RFP-SH25-009 - Deep Cleaning _ Hoard Removal.pdf

Official proposal specifications are available only at www.mitn.info.

REQUEST FOR PROPOSALS

RFP-SH25-009

The City of Sterling Heights, Michigan is accepting written proposals for DEEP

CLEANING & HOARD REMOVAL until TUESAY, AUGUST 26, 2025 at 2:30 P.M. Please refer to the attached for instructions, scope of work, and proposal submission procedures.

Erik Skurda Purchasing Manager

Office of Purchasing 586-446-2740 http://www.mitn.info/

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REQUEST FOR PROPOSALS

DEEP CLEANING & HOARD REMOVAL

CITY OF STERLING HEIGHTS

40555 UTICA ROAD

STERLING HEIGHTS, MI 48313

CONTACT PERSON: ERIK SKURDA, PURCHASING MANAGER

PHONE: 586-446-2744, FAX: 586-276-4062, E-MAIL: shpurchasing@sterlingheights.gov

INDEX

I. GENERAL INSTRUCTIONS

II. PROPOSAL CHECK LIST

III. PROPOSAL SUBMISSION INSTRUCTIONS

IV. INSURANCE REQUIREMENTS

V. BOND REQUIREMENTS

VI. SCOPE OF WORK/ PROPOSAL DELIVERABLES

VII. SELECTION PROCESS

VIII. CONFIDENTIAL PRICING FORM

IX. QUALIFICATION QUESTIONNAIRE

X. INDEMNITY AND HOLD HARMLESS AGREEMENT

XI. NON-IRAN LINKED BUSINESS CERTIFICATION

XII. REFERENCES

XIII. PROPOSAL SUBMIISSION LABEL

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I. GENERAL INSTRUCTIONS

Please read these instructions carefully. All information requested shall be entered in the appropriate space on the forms or provided in writing elsewhere where indicated. Your proposal may be disqualified if it is not submitted as detailed below.

All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrections inserted before submission of your Proposal. Corrections shall be initialed in ink by the person signing the Proposal.

One (1) electronic copy comprised of two separate documents in pdf format (written proposal and pricing proposal) shall be submitted by 2:30 p.m. on Tuesday, AUGUST 26, 2025.

DO NOT make any reference to proposal costs anywhere in your proposal except on the Confidential Cost Proposal Form.

Competitive proposals will be evaluated based upon criteria formulated around the most important features of the service, of which qualifications, experience, capacity and methodology, may be overriding factors. Interested contractors should address these criteria throughout their written narrative proposal. Price may not be the determinative factor in the issuance of a contract or award.

The City of Sterling Heights reserves the right to postpone the proposal opening for its own convenience, reject all proposals, waive any informality in the proposals received, negotiate fees and services, and to accept any proposal, which it shall deem to be in the most favorable interest of the City of Sterling Heights.

Proposals may be withdrawn or modified in person by an authorized representative of the proposer, provided their identity is made known and a receipt is signed for the proposal, but only if the withdrawal is made prior to the stated proposal deadline.

The City shall not be liable for any expenses incurred by the respondent in preparing the Request for Proposal (RFP) response or making a presentation in its regard.

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II. PROPOSAL CHECKLIST

All information required by the terms of the proposal documents must be furnished.

MISTAKES OR OMISSIONS CAN RESULT IN THE REJECTION OF YOUR PROPOSAL.

Important items for you to check are included in, but not limited to, those listed below.

This checklist is furnished only to assist you in submitting a proper proposal.

_____ Is your proposal properly signed? (refer to proposal documents)

_____ Is the Confidential Cost Proposal separate from the main proposal and included as a separate attachment in the submittal?

_____ If required, have you entered a unit price or lump sum for each proposed item?

_____ Are decimals in unit price in the proper places? Are your figures legible?

_____ Will your proposal arrive on time? Late proposals will not be considered.

Proposals must be uploaded at mitn.info before 2:30 p.m. Do not wait until the last minute to upload your proposal.

_____ In addition to your proposal deliverables, did you return the forms requiring your completion? PLEASE DO NOT RETURN COPIES OF OUR

SPECIFICATIONS/INSTRUCTIONS. RETURN ONLY THE FORMS

REQUIRING YOUR COMPLETION AND THE PROPOSAL

DELIVERABLES. Failure to include all pages may result in your proposal being deemed non-responsive.

_____ Did you check the MITN website for any addendums which may have been posted? Addendums may be posted at any time.

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III. PROPOSAL SUBMISSION INSTRUCTIONS

Please read these instructions carefully. Your proposal may be deemed non-responsive if it is not submitted as detailed below. Proposals are considered received when uploaded into the mitn.info system before the submission deadline date and time, late proposals will not be considered.

Proposal Submission Deadline: Tuesday, AUGUST 26, 2025, before 2:30 PM.

Proposal Submission Options: Hard paper copy or fax bid / proposal submission is not an option at this time.

For this RFP, Electronic Proposal Submission via the MITN system, described below are the only proposal submittal options.

Call the Purchasing Office at 586-446-2740 if you have any questions and we will assist.

Electronic Proposal Submission – mitn.info The vendor will need to complete, scan and upload your entire proposal package through the MITN system. All electronic bids and proposals using this submittal method will be submitted directly into a secured MITN “vault” that cannot be opened until after the bid opening / proposal submission deadline date and time.

Vendor Response Submittal Procedure:

Login to the MITN website using your previously registered credentials at http://www.mitn.info.

Locate and enter the Sterling Heights Solicitation you have prepared a bid for.

Click on the “Place Bid” button on the upper right side of the page.

In the “Place a Bid” window, select “Place a new Bid” or “Place a No Bid” (Depending on your response). Select the “Continue” button .

On the next page, in the “Documents” tab, select “Add File” or “Import Zip file” (Depending on your file type). Complete all required actions and click the “Next” button.

This will bring you to the “Pricing” tab. There you will see a reminder to “Don’t forget to attach your pricing in the ‘Documents’ section”. Select the “Next” button.

On the following screen, in the “Exceptions” section, select “No” or “Yes” (depending on your response). In the “Bidder Compliance & Authentication” section, you will enter your full name and password where prompted. Click the “Submit Bid” button.

In the “Bid Submission Confirmation” window, select “No” or “Yes” (depending on your response).

Finally, the next screen will confirm your bid submission. Here you will receive a confirmation number and will be able to download a PDF version of the confirmation for your records.

Please include in your submittal a separate document with the title “Confidential Cost Proposal”.

Important: The mitn.info system locks at 2:30 pm (Sterling Heights, Michigan Time) on the

Official scope of work is available only at www.mitn.info. Page 5 of 22 due date, and no proposals can be downloaded after that time. No exceptions. Proposals must be uploaded and accepted by the mitn.info uploading portal before 2:30 pm. Do not wait until the last minute to submit your proposal, internet connections, computer systems failures on the submitter’s part could cause a proposal to be denied from uploading into mitn.info system. The system locks at 2:30 pm. Late bids / proposals will not be considered.

If you have questions with the electronic bid submission procedures, please contact the MITN Vendor Support Department at (800) 835-4603, option #2 or email:

e-procurementsupport@bidnet.com.

The City of Sterling Heights officially distributes bid and RFP documents through the Michigan Inter-governmental Trade Network (MITN). Copies of bid and RFP documents obtained from any other source are not considered official copies. Bids or notification of bids issued by members of MITN are to be posted, in whole or in part, ONLY on the MITN system.

Any other use is prohibited. Only those vendors who obtain bid documents from the MITN system are guaranteed access to receive addendum information, if such information is issued. The City of Sterling Heights cannot guarantee the accuracy of any information not obtained from the MITN website and is not responsible for any errors contained by information received from alternate sources.

The City reserves the right, at its sole discretion, to allow a bidder to resubmit a copy of a bid that was otherwise submitted via the mitn.info system before the bid due date and time, when the bid document submitted via the mitn.info system is corrupt or otherwise not readable / downloadable by the City, and when in the opinion of the City, the fault was not that of the bidder.

If you received this document from a source other than the sources indicated, please notify

us. It is recommended that all vendors register on the MITN website at www.mitn.info to obtain an official copy. All future bids, proposals, quotes and any addenda and tabulations will be posted on the MITN website.

BID BOND SUBMITTAL: Please refer to the specifications and forms for bid bond requirements and additional information. When bid bonds are required, all bidders must submit a photocopy of the Bid Bond (surety, cashier check, certified check) as part of the electronic bid submission. The photocopy must be of sufficient resolution to show a valid stamp, seal, signatures, names, dates, etc. The original Bid Bond must be provided upon request of the City. Failure to submit the original Bid Bond, upon request by the City, may result in the bid being deemed unresponsive and the bid rejected without further evaluation.

PUBLIC BID OPENING: A public bid opening will be accessible 30 minutes after the posted due date and time via three simultaneous formats:

1. Microsoft Teams live stream - Join the meeting here

2. Conference call, participants must call 586-446-2663, (enter Conference ID Code

4462740 when prompted).

3. In person at the City of Sterling Heights City Council Chambers located at: 40555 Utica

Road, Sterling Heights MI, 48313.

A Purchasing Department representative will read the bids / name of firms submitting proposals as they are downloaded and made available.

mailto:e-procurementsupport@bidnet.com https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODVkMDYwZjAtZjIyOS00MDE3LTk3OTYtZWVjOGJkNjU5ZjI1%40thread.v2/0?context=%7b%22Tid%22%3a%22b4d6f201-96e3-4465-b7a5-0a89b7d16abb%22%2c%22Oid%22%3a%22c409637a-761b-428b-b134-24fd1a9caff3%22%7d

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IV. INSURANCE REQUIREMENTS

The Contractor, and any and all of their sub-contractors, shall not commence work under this contract until required insurance within this contract has been obtained and shall keep such insurance in force during the entire life of this contract. All insurance coverages shall be with insurance carriers licensed and admitted to do business in the State of Michigan and acceptable to the City of Sterling Heights. The requirements below should not be interpreted to limit the liability of the Contractor. If any insurance is written with a deductible or self-insured retention, the Contractor shall be solely responsible for said deductible or self-insured retention. The purchase of insurance and the furnishing of a certificate of insurance shall not be a satisfaction of the Contractor's indemnification to the City of Sterling Heights. The Contractor is responsible to meet all MIOSHA requirements for on-the-job safety.

The Contractor shall procure and maintain during the life of this contract the following coverages:

Workers Compensation Insurance including Employers Liability Coverage, in accordance with all applicable Statutes of the State of Michigan.

Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000.00 per occurrence and aggregate, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions:

(1) Contractual Liability Coverage

(2) Products and Completed Operations Coverage.

(3) Independent Contractors Coverage.

(4) Broad Form General Liability Extensions.

(5) Explosion, Collapse, and Underground, if applicable.

Automobile Liability including Michigan No-Fault Coverages, with limits of liability of not less than $1,000,000.00 per occurrence combined single limit Bodily Injury and Property Damage.

Coverage shall include all owned vehicles, all non-owned vehicles and all hired vehicles.

Commercial General Liability and Automobile Liability limits may be obtained by using an Excess/Umbrella Liability policy in addition to the primary liability policy(ies). If coverage limits are satisfied by an Excess and/or Umbrella policy, coverage must follow form of the primary liability policy(ies), including but not limited to additional insured and primary/non-contributory coverage.

Additional Insured: Following the official award of proposal by City Council, the Commercial General Liability Insurance as described above shall include an Additional Insured endorsement as follows:

"The City of Sterling Heights, including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming the City of Sterling Heights as additional insured, coverage afforded is considered to be primary and any other insurance the City of Sterling Heights may have in effect shall be considered secondary and/or excess."

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Cancellation Notice: Policies as described above, shall include an endorsement stating the following: It is understood and agreed thirty (30) days, ten (10) days for non-payment of premium, Advance Written Notice of Cancellation or Non-Renewal shall be sent to the Certificate Holder:

City of Sterling Heights Reference: RFP-SH25-009 Purchasing Manager 40555 Utica Road Sterling Heights, MI 48313

Proof of Insurance Coverage: The Contractor shall provide the City of Sterling Heights at the time the contracts are returned by him/her for execution a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

If any of the above coverages expire during the term of this Contract, the Contractor shall deliver renewal certificates, endorsements and/or policies to the City of Sterling Heights at least ten (10) days prior to the expiration date.

If the required insurance (with the exception of the Additional Insured endorsement) is already in place, please include a copy of the Certificate of Liability Insurance with your proposal.

However, if required insurance is not already in place when submitting proposal, Contractors shall include a letter from their insurance agent indicating that they will be able to secure a Certificate of Liability Insurance upon award of the contract.

Please label that letter Exhibit A.

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V. BOND REQUIREMENTS

Performance Bond - The Contractor(s) whose proposal is accepted shall furnish a performance bond at their own expense with a company acceptable to the City. The performance bond shall be in the amount of $10,000 and paid by the Contractor(s).

The Performance Bond shall serve as security for the faithful performance of this Contract.

Premiums for all required bonds shall be paid by the Contractor. If at any time the City shall be dissatisfied with any surety, or if for any other reason such bond shall cease to be adequate security for the City, the Contractor shall within ten (10) days after notice from the City to do so, substitute an acceptable bond in performance and sum and signed by other sureties which are acceptable to the City. The premiums on such substitute bond shall be paid by the Contractor. All bonds shall remain in full force and effect during the life of the Contract and during the term of any warranty or maintenance required by the specifications.

Cash Bond - Contractor shall be allowed to provide cash bonds in lieu of the bonds listed above.

The Contractor may not commence work until the Performance Bond has been received and approved by the City.

All proposals shall include a letter from their bonding agent indicating that upon award of the contract, they will be able to secure the bonds listed above.

Please label that letter Exhibit B.

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VI. SCOPE OF WORK / PROPOSAL DELIVERABLES

Introduction:

The City of Sterling Heights is seeking sealed proposals from qualified companies to perform deep cleaning and hoarding removal services. Properties are identified through several departments as potential community health concerns. As properties are identified, the selected company(ies) will complete a site inspection and provide a quote based on negotiated rates for time and materials needed to remove debris and clean the residency to specification.

The City reserves the right to recommend for award under this RFP to one or more Contractors;

1.) A primary Contractor that will be responsible for all work contemplated within this RFP, and one or more secondary or alternate Contractor(s), for obtaining estimates and possible work in instances when the primary Contractors estimate exceeds $2,500.

Or

2.) Multiple selected Contractors are awarded equal status, and the City assigns work at the sole discretion of the City’s Social Worker or obtains estimates from all Contractors.

The term of this contract shall be for two (2) years from city council approval with the City of Sterling Heights having the sole discretion for the option to renew the contract for one (1) additional year.

If any provision or provisions of this RFP and resulting Contract shall be held to be invalid, illegal, unenforceable or in conflict with the law of any jurisdiction, the validity, legality and enforceability of the remaining provisions shall not, in any way be affected or impaired thereby.

Scope of Work

All companies submitting a proposal are expected to provide a qualified project manager that will supervise and facilitate the entire cleaning/disinfecting process. Updates may be periodically required based on the severity of the situation and will be outlined prior to any individual residence service. Discretion and professionalism from all Contractors is expected and required. All Contractors shall provide services discretely, with service vehicles that do not advertise the situation. Judgements should not be made in regard to the residents in the situation.

Safety is a paramount concern of the City. In recognition of this priority, the Contractor shall plan and implement a comprehensive safety program to complete the necessary services.

Please include your safety program within your proposal.

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The following services may be required. Additional services may be required for individual situations. Please identify any additional services that are regularly needed but may not be listed below in your proposal documents.

• Hoarding and Clutter Clean up

• Triage and Sorting of Contents

• Recovery of Valuables and Sentimental Items

• Paperwork Recovery and Storage

• Cleanup and Disposal of Animal and/or Human Waste

• E-Waste Recycling

• Delivery of Storage Containers

• Photo/Video Documentation

• Itemized Inventory / Boxing / Sorting / Labeling

• Deep Cleaning

• Spray and disinfect surfaces to eliminate pathogens

• Carpet removal/disposal

• Furniture disposal

• Hoarding/biohazard remediation technicians to sort through contents of home and separate into the following categories: keep, donate, discard, and e-waste.

• Proper PPE will be required and supplied by contractor

• E-waste removal

• Dumpsters and/cube trucks available for hauling

• Hauling items to be saved at a storage facility

In the event of a dispute between the City and the Contractor, with respect to the Contractors failure to meet the requirements of the Contract or an individual project, the following steps will be taken:

a. The City will provide the Contractor a letter stating the nature of the violation.

Such correspondence may, at the City’s discretion, be sent via email to the main point of contact for the contract.

b. The Contractor will have three (3) calendar days after receipt of letter to respond to the violation in writing. And shall, within seven (7) calendar days of receipt of the letter rectify the issues identified to the satisfaction of the City.

The response must include the nature of the violation, how it was resolved and what steps are being taken to prevent this violation from occurring again.

c. If the Contractor has not resolved the violation within the above referenced seven (7) day period or has repeated a similar past violation, the City will have the right to terminate the Contract upon thirty (30) days written notice of intent to do so.

d. The Contractor will be liable for any difference in cost between agreed price and price paid to an alternate Contractor, including expenses incurred to solicit other Contractors.

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Deliverables:

The information provided in this RFP is intended to assist the Contractor to respond properly to the RFP. However, it is not intended to limit a proposal’s content or to exclude any relevant or essential data. The Contractor is encouraged to include additional information that will substantiate its qualifications, processes, expertise, service capabilities, product quality, and support commitment. Any exceptions or alternate offerings to this request must be addressed by the Contractor in its proposal.

If awarded, the Contract shall not be assigned, transferred, or sublet by the Contractor in whole or in part without the prior written approval of the City.

All proposals must include a separate document with the confidential proposed costs.

Note: Firms responding to this RFP are requested to submit via mitn.info before the due date and time, two (2) separate documents in pdf format, a Written Proposal (no fees revealed) and a Cost/Fee Proposal, per the following:

PDF#1 labeled: (Vendor Name) ___________ - Written Proposal Include in this pdf the following:

All items listed above (see Proposal Deliverables) Qualification Questionnaire Form (completed in full) References Form (completed in full) Hold Harmless & Indemnity Form (completed & signed) Non-Iran Linked Business Certification Form

PDF#2 labeled: (Contractor Name) ___________ - Confidential Cost Proposal Include in this pdf the following:

Confidential Cost Proposal Form (completed and signed)

Attach any additional documentation or narrative concerning your cost proposal. These pages shall be considered an integral part of your proposal.

All Cost proposals should include the Confidential Cost Proposal form with completed information. The Contractor will charge the City time and materials for the work performed unless otherwise instructed by the City. The Contractor shall maintain their hourly rate for all labor cost(s) through the length of the contract. Contractor must provide original invoice from suppliers, upon request from the City, to provide verification of actual cost of materials.

Payment for hours worked will be made for actual hours on the job site and does not include travel to and from the job site.

There will be no charge to the City for the contractor to come to City site to evaluate the job and for cost estimates.

Billing will be on per project basis. All invoices to clearly state date and location where work was performed, actual hours worked, number of staff utilized for each job and cost of all materials, as well as referencing the purchase order.

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In all instances, if the contractor's requested service exceeds $5,000.00, the contractor must notify the Case Manager of the estimated cost before work commences.

The City of Sterling Heights is exempt from all sales, excise and transportation taxes. The contractor shall not include taxes when submitting a bill.

Invoices for service work performed and completed MUST be invoiced within 30 days of work completed. Any invoices over 60 days beyond work conducted will be void and not processed for payment.

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VII. SELECTION PROCESS

A. Proposal Criteria: This document is a Request for Proposal. It differs from an Invitation to Bid/Quotation in that the City is seeking a solution as described herein, not a bid/quotation meeting firm specifications for the lowest price. As such, the lowest proposed cost will not guarantee an award recommendation. Competitive sealed proposals will be evaluated based upon criteria formulated around the most important features of the service, of which qualifications, experience, capacity and methodology, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal evaluation criteria should be viewed as standards, which measure how well a vendor's approach meets the desired requirements and needs of the City. Those criteria that will be used and considered in evaluation for award are set forth in this document. The City will thoroughly review all proposals to identify those selected for interviews. A purchase order will be issued to a qualified vendor submitting the best proposal following City Council approval. The City reserves the right to select, and subsequently recommend for acceptance, the proposal which best meets its required needs, quality levels and budget constraints.

Do not assume the City has any knowledge about your organization and the services you have to offer, nor should you assume the City will conduct any preliminary research into your organization. It is the Contractor’s responsibility to completely and thoroughly document their proposal.

B. Award of Proposal: All proposals will be thoroughly reviewed. However, this is a competitive process, and only a select few proposals will receive further consideration. The City reserves the right to cancel this RFP without prior notice, reject any and all proposals, to make an award based directly on the proposals, to interview a few select proposals, or to negotiate further with one or more companies submitting proposals.

Contractors are advised that the RFP is considered to be under evaluation until award or cancellation. Vendors submitting proposals that did not receive further consideration will not receive preliminary notification of their status. The Office of Purchasing and City staff is restricted from giving any information relative to the proposals or “progress” of the evaluation during this time, except as described in this RFP and as required to administer the evaluation process. An award will be posted on the MITN site.

C. Oral Interviews: Based on the results of the preliminary evaluation, it is anticipated that a limited number of vendors will be invited to oral interviews conducted by the City for the purposes of clarifying proposal contents and to respond to questions. The City's Office of Purchasing will notify vendors of oral interview dates and times. If the Office of Purchasing did not contact you, then your proposal was not selected for further consideration. Only after the completion of all interviews and award of a contract, if any, vendors submitting a proposal will be notified that their proposal was not accepted.

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D. Selection Criteria: For proposals that receive further consideration, the successful vendor will be chosen on the basis of the apparent greatest benefit to the City, including but not limited to the following:

1. Experience/Qualifications: Proposing on this contract shall be limited to individuals, partnerships, and professional corporations actively engaged in providing this service. Licensure / certifications may be required. Vendors shall demonstrate competence, experience, and financial capability to carry out the terms of this contract. The City will require proof of these qualifications.

Vendors shall provide information to the City demonstrating their ability to satisfy the requirements set forth in the scope of work and expected deliverables. The Vendor shall include any and all information pertinent to aiding the City in determining the abilities of the Vendor.

2. Capacity: Vendors should clearly identify all available resources within the company. Provide number of full-time/part-time employees.

3. Methodology: Provide the company's method of approach or work plan summary to meet the City's needs for the scope of work specified.

4. References and Past Performance: References will be checked before a final determination is made. Past performance will be a factor in the final selection of a proposal, including an investigation of references.

5. Cost / Fees for Services Rendered: Please see the Confidential Pricing Form.

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VIII. CONFIDENTIAL PROPOSAL PRICING FORM

This Confidential Pricing Form must be completed in its entirety and returned with your proposal in pdf format per instructions above. Please include additional sheets if necessary.

The undersigned hereby declares that the instructions and specifications have been carefully examined and that DEEP CLEANING & HOARD REMOVAL services will be furnished for the prices set forth in this proposal. It is understood and agreed that all proposals are F.O.B.

DESTINATION, that all proposal pricing shall remain in effect for at least ninety (90) days from the date of receipt of proposals to allow for the review and negotiation of proposal terms conditions and pricing.

Description Cost UOM

General Labor – at Cost Per Hour

Specialized Labor – at Cost Per Hour

Rental Equipment – at Cost At Cost

Other Materials - at Cost At Cost

Profit/Overhead - % markup %

The term of this contract shall be for two (2) years from city council approval with the City of Sterling Heights having the sole discretion for the option to renew the contract for one (1) additional year.

It is the intent of the City to require deep cleaning and/or hoard removal service as outlined in this proposal document. However, the City reserves the right to reduce or eliminate this purchase without prior notice. The City reserves the right to negotiate with one or more Contractors to obtain the proposal that best fits the needs of the City. Proposal may be awarded to one or more Contractors based on the needs of the City.

I hereby state that I have read, understand and agree to be bound by all the terms of this RFP document, and when applicable, as negotiated and approved.

Company

Address

City/State/Zip

Representative/Title

Telephone/Fax

E-Mail Address/Website

Signature/Date

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VIII. CONFIDENTIAL PROPOSAL PRICING FORM

IMPORTANT REMINDER - DO NOT make any reference to proposal fees / costs anywhere in your written proposal. All fees / costs proposed are to be listed on the Confidential Cost Proposal Form, signed by an authorized officer of the company and submitted within a separate pdf document and labeled as follows:

(Firm Name) __________ - Confidential Cost Proposal First Page of the pdf should have the following information:

Your Company Name

RFP-SH25-009: DEEP CLEANING & HOARD REMOVAL

Date Due: TUESDAY, AUGUST 26, 2025 at 2:30 p.m.

Attach any additional documentation or narrative concerning your cost proposal. These pages shall be considered an integral part of your proposal.

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IX. QUALIFICATION QUESTIONNAIRE

All proposals must include the following Qualification Questionnaire. This information may be presented as part of the written proposal if so desired, however reference to the question # is requested.

1. Name of Company submitting proposal:

2. Authorized Representative Name/Title:

3. Office Address:

4. Local Telephone/Fax Numbers:

24-Hour/7-Day Emergency Telephone Number:

E-mail address:

Website:

5. State the legal status of the company submitting the proposal. A corporation shall provide the state of incorporation, a partnership shall provide the names of all partners:

6. Name of Owner, President, Managing Partner or CEO:

7. Give a brief summary of the history of the business:

8. How many full time employees? Part time?

9. How long have you been in business of a similar nature for the services contemplated within this RFP?

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10. List any licenses / professional certifications of the company or employees assigned to this contract that would be applicable to services contemplated within this proposal.

11. How many years’ experience do you have in providing for the services contemplated within this proposal? Please list the municipalities, when applicable:

12. How many clients does your company currently serve with the type of work described?

13. Has your company had a similar contract for services terminated for cause within the last three years? If yes, please explain.

14. Please provide information on your hiring practices, employee training and employee safety programs:

15. Provide information relative to the experience and financial capability of your company to carry out the terms of this contract:

16. Do you have any current contracts for similar services in Sterling Heights? If yes, please list location(s):

Questionnaire completed by:

Company Name

Authorized Representative

This form must be completed and returned with your proposal.

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X. INDEMNITY AND HOLD HARMLESS AGREEMENT

To the fullest extent permitted by law, the Contractor expressly agrees to indemnify and hold the City of Sterling Heights (City), its elected and appointed officials, employees and volunteer and others working on behalf of the City, harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom) which may be sustained or claimed by any person or persons, or the damage or destruction of any property, including the loss of use thereof, based on any act or omission, negligent or otherwise, of Contractor or anyone acting in its behalf in connection with or incident to this contract or the work to be performed hereunder, except that the Contractor shall not be responsible to the City on indemnity for damages caused by or resulting from the City's sole negligence; and the Contractor shall, at its own cost and expense, defend any such claim and any suit, action, or proceeding which may be commenced hereunder, and the Contractor shall pay any and all judgments which may be recovered in any such suit, action or proceeding, and any and all expense, including, but not limited to, costs, attorneys' fees and settlement expenses which may be incurred therein.

PLEASE PRINT:

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XI. NON-IRAN LINKED BUSINESS CERTIFICATION

Pursuant to Michigan law before accepting any bid or proposal or entering into any contract for goods and services with any prospective Vendor, the Vendor must certify that it is not an "Iran Linked Business".

By signing below, I certify and agree on behalf of myself and the company submitting this proposal the following: (1) that I am duly authorized to legally bind the company submitting this proposal; and (2) that the company submitting this proposal is not an "Iran Linked Business," as that term is defined in Section 2(e) of the Iran Economic Sanctions Act, being Michigan Public Act No. 517 of 2012; and (3) That I and the company submitting this proposal will immediately comply with any further certifications or information submissions requested by the City in this regard."

PLEASE PRINT:

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XII. REFERENCES

List at least three references with whom you have had professional working relationships, such as court representatives, judges, prosecutors, criminal defense attorneys, etc., who will endorse the Contractors qualifications, experience and quality of work in the legal system, preferably within the past three years. Include letters of reference when available.

1. Company or City

Contact Name

Telephone Number

E-mail

2. Company or City

3. Company or City

Contractor’s Signature Date

Company

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XIII. PROPOSAL SUBMISSION LABEL

Please cut below dotted line and affix as cover page to proposal submission.

Proposal Documents Enclosed From:

Company Name: ______________________________________________ Contact Person: ______________________________________________ Phone Number: ______________________________________________

Solicitation Title: DEEP CLEANING & HOARD REMOVAL

Solicitation Number:

RFP-SH25-009

Due Date: AUGUST 26, 2025 Time: 2:30 p.m.

Submit to:

City of Sterling Heights Office of Purchasing

Via the following submittal method:

Electronic: mitn.info