepherd, Ml. 48883

2. PROJECT DESCRIPTION

The Contractor shall do a total removal of the existing track surface and surface in the field event area. The Contractor is responsible for the disposal of all track refuse. The Contractor will lay a new black stranded rubber track surface for the track and field event area. We will need proposals for 3/8”, 7/16” and ½” thickness of new surface. The Contractor will paint new lines and markings according to MHSAA track requirements.

3. RECEIPT OF BIDS

The bids shall be addressed to, and will be received until the following date and time:

To: Shepherd Public Schools Superintendent's Office Attn. Board SecretaryTerry Starr 258 W Wright Avenue P.O. Box 219 Shepherd, Ml. 48883

The bids will be publicly rivately opened in the Superintendent’s office, at the above address, at 10:00 a.m. on March 11th and the results will be published through email to qualified bidders. Bids received after 2:00 PM on Friday, March 8, 2024 will be returned to the respective Bidder, unopened.

Bids shall be sealed and marked “Bid Opening,” along with the date and time of opening, the nature of the bid, and the name of the bidder.

Bid security of ____five________ % must be provided for any bid over $20,000.

Bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any employee of the bidder and any Shepherd Public School administration personnel.

Bids shall be accompanied by a sworn and notarized statement certifying that the bidder is not an Iran-linked business (PA 517 of 2012.)

Award of Bid is currently planned to take place at the March 19, 2024, Shepherd Public School Board Meeting.

Bidders are instructed to inspect sites and conditions under which the work is to be performed, and any obstacles, which may be encountered. No extra will be considered because of Bidder's failure to inform himself of the site conditions which can be verified by inspection.

A recommended pre-bid conference and walkthrough will take place on March 1st at 10:00 AM. Please contact Steve Sura at 989-828-4539 /Aaron Lloyd at 989-828-6601 xt 4422 for location address and registration.

4. MODIFICATION OR WITHDRAWAL OF BID

A bid may not be modified, withdrawn or canceled for a period of ninety (90) calendar days after the time and date designated for receipt of Bids.

5. RIGHT TO REJECT BIDS

Shepherd Public Schools, 258 W Wright Avenue, Shepherd, Michigan 48883, reserves the right to accept or reject any and all Bids received, waive irregularities, and to accept the bid that in their opinion is in the best interest of the Shepherd Public Schools.

6. INSURANCE

A. Contractor will keep in force during contract, policies of insurance covering Worker's Compensation and Employer's Liability, and Commercial General Liability, with minimum limits as provided below or as modified by the Contract Documents, if any, and otherwiseor satisfactory to the Owner, with an insurance company licensed to operate in the State where work is being done. Contractor will advise its insurer of its obligations under the contract documents. Contractor will furnish, before any work is started, certificates from said insurance companies showing the coverage, limits of liability, and policy expiration dates as required herein.

B. Insurance Coverage -As a condition of performing work for the Owner as a Contractor, the Contractor must provide Owner with satisfactory evidence of their insurance coverage as follows:

a. Workers' Compensation and Employers' Liability Insurance covering your statutory obligations in the State(s) in which your work for the Owner is to be performed.

b. Comprehensive General Liability (including Premises-Operations; Independent Contractor's Protective; Product and Completed Operations; Broad Form Property Damage), with limits as follows:

Bodily Injury $500,000 each occurrence, $1,000,000 aggregate, Products and Completed Operations.

Property Damage $500,000 each occurrence, $500,000 aggregate.

C. Other Requirements

a. Evidence of your insurance coverage, required herein, is to be provided to the Owner on ACCORD Certificate Form 25-S and must indicate:

1) Any coverage exclusions or deviations from the 1988 ISO commercial general liability form or subsequent versions,

2) A Best's rating for each of your insurance carriers at B+ VII or better,

3) That the issuing insurance company will provide thirty (30) days written notice of cancellation to the certificate holder and the words "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" do not apply or have been removed,

4) That Shepherd Public Schools are additional insureds on the General Liability policy form, and the policy endorsement form must be the ISO Additional Insured-Owners, Lessees or Contractors (Form B) CG 2010 or equivalent.

5) Any deductibles over $2,500 applicable to any coverage.

b. Contractor will send or fax a copy of these insurance requirements, to their agent, when an insurance certificate is requested to assure that the contractor's insurance policies comply with the insurance requirements.

GENERAL INSTRUCTIONS

The Contractor shall remove the old track surface and the areas of track at the field events area. The Contractor will install a new black stranded rubber surface in the track/field event areas. The Contractor will line and mark the new track surfaces according to MHSAA requirements.

SPECIFICATIONS:

1. Contractor will remove existing surface on the track/field events area.

2. Contractor will be responsible for the disposal of all waste material related to the track surface.

3. Contractor will clean the base track of all loose and foreign material.

4. Contractor will lay a new black stranded rubber track surface to the track/field events area according to the thickness chosen by the owner.

5. Contractor will be responsible for lining and also providing event markings that are required by MHSAA standards with owner’s approval.

6. Clean up and removal of all project related debris from the job site. Must provide your own dumpster for wastes and porta bathrooms for the crew.

This project will be subject to the prevailing wage and fringe benefit requirements of MCL 408.1101. The project will be funded through the district’s general fund balance. The Prevailing Wage Rate Schedule is attached.

PROPOSAL FORM

CATEGORY OF WORK: Shepherd High School Track and Field Events Area

TO: Shepherd Public Schools Superintendent's Office Attn. Board SecretaryTerry Starr 258 W Wright Avenue P.O. Box 219 Shepherd, Ml. 48883

FROM:

Name

Contact: _

Address: _

City: State: _

Zip Code:

Telephone: _

Fax: _

Email: _

PROJECT:

Shepherd High School Track and Field Events Area 258 W Wright Avenue Shepherd, Mi 48883

ACKNOWLEDGEMENTS:

The undersigned acknowledges that he/she has received the Bidding Documents, which include the Invitation to Bid, Instructions to Bidders, the Bid Form, and the Specifications

Note that it is the Contractor's responsibilities to ensure that they have received all Addendums issued during the bidding period.

The undersigned acknowledges that:

1. They have read and carefully examined the Bidding Documents and that he/she fully understands them and has made his/her Bid in accordance therewith.

2. They have had the opportunity to visit the site, have familiarized themselves with the local conditions under which the Work is to be performed and has correlated his/her observations with the requirements of the proposed project.

3. The Bids are based upon the materials, systems and equipment required by the proposed Contract Documents without exception.

PROJECT SCOPE: Shepherd High School Track and Field Events Area

SIP DETAILS

(Amount in Words)

Materials: $_______________________

Labor: $_______________________

Other: $_______________________

TIME OF COMPLETION:

The project completion date is August 9th, 2024.

If awarded the Contract, we estimate we will require consecutive calendar days to complete the project.

The above time(s) assume(s) that:

1. Award of Contract allows start of construction no sooner than Tuesday June 5th, 2024 or as negotiated by the Contractor and Shepherd Schools.

AGREEMENTS:

In submitting these bids, the undersigned agrees:

1. To hold Bid open for 90 consecutive calendar days.

2. To enter into and execute a Contract with Shepherd Schools, if awarded on the basis of this Bid, and to furnish insurance certificates within seven (7) days of notification of selection of award of Contract for the Work.

3. To perform the Work in accord with the proposed Contract Documents and to complete said Work within the time period stipulated in the Bid.

4. When the contract is awarded to the contractor an AIA contract will be implemented and agreed upon before any work is started.

ATTACHMENTS:

The undersigned acknowledges that he has attached to this Bid the required following documents:

1. No less than three (3) project references. Information to include: Project name, location, contact person, and phone number.

LEGAL STATUS AND SIGNATURE OF BIDDER:

(Bidder shall fill out the appropriate form, and strike out the other two types of business.)

A CORPORATION duly organized and doing business under the laws of the State of Michigan for whom bearing the official title of whose signature is affixed to this Bid Form, is duly authorized to execute Contracts.

A PARTNERSHIP, all of the members of which, with address, are:

An INDIVIDUAL, doing business as who signature is affixed to this Bid Form.

Contractor by

Title

Signed and sealed this day of _

SIGNATURE

Contractor

By

Title

Signed and sealed this day of _

Familial Disclosure AFFIDAVIT

All Bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the District and/or the Superintendent of the District.

The undersigned, owner or authorized officer of bidder), pursuant to the familial disclosure requirement provided in the Shepherd Public

(the

Schools proposal, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder or any employee of the bidder, and any member of the Shepherd Public Schools Board of Education and/or the Superintendent.

The following are the bidder’s familial relationship(s) with the Shepherd Public Schools: Bidder/Employee Name Related to: Relationship 1.

2.

(Attach additional pages if necessary to disclose all familial relationships.)

There is no familial relationship that exists between the bidder and/or any employee of the bidder and any member of the Shepherd Public School Board of Education and/or the Superintendent.

Bidder: By:

(Company Name) (Signature) (Title}

This instrument was acknowledged before me, a Notary Public, in and for

on this_ day of

55:

(Notary Public Signature) My Commission expires: County of: _

Acting in the

IRAN LINKED BUSINESS AFFIDAVIT

All Bids shall be accompanied by a sworn statement disclosing any Iran linked Business relationship that exists within the owners, including its officers, directors and employees.

The undersigned, owner or authorized officer of (the bidder), pursuant to Michigan Public Act No. 517 of 2012, the "Iran Linked Business" requirement warrants that the bidder, including its officers, directors and employees, is not an "Iran Linked Business" within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFP, the bidder will not become an "Iran Linked Business" at any time during the course of performing under the contract. The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Proposals {RFPs) for three {3) years from the date that it is determined that the person has submitted the false certification.

There is not an "Iran Linked Business" that exists within the bidder and/or owner, officers, directors and employees.

Bidder: _ (Company Name)

By: _ {Signature)

(Title)

This instrument was acknowledged before me, a Notary Public, in and for

County, on this day of _, 20_, SS:

{Notary Public Signature)

My Commission expires: _

Acting in the County of: _ image1.jpeg