RFP Sewer Camera .pdf

[DOCUMENT TITLE] [Publish Date]

REQUEST FOR PROPOSALS

Sewer Camera System

BID NUMBER: 032025-03

Bid Opening: April 9th @ 2:00 PM

Please see schedule below.

Sewer Camera System

NUB’s proposed schedule for this Project is as follows:

A. Contractor invitation on March 26, 2025.

B. Bid opening at 2:00pm on April 9, 2025 at Purchasing Office, Operations Center Newport, TN 37821.

C. Notice of award, after bids are evaluated and Board approval during February meeting.

Each Bid must be submitted to: https://www.bidnetdirect.com/tennessee/newportutilities

It is the intent of this proposal is to supply Newport Utilities with a premium reliable inspection system, to last for many years. The RapidView IBAK inspection system or equivalent comes standard with many advanced features that aid in making operation simple.

Anti-Tilt Compensation o This feature not only detects when your tractor is not riding in the bottom of the pipe, and automatically corrects it for you keeping the camera tractor in the ideal position and protecting it from rolling over.

Auto Upright o The Camera’s come with an auto-up righting or self-leveling feature standard allowing the operator to focus on the pipe and not constantly adjusting equipment, improving the overall inspection.

Air charged o The system is charged with air, no nitrogen or Co2 to purchase.

Built in safety with Air Pressure detection o If the system is low on air, it automatically alerts the operator with a visible alert at the controller and an audible tone. This feature also will shut the lights off on the tractor to discourage using the system when there is the potential of moisture ingress.

Truly Synchronized Reel o The only reel that detects the slack in the line and will not let the tractor back over the cable. NO knob or dials to adjust just use the system and it takes care of you.

This specification is a guideline of preferred requirements that Newport Utilities is indicating are minimum desired features. While reviewing the specification it is imperative that you carefully and clearly indicate a yes or no response to each line. You must utilize integrity while indicating features while doing so, failure to accurately indicate correct information will cause the bidder to be disqualified. It is not the intent of Newport Utilities to enter into a business relationship with a company or organization that is willing to start the relationship deceptively.

A “No” response in “NOT” an automatic negative or may not lead to the bidder being disqualified, we would encourage each bidder to add comparative information or justifications for each “No” on a separate sheet. We realize different manufactures utilize different technologies. We will do our best to determine if the features align and give the same desired benefit.

All the equipment shall be manufactured ISO9001 verified facility.

ISO 9001 specifies the requirements for a quality management system where an organization needs to demonstrate its ability to consistently provide product that meets customer and applicable regulatory requirements and aims to enhance customer satisfaction through the effective application of the system, including processes for continual improvement of the system and the assurance of conformity to customer and applicable regulatory requirements. The ISO9001certification signifies a global benchmark in customer satisfaction, product quality, and leads to significant reduction in defect levels. The standard recognizes that the word "product" applies to services, processed material, hardware and software intended for, or required by your customer.

General Requirements Intent of Specifications

It is the intent and purpose of these specifications to secure for Newport Utilities the necessary equipment and accessories, which will comprise a multi-conductor type color sewer TV inspection system. A detailed list of components required is included and is the basis on which the Contractors proposal is made. The following specification is based the Modular 1 Pipeline Inspection System as manufactured by IBAK. This specification is not to be interpreted as restrictive, but rather as a measure of the safety, quality and performance against which all inspection systems bid will be compared.

Materials and Workmanship.

All equipment, materials, parts, and workmanship are required to be furnished, will be of the highest grade in accordance with modern practice. The equipment supplied will be new and unused, except for necessary testing, calibration, and transportation.

Warranty The manufacturers and or contractor’s standard warranty or guarantee on new equipment will cover all items furnished in accordance with these specifications. The minimum warranty period on new equipment will be one (1) year from the date of delivery.

Experience The equipment to be furnished will be the product of a qualified manufacturer that is regularly engaged in the manufacture and supply of this equipment. A qualified firm will be defined to mean one, which has manufactured and sold twenty-five (25) or more of the specified units during the past two (2) years.

Parts and Service To best serve the requirements of the Owner, it is the intent of these specifications to secure equipment, which can be properly maintained and serviced without the necessity of stocking an expensive parts inventory or being subjected to prolonged periods of interrupted service due to lack of spare parts. All Bidders submitting proposals must have available at least one (1)-factory parts and service center within the United States. These centers will be staffed with full-time technical, as well as order and shipping personnel, during regular business hours and days. These factory centers must have toll-free telephone service and be convenient to airfreight, bus, or overnight parcel service. The Bidder will list the nearest factory part and service location, plus any other pertinent information requested.

Electronic Equipment Loaner Policy The Bidder will maintain rental and/or loaner electronic equipment at service center if unable to repair and have ready to return any component of the system within one (1) week of receipt from the purchaser. The service center will have available a rental or loaner component for immediate shipment. The Bidder will indicate whether a rental charge is made for this equipment and service both during and after warranty.

Exceptions and Alternate Bids Major exceptions to the component list and specification requirements, or failure to submit requested information will be considered sufficient cause for rejection of a proposal. The specifications describe the components and/or system that are necessary to meet the performance requirements of the Owner. Alternate Bids must meet the intent of the specifications, and any deviations to the specifications will be clearly delineated on the Contractor Information Sheet.

Information to be furnished by Bidder Each Bidder will furnish the information listed in the General Notice at the time the Bid is submitted. Failure to include all required information will be cause for rejection of the Bid (Proposal).

Pre-Contract Demonstration of the Equipment The Owner will have the right to have each Bidder (Contractor), demonstrate the exact equipment that will be supplied within two (2) weeks after notification following the opening of Bids. Failure to demonstrate the exact equipment will be just cause for disqualification of the proposal.

Training The Contractor will fully instruct the Owners personnel in the operation of the equipment furnished, after delivery, at no additional cost to the Owner. The instruction period will be of sufficient duration (minimum one day) to fully familiarize the Owners operating personnel with all elements of the equipment, and the appropriate maintenance of the equipment and related parts. This instruction and testing will be conducted by trained personnel of the Contractor and will include full instruction in equipment operation, field procedures, techniques of use, maintenance, troubleshooting, and recording and logging of field information.

Service Manuals The Contractor will furnish at least two (2) copies of suitable service manuals that describe in detail the proper operation and maintenance of the equipment furnished under the contract. The manuals will contain a current and complete parts for re-ordering, and the equipment furnished under this contract will be highlighted to identify exact part and model numbers for each component.

Payment to the Contractor Full payment under this contract will be made by the Owner in a single, lump sum payment within thirty (30) calendar days after the successful completion of all contract requirements by the Contractor. The contract requirements will include the required furnishing, installation, and demonstration of equipment and accessories as specified herein, including the furnishing of the required training and service manuals, including vehicle title.

Time of Contract Completion The Contractor will furnish, install, deliver, and successfully demonstrate all equipment as specified herein; provide the required training; and provide the required service manuals within one hundred and twenty (120) calendar days after issuance of Purchase Order.

Production Standards All the equipment shall be manufactured ISO9001 verified facility.

ISO 9001 specifies the requirements for a quality management system where an organization needs to demonstrate its ability to consistently provide product that meets customer and applicable regulatory requirements and aims to enhance customer satisfaction through the effective application of the system, including processes for continual improvement of the system and the assurance of conformity to customer and applicable regulatory requirements. The ISO9001certification signifies a global benchmark in customer satisfaction, product quality, and leads to significant reduction in defect levels. The standard recognizes that the word "product" applies to services, processed material, hardware and software intended for, or required by your customer.

Contact Information Interested Bidders will contact John Johnson, Purchasing Manager, through BidNet concerning these specifications

Cameras Orion Zoom

Pan, Tilt and Zoom Camera (Color) (Orion Zoom) Yes No

Camera must have pan, tilt and zoom function with motorized controls to allow the operator to change the viewing angle and camera zoom from the camera controller.

Camera total diameter not to exceed 2.5 inches

Camera total length is not to exceed 4 inches Camera must be able to operate in a minimum 4” diameter pipeline.

Camera must weigh less than 1.25 lbs.

Camera housing must be cylindrical in design with long radius edges and no protruding surfaces to catch on during operations.

Camera must be able to be attached to multiple tractor and push applications without the need for adaptors or additional components to facilitate fitment:

Push rod for lateral inspection operation including both lateral launch and hand push reel Wheeled robotic tractor(s) (minimum of 3) for mainline operation without the need for ancillary adaptors or additions.

Systems that require adaptors or additional components to move the camera from the tractor to the push rod or from the push rod to the tractor will not be accepted.

Camera shall have remote focus controls that can be changed from the camera controller.

Camera CCD imaging chip must have a minimum of 380,000 pixels Camera aperture angle / FOV shall be no less than 150 degrees diagonal Camera photosensitivity shall be no more than 0.05 lux. Cameras that have a higher LUX may will not be deemed acceptable.

Camera resolution shall be no less than 570 TVL of horizontal resolution.

Systems that have resolution lower than 570 horizontal lines of resolution may be deemed unacceptable due to low resolution video.

Camera shall have a digital 3x zoom for looking up into laterals and focusing on more distant objects within the pipeline.

Camera shall have automatic iris that adjusts light sensitivity based on pipeline conditions and be able to manually set the iris level via a joystick.

The camera housing must be pressurized to a minimum of 1 bar to avoid water ingress that could cause damage.

A low-pressure situation will alert the operator with an audible tone and text message on the camera controller’s diagnostic display. Systems that do not have both on screen pressure display and audible alarm may be deemed unacceptable.

Camera must be pressurized with dry air. Systems that utilize gasses that require additional purchase will be deemed unacceptable.

Camera shall have built-in a minimum of 4 groups of 10 white LED lights to illuminate the interior of the pipeline. Light groups must be connected in parallel so that the failure of 1 LED does not affect other LEDs Camera must have an integrated single laser that allows for measurement with use 3rd party software.

Measurement capabilities to include Inside Diameter Ovality or Deformation percentage Defect – All objects on pipe surface including joint gap Object – Objects that take up 3D space in the pipeline o Protruding taps, Debris, Roots etc.…

Cameras must have all the above measurement capabilities to be deemed acceptable

All fasteners used on the camera must be recessed so that no protruding fasteners to catch during operations.

Camera must have a built-in radio sonde transmitter operating at 32.8 kHz.

The transmitter shall be able to be powered off or on remotely without interrupting the camera operation.

Camera must have 360 degrees of continuous rotation.

Camera rotation must be on the horizontal axis of the main connector with a slipring through the geometric center of the camera to reduce unnecessary strain on moving parts and connectors during operation.

Camera rotation must be controllable must be variable based on operator input.

Camera must have 240 degrees of total pan with no less than 300 degrees angle of view Camera shall have a zero (home) position where the camera views straight ahead and the upright picture control automatically enables Camera must display viewing direction on screen while operating. The display shall appear as a clock allowing the operator to clearly and quickly indicate viewing direction.

Camera must have auto upright picture control to ensure video image is automatically and correctly displayed on the monitor with the top of the pipe always at the top of the video monitor screen Camera housing must be constructed of hard-anodized high strength aluminum with a documented testing of shock resistance of 1 kg / height of fall 27.5”.

Camera light housing must be constructed of high strength polycarbonate with a documented testing of shock resistance of 1 kg / height of fall 15.75” Camera lens protective front window shall be constructed of a special glass with a documented testing of shock resistance of 1 kg / height of fall 15.75” Camera protection class shall meet a minimum of an IP68 to IEC 529 rating All electronic PCBs shall be connected to one another without the need of soldering for ease of service and repair. Any camera with PCB’s that require soldering will be deemed unacceptable.

A tool and spares kit, and storage transport case must be provided.

Tractors T66.1

Robotic Tractor (Small) (T 66) Yes No

Tractor must be able to operate in a minimum 4” diameter pipeline with enough clearance to negotiate offsets and debris.

Tractor shall be designed utilizing wheels / tires as it’s mode of propulsion.

Tracked crawlers or other modes of propulsion shall be deemed unacceptable.

Tractors shall be four-wheel drive.

Tractor must be steerable with each side able to be independently operated to provide skid-steer style of turning. Tractor must have two internal motors for this operation.

Tractor must be able to operate 5 different front camera mounts Tractor must be able to operate standard CCTV, CCTV 3D, HD and HD 3D cameras.

Tractor must be able to have an external over-turn projection system installed on it.

Tractor must be no longer than 14 inches in length. Any tractors longer than 14 inches shall be deemed unacceptable.

Tractor must have a dual swivel cable connector allowing for both X & Y axis to pivot.

Must be able to be fitted with multiple camera connection configurations.

Configuration shall include:

Fixed position connection Movable connection to assist in positioning in confined areas and providing camera protection during impact with objects Connection that allows the addition of an auxiliary light ring Adjustable lift for large diameter pipelines

Each optional connector must accept a minimum of five (5) camera options without the need for additional, ancillary or auxiliary adaptors.

Tractor must have continuously adjustable speed with speed set (cruise control).

Tractor must have ATC (anti tilt compensation) that will automatically steer the tractor so that it does not ride up on the pipe wall and capsize.

The anti-tilt compensation shall maintain the tractor on a level plane within the pipeline during operation without operator input.

The anti-tilt compensation shall operate in both forwards and reverse.

Any tractors without ATC (anti tilt compensation) or require operator input to maintain a level plane shall be deemed unacceptable.

The tractor housing must be pressurized to a minimum of 1 bar to avoid water egress from damage.

A low-pressure situation will alert the operator with an audible tone and text message on the controller’s diagnostic display.

Systems that do not have both on screen pressure display and audible alarm may be deemed unacceptable.

The tractor may be supplemented with various wheel sets, a tractor height extension, additional weights, and auxiliary LED lighting.

The tractor may be outfitted with an optional inclinometer module to monitor and log the pitch and roll of the tractor in the pipeline.

Grade must be displayed on screen during operation Must be able to work with approved software’s to produce usable reports and graphical view of the pitch or grade of the pipeline.

Tractor body must be manufactured from solid brass for weight and coated with a chrome finish to resist tarnishing and facilitate cleaning.

All fasteners must be manufactured from a non-corrosive material such as stainless steel or aluminum.

Tractor must have lowering hooks mounted to work in connection with a claw to enable insertion and extraction out of manholes with minimal risk to equipment The tractor shall include wheel sets for 4”, 6” and 8” diameter pipe.

Tractor protection class shall meet a minimum of an IP68 to IEC 529 rating A tool and spares kit must be provided for maintenance of the tractor.

Small Tractor Accessories Small tractor accessory weight kit T66 Weight Kit

Weight Kit must consist of two (2) individual / combinable weight options Weights must be constructed out of chrome plated brass plates.

Weight kit must attach to the tractor with no more than two (2) fasteners Tractor must be able to navigate six (6) inch pipe and be able to negotiate offsets and debris with weight attached Weight kit must distribute weight proportionally across the tractor length aiding in the improvement of traction.

Small Tractor Tungsten Carbide Wheel Set 6” High-Traction Tungsten Carbide Wheelset (for T66 and Panoramo 150)

High-Traction Tungsten Carbide Wheels for 6" and up

• Wheel set must utilize brass construction impregnated with tungsten carbide

• Must be same size and dimension of standard wheel sets

• Must be designed for the camera tractor specifically tractor use of carbide grinding wheels All wheel sets must come with all fasteners needed to be utilized with supplied tractor

Small Tractor Tungsten Carbide Wheel Set for 8” High-Traction Tungsten Carbide Wheelset

High-Traction Tungsten Carbide Wheels for 8" and up

• Wheel set must utilize brass construction impregnated with tungsten carbide

• Must be same size and dimension of standard wheel sets

• Must be designed for the camera tractor specifically tractor use of carbide grinding wheels All wheel sets must come with all fasteners needed to be utilized with supplied tractor

Controllers

BP100

Portable Control Unit Yes No

The Portable controller must be equipped with a 10-inch touch display.

The Portable controller must be equipped with two joysticks and have hand rest available as options.

The Portable controller must be able to be used with the Microlite, menilite and Main lite systems.

The Portable controller must have a screen that is protected by a bonded glass plate so that it cannot get scratched and is also well shielded from rain and have an Ingress Protection Rating of (IP43) or greater.

The Portable controller must be equipped with an efficient PC so that complete sewer analysis software with all its extensive functions can be used without any problem.

The Portable controller must not weight over 7 pounds.

Joystick must have proportionate directional controls so that the speed of the tractor varies by the percentage from home to max.

Portable controller must have a battery charge and battery replacement display.

The Portable controller must have a built-in video recorder.

The Portable controller must allow the operator the ability to electronically and remotely switch off and on the radio sonde transmitter in the camera head.

The portable controller must allow the operator the ability to electronically and remotely switch off and on the upright picture control of the camera head.

When used with corresponding equipment, the portable controller must allow the operator the ability to electronically and remotely switch off and on the laser diodes, auto-focus, and control the zoom of the camera head.

The portable controller must allow the operator the ability to electronically and remotely switch off and on the automatic tilt compensation of the tractor.

The portable controller must have a brake feature allowing the operator to inspect upstream up hill and prevent the system from being able to roll back or over speed the cable on retrieval.

The Portable controller must have the ability to run PACP software’s using it window 10 PC.

Reels

KW306

Powered Cable Winch (1000 ft.) (KW306) The cable winch must have an automatic level wind guide.

Cable winch must be fitted with a timing belt drive that requires no greasing of any drive component.

Cable winches that require greasing of bearings or chains will be deemed unacceptable

The cable winch shall have a cable equalization amplifier for video picture processing.

The cable winch must have a minimum of two LED status indicators showing connection to the power supply controller and to the main power source.

There shall be a cable distance-measuring device built into the boom and integrated pulley.

Cable winch must have an emergency stop button on both the drum and the pendant controller to remove all power to the downhole equipment.

Camera cable must be a maximum of 0.375” diameter with 2000 lb. rating and Kevlar fiber armored.

Camera cable must have an industrial connector on the reel end to aid in quick exchange of cable.

Cable reel must hold 1000’ of cable.

Cable Protection Down Hole roller Cable Protection (Downhole roller)

Downhole roller to protect the cable at the invert Downhole roller must be designed to spin freely to aid in reducing friction aiding in longer range inspections

• Must be able to be secured to rope or lowering winch

• Frame of roller must be constructed of aluminum

• Shall use minimum of 3 lock pins to keep cable in the roller track

Use of poles for lowering and locking the manhole roller into place is not acceptable for safety Roller must have the preferred radius that will aid in encouraging longer life of the inspection cable and reduce wear.

Recommendation of a “tiger tail” or similar will not be accepted

Top Manhole Roller Cable Protection Top Manhole Roller

Roller must connect to the cable reel to allow reel to maintain proper cable geometry when preforming remote inspections.

Roller must have the preferred radius that will aid in encouraging longer life of the inspection cable and reduce wear.

Roller must be of constructed of a steel frame and a nylon composite roller Roller must be capable of being used with manhole openings up to 28” Roller shall be colored/painted safety orange for high visibility at the open structure.

Conversions Eco Trailer

Eco Trailer Yes No Dimensions – 6’(wide) X 12’(long) x 7’(tall) GVRW – 2990 lbs.

Single Leaf Spring Axle Stone Guard DOT Approved LED Clearance & Tail Lights FRP sidewalls Galvanized Roof Side Door with Locking Latch Rear Full Open Swing Doors Power 3500w Digital Hybrid Generator Tongue Mounted Shore Power Plug with Connection Cable & Adapter Automatic Power Transfer Switch 12v Deep Cycle Battery with Battery Box 12v Fuse Panel 12v Roof Mounted Safety Strobe Light

OFFICE AREA:

Heavy Duty Coin Vinyl Flooring Heavy Duty Carpeted Walls Laminated Desk with PVC Edging 19” Rack Mount Space 17U 2 LED Ceiling Light Fixtures with Wall Switch High Efficiency Roof A/C Sliding Rear Viewing Window Work Area Heavy Duty Coin Vinyl Flooring 3/8” FRP Side Walls & Ceiling 2 LED Ceiling Light Fixtures with Wall Switch 6 Drawer Tool Chest 14 Gallon Fresh Water Wash Down Tank with Pump

Accessories

Pressures Test Set Pressure Test Set

Manual pump with pressure gauge utilized with all cameras and tractors to pressurize them to the recommended safe pressure.

The pressurization is monitored for each component by the controller. The controller will alert the operator in event of a low-pressure situation. This feature is a major benefit to system owners aiding in protecting it from potential water ingress.

Pressure test set must have pressure relief blow off valve integrated to ensure that the system cannot be accidentally over charged.

Air pump/Pressure test set must have an integrated and replaceable desiccant canister to remove moisture from the air.

Pressure test set must have a dial type gauge that is clear and easy to read.

Pressure test set must actively pump air in both directions (Pull & Push) Systems that require gas canisters to pressurize the components will not be deemed acceptable.

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