RFP - Serving Lines.pdf

Vicksburg Community Schools 301 S. Kalamazoo Ave, Vicksburg, MI 49097 Phone: (269)321-1000 ~ Fax: (269)321-1078

Request for Proposal Indian Lake Elementary, Sunset Lake Elementary, and

Vicksburg High School Cafeteria Serving Lines

The Vicksburg Community Schools Board of Education is accepting sealed proposals for Kitchen Serving Lines in accordance with specification, terms and conditions stated herein.

Proposals must be sealed and include the wording “SEALED BID - SERVING LINES,” on the outside.

Proposals will be accepted until Monday, January 29, 2024 at 10:00am. The Board will not accept a proposal received after the date and time mentioned above.

Proposals should be addressed to:

Sarah Dyer, Food Service Director Vicksburg Community Schools

301 S. Kalamazoo Ave Vicksburg, MI 49097

The Board of Education reserved the right to accept or reject any and all proposals, in whole or in part, and to waive any informality therein. The Board of Education is not obligated to accept the quote with the lowest pricing.

The entire Request for Proposal can be found at www.vicksburgschools.org

December 22, 2023 http://www.vicksburgschools.org

BIDS

1. Sealed bid responses for furnishing the items and quantities listed in the attached specifications are hereby requested from your company. You are asked to return the bid form page with your response.

All Bids or proposals must be sealed, marked on the outside as “SEALED BID - SERVING LINES,” and be delivered by Monday, January 29, 2024 at 10:00am to:

Sarah Dyer, Food Service Director Vicksburg Community Schools

301 S. Kalamazoo Ave Vicksburg, MI 49097

Proposals received after this time and date shall not be considered.

Bids submitted by fax or electronic mail, will not be accepted.

2. Proposals shall be submitted in the following order:

○ Bid Response Form - Attachment A, B & C

○ Non-Collusive Bidding Certification - Attachment D

○ Sworn and Notarized Familial Disclosure Statement - Attachment E

○ Sworn and Notarized Affidavit of Compliance - Iran Economics Sanctions Ave -

Attachment F

3. All bids must be completely filled out, must be signed personally by the bidder, by a partner or an authorized representative of the company or corporation, and shall have the bidder’s business address and telephone number included on the bid form.

4. Each bid shall state the complete and total delivered and installed price to Vicksburg Community Schools, to 3 locations as specified in the attachments. Price shall include all costs and charges. Please specify the anticipated delivery date in your bid.

5. Bid prices must be valid for ninety (90) days from the date of the bid opening.

6. Vicksburg Community Schools is exempt from paying sales tax. Tax-exempt certificate will be provided with all purchase orders. All labor, equipment and materials provided through these specifications shall be exempt from Michigan Sales and Use Tax. The vendor shall independently determine if it will be subject to sale and use taxes on the project. The district will not pay sales or use taxes required of the vendor.

7. The district reserves the right to award the contract to the bidder offering the best value, and not necessarily to the firm bidding the lowest price. The Board reserves the right to split the bid between one or more vendors if it is in the best interest of the district. The district also reserves the right to reject any or all bids.

INSTRUCTION AND PROCEDURES

1. Bids shall be delivered to:

Sarah Dyer, Food Service Director Vicksburg Community Schools

301 S. Kalamazoo Ave Vicksburg, MI 49097

2. Unit price on quantity specified must be bid, extended and total shown. In case of errors in extension, unit price shall govern.

3. Brand Name, Model Number, and Color must be specified for each item on the Bid Sheet in order to be considered complete. Substitute manufacturers or substitute equipment are accepted, but must be exact matches for quality, color, warranty etc.

4. All items bid must be new, in excellent condition, including containers suitable for shipment and storage, unless, otherwise indicated on the proposal, All items must include manufacturer warranty information, along with descriptive documentation.

5. It is the intent of the school for the equipment to adhere to the design specifications and deviations are not expected and may disqualify a bidder.

6. The district reserves the right to purchase additional articles as listed on this proposal subject to verification of the same or lower prices and conditions as bid

7. All applicable warranty literature must be submitted with bid.

8. The vendor and manufacturer confirm that they either hold patents, copyrights, or have permission to sell, distribute, and install the product (equipment, software, etc.) as configured for this project.

9. Prices should include F.O.B Destination, inside delivery.

10. Installation shall be included in the initial bid cost.

11. Delivery and installation must take place between June 6-14, 2024 for the high school and between June 10-14 at the two elementary schools. If delivery cannot be made by this time frame, the District should be notified immediately. Failure to deliver within an agreeable timeframe may result in a breach of contract on the part of the vendor.

Delivery must be made to each designated building:

Indian Lake Elementary 11901 S. 30th Street Vicksburg, MI 49097

Sunset Lake Elementary 201 N. Boulevard Vicksburg, MI 49097

Vicksburg High School 501 E. Highway St Vicksburg, MI 49097

12. Delivery date and time must be pre-approved by the Facilities Director, Dewey Waterman. Delivery may need to be made outside of normal business hours and may require weekend delivery and installation.

13. Arrangements for delivery shall be made at least 48 hours in advance of delivery date by contacting:

Dewy Waterman, Facilities Director (269)321-1027 dwaterman@vicksburgschools.org

14. The district reserves the right to award the contract to the Bidder offering the best value, and not necessarily to the firm bidding the lowest price. The Board reserves the right to split the bid between one or more vendors if it is in the best interest of the district. The district also reserves the right to reject any or all bids.

15. Any questions or correspondence should be directed to:

Dewey Waterman, Facilities Director (269)321-1027 dwaterman@vicksburgschools.org

Sarah Dyer, Food Service Director (269)321-1033 sdyer@vicksburgschools.org

TIME TABLE

December 22, 2023 Release of RFP January 29, 2024 Proposals due by 10:00am February 12, 2024 Board of Education Action Estimated Date February 13, 2024 Notification of Bid Award(s) June 6-14, 2024 Final Delivery and Installation Date of Equipment mailto:sdyer@vicksburgschools.org

SPECIFICATIONS

Please refer to the enclosed Attachments A, B & C.

FORMAT OF THE RFP RESPONSE

1. The RFP response must include all of the following and must be formatted as follows:

○ Bid Response Form - Attachment A, B & C

○ Non-Collusive Bidding Certification - Attachment D

○ Familial Disclosure Statement - Attachment E

○ Affidavit of Compliance - Iran Economics Sanctions Ave - Attachment F

EVALUATION FACTORS

● The District will award purchase orders and contracts to the bidder(s) who submit the best value Proposal(s) to the District. In determining to whom to award the contract, the district will consider the following criteria:

● The purchase price

● The reputation of the vendor and of the vendor’s goods/services

● Vendor’s knowledge of the goods/services installed/provided

● The quality of the vendor’s goods/services

● The extent to which the goods/services meet the district’s needs

● The total long-term cost to the district to acquire the vendor’s goods/services

● The vendor’s past relationship with the district

TERMS AND CONDITIONS

1. By submission of the bid, the bidder declares and certifies that the bidder is the lawful age, is the only one interested in this bid, and that the bid is made without any previous agreement with any other person, firm or corporation making a bid for the same purpose.

2. The base bid price shall include, but is not limited to, all services, materials, supplies, shipping, applicable taxes, insurance, labor, disposal of packing products off-site, etc.

3. Vicksburg Community Schools reserves the right to accept or reject any part of a bid, the whole bid, or all bids. Any bid not prepared and submitted in accordance with the bid instructions will be rejected.

4. That no member of the Vicksburg Board of Education or employee of Vicksburg Community Schools is directly or indirectly interested in this bid or portion of profits therein.

5. Should any equipment become installed by the Contractor at Vicksburg Community Schools facilities, final locations and termination of equipment may be subject to minor changes (at no charge to the Owner(s)) in the field to accommodate the Owners(s) needs.

6. All vendor(s) are required to adhere to all job site rules and regulations as governed by the Owner(s) when working at any Vicksburg Community Schools facility.

7. The Owner(s) is an Equal Opportunity Employer. Pursuant to the Executive Order 11246, as amended, the vendor is advised that under the provision of this order, contractors and subcontractors are obliged to take affirmative action to provide equal employment opportunity without regard to race, creed, color, national origin, age or sex.

8. In accordance with Michigan Public Act 517 of 2012, the Iran Economics Sanctions Act, MCL 129.311, et seq., effective date April 1, 2013, all vendors must certify that they are not an “Iran Linked Business” in order to submit a proposal. The Act prohibits individuals who have economic relations with Iran from submitting bids on request for proposals with the state or any other public entity. The Act also includes penalty provisions for submittal of false certifications. See Attachment I.

9. The provider shall comply with all applicable provisions of the Occupational Safety and Health Act (OSHA) throughout the duration of the specified work. Any work performed or materials brought on site that do not comply with OSHA shall be corrected by the vendor with no cost or responsibility incurred by the Owner(s).

10. The State of Michigan has passed a law that any and all persons who work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors, or consultant, and who will work at or on any School District property, have been fingerprinted, have provided criminal background checks from the State Police and FBI and have not been convicted of any “listed offense.”

11. All work performed by the vendor shall meet and/or exceed all applicable federal, state, and local regulations.

12. The vendor agrees (to the fullest extent permitted by law) to release, discharge, defend, indemnify, and hold harmless the Owner(s) from past, pending or future litigation associated with this project.

13. The vendor and manufacturer confirm that they either hold patents, copyrights, or have permission to see, distribute, and install the product (equipment, software, etc.) as configured for this project.

14. Provider-supplied materials used or brought on site shall be asbestos-free and lead-free.

Asbestos-free and lead free are defined as materials that contain zero percent (0%) asbestos or lead. All contractors are to submit to the Owner(s) proof that their materials are free of asbestos and lead.

15. Under no circumstances is any representative of the vendor to disturb any asbestos-containing material. All vendors are advised, as may be required by the federal Asbestos Hazard Emergency Ace (AHERA) or otherwise, that Owner(s) buildings may have asbestos-containing materials present. All areas testing positive for asbestos are documented in booklets on site.

16. All thermal insulation such as pipe wrap, especially joints, does or should be assumed to contain asbestos. Contractors are cautioned not to attempt removal of these materials for any reason without first notifying, in writing, the Owner(s).

ATTACHMENT A

BID RESPONSE FORM - Indian Lake Elementary

Company Name: ________________________________________________________

Address:_______________________________________________________________

Contact Number (___)____________________Fax Number (___)__________________

Email Address:__________________________________________________________

Contact Person:____________________________Title:_________________________

Quantity Item Unit Price Extended Price

1 Cash Register Stand Lakeside Manufacturing Model No 641 Stainless steel top, interior and (2) fold down 12” tray slides, tower CPU configuration with vented back panel for POS Equipment, 5” swivel casters (2) with brakes, red laminate finish.

1 Cold Food Serving Counter Cambro Model No VBRL5158 Versa Food Bar Serving Buffet, cold food, 5 ft.

unit, 69” L x 42-½” W x 55-¾” H, low work height, holds 4 full size pans, accommodating pans up to 6”, double wall polyethylene, molded in handles, threaded faucet drain, non electrical, with (4) 6” swivel casters with brakes, color- Hot red. VBR5191 VersaTray Rail for 5 ft Versa Bar, granite gray, NSF, one for each side.

1 Hot Food Well Delfield Model No SH-2NU Hot food well - two well hot food counter with enclosed base 36 inches high, Shelley express.

(1) TE - 24” Top Extension

(1) F Line up interlock

(1) Laminate finish - Red

(2) 206C- (2) Gate valves

(1) V-6” adjustable leg

(1) SG9A Single door mechanical access to interior hinged right

(1) SG5A Single Door Dry storage compartment, 16” height with center self on left, hinged left

(1) H60 Two tier display 58.06 inches long x 18 inches wide, both tiers made with stainless steel and adjustable sneeze guard front.

1 All Purpose Counter Delfield Model SC-60-NU 60” All purpose counter with enclosed base 36 inches high, Shelley express

(1) TE 12” Top Extension

(1) F-Line up interlock

(1) Laminate finish - Red

(1) V - 6” adjustable leg

(1) SG5B double door dry storage compartment 24” height with center shelf

(1) SG5A Single door dry storage compartment 24” heigh with center shelf on right, hinged right

(1) H-74 Two tier display 70.06 inches long x 18 inches wide. Both tiers are made with stainless steel and adjustable sneeze guard front.

Subtotal

Freight

Installation

Grand Total

I have read, understand and agree to supply and deliver the equipment as described in these specifications. Base bid includes ALL related charges and fees associated with the purchase of the furniture described in Attachment A.

Person Authorized to Bind the Contract/Vendor/Respondent:

Authorized Signature Title

Print Name Date

ATTACHMENT B

BID RESPONSE FORM - Sunset Lake Elementary

Company Name: ________________________________________________________

Address:_______________________________________________________________

Contact Number (___)____________________Fax Number (___)__________________

Email Address:__________________________________________________________

Contact Person:____________________________Title:_________________________

Quantity Item Unit Price Extended Price

1 Cash Register Stand Lakeside Manufacturing Model No 641 Stainless steel top, interior and (2) fold down 12” tray slides, tower CPU configuration with vented back panel for POS Equipment, 5” swivel casters (2) with brakes, red laminate finish.

1 All Purpose Counter Delfield Model SC-50-NU 50” All purpose counter with enclosed base 36 inches high, Shelley express

(1) B-50 - 50” S/S V Tray slide 12” wide with 3 ribs located on customer side, mounted 34” high

(1) F-Line up interlock

(1) Laminate finish - red

(1) V-6” adjustable leg

(1) P-50 S/S Open under storage 16” Height

(1) SG19C Recessed heated top 25”x35”x1” G-50 Glass front counter protector 48.06 inches long x 18 inches wide. First tier stainless top and adjustable sneeze guard front.

1 All Purpose Counter Delfield Model SC-74-NU 74” All purpose counter with enclosed base 36 inches high, Shelley express

(1) TE - 6” Top extension

(1) B-86 - 80” S.S V-Tray slide 12” wide with 3 ribs located on customer side, mounted 34” high

(1) F-Line up interlock

(1) Laminate finish - Red

(1) V-6” adjustable leg

(1) P-50 S/S Open under storage 24” Height

(1) P-36 S/S Open under storage 24” Height

(1) G-75 Glass front counter protector 78.06 inches long x 18 inches wide. First tier stainless top and adjustable sneeze guard front.

1 All Purpose Counter Delfield Model SC-74-NU 74” All purpose counter with enclosed base 36 inches high, Shelley express

(1) TE - 6” Top extension

(1) B-86 - 80” S.S V-Tray slide 12” wide with 3 ribs located on customer side, mounted 34” high

(1) F-Line up interlock

(1) Laminate finish - Red

(1) V-6” adjustable leg

(1) P-50 S/S Open under storage 24” Height

(1) P-36 S/S Open under storage 24” Height

(1) G-75 Glass front counter protector 78.06 inches long x 18 inches wide. First tier stainless top and adjustable sneeze guard front.

1 All Purpose Counter Delfield Model SC-50-NU 50” All purpose counter with enclosed base 36 inches high, Shelley express

(1) B-50 - 50” S/S V-Tray slide 12” wide with 3 ribs located on customer side, mounted 34” high

(1) F-Line up interlock

(1) Laminate finish - red

(1) V-6” adjustable leg

(1) P-50 S/S Open under storage 16” Height

(1) SG19C Recessed heated top 25”x35”x1”

(1) G-50 Glass front counter protector 48.06 inches long x 18 inches wide. First tier stainless top and adjustable sneeze guard front.

Subtotal

Freight

Installation

Grand Total

I have read, understand and agree to supply and deliver the equipment as described in these specifications. Base bid includes ALL related charges and fees associated with the purchase of the furniture described in Attachment B.

Person Authorized to Bind the Contract/Vendor/Respondent:

Authorized Signature Title

ATTACHMENT C

BID RESPONSE FORM - VICKSBURG HIGH SCHOOL

Company Name: ________________________________________________________

Address:_______________________________________________________________

Contact Number (___)____________________Fax Number (___)__________________

Email Address:__________________________________________________________

Contact Person:____________________________Title:_________________________

Quantity Item Unit Price Extended Price

4 Cash Register Stand Lakeside Manufacturing Model No 641 Stainless steel top, interior and (2) fold down 12” tray slides, tower CPU configuration with vented back panel for POS Equipment, 5” swivel casters (2) with brakes, red laminate finish.

2 Serving Counter, Utility Eagle Group Model No SPECFAB Directors Choice Solid Top Serving Unit, 78”W x 30”D x 34”H, 16/304 Stainless steel top, welded 1-½” square tubular open base with apron on operator side, locking hinged doors on both sides, 1 dual sided Spec-Sheild sneeze guard, laminated front panel holly berry red (wilsonart D307-60) on 18 gauge galvanized subpanel, 5” poly casters (2 with brake), NSF

1 Work Table, cabinet base sliding doors John Boos Model No 4CS4R5-36144-1S Work table, cabinet base with sliding doors, 144”W x 36” D, 14/300 stainless steel top with 5” backsplash, stallion safety edge front, 1 midshelf, 18/430 stainless steel body, stainless steel legs with adjustable feet, NSF

EBOX24-RSR Single gang junction box (empty), steel welded in riser of modular base work tables

GFCI15A Heavy duty UL listed NEMA 5-15 GFCI receptacle, stainless steel faceplate, maximum load 125VAC-12A. Gray

OSH16FK-24144 Overshelf, single, heavy duty, 144” W x 24” D, 16/300 stainless steel flat top, mounted 18” above table top, 1-⅝” stainless steel post

X-2410R Mount Overshelf at rear location on table

1 Hot Food Well Delfiend Model No SH-4-NU Hot food well - four well hot food counter with enclosed base 36 inches high, Shelley express.

(1) B-60 - 60” S.S V-Tray slide 12” wide with 3 ribs located on customer side, mounted 34” high

(1) F Line up interlock (1)Laminate finish - Red

(4) - 206C (4) Gate valves

(1) SG9A Single door mechanical access to interior hinged right SG5A Single Door Dry storage compartment, 16” height with center shelf on left, hinged left

(1) G-60 Glass front counter protector 58.06 inches long x 18 inches wide.

1 All Purpose Counter Delfield Model SC-50 50” All purpose counter with dry under storage 36 inches high

(1) F-Line up interlock

(1) Laminate finish - Red

(1) V-6” adjustable leg

(1) SG5B Double Door Dry storage compartment, 16” height with center shelf (1)SG19C Recessed heated top 17”x25”x1”

(1) 1038A Built in N8717-D Hot food

(1) 12x20 well on left

(1) G-50 Glass front counter protector 48.06 inches long x 18 inches wide. First tier stainless top and fixed glass front.

1 All Purpose Counter Delfield Model SC-60 60” all purpose counter with dry under storage 36 inches high, Shelley express

(1) F-Line up interlock

(1) Laminate finish - Red

(1) V-6” adjustable leg

(1) G-60 Glass front counter protector 58.06 inches long x 18 inches wide. First tier stainless top and fixed glass front.

1 All Purpose Counter Delfield Model SC-50 50” All purpose counter with dry under storage 36 inches high

(1) F-Line up interlock

(1) Laminate finish - Red

(1) V-6” adjustable leg

(1) SG5B Double Door Dry storage compartment, 16” height with center shelf

(1) SG19 Recessed heated top 20”x26”x1”

(1) 1038A Built in N8717-D Hot food

(1) 12x20 well on left

(1) G-50 Glass front counter protector 48.06 inches long x 18 inches wide. First tier stainless top and fixed glass front.

Subtotal

Freight

Installation

Grand Total

I have read, understand and agree to supply and deliver the equipment as described in these specifications. Base bid includes ALL related charges and fees associated with the purchase of the furniture described in Attachment C.

Person Authorized to Bind the Contract/Vendor/Respondent:

Authorized Signature Title

ATTACHMENT D

NON-COLLUSIVE BIDDING CERTIFICATION

By Submission of this bid or proposal, the bidder certifies that:

A. This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor;

B. This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of the bids, or proposals for this project, to any other bidder, competitor or potential competitor;

C. No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal;

D. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the bidder as well as the signing on its behalf.

Company Name

Person Authorized to Bind the Contract/Vendor/Respondent:

Authorized Signature Title

ATTACHMENT E

SWORN AND NOTARIZED FAMILIAL DISCLOSURE STATEMENT

PUBLIC ACT 232 OF 2003

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

A sworn and notarized statement disclosing any familial or other business relationship existing between the bidder (respondent to this Bid) and all employees of the bidder and any member of the Vicksburg Community School Board of Education, the Superintendent of the District and/or any other official of the District must accompany all bids. Any bids that do not include this sworn and notarized statement shall not be accepted.

Owner Name & Address:

Vicksburg Community Schools

301 S. Kalamazoo Ave Vicksburg, MI 49097

Contractor/Vendor/Respondent Information:

Name: ______________________________________________________________________

Address: ____________________________________________________________________

Contact Number: (_____)________________________________________________________

Statement of Business or Familial Relationship:

Person Authorized to Bind the Contract/Vendor/Respondent:

Print Name Title

Signature Date

This instrument was acknowledged before me, a Notary Public, in and for ________________ County, _________________ (State) on this ____________ day of __________________, 20_______.

Notary Public Signature Date

My Commission Expires: _____________________________

Acting in the County of: ______________________________

ATTACHMENT F

AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

MICHIGAN PUBLIC ACT 517 OF 2012

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in Vicksburg Community Schools (the “School District”) Request For Proposals for Cafeteria Furniture (“RFP”), hereby certifies, represents and warrants that the Vendor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economics Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Vendor is awarded a contract as a result of the aforementioned RFP, the Vendor will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract.

The Vendor further acknowledges that any person who is going to have submitted a false certification is responsible for civil penalty of not more than $250,000 or two times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Any bids that do not include this sworn and notarized certification shall not be accepted.

Contractor/Vendor/Respondent Information:

Name: ______________________________________________________________________

Address: ____________________________________________________________________

Contact Number: (_____)________________________________________________________

Person Authorized to Bind the Contract/Vendor/Respondent:

Print Name Title

Signature Date

This instrument was acknowledged before me, a Notary Public, in and for ________________ County, _________________ (State) on this ____________ day of __________________, 20_______.

Notary Public Signature Date

My Commission Expires: _____________________________

Acting in the County of: ______________________________