RFP Security Camera Upgrade Jail_ 2025(142785.pdf

Request for Proposal

Security Camera Replacement

Carroll County Jail

1000 Newnan Road, Carrollton, Georgia

(RFP No. SO26-A001)

Issue Date: October 13, 2025

Issued By: Carroll County Georgia

Board of Commissioners

34 Horsley Mill Road

Carrollton, GA 30117

Inquiries: Sunday Cook

Purchasing Analyst

770-830-5909 scook@carrollcountyga.gov

Mandatory Pre-bid: October 16, 2025 at 2:00 p.m.

Questions Due: October 27, 2025 at 5:00 p.m.

Proposals Due: November 10, 2025 at 2:00 p.m.

Contents

INTRODUCTION

SCOPE OF WORK

PROJECT SELECTION TIMELINE

GENERAL INFORMATION

Proposal Format

Responsibility; No Joint Venture

Required Bonds and Insurance

Taxes, Fees, Code Compliance and Licensing

Payment

References

Inquiries

Debarred and Suspended Parties

SELECTION PROCESS

Phase I - Proposal Evaluation

Phase II- Interviews

Signing of Contract

RESPONSE FORMAT AND CONTENTS

Attachment 1a - Overview

Attachment 2a – Relevant Projects

Attachment 3a – Current Workload

Attachment 4a – Schedule Control

Attachment 5a – Quality Control

Attachment 6a – Project Management

Attachment 7a – Project Staffing

Attachment 8a – Scoring Chart

Attachment 9a – Evaluation Guideline

Attachment 10a – Affidavit of Non-Collusion

EXHIBIT “A”

EXHIBIT “B”

EXHIBIT “C”

EXHIBIT “D”

INTRODUCTION

The Carroll County Board of Commissioners (the “County”) is requesting Proposals from qualified vendors to furnish and install a complete replacement of the existing security camera infrastructure at the Carroll County Jail (the “Project”). The Project will include the removal and replacement of existing cameras; installation of additional cameras and workstations; programming and configuration of Genetec Security Center software; the provision of all associated servers, power backup, cabling, and connectivity; a service plan agreement post installation; and training Carroll

County Sheriff’s Office personnel on system operation and including one (1) year of support and maintenance.

The objective of this project is to enhance detention center security operations through the deployment of high-quality cameras, Video Management System integration, and supporting infrastructure to ensure reliability, scalability, and long-term system performance.

The County plans to select the most qualified vendor to enter into a contract for the Project. The procedures for public works construction contracts as established by the Georgia Local Government

Public Works Construction Law, O.C.G.A. § 36-91-1 et seq. shall be followed. Final selection will be made in accordance with the policies and administrative directives of the County and any other statutory provisions.

Responses must be received by Carroll County at 34 Horsley Mill Rd, Carrollton, Georgia 30117 on or before 2:00 p.m. EST on November 10, 2025, after which time and date they will no longer be accepted. Late responses will be returned unopened and will not be considered. To be accepted, all responses must be marked “Sealed Competitive Proposal for Security Camera Replacement

Services for the Carroll County Jail (SO26-A001)” (the “Proposal”), and submitted by delivery of one original, thirteen (13) copies, and one (1) electronic PDF on a USB drive submitted to the following address:

Sunday Cook

Purchasing Agent

Carroll County Board of Commissioners

34 Horsley Mill Rd

Carrollton, Georgia 30117

770-830-5985 / scook@carrollcountyga.gov

Pricing must be submitted in a separate sealed envelope clearly marked: “PRICING for Vendor for Security Camera Replacement Services for the Carroll County Jail (SO26-A001)”.

Oral, email, and facsimile responses are NOT acceptable.

SCOPE OF WORK

The County is requesting proposals for the removal and replacement of existing cameras;

installation of additional cameras and workstations; programming and configuration of Genetec

Security Center software; the provision of all associated servers, power backup, cabling, and connectivity; a service plan agreement post installation; and training Carroll County Sheriff’s

Office personnel on system operation and one (1) year of support and maintenance.

The Contractor shall furnish all labor, materials, equipment, software, and services necessary to provide a fully operational video management and surveillance system to replace and upgrade the existing facility system. The work shall include, but not be limited to, the following major components:

System Programming & Configuration

1. Program and configure a new Video Management System (“VMS”) in coordination with the Owner’s IT and security staff.

2. Establish required functionality, user roles, and access levels.

3. Migrate existing camera streams and system settings where feasible.

Camera Replacement & Installation

1. Replace all existing fixed and Pan Tilt Zoom (“PTZ”) cameras with new high-resolution IP cameras.

2. Install additional cameras at locations shown in design documents to improve coverage, including panoramic/multi-sensor and License Plate Recognition (“LPR”) cameras as required.

3. Coordinate final camera placement and field of view with the Owner prior to installation.

Recording & Server Infrastructure

1. Provide and install recording and database servers sized to support all installed cameras and allow for future expansion.

2. Configure the system to support a minimum of 90 days of video retention at standard frame rates and native resolution.

3. Implement server and software redundancy and integrate the system with the existing network and security infrastructure.

Workstations

1. Provide and configure security workstations with VMS software for monitoring, video review, and facility control functions.

2. Coordinate workstation placement and user permissions with the Owner.

3. Support Owner-furnished workstations if self-procured for cost efficiency.

Power & Network

1. Provide Uninterruptible Power Supply (“UPS”) units for all critical servers and network equipment.

2. Coordinate UPS for workstations with the Owner.

3. Furnish all required cabling, connectors, patch cords, and related materials to support the system.

4. Ensure that all equipment is fully compatible with the existing Power over Ethernet (“PoE”) network infrastructure and supports both Layer 2 and Layer 3 functionality and 10G SFP support.

5. Label all cabling and connections in accordance with Owner standards.

Testing, Training & Closeout

1. Test and commission all cameras, workstations, servers, and software to confirm full functionality and integration.

2. Provide training for Owner’s designated staff on system operation, user management, and basic troubleshooting.

3. Submit complete as-built documentation, including:

o Camera layouts and network topology diagrams o Configuration backups and software license information o Product data sheets, warranties, and recommended maintenance procedures

Maintenance & Support

1. Minimum 36 service hours and quarterly inspections included in the contract price for the first year, with an option to renew after the initial term.

2. Minimum response time of twenty-four (24) hours for critical issues such as widespread failure, unavailable cameras, or other significant security lapses or gaps requiring immediate attention.

PROJECT SELECTION TIMELINE

The following schedule represents the Owner’s best estimate of the schedule that will be followed.

All times indicated are prevailing times in Carroll County, Georgia. The Owner reserves the right to adjust the schedule as needed.

Issuance of RFP: October 13, 2025

Mandatory Pre-Bid Meeting: October 16, 2025, at 2 p.m.

Written questions and requests for clarifications due: October 27, 2025, at 5 p.m.

County responds to written questions: October 30, 2025, at 5 p.m.

Proposals Due: November 10, 2025, at 2 p.m., EST

Interviews with Finalists by Committee, if conducted: November 13, 2025

Board of Commissioners Selection: December 2, 2025 (Estimate) Contract signed within 30 days after award by County.

Please direct all questions regarding this RFP and the Project to the contact listed below:

Sunday Cook, Purchasing Agent

Carroll County Board of Commissioners

34 Horsley Mill Rd

Carrollton, GA 30117

Phone: 770-830-5909

Email: scook@carrollcountyga.gov

RESTRICTION OF COMMUNICATION: Other than responses to the Owner's Purchasing

Analyst designated herein, from the issue date of this RPF until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate for any reason with any members of the Evaluation Committee or County elected officials, employees or agents, except for submission of questions and Proposals as instructed in these Instructions, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the Proposal of the offending proposer.

The County reserves the right to select or reject any and all responses as a result of this Request for Proposal. The County is not liable for any costs incurred by any person or firm responding to this Request for Proposal.

A mandatory Pre-Proposal meeting will be held on October 16, 2025, at 2:00 p.m. at 1000

Newnan Road, Carrollton, Georgia 30116. Any person or entity that fails to attend the mandatory

Pre-Proposal meeting will not be permitted to submit a Proposal for the Project and any Proposal submitted by a person or entity that did not attend the mandatory Pre-Proposal meeting will be returned unopened.

Proposals received after the date and time referenced in this Request for Proposal will be considered non-responsive and will not be accepted. The County shall have the right to terminate the relationship with the Contractor at any time without cause.

GENERAL INFORMATION

Proposal Format

Proposals must be submitted in the format outlined in this document. Prior to actual evaluation, each Proposal will be reviewed to determine whether or not it is complete. Proposals that do not contain the information requested will not be considered. Respondents shall use the prescribed format to clearly indicate their experience and qualifications.

Responsibility; No Joint Venture

The selected firm will be required to assume total responsibility for all services offered in its

Proposal. The selected firm will be considered the prime contractor and the sole point of contact mailto:scook@carrollcountyga.gov with regard to all contractual matters. Owner does not desire to enter into “joint-venture” agreements with multiple firms.

Required Bonds and Insurance

The firm shall provide the County with the required bonds listed in the Proposal Documents.

Proposal Security: A Bid Bond shall be included in the construction bid envelope. The Bid Bond shall be payable to Carroll County in the amount of Five Percent (5%) of the Proposal Amount.

Performance and Labor and Material Payment Bonds: The accepted vendor shall furnish a proper

Performance Bond and Labor and Material Payment Bond in the form attached hereto as Exhibit

“A” covering the full amount of the Contract Price as security for the faithful performance of all work under the Contract and payment of all charges in connection therewith. The cost of these bonds shall be included in the contractor's bid.

To adequately protect the interests of the County, the successful respondent shall have and maintain in full force and effect for the duration of the Project and at least twelve months thereafter, the insurance coverages set forth in the Product Installation and Services Agreement attached hereto as Exhibit “B”.

Taxes, Fees, Code Compliance and Licensing

The firm shall be responsible for the payment of any required taxes or fees associated with the contract. The firm shall also be responsible for compliance with all applicable codes, statutes, and state and federal requirements. All installation work shall be done by sub-contractors licensed in the State of Georgia. The firm shall deliver complete as-built documentation, software licenses, an warranty information to Owner.

Payment

Contractor shall submit monthly payment applications with Subcontractor lien waivers and other data required by Owner.

References

Submission of a response authorizes the County to make inquiries concerning the respondent and its officers to any persons or firms deemed appropriate by the County.

Inquiries

Questions that arise prior to the Proposal submittal date shall be submitted in writing to the

County’s Purchasing Analyst as set forth above. Answers to questions submitted that materially change the conditions and specifications of this RFP will be issued in an addendum. Any discussions or documents will be considered non-binding unless incorporated and issued in an addendum.

Proposers have the responsibility of making sure that they have received all issued addenda.

Addenda are posted on the website at www.carrollcountyga.gov/bids.aspx.

Debarred and Suspended Parties

The County shall not award or permit any award (subaward or contract) at any tier to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in

Federal assistance programs under Executive Order 12549, “Debarment and Suspension”.

SELECTION PROCESS

Phase I - Proposal Evaluation

Interested firms responding to this Request for Proposal must provide the information required to meet the criteria contained in "Response Format and Contents". The evaluation committee will evaluate submittals and choose the most highly qualified firm and may invite them to participate in Phase II of the selection process if applicable.

The below listed criteria will be considered in choosing the most highly qualified Contractor, as more fully set forth in Attachments 8a and 9a:

• Firm History & Capability

• Current Work Load

• Project Personnel

• Schedule

• Bid

Phase II- Interviews

The firm or firms chosen as a result of the Phase I evaluation process may, at the discretion of the evaluation committee, be asked to participate in oral interviews. Following these interviews, the evaluation committee will recommend a firm to the County Board of Commissioners for review and approval in its sole discretion.

Signing of Contract

Upon the determination that the Project is feasible and acceptable to the County and final selection by the County, the County will enter into a Product Installation and Services Agreement attached hereto as Exhibit “B” where the basis of payment is a flat fee. No adjustment to the fee shall be made for any costs related to tariffs. Firms are encouraged to review and become familiar with the terms and conditions of this contract. Owner does not intend to modify any language contained in general terms and conditions of the contract. Any exceptions proposed by a firm must be included in the Proposal and could lead to a firm being deemed non-responsive.

RESPONSE FORMAT AND CONTENTS

http://www.carrollcountyga.gov/bids.aspx

Responses must be submitted in the format outlined in this section. Each response will be reviewed to determine if it is complete prior to actual evaluation and opening of bid. Failure to provide accurate, up-to-date responses to any and all portions of the RFP may result in disqualification without prejudice. The County reserves the right to eliminate from further consideration any responses that are deemed to be substantially or materially unresponsive to the requests for information contained in this section. The intent of the County is that all responses follow the same format in order to evaluate each response fairly. The County may, during the course of the evaluation process, request additional information to supplement and/or clarify the information provided.

Proposals will be evaluated in light of the material and substantiating evidence presented in the

Proposal, and not on the basis of what is inferred.

Each respondent shall provide the County with one (1) original, thirteen (13) copies, and one (1) electronic PDF on a USB drive of its response and a separated sealed envelope with pricing. Begin each section and subsection as described herein on a separate page. Number the pages in each section consecutively. Each page shall have the name of the respondent indicated clearly across the bottom of each page.

1. Cover Letter:

Each Proposal shall include a one-page cover letter at the beginning of the Proposal. The cover letter shall include a Project title, firm information (including name, address, telephone and fax number), names and telephone, fax numbers and email addresses of persons authorized to provide any clarifications required.

2. Overview:

Complete the attached form Attachment 1a.

3. Financial Information:

A. Provide an audited financial statement, balance sheet and income statement for the firm, or firms in the case of a joint venture.

B. Provide a compliance letter from your bonding company showing consent to provide 100%

Performance and Payment Bonds for your services as a contractor.

C. Each respondent shall provide a certificate of insurance detailing their firm's present coverage and limits. Insurance agent shall certify that they are licensed to perform business in the State of Georgia.

4. Project Approach: (Provide the following items in the order listed)

A. Relevant Experience: Provide a one-page summary of your relevant experience with this building type that distinguishes your firm from other contractors. Attachment 1a.

B. Relevant Projects: Complete the attached form. Attachment 2a.

C. Current Workload: Provide a one-page description of your workload with tentative start and completion dates. Attachment 3a.

D. Schedule Control: Provide a one-page description of your approach to schedule control and specific methods/techniques that you intend to utilize in this Project. Include a Critical Path

Method (“CPM”) timeline showing the necessary activities and schedule for implementation of this Project, Attachment 4a.

E. Quality Assurance/Control: Provide a one-page description of any formal program that your firm utilizes to ensure quality. Attachment 5a.

F. Project Management: Each respondent shall use the attached form Attachment 6a to list their team. A one-page resume including education, experience and any other pertinent information shall be included for each team member assigned to this Project.

G. Project Staffing: Each respondent shall attach a one-page Project staffing plan. The plan shall include: (1) initial staffing showing the percentage of time each staff member is to be assigned to the Project team, (2) Project organization chart showing a graphic representation of the participants listed as members of the Project team and their responsibilities in the program, Attachment 7a.

H. Fee Proposal Form: Provide a separate sealed envelope for one copy of the Fee Proposal form (Exhibit “C”) which includes: Base Bid, Add Alternates, Unit Prices, and 5% Bid

Bond.

5. Non-Collusion Affidavit:

Interested contractors shall submit an affidavit in the form of the Affidavit of Non-Collusion (see

Attachment 10a below) to be included in the Proposal Documents. If the contractor is a corporation, partnership, or other entity, all officers, partners, principals, agents, or other persons who may have acted for or represented the corporation, partnership, or other entity in bidding for or procuring the Contract for the Project shall also sign the affidavit.

6. Conflicts of Interest:

Responder must provide a list on Attachment 1a of all entities with which it has relationships that create, or appear to create, a conflict of interest with the work that is contemplated in this request for proposals. The list should indicate the name of the entity, the relationship, and a discussion of the conflict.

7. E-Verify and SAVE:

The Contractor shall register and participant in the electronic verification (“E-Verify”) of work authorization operated by the United States Department of Homeland Security or any equivalent federal work authorization program and the SAVE Affidavit verifying citizen status. The contractor shall verify that its employees are in compliance with the Immigration Reform and Control Act of

1986, as required by applicable state law, including O.C.G.A.§ 13-10-91 et. seq. contractor shall provide Owner with executed affidavits verifying such employees’ compliance with the federal and state laws identified hereinabove using the forms attached as Exhibit "D".

Attachment 1a - Overview

OVERVIEW

Company Name: Address:

City/State/Zip: Telephone:

Email:

Contact Person:

Branch Office for the Project if Applicable:

Address:

City/State/Zip: Telephone:

Email:

Principals, partners, officers:

Number of years doing business under this name:

Number of permanent employees:

Have you ever defaulted on a contract? If so, explain.

Has the firm ever been removed from a project or failed to complete a contract as assigned?

Has the firm, an associate firm or an of their principals been involved in litigation, arbitration or claim with an owner or concerning a project within the last ten years? If so, on a separate sheet, explain describing each instanced and the resolution thereof. Describe your experience with litigation or claims with owners and/or contractors. For any such active or pending litigation or claims state (a) the name of the parties involved, (b) the nature of the lawsuit or claim, and (c) the current status, adjudication or settlement of said lawsuit or claim. Proposers with current or past litigation or claims within the past five years involving services provided to the County will not be eligible.

Has any principal, officer, or director of your firm or any associated firm entered a plea of guilty to or been convicted of a felony?

What is your firm 's current bonding capacity and bonding rate?

Conflicts of Interest, if any:

1. Describe any business transactions occurring within the prior two years between your firm and Owner.

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to Owner within the prior one-year period.

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with Owner.

Attachment 1a continued

RELEVANT EXPERIENCE

Provide a one-page summary of your relevant experience with this type of project that distinguishes your firm from other contractors.

Attachment 2a – Relevant Projects

RELEVANT PROJECTS

List three similar projects completed under the firm name in the last five (5) years. (Emphasis on

Projects for Carroll County)

Project Name Project Type Project Size Project Cost Change Orders

Attachment 3a – Current Workload

CURRENT WORKLOAD

Project Owner Start/Finish Dates

Attachment 4a – Schedule Control

SCHEDULE CONTROL

Estimated Completion Date: ______________

Program (include CPM timeline) Including Timeline:

Attachment 5a – Quality Control

QUALITY ASSURANCE/CONTROL

Attachment 6a – Project Management

PROJECT MANAGEMENT

(Attach Resume)

Years with Years Experience in

Name: Position: This Firm: Camera Installation:

Attachment 7a – Project Staffing

PROJECT STAFFING

(Attach Resumes)

Years with Years Experience in

Name: Position: This Firm: Camera Installation:

Attachment 8a – Scoring Chart

PROPOSAL SCORING CHART FOR

SEALED COMPETITIVE PROPOSALS

Vendor

Project: Security Camera Replacement Services for the Carroll County Jail

Owner: Carroll County BOC

Item

Description

(Points)

Score

1. Firm History & Capability 40

2. Current Workload 20

3. Project Personnel

Qualifications

4. Project Schedule 10

Subtotal

5. Fee Proposal 20

Total Points 100

*The low bid will receive the most points, 20 points. To determine each higher bidder’s score, divide the low bid by each ascending bid. That number is then multiplied by the total possible points to get each bidder’s score for this category.

Evaluation Committee Member #__

Attachment 9a – Evaluation Guideline

Evaluation Guideline for Sealed Competitive Proposals

PURPOSE:

To evaluate, rank and recommend the most qualified proposer who is capable of providing the best value to the owner. The evaluation committee approach for evaluating proposals provides opportunities for discussion of the listed criteria and expedites the selection process.

EVALUATION CRITERIA:

The evaluation criteria are defined in the RFP. Each committee member should assign a numerical value to each section and those scores will be added together. The response that is graded best in each category will receive the maximum value for that category.

The proposer with the majority of the committee's number one rankings (for example, voted number one by three of five committee members) will receive the top ranking by the committee.

If one proposer does not receive the majority of the committee's number one rankings, the committee may also consider other rankings in order to determine the highest average ranking.

The proposer with a majority of the committee's number one rankings or the highest average ranking will be the firm recommended for approval to the County.

In the event of a tie, the two responders will be asked to present a best and final offer for the committee to review within a specified time. The committee must keep all criteria discussions and rankings confidential.

Firm History and Capability: 40 points

This category should be a measure of the firm's stability and consistency, not just a measure of how long the firm has been in business. It should also measure both quantitatively and qualitatively the relevant Projects previously awarded to the proposer and reflect the firms' ability to professionally staff, manage and report on the project.

"Relevant" might be defined as county, city, and other public projects completed in the state of

Georgia. Questions which could be asked:

• How long has the firm been in business under the current management team?

• Do the resumes of senior management reflect academic and field accomplishments?

• Were the projects completed on time and within budget?

• Were problems resolved promptly and to the owner's satisfaction?

• Were change orders handled satisfactorily?

Current Workload: 20 points

This should be a measure of the firm’s ability to give their full attention to the success of this

Project and to ensure that the firm will not be distracted by too many prior commitments. Questions which could be asked:

• What is the firm's current workload and will that workload affect the Project?

• On previous projects did the firm act as a "team member" from preconstruction through completion?

Project Personnel Qualifications: 10 points

This category should measure the proposed Project Manager and Superintendent's experience level and how well they worked with the owner on previous jobs. Questions which could be asked:

• What are the years of experience and how many jobs have been completed for each?

• How well did they coordinate and communicate with other team members?

Project Schedule: 10 points

In public works construction, opening on time is of paramount importance. This category should not only compare each firm’s estimate of time to complete this Project, but should be linked to their track record of estimate versus actual time one previous jobs. It should also compare each firm 's systems and methodology for timeline management. Questions which could be asked:

• What is the firm's history of meeting scheduled openings?

• Did work on previous project progress in a logical and orderly manner?

• What type of systems does the proposer have in place for timeline management?

Bid: 20 points

First, the goal of the proposal selection process is to pick a contractor based primarily on qualification criteria (80 points) rather than solely on "low bid" (20 points) in order to have a qualified and compatible team member.

Secondly, significant consideration is given to the fact that the owner has limited resources and is concerned with the total cost of the Project to the County.

The low bidder will receive the most points, 20 points. To determine each higher bidder's score, divide the low bid by each ascending bid. That number is then multiplied by the total possible points to get each bidder's score for this category. Questions which could be asked:

• Is the bid category properly weighted?

• Does the scoring system proportionally account for small differentials in bid?

• How does the total cost to the owner compared to the last two comparable projects, given present market conditions?

Attachment 10a – Affidavit of Non-Collusion

AFFIDAVIT OF NON-COLLUSION

I, , being duly sworn, state that I am (title) of (firm) and hereby duly certify that I have read and understand the information presented in the attached Proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the RFP is full, complete and truthful.

I further certify that the Proposal submitted to the County has been arrived at by the Proposer independently and has been submitted without collusion with and without any agreement, understanding or planned common course of action with any other proposer of materials, supplies, equipment or services described in the Scope of Work, designed to limit fair and open competition.

I further certify that the contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or agent of the Proposer and will not be communicated to any such persons prior to the official opening of the Proposals.

I further certify that the proposer and any principal employee of the proposer has not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the proposer has not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the proposer has not in the immediately preceding five years been defaulted in any federal, state, or local government agency contract and further, that the proposer is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Owner and/or Owner may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Owner may contact any individual or entity named in the Proposal for the purpose of verifying the information supplied therein.

I acknowledge and understand the successful Proposer will be required to certify compliance with the Immigration Reform Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and

Immigration Compliance Act OCGA 13-10-90 et seq. by meeting or having complied with the provisions in the Act and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300- 10-1-.01: Contractor will also be required to warrant that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

I acknowledge and agree that all of the information contained in the Proposal is submitted for the express purpose of inducing the Owner to award a contract.

A material false statement or omission made in conjunction with this Proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this Proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the Proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Proposer's Name:

Firm Name:

Authorized Signature: _________________________________________________

Date:_______________________________

Subscribed and sworn to me this ____day of___________, 20__.

Notary Public

My commission expires:___________

(Notary Seal)

EXHIBIT “A”

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS that ________________________ [Insert name of contractor] (hereinafter called the "Principal") and ___________________________ [Insert name of surety] (hereinafter called the "Surety"), are held and firmly bound unto Carroll County, Georgia, acting by and through its Board of Commissioners (hereinafter called the "Owner"), its successors and assigns as obligee, in the penal sum of ______________________ [Insert contract amount], lawful money of the United States of America, for the payment of which the

Principal and the Surety bind themselves, their administrators, executors, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has entered, or is about to enter, into a certain written contract with the

Owner, dated _____________________[Insert date of contract], which is incorporated herein by reference in its entirety (hereinafter called the "Contract"), for the removal and replacement of existing cameras and camera system at the Carroll County Jail, as more particularly described in the Contract (hereinafter called the "Project");

NOW, THEREFORE, the condition of this obligation is such that if the Principal shall promptly make payment to all persons working on or supplying labor or materials under the Contract, and any amendments thereto, with regard to labor or materials furnished and used in the Project, and with regard to labor or materials furnished but not so used, then this obligation shall be void; but otherwise it shall remain in full force and effect.

1. A "Claimant" shall be defined herein as any subcontractor, person, party, partnership, corporation or other entity furnishing labor, services, or materials used, or reasonably required for use, in the performance of the Contract, without regard to whether such labor, services, or materials were sold, leased, or rented, and without regard to whether such Claimant is or is not in privity of contract with the Principal or any subcontractor performing work on the Project, including, but not limited to, the following labor, services, or materials: water, gas, power, light, heat, oil, gasoline, telephone service, or rental of equipment directly applicable to the Contract.

2. In the event a Claimant files a claim against the Owner, or the property of the Owner, and the Principal fails or refuses to satisfy or discharge it promptly, the Surety shall satisfy or discharge the claim promptly upon written notice from the Owner, either by bond or as otherwise provided in the Contract.

3. The Surety hereby waives notice of any and all modifications, omissions, additions, changes, alterations, extensions of time, changes in payment terms, and any other amendments in or about the Contract and agrees that the obligations undertaken by this bond shall not be impaired in any manner by reason of any such modifications, omissions, additions, changes, alterations, extensions of time, changes in payment terms, and amendments.

4. The Surety hereby agrees that this Bond shall be deemed amended automatically and immediately, without formal or separate amendments hereto, upon any amendment or modification to the Contract, so as to bind the Principal and Surety, jointly and severally, to the full payment of any Claimant under the Contract, as amended or modified, provided only that the Surety shall not be liable for more than the penal sum of the Bond, as specified in the first paragraph hereof.

5. This Bond is made for the use and benefit of all persons, firms, and corporations who or which may furnish any materials or perform any labor for or on account of the construction to be performed or supplied under the Contract, and any amendments thereto, and they and each of them may sue hereon.

6. No action may be maintained on this Bond after one (1) year from the date the last services, labor, or materials were provided under the Contract by the Claimant prosecuting said action.

7. This Bond in intended to comply with O.C.G.A. § 36-91-90 and shall be interpreted so as to comply with the minimum requirements thereof. However, in the event the express language of this Bond extends protection to the Owner beyond that contemplated by O.C.G.A. § 36-91-90, or any other statutory law applicable to this Project, then the additional protection shall be enforced in favor of the Owner, whether or not such protection is found in the applicable statutes.

IN WITNESS WHEREOF, the Principal and Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized representatives this ___day of

_________________, 2025.

PRINCIPAL:

By:_______________________________(SEAL)

Name: ____________________________

Title: _____________________________

Attest: ____________________________(SEAL)

(CORPORATE SEAL)

SURETY:

By:_______________________________(SEAL)

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS ___________________[Insert name of contractor] hereinafter called the "Principal") and _______________________ [Insert name of surety]

(hereinafter called the "Surety"), are held and firmly bound unto Carroll County, Georgia, acting by and through its Board of Commissioners (hereinafter called the "Owner") and their successors and assigns, in the penal sum of _____________________ Dollars ($

_______________), lawful money of the United States of America, for the payment of which the

Principal and the Surety bind themselves, their administrators, executors, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has entered, or is about to enter, into a certain written contract with the

Owner, dated _____________________[Insert date of contract], which is incorporated herein by reference in its entirety (hereinafter called the "Contract"), for the removal and replacement of existing cameras and camera system at the Carroll County Jail, more particularly described in the

Contract (hereinafter called the "Project"); and

NOW, THEREFORE, the conditions of this obligation are as follows, that if the Principal shall fully and completely perform all the undertakings, covenants, terms, conditions, warranties and guarantees contained in the Contract, including all modifications, amendments, changes, deletions, additions and alterations thereto that may hereafter be made, then this obligation shall be void;

otherwise, it shall remain in full force and effect.

Whenever the Principal shall be, and declared by the Owner to be, in default under the Contract, the Surety shall promptly remedy the default as follows:

1. Complete the Contract in accordance with the terms and conditions; or

2. Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by the Surety and the Owner of the lowest responsible bidder, arrange for a contract between such bidder and Owner and make available as the work progresses

(even though there should be a default or succession of defaults under the Contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the

Surety may be liable hereunder, the penal sum set forth in the first paragraph hereof, as may be adjusted, and the Surety shall make available and pay to the Owner the funds required by this

Paragraph prior to the payment of the Owner of the balance of the contract price, or any portion thereof. The term "balance of the contract price," as used in this paragraph, shall mean the total amount payable by the Owner to the Contractor under the Contract, and any amendments thereto, less the amount paid by the Owner to the Contractor; or, at the option of the Owner;

3. Allow Owner to compute the work and reimburse the Owner for all reasonable costs incurred in completing the work.

In addition to performing as required in the above paragraphs, the Surety shall indemnify and hold harmless the Owner from any and all losses, liability and damages, claims, judgments, liens, costs, and fees of every description, including reasonable attorney's fees, litigation costs and expert witness fees, which the Owner may incur, sustain or suffer by reason of the failure or default on the part of the Principal in the performance of any or all of the terms, provisions, and requirements of the Contract, including any and all amendments and modifications thereto, or incurred by the

Owner in making good any such failure to performance on the part of the Principal.

The Surety shall commence performance of its obligations and undertakings under this Bond promptly and without delay, after written notice from the Owner to the Surety.

The Surety hereby waives notice of any and all modifications, omissions, additions, changes, alterations, extensions of time, changes in payment terms, and any other amendments in or about the Contract, and agrees that the obligations undertaken by this bond shall not be impaired in any manner by reason of any such modifications, omissions, additions, changes, alterations, extensions of time, change in payment terms, and amendments.

The Surety hereby agrees that this bond shall be deemed amended automatically and immediately, without formal or separate amendments hereto, upon any amendment to the Contract, so as to bind the Principal and the Surety to the full and faithful performance of the Contract as so amended or modified, and so as to increase the penal sum to the adjusted Contract Price of the Contract.

No right of action shall accrue on this bond to or for the use of any person, entity, or corporation other than the Owner and any other obligee named herein, or their executors, administrators, successors or assigns.

This Bond is intended to comply with O.C.G.A. § 36-91-70 and shall be interpreted so as to comply with the minimum requirements thereof. However, in the event the express language of this bond extends protection to the Owner beyond that contemplated by O.C.G.A. § 36-91-70, or any other statutory law applicable to this Project, then the additional protection shall be enforced in favor of the Owner, whether or not such protection is found in the applicable statutes.

IN WITNESS WHEREOF the undersigned have caused this instrument to be executed and their respective corporate seals to be affixed and attested by their duly authorized representatives this

_______ day of _______________, 2025.

PRINCIPAL:

By:_______________________________(SEAL)

Title: _____________________________ (CORPORATE SEAL)

SURETY:

By:_______________________________(SEAL)

EXHIBIT “B”

PRODUCT INSTALLATION AND SERVICES AGREEMENT

THIS AGREEMENT is made and entered into this day of , 2023 (the “Effective Date”), by and between the CARROLL COUNTY, GEORGIA, acting by and through its Board of Commissioners (hereinafter referred to as the “County”), and

______________________, a Georgia ____________________________ (herein after referred to as the “Contractor”), collectively referred to herein as the “Parties.”

WITNESSETH:

WHEREAS, County desires to retain Contractor to provide certain services in the completion of a Project (defined below); and

WHEREAS, County finds that specialized knowledge, skills, and training are necessary to perform the Work (defined below) contemplated under this Agreement; and

WHEREAS, Contractor has represented that it is qualified by training and experience to perform the Work; and

WHEREAS, Contractor desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and

WHEREAS, the public interest will be served by this Agreement; and

WHEREAS, Contractor has familiarized itself with the nature and extent of the

Agreement, the Project, and the Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work.

NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows:

I. SCOPE OF SERVICES AND TERMINATION DATE

A. Agreement. The Agreement shall consist of this Professional Services

Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including:

Exhibit “1” – County Solicitation Documents/RFP

Exhibit “2” – Contractor Response/Proposal

Exhibit “3” – Information Technology and Audiovisual System

Upgrade and Design / Specifications

Exhibit “4” – Insurance Certificate

Exhibit “5” – Contractor Affidavit

Exhibit “6” – Subcontractor Affidavit

Exhibit “7” – Key Personnel

In the event of any discrepancy between this Agreement and any of its Exhibits set forth herein, this Agreement shall control. In the event of any discrepancy between this Agreement and any

Change Order (as defined below), the Change Order shall control.

B. Project Description. The “Project” that is the subject of this Agreement is generally described as: for the removal and replacement of existing cameras and camera system at the Carroll County Jail located at 1000 Newnan Road, Carrollton, Georgia 30116.

C. The Work. The Work (including any services related thereto) to be completed under this Agreement (the “Work”) includes, but shall not be limited to, the work described in the Scope of Work described in Exhibit “1” (the “County Solicitation Documents”) and

Exhibit “3” (Scope of Work) attached hereto and incorporated herein by reference. Unless otherwise stated in said Exhibits, the Work includes all material, labor, insurance, tools, equipment, machinery, water, heat, utilities, transportation, facilities, services and any other miscellaneous items and work necessary to complete the Work. Some details necessary for proper execution and completion of the Work may not be specifically described in the Scope of

Work, but they are a requirement of the Work if they are a usual and customary component of the contemplated services or are otherwise necessary for proper completion of the Work. All activities must be performed in strict adherence to applicable local, state, and federal laws, rules, and regulations.

D. Schedule, Completion Date, and Term of Agreement. Contractor understands that time is of the essence of this Agreement and warrants and represents that it will perform the

Work in a prompt and timely manner, which shall not impose delays on the progress of the Work.

The term of this Agreement (“Term”) shall commence as of the Effective Date and expire upon completion of and payment for the Work (provided that certain obligations will survive termination/expiration of this Agreement). Contractor shall complete the Work as outlined in the proposed schedule in Exhibit “3”. If the Term of this Agreement is longer than one year, the

Parties agree that this Agreement, as required by O.C.G.A. § 36-60-13, shall terminate absolutely and without further obligation on the part of County on June 30 each fiscal year of the Term, and further, that this Agreement shall automatically renew on July 1 of each subsequent fiscal year absent County’s provision of written notice of non-renewal to Contractor at least five (5) days prior to the end of the then current fiscal year. Title to any supplies, materials, equipment, or other personal property shall remain in Contractor until fully paid for by County.

II. WORK CHANGES

A. Change Order Defined. A “Change Order” means a written modification of the

Agreement, signed by representatives of County and Contractor with appropriate authorization.

B. Right to Order Changes. County reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written Change Orders and executed by Contractor and

County. Such Change Orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by County in its sole discretion, County shall have the right to determine reasonable terms, and Contractor shall proceed with the changed work. Any authorized Change

Order shall be incorporated herein and considered part of this Agreement.

C. Change Order Requirement. Any work added to the scope of this Agreement by a Change Order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written Change Order duly executed on behalf of County and Contractor.

D. Authority to Execute Change Order. The Chairman of the Board of

Commissioners has authority to execute, without further action of the Board of Commissioners, any number of Change Orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the Maximum Contract Price. Any such Change Orders materially altering the terms of this Agreement, or any Change Order materially increasing the

Maximum Contract Price (as amended), must be approved by resolution of the Board of

Commissioners.

III. COMPENSATION AND METHOD OF PAYMENT

A. Payment Terms. County agrees to pay Contractor for the Work performed and costs incurred by Contractor upon certification by County…