RFP-S-60300-00011897 Oregon Aquatic Weeds Assessment.pdf
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- Attached to
- Oregon Aquatic Weed Assessment
- Solicitation number
- S-60300-00011897
- Issued by
- Marion County, Oregon
About this file
This document is a Request for Proposals (RFP) issued by the Oregon Department of Agriculture (ODA) for the Oregon Aquatic Weeds Assessment project. The project aims to address existing knowledge gaps, identify and prioritize current impacts and imminent threats posed by aquatic weeds, inventory currently available resources, and identify current and future needs for prevention and management of aquatic weeds statewide. The resulting final report will provide an overview of aquatic weeds and their impacts, identify current resources and gaps, create a statewide inventory/database of aquatic weeds, identify specific resources at risk, consider climate change impacts, identify emerging threats, highlight current management deficiencies, and provide long-term and short-term recommendations. The contract term is anticipated to be 7 months, with a final report due by June 30, 2025.
The RFP outlines the minimum qualifications, submission requirements, and evaluation criteria. Proposals will be evaluated based on the Proposer's experience and expertise, experience with large-scale assessments, approach to management plans, ability to address challenges, government contracting experience, and knowledge of regional programs. Pricing will also be evaluated, with a preference given to Oregon goods and services. The State encourages participation from certified small businesses, and the successful Proposer may be required to submit a Certified Disadvantaged Business Outreach Plan prior to contract execution.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ATT E Cost Sheet ~4.docx | DOCX document | |
| Att. D Reference Check Form docx.pdf | ||
| Att. A Sample Contract .pdf | ||
| Att. B. Disclosure Exemption Affidavit docx.docx | DOCX document | |
| Att. F Certified Disadvantaged Business Outreach Plan .pdf | ||
| Att. C. Proposer Information & Certifiction Sheet .pdf | ||
| Att. G Responsibility Inquiry .pdf | ||
| overview 10_29_24.pdf |
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Text version
DAS Procurement Services, Version 4.5 March 31, 2023 Page 1 of 18
STATE OF OREGON
COVER PAGE
OREGON DEPARTMENT OF AGRICULTURE
| Is | issuing | this | Request | For | Proposals | (RFP) | under | OregonBuys | Bid |
| Number | S-60300-00011897 | for |
OREGON AQUATIC WEEDS ASSESSMENT
Date of Issue: November 1, 2024
Opening Date and Time: December 4, 2024, 8:00am
Single Point of Contact (SPC): Heather Hawes, Procurement & Contract Specialist
| Address: | 635 | Capitol | St. | NE, | Suite | 100 |
| City, | State, | Zip | Salem, | Or. | 97301 | |
| Phone | (voice) | 503-986-4581 | ||||
| E-mail: | heather.hawes@oda.oregon.gov |
| The | State | of | Oregon | promotes | equal | opportunity | for | all | individuals | without | regard | to | age, | color, |
| disability, | marital | status, | national | origin, | race, | religion | or | creed, | sex | or | gender, | sexual | orientation, | |
| or | veteran | status. |
DAS Procurement Services, Version 4.5 March 31, 2023 Page 2 of 18
TABLE OF CONTENTS
| SECTION | 1: GENERAL | INFORMATION | ........................................................................................................ | 4 | ||
| 1.1 INTRODUCTION | .................................................................................................................................................................................................. | 4 | ||||
| 1.2 SINGLE | POINT | OF | CONTACT | (SPC) | ......................................................................................................................................................... | 4 |
| SECTION | 2: AUTHORITY, | OVERVIEW, | AND | SCOPE | ............................................................................... | 4 |
| 2.1 AUTHORITY | AND | METHOD | ......................................................................................................................................................................... | 4 | ||
| 2.2 DEFINITION | OF | TERMS | .................................................................................................................................................................................. | 4 | ||
| 2.3 OVERVIEW | AND | PURPOSE | ........................................................................................................................................................................... | 4 | ||
| 2.4 SCOPE | OF | WORK/SPECIFICATIONS | ....................................................................................................................................................... | 5 |
| SECTION | 3: PROCUREMENT | REQUIREMENTS | ........................................................................................ | 7 |
| 3.1 MINIMUM | QUALIFICATIONS | ....................................................................................................................................................................... | 7 | |
| 3.2 MINIMUM | SUBMISSION | REQUIREMENTS | .......................................................................................................................................... | 7 |
| 3.3 PROPOSAL | REQUIREMENTS | ...................................................................................................................................................................... | 8 |
| SECTION | 4: SOLICITATION | PROCESS | ......................................................................................................... | 9 | ||
| 4.1 PUBLIC | NOTICE | ................................................................................................................................................................................................... | 9 | |||
| 4.2 PRE-PROPOSAL | CONFERENCE | .................................................................................................................................................................. | 9 | |||
| 4.3 QUESTIONS | / | REQUESTS | FOR | CLARIFICATIONS | ........................................................................................................................... | 9 |
| 4.4 PROPOSAL | DELIVERY | OPTIONS | ............................................................................................................................................................... | 9 | ||
| 4.5 PROPOSAL | MODIFICATION | OR | WITHDRAWAL | ........................................................................................................................... | 10 | |
| 4.6 PROPOSAL | DUE | ................................................................................................................................................................................................ | 10 | |||
| 4.7 PROPOSAL | REJECTION | ................................................................................................................................................................................ | 10 | |||
| 4.8 EVALUATION | PROCESS | ............................................................................................................................................................................... | 10 | |||
| 4.9 POINT | AND | SCORE | CALCULATIONS | .................................................................................................................................................... | 13 | |
| 4.10 RANKING | OF | PROPOSERS | .......................................................................................................................................................................... | 14 | ||
| 4.11 ADDITIONAL | ROUNDS | ................................................................................................................................................................................. | 14 |
| SECTION | 5: AWARD | AND | NEGOTIATION | ................................................................................................. | 15 | |
| 5.1 AWARD | NOTIFICATION | PROCESS | ........................................................................................................................................................ | 15 | ||
| 5.2 APPARENT | SUCCESSFUL | PROPOSER | SUBMISSION | REQUIREMENTS | ............................................................................ | 15 |
| 5.3 CONTRACT | NEGOTIATION | ........................................................................................................................................................................ | 16 |
| SECTION | 6: ADDITIONAL | INFORMATION | ................................................................................................ | 16 | |||||
| 6.1 COMMITMENT | TO | DIVERSITY, | EQUITY, | AND | INCLUSION | ..................................................................................................... | 16 | ||
| 6.2 CERTIFIED | FIRM | PARTICIPATION | ....................................................................................................................................................... | 17 | |||||
| 6.3 GOVERNING | LAWS | AND | REGULATIONS | ........................................................................................................................................... | 17 | ||||
| 6.4 OWNERSHIP/PERMISSION | TO | USE | MATERIALS | ........................................................................................................................ | 17 | ||||
| 6.5 CANCELLATION | OF | RFP; | REJECTION | OF | PROPOSAL; | NO | DAMAGES. | ............................................................................. | 17 |
| 6.6 COST | OF | SUBMITTING | A | PROPOSAL | ................................................................................................................................................... | 18 | |||
| 6.7 STATEWIDE | E-WASTE/RECOVERY | PROCEDURE | ....................................................................................................................... | 18 | |||||
| 6.8 RECYCLABLE | PRODUCTS | ........................................................................................................................................................................... | 18 |
DAS Procurement Services, Version 4.5 March 31, 2023 Page 3 of 18
LIST OF ATTACHMENTS
ATTACHMENT A SAMPLE CONTRACT
ATTACHMENT B DISCLOSURE EXEMPTION AFFIDAVIT
ATTACHMENT C PROPOSER INFORMATION AND CERTIFICATION SHEET
ATTACHMENT D REFERENCE CHECK FORM
ATTACHMENT E PRICE PROPOSAL FORM
ATTACHMENT F COBID CERTIFICATION / OUTREACH PLAN
ATTACHMENT G RESPONSIBILITY INQUIRY
DAS Procurement Services, Version 4.5 March 31, 2023 Page 4 of 18
SECTION 1: GENERAL INFORMATION
1.1 INTRODUCTION
| The | State | of | Oregon, | acting | by | and | through | the | Department | of | Agriculture, | (“Agency”), | is | issuing |
| this | Request | for | Proposal | under | the | provisions | of | ORS | 279B.060 | for | Oregon | Aquatic | Weeds |
Assessment.
| Additional | details | on | the | Scope | of | the | goods | or | services | or | both | are | included | in | the | Scope | of |
| Work/Specifications | section. |
Agency anticipates the award of one from this RFP.
The of the Contract is anticipated to be 7 months.
| The | table | below | represents | a | tentative | schedule | of | events. | All | times | are | listed | in | Pacific | Time. | ||
| All | dates | listed | are | subject | to | change. | N/A | denotes | that | event | is | not | applicable | to | this | RFP. |
Event Date Time
Questions / Requests for Clarification Due November 12, 2024 3:00 PM
| Answers | to | Questions | / | Requests | for | Clarification |
| Issued | (approx.) | November | 14, | 2024 |
Opening (Proposal Due) December 4, 2024
Issuance of Notice of Intent to Award (approx.) January 6, 2025
1.2 SINGLE POINT OF CONTACT (SPC)
| The | SPC | for | this | RFP | is | identified | on | the | Cover | Page, | along | with | the | SPC’s | contact | information. |
| Proposer | shall | direct | all | communications | related | to | any | provision | of | the | RFP | only | to | the | SPC, | |
| whether | about | the | technical | requirements | of | the | RFP, | contractual | requirements, | the | RFP | |||||
| process, | or | any | other | provision. |
| SECTION | 2: AUTHORITY, | OVERVIEW, | AND | SCOPE |
| 2.1 AUTHORITY | AND | METHOD |
Agency is issuing this RFP pursuant to its authority under ORS 279A.050 and OAR 125-246- 0170(2).
2.2 DEFINITION OF TERMS
For the purposes of this RFP, capitalized words are defined in OAR 125-246-0110.
2.3 OVERVIEW AND PURPOSE
2.3.1 Agency Overview and Background
The Oregon Department of Agriculture serves Oregonians through a multitude of programs and
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| initiatives. | This | project | falls | within | the | scope | of | the | Plant | Protection | and | Conservation | Program |
| Area | and, | specifically, | the | Noxious | Weed | Control | Program. | The | Noxious | Weed | Control | Program | |
| is | tasked | with | implementing | ORS569 | and | the | associated | OAR’s | to | regulate | state-listed | noxious | |
| weeds | through | prevention, | management | and | collaboration | with | partners. | The | program | ||||
| administers | grant | funding | to | cooperators | across | the | state | and | provides | technical | assistance | to | |
| landowners | and | land | managers | from | the | public, | private | and | non-profit | sectors. |
2.3.2 Project Overview and Background
| Fresh, | clean | and | available | water | is | the | foundation | of | life | and | one | of | Oregon’s | most |
| abundant | and | cherished | resources. | Our | way | of | life | depends | on | the | streams, | rivers, | lakes | |
| and | reservoirs | across | the | state | and | aquatic | invasive | weeds | pose | a | serious | threat | to | these |
| waterways. | These | plants | can | out-compete | native | vegetation, | diminishing | the | quality | and | ||||
| quantity | of | habitat | for | native | fish | and | wildlife | and | sometimes | creating | habitat | for | other | |
| invasive | species. | Aquatic | weeds | can | also | affect | water | quality | by | disrupting | the | natural | ||
| hydrology | and | other | ecological | processes | of | a | water | body. | In | addition | to | these | and | other |
| ecological | impacts, | aquatic | weeds | can | have | serious | impacts | on | recreation | and | ||||
| infrastructure | by | limiting | access, | impeding | navigation | and | disrupting | irrigation | systems. |
2.3.3 Purpose
| Oregon | does | not | currently | have | a | program | or | staff | dedicated | specifically | to | aquatic | weed |
| prevention | and | management | at | the | state | level. | Furthermore, | the | current | status | of | existing | |
| aquatic | weeds, | imminent | threats | and | existing | capacity | and | infrastructure | to | manage | them | ||
| is | sometimes | unclear. | This | project | aims | to | address | existing | knowledge | gaps, | identify | and | |
| prioritize | current | impacts | and | imminent | threats | posed | by | aquatic | weeds, | inventory | |||
| currently | available | resources | and | identify | current | and | future | needs | for | prevention | and | ||
| management | of | aquatic | weeds | statewide. | The | information | gathered | through | |||||
| implementation | of | this | project | will | serve | as | the | foundation | for | short-term | and | long-term | |
| management | actions. |
2.4 SCOPE OF WORK/SPECIFICATIONS
The end result of this project will be a final report that does the following:
| (Note: | There | may | be | limiting | factors | that | prevent | the | incorporation | of | one | or | more | of | the |
| following. | Proposer | simply | needs | to | provide | justification | for | omission) |
a. Provides an overview of aquatic weeds, their impacts and the broadly identifies resources at risk in Oregon
| b. Provides | an | overview | of | the | authority | and | responsibility | of | ODA | and | others | re: | listed |
| noxious | weeds |
c. Identifies current resources
| A. Management | plans/infrastructure | |
| B. Collaborating | agencies/partner | groups |
d. Identifies gaps in:
i. Ecological knowledge/distribution and abundance data
DAS Procurement Services, Version 4.5 March 31, 2023 Page 6 of 18
ii. Response and management infrastructure
| e. Creates | a | statewide | inventory/database | of | aquatic | weeds | (listed | and | non) |
| A. Using | existing | data | from | across | various | platforms/databases | |||
| B. Identify | data | gaps |
f. Identifies specific agricultural, cultural and natural resources at risk (regional scale)
| A. Identify | most | problematic/costly | species | and | needs |
| i. EDRR | context | (prevention) | |||
| ii. Existing | impacts | context | (management) | ||
| iii. Species | for | listing | consideration |
B. Identify priority geographies/watersheds
| i. Due | to | existence | of | current | threats | (and/or) | ||
| ii. Due | to | lack | of | data | and | knowledge | gaps | (and/or) |
| iii. Due | to | existing | implementation | opportunities | (“shovel-ready”) |
C. Provide existing economic/cultural impact information (if available)
g. Considers impacts of climate change to inform long-term planning and management efforts
| h. Identifies | emerging | threats | |||||||
| A. Due | to | proximity | (and/or) | ||||||
| B. Due | to | available | habitat | and | likelihood | of | introduction | (and/or) | |
| C. Due | to | magnitude | of | impacts | if | introduced | to | Oregon | waterways |
i. Highlights current management deficiencies and recommend solutions
| A. May | include: |
| i. Funding | mechanisms/availability |
ii. Programmatic/capacity
iii. Comparisons to adjacent states or states with similar resource base
iv. Other
j. Facilitates high-level recommendations for moving forward
| A. Long-term | conceptual | ||
| B. Short-term | actionable | ||
| C. Foundational | and | supporting | policy |
k. Incorporate existing management plans/framework where possible
| A. Oregon | Aquatic | Nuisance | Species | Plan | |||||||
| B. Oregon | Conservation | Strategy | |||||||||
| C. 100-Year | Water | Vision | |||||||||
| D. Department | of | Interior | Invasive | Species | Strategic | Plan | |||||
| E. US | Fish | & | Wildlife | Service | Aquatic | Nuisance | Species | Task | Force | Strategic | Plan |
j. Consult with Oregon Department of Agriculture staff during the project as needed
j. Final report/assessment due on or before June 30, 2025
DAS Procurement Services, Version 4.5 March 31, 2023 Page 7 of 18
| SECTION | 3: PROCUREMENT | REQUIREMENTS |
| 3.1 MINIMUM | QUALIFICATIONS |
To be considered for evaluation, Proposal must demonstrate how Proposer meets all Requirements.
Experience Requirement:
| a. | Proposer | must | have | at | least | 5 | years | of | experience | with | the | planning | and/or |
| implementation | of | aquatic | vegetation | management | projects. |
3.2 MINIMUM SUBMISSION REQUIREMENTS
3.2.1 Proposal Submissions
| To | be | considered | for | evaluation, | Proposal | must | contain | each | of | the | following | elements |
| (further | detailed | in | Proposal | Requirements | section | below): |
| • Executive | Summary | |||||
| • Administrative | Proposal | |||||
| • Technical | Proposal | |||||
| • Disclosure | Exemption | Affidavit | (Attachment | B) | ||
| • Proposer | Information | and | Certification | Sheet | (Attachment | C) |
| • | Reference | Check | Form | (Attachment | D) | |
| • Price | Proposal | Form | (Attachment | E) | ||
| • COBID | Certification | / | Outreach | Plan | (Attachment | F) |
| • Responsibility | Inquiry | (Attachment | G) | |||
| • Key | Persons | and | Resumes | |||
| • Work | Samples |
3.2.2 Proposal Page Limits
| Proposal | is | limited | to | 3 | pages. | Any | pages | exceeding | this | limit | will | not | be | provided | to | the | |
| evaluation | committee | or | considered | in | the | evaluation. | The | following | items | do | not | count | |||||
| toward | the | page | limit: |
| • Disclosure | Exemption | Affidavit | (Attachment | B) | ||
| • Proposer | Information | and | Certification | Sheet | (Attachment | C) |
| • Reference | Check | forms | (Attachment | D) | ||
| • Price | Proposal | (Attachment | E) | |||
| • COBID | Certification | / | Outreach | Plan | (Attachment | F) |
| • Responsibility | Inquiry | (Attachment | G) | |||
| • Work | samples | |||||
| • Key | Persons | and | Resumes |
3.2.3 Proposal Format and Quantity
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| Proposal | should | follow | the | format | and | reference | the | sections | listed | in | the | Proposal |
| Requirements | section. | Responses | to | each | section | and | subsection | should | be | labeled | to | |
| indicate | the | item | being | addressed. | ||||||||
| OregonBuys | Electronic | Response. | Proposer | should | submit | its | Proposal | electronically | ||||
| through | OregonBuys. | Proposer | should | follow | the | procedures | outlined | in | Section | 4.4 | for | |
| electronic | submission. | |||||||||||
| Failure | of | Proposer’s | authorized | representative | to | sign | the | Proposal | may | result | in | rejection |
| of | the | Proposal | by | Agency. |
3.3 PROPOSAL REQUIREMENTS
| Proposal | must | address | each | of | the | items | listed | in | this | section | and | all | other | requirements | set | ||
| forth | in | this | RFP. | Proposer | shall | describe | the | Goods | to | be | provided | or | the | Services | to | be | |
| performed | or | both. | A | Proposal | that | merely | offers | to | provide | the | goods | or | services | as | stated | in | |
| this | RFP | may | be | considered | non-Responsive | to | this | RFP | and | will | not | be | considered | further. |
| Proposal | should | not | include | extensive | artwork, | unusual | printing | or | other | materials | not | essential | |||||
| to | the | utility | and | clarity | of | the | Proposal. | Do | not | include | marketing | or | advertising | material | in | the | |
| Proposal, | unless | requested. | Proposal | should | be | straightforward | and | address | the | requests | of | the | |||||
| RFP. | Proposal | containing | unsolicited | marketing | or | advertising | material | may | receive | a | lower | ||||||
| evaluation | score | if | required | information | is | difficult | to | locate. |
3.3.1 Proposer Information and Certification Sheet
| Proposer | shall | complete | and | submit | the | Proposer | Information | and | Certification | Sheet | |
| (Attachment | C). | ||||||||||
| Failure | to | demonstrate | compliance | with | Oregon | Tax | Laws | and | sign | the | Proposer |
| Information | and | Certification | Sheet | may | result | in | a | finding | of | non-Responsibility. |
3.3.2 References
| Provide | 3 | references | from | current | or | former | client | firms | for | similar | projects | performed | for | |||
| any | clients | within | the | last | 10 | years. | References | must | be | able | to | verify | the | quality | of | |
| previous, | related | Work. | ||||||||||||||
| Agency | may | check | to | determine | if | references | provided | support | Proposer’s | ability | to | comply | ||||
| with | the | requirements | of | this | RFP. | Agency | may | use | references | to | obtain | additional | ||||
| information, | or | verify | any | information | needed. | Agency | may | contact | any | reference | ||||||
| (submitted | or | not) | to | verify | Proposer’s | qualifications. |
3.3.3 Price Proposal
| Submit | a | detailed | Price | Proposal | (Attachment | E) | Electronically | though | OregonBuys | stating | |||||
| the | price | for | each | deliverable | and | the | total | price | for | the | entire | project. | Include | a | breakdown |
| of | all | labor, | profit | and | expenses. |
3.3.4 Key Persons and their Resumes
| Specify | key | persons | to | be | assigned | to | this | project, | and | include | a | current | resume | (not | to |
| exceed | two | pages | each) | for | each | key | person | that | demonstrates | the | person’s | qualifications |
DAS Procurement Services, Version 4.5 March 31, 2023 Page 9 of 18 and experience for the Work described in this RFP.
3.3.5 Project Implementation Plan
| Briefly | describe | how | Proposer | would | carry | out | the | major | activities | of | this | project | in | context | |
| with | the | Scope | of | Work. | Provide | a | comprehensive | management | plan | that | the | Proposer | |||
| intends | to | follow. | Illustrate | how | the | plan | will | serve | to | coordinate | and | accomplish | the | Work. |
| SECTION | 4: SOLICITATION | PROCESS |
| 4.1 | PUBLIC | NOTICE |
| The | RFP | and | attachments | are | published | in | the | State | of | Oregon’s | electronic | procurement | system |
| OregonBuys | at | https://oregonbuys.gov/. | Documents | will | not | be | mailed | to | prospective |
Proposers.
| Modifications, | if | any, | to | this | RFP | will | be | made | by | written | Amendment(s) | published | in |
| OregonBuys. | Prospective | Proposer | is | solely | responsible | for | checking | OregonBuys | to | determine | |||
| whether | or | not | any | Amendment(s) | have | been | issued. | Amendment(s) | are | incorporated | into | the | |
| RFP | by | this | reference. |
4.2 PRE-PROPOSAL CONFERENCE
A Pre-Proposal conference will not be held for this RFP.
4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS
| All | inquiries, | whether | relating | to | the | RFP | process, | administration, | deadline | or | method | of | award, |
| or | to | the | intent | or | technical | aspects | of | the | RFP | must: |
| • Be | delivered | to | the | SPC | via | an | OregonBuys | submission; | ||||||
| • Reference | the | OregonBuys | bid | number | ; | |||||||||
| • Identify | Proposer’s | name | and | contact | information; | |||||||||
| • Refer | to | the | specific | area | of | the | RFP | being | questioned | (i.e. | page, | section | and | paragraph |
| number); | and | ||||||||||||
| • Be | received | by | the | due | date | and | time | for | Questions/Requests | for | Clarification | identified | in |
the Schedule in Section 1.1.
4.4 PROPOSAL DELIVERY OPTIONS
| Proposer | is | solely | responsible | for | ensuring | its | Proposal | is | received | by | the | SPC | in | accordance | |
| with | the | RFP | requirements | before | Opening. | Agency | is | not | responsible | for | any | delays | in | or | |
| by | common | carriers | or | by | transmission | errors | or | delays, | or | for | any | mis-delivery | for | any | reason. |
| A | Proposal | submitted | by | any | means | not | authorized | below | will | be | rejected. | The | following | ||
| delivery | options | are | permitted | for | this | RFP: |
Delivery through OregonBuys
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Proposal submission should be electronically through OregonBuys. at: OregonBuys.gov
| Detailed | instructions | on | how | to | submit | a | Proposal | can | be | found | at | OregonBuys | Vendor | Formal |
| Solicitation | Response.pdf |
4.5 PROPOSAL MODIFICATION OR WITHDRAWAL
| If | a | Proposer | wishes | to | make | modifications | to | a | submitted | Proposal, | the | Proposer | must | submit |
| its | modification | in | one | of | the | authorized | methods | listed | in | Section | 4.4 | (Proposal | Delivery | |
| Options). | To | be | effective | the | modification | must | include | the | OregonBuys | bid | number | and | be | |
| submitted | to | the | SPC | prior | to | Opening. |
| If | a | Proposer | wishes | to | withdraw | a | submitted | Proposal, | it | must | submit | a | Written | notice | signed | ||
| by | an | authorized | representative | of | its | intent | to | withdraw | to | the | SPC | via | email, | , | or | hard | copy |
| prior | to | the | Opening | in | accordance | with | OAR | 125-247-0440. | To | be | effective | the | notice | must | |||
| include | the | OregonBuys | bid | number. |
4.6 PROPOSAL DUE
| A | Proposal | (including | all | required | submittal | items) | must | be | received | by | the | SPC | on | or | before |
| Opening. | All | Proposal | modifications | or | withdrawals | must | also | be | received | prior | to | Opening. |
| A | Proposal | received | after | Opening | is | considered | LATE | and | will | NOT | be | accepted | for | evaluation. |
| A | late | Proposal | will | be | returned | to | the | Proposer | or | destroyed. |
4.7 PROPOSAL REJECTION
Agency may reject a Proposal for any of the following reasons:
| • Proposer | fails | to | substantially | comply | with | all | prescribed | RFP | procedures | and |
| requirements, | including | but | not | limited | to | the | requirement | that | Proposer’s | authorized |
| representative | sign | the | Proposal. |
| • Proposer | has | liquidated | and | delinquent | debt | owed | to | the | State | or | any | department | or |
| agency | of | the | State. |
| • Proposer | fails | to | meet | the | responsibility | requirements | of | ORS | 279B.110. | |||
| • Proposer | makes | any | contact | regarding | this | RFP | with | State | representatives | such | as | State |
| employees | or | officials | other | than | the | SPC | or | persons | authorized | by | the | SPC, | or |
| inappropriate | contact | with | the | SPC. |
| • Proposer | attempts | to | influence | a | member | of | the | Evaluation | Committee. | ||||
| • Proposal | is | conditioned | on | Agency’s | acceptance | of | any | other | terms | and | conditions | or | rights |
| to | negotiate | any | alternative | terms | and | conditions | that | are | not | reasonably | related | to | those |
| expressly | authorized | for | negotiation | in | the | RFP | or | Amendment(s). |
4.8 EVALUATION PROCESS
4.8.1 Responsiveness and Responsibility Determination
4.8.1.1 Responsiveness determination
A Proposal received prior to Opening will be reviewed to determine if it is Responsive to
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| all | RFP | requirements | including | compliance | with | Section | 3.1 | (Minimum | Qualifications) | ||||
| and | Section | 3.2 | (Minimum | Submission | Requirements). | If | the | Proposal | is | unclear, | the | ||
| SPC | may | request | clarification | from | Proposer. | However, | clarifications | may | not | be | used | to | |
| rehabilitate | a | non-Responsive | proposal. | If | the | SPC | finds | the | Proposal | non-Responsive, | |||
| the | Proposal | may | be | rejected; | however, | Agency | may | waive | mistakes | in | accordance | with | |
| OAR | 125-247-0470. |
4.8.1.2 Responsibility Determination
| Agency | will | determine | if | an | apparent | successful | Proposer | is | Responsible | prior | to | award |
| and | execution | of | the | Contract. | Proposers | shall | submit | a | signed | Responsibility | Inquiry | |
| form | (Attachment | G) | with | Proposal. |
At any time prior to award, Agency may reject a Proposer found to be not Responsible.
4.8.2 Evaluation Criteria
| Each | Proposal | meeting | all | Responsiveness | requirements | will | be | independently | evaluated | by | ||||||
| members | of | an | Evaluation | Committee. | Evaluation | Committee | members | may | change | and | ||||||
| Agency | may | have | additional | or | fewer | evaluators | for | optional | rounds | of | competition. | Evaluators | ||||
| will | assign | a | score | for | each | evaluation | criterion | listed | below | in | this | Section | 4.8.2 | up | to | the |
| maximum | points | available | as | specified | in | Section | 4.9 | (Point | and | Score | Calculation). | |||||
| SPC | may | request | further | clarification | to | assist | the | Evaluation | Committee | in | gaining | additional | ||||
| understanding | of | a | Proposal. | A | response | to | a | clarification | request | may | only | clarify | or | explain | ||
| portions | of | the | already | submitted | Proposal | and | may | not | contain | new | information | not | included | |||
| in | the | original | Proposal. |
4.8.2.1 Evaluation Item 1 (Experience and Expertise) (30 points)
SCORE EXPLANATION
| OUTSTANDING | - | Response | meets | all | the | requirements | and | has | demonstrated | in | a | |
| clear | and | concise | manner | a | thorough | knowledge | and | understanding | of | the | subject | |
| matter | and | project. | The | Proposer | provides | insight | into | its | expertise, | knowledge, | and | |
| understanding | of | the | subject | matter. |
| 6 | – | 9 | ||||||||
| VERY | GOOD | – | Response | provides | useful | information, | while | showing | experience | and |
| knowledge | within | the | category. | Response | demonstrates | above | average | knowledge | ||
| and | ability | with | no | apparent | deficiencies | noted. |
| ADEQUATE | – | Response | meets | all | requirements | in | an | adequate | manner. | Response |
| demonstrates | an | ability | to | comply | with | guidelines, | parameters, | and | requirements | |
| with | no | additional | information | put | forth | by | the | Proposer. |
1 – 4 FAIR – Proposer meets minimum requirements, but does not demonstrate sufficient knowledge of the subject matter.
| RESPONSE | OF | NO | VALUE | – | An | unacceptable | response | that | does | not | meet | the | |
| requirements | set | forth | in | the | RFP. | Proposer | has | not | demonstrated | knowledge | of | the | |
| subject | matter. |
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| Using | specific | examples, | describe | your | experience | and | level | of | expertise | in | working |
| with | aquatic | invasive | species. |
4.8.2.2 Evaluation Item 2 (Experience with Large Scale Assessments) (20 points)
| Do | you | have | experience | with | large-scale | assessments, | and | if | so, | is | this | from | Oregon, | the |
| Pacific | Northwest | or | another | western | state? |
| o If | so, | please | provide | an | example(s). | |||||||
| o If | not, | please | describe | the | strategy | you | would | use | to | develop | an | assessment. |
4.8.2.3 Evaluation Item 3 (Management Plans) (20 points)
| Have | you | ever | developed | management | plans | for | a | specific | species, | geography | or |
| resource | at | watershed | scale? |
| o If | so, | please | provide | a | detailed | example. | ||||||
| o If | not, | please | describe | the | strategy | you | would | use | to | develop | a | long-term |
management plan.
4.8.2.4 Evaluation Item 4 (Challenges) (20 points)
| Given | the | scope | of | work | in | this | RFP, | what | do | you | think | will | present | the | greatest |
| challenge | and | how | would | you | overcome | or | mitigate | that | challenge? |
4.8.2.5 Evaluation Item 5 (Government Contractor) (10 points)
| Have | you | ever | worked | as | a | government | contractor | on | a | project | with | a | similar | scope | of |
| work | and/or | complexity? |
4.4.2.6 Evaluation Item 6 (Knowledge of Regional Programs) (10 points)
| Do | you | have | knowledge | of | how | regional | aquatic | invasive | weed | programs | are | |
| structured | and | function, | and | their | funding | at | the | state, | county, | or | local | jurisdictions |
| (i.e., | in | adjacent | states, | WA, | CA, | ID, | or | other | western | states)? |
o If not, can you describe how you would gain such awareness?
4.8.3 PRICE EVALUATION
| Following | scoring | and | ranking | of | Proposals, | based | on | the | qualifications-based | criteria | ||
| referenced | above | in | Section | 4.10.2, | the | sealed | Price | Proposals | from | Proposers | will | be |
| opened | and | scored | as | follows: |
| • Proposer | with | the | lowest | Price | Proposal | will | receive | 20 | points. | |
| • Proposer | with | the | second | lowest | Price | Proposal | will | receive | 10 | points. |
| • Proposer | with | the | third | lowest | Price | Proposal | will | receive | 5 | points. |
| • All | other | Proposers | will | receive | 0 | points. |
4.8.4 PREFERENCES
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4.8.4.1 Oregon Supplies and Services
| Agency | prefers | Oregon | goods | and | services, | and | for | evaluation | purposes, | per | ORS | |
| 279A.128, | Agency | shall | subtract | 10% | from | the | price | for | any | Proposer | proposing | all |
| Goods | fabricated | or | processed | or | all | Services | performed | entirely | in | Oregon | before | |
| calculating | the | price | score. |
4.8.4.2 Reciprocal Preference
| For | evaluation | purposes | per | OAR | 125-246-0310, | Agency | shall | add | a | percentage | increase | |
| to | each | out-of-state | Proposer's | Proposal | price | that | is | equal | to | the | percentage | preference, |
| if | any, | given | to | a | Resident | Proposer | in | the | Proposer's | state. |
4.8.4.3 Recycled Materials
| Agency | will | give | preference | to | Goods | manufactured | from | Recycled | Materials | if | each | of |
| the | conditions | specified | in | ORS | 279A.125 | (2) | exists | following | any | adjustments | made | to |
| the | price | of | the | Goods | according | to | any | applicable | reciprocal | preference. |
4.8.4.4 Tiebreakers
| If | Agency | receives | Proposals | identical | in | price, | fitness, | availability | and | quality | and | ||
| chooses | to | award | a | Contract, | Agency | shall | award | the | Contract | in | accordance | with | the |
| procedures | outlined | in | OAR | 137-046-0300. |
4.9 POINT AND SCORE CALCULATIONS
Scores are the values (0 through 10) assigned by each evaluator.
Points are the total possible for each section as listed in the table below.
| The | SPC | will | average | all | scores | for | each | evaluation | criterion. | The | average | score | will | be | used | as | a |
| percentage | multiplier | of | the | maximum | possible | points | for | that | criterion. | 1=10%, | 5=50%, | ||||||
| 7.2=72%, | 9=90%, | etc. | Price | points | are | calculated | as | stated | in | the | Price | Evaluation | section. |
EXAMPLE:
Proposer A receives scores of 10, 9, and 9.5 for criterion worth 50 points. The SPC averages 10, TOTAL POINTS POSSIBLE : 120
4.8.2.1 Evaluation Item 1 (Experience and Expertise) 30
4.8.2.2 Evaluation Item 2 (Experience with Large Scale
Assessments)
4.8.2.3 Evaluation Item 3 (Management Plans) 20
| 4.8.2.4 | Evaluation | item | 4 | (Challenges) | 20 | |
| 4.8.2.5 | Evaluation | Item | 5 | (Government | Contractor) | 10 |
4.10.3 PRICE POINTS POSSIBLE 20
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| 9, | and | 9.5 | for | a | score | of | 9.5 | and | uses | 95% | as | a | multiplier | to | the | possible | points | of | 50. | 50 |
| multiplied | by | 95% | is | 47.5. | Proposer | A’s | points | for | the | criterion | is | 47.5. |
4.10 RANKING OF PROPOSERS
| The | SPC | will | average | the | scores | for | each | Proposal | in | a | given | round | of | competition | (calculated | by |
| totaling | the | points | awarded | by | each | Evaluation | Committee | member | and | dividing | by | the | number | |||
| of | members). | The | SPC | will | combine | the | average | score | for | each | Proposal | with | Proposer’s | price | ||
| score | and | reference | score. |
| After | any | applicable | preference | has | been | applied, | the | SPC | will | determine | the | rank | of | each |
| Proposal, | with | the | highest | score | receiving | the | highest | rank, | and | successive | rank | order | ||
| determined | by | the | next | highest | score. |
| Agency | may, | in | Agency’s | sole | discretion, | determine | an | apparent | successful | Proposer | with | no |
| additional | rounds | of | competition. | If | additional | rounds | are | conducted, | Agency | will | rank | |
| advancing | Proposers | at | the | conclusion | of | each | subsequent | round | and | may | determine | an |
| apparent | successful | Proposer | at | any | time | during | the | solicitation | process. |
NEXT STEP DETERMINATION
| At | the | conclusion | of | a | round | of | competition, | Agency | may | choose | to | conduct | additional | round(s) | ||
| of | competition | if | in | the | best | interest | of | the | State. | Additional | rounds | of | competition | may | consist | |
| of, | but | will | not | be | limited | to: |
• Interviews
| • Presentations/Demonstrations/Additional | Submittal | Items | |||
| • Discussions | and | submittal | of | revised | Proposals |
| • Serial | or | simultaneous | negotiations | ||
| • Best | and | Final | Offers |
4.10.1 Competitive Range Determination
| If | Agency, | in | its | sole | discretion, | determines | that | one | or | more | additional | rounds | of | ||
| competition | is | necessary, | it | will | select | a | Competitive | Range | to | indicate | the | Proposers | that | ||
| will | be | invited | to | participate | in | a | subsequent | round. | The | Competitive | Range | may | include | all, | |
| or | at | Agency’s | sole | discretion, | some | (based | primarily | on | a | natural | break | in | the | distribution | |
| of | scores), | of | the | Proposers | from | a | previous | round. | Agency | will | post | a | notice | in | OregonBuys |
| of | its | Competitive | Range | Determination | and | provide | details | about | the | process | and | schedule | |||
| for | the | subsequent | round. |
4.11 ADDITIONAL ROUNDS
Interviews
| Proposers | progressing | to | Round | 2 | will | be | invited | to | participate | in | Proposer | interviews. | |||
| Interviews | may | be | in | person | at | a | location | determined | by | Agency; | however, | Agency | may | elect | to |
| conduct | interviews | via | teleconference. | Further | details | will | be | included | with | Notice | of | ||||
| Competitive | Range. |
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| SECTION | 5: AWARD | AND | NEGOTIATION |
| 5.1 AWARD | NOTIFICATION | PROCESS |
5.1.1 Award Consideration
| Agency, | if | it | awards | a | Contract, | will | award | a | Contract | to | the | highest | ranking | Responsible |
| Proposer(s) | based | upon | the | scoring | methodology | and | process | described | in | Section | 4. | |||
| Agency | may | award | less | than | the | full | Scope | of | Work | described | in | this | RFP. |
5.1.2 Intent to Award Notice
| Agency | will | notify | all | Proposers | in | Writing | that | Agency | intends | to | award | a | Contract | to | the |
| selected | Proposer(s) | subject | to | successful | negotiation | of | any | negotiable | provisions. | ||||||
| If | Agency | receives | only | one | Proposal, | Agency | may | dispense | with | the | evaluation | process | and | ||
| Intent | to | Award | protest | period | and | proceed | with | Contract | Negotiations | and | award. |
5.2 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS
| Proposer | who | is | selected | for | a | Contract | award | under | this | RFP | will | be | required | to | submit |
| additional | information | and | comply | with | the | following: |
5.2.1 Insurance
| Prior | to | award, | Proposer | shall | secure | and | demonstrate | to | Agency | proof | of | insurance | as | |
| required | in | this | RFP | or | as | negotiated. | Insurance | Requirements | are | found | in | Exhibit | B | of |
| Attachment | A. |
5.2.2 Taxpayer Identification Number
| Proposer | shall | provide | its | Taxpayer | Identification | Number | (TIN) | and | backup | withholding | |||
| status | on | a | completed | W-9 | form | when | requested | by | Agency | or | when | the | backup |
| withholding | status | or | any | other | relevant | information | of | Proposer | has | changed | since | the | last |
| submitted | W-9 | form, | if | any. |
5.2.3 Business Registry
| If | selected | for | award, | Proposer | shall | be | duly | authorized | by | the | State | of | Oregon | to | transact |
| business | in | the | State | of | Oregon | before | executing | the | Contract. | Visit | |||||
| http://sos.oregon.gov/business/pages/register.aspx | for | Oregon | Business | Registry |
information.
5.2.4 Pay Equity Certification
| If | selected | for | award | and | the | Contract | value | exceeds | $500,000 | and | Proposer | employs | 50 | or |
| more | full-time | workers, | Proposer | shall | submit | to | Agency | a | true | and | correct | copy | of | an |
| unexpired | Pay | Equity | Compliance | Certificate, | issued | to | the | Proposer | by | the | Oregon | |||
| Department | of | Administrative | Services. | For | instructions | on | how | to | obtain | the | Certificate, | |||
| visit | https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx. |
ORS 279B.110(2)(f) requires that Proposer provide this prior to execution of the
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Contract.
5.2.5 Nondiscrimination in Employment
| As | a | condition | of | receiving | the | award | of | a | Contract | under | this | RFP, | Proposer | must | certify | by |
| its | Signature | on | Attachment | C | - | Proposer | Information | and | Certification | Sheet, | in | accordance | ||||
| with | ORS | 279A.112, | that | it | has | in | place | a | policy | and | practice | of | preventing | sexual | ||
| harassment, | sexual | assault, | and | discrimination | against | employees | who | are | members | of | a | |||||
| protected | class. | The | policy | and | practice | must | include | giving | employees | a | written | notice | that | |||
| the | policy | both | prohibits, | and | prescribes | disciplinary | measures | for, | conduct | that | constitutes | |||||
| sexual | harassment, | sexual | assault, | or | unlawful | discrimination. |
5.3 CONTRACT NEGOTIATION
5.3.1 Negotiation
| After | selection | of | a | successful | Proposer, | Agency | may | enter | into | Contract | negotiations | with |
| the | successful | Proposer. | By | submitting | a | Proposal, | Proposer | agrees | to | comply | with | the |
| requirements | of | the | RFP, | including | the | terms | and | conditions | of | the | Sample | Contract |
| (Attachment | A), | with | the | exception | of | those | terms | listed | below | for | negotiation. |
| Proposer | shall | review | the | attached | Sample | Contract | and | note | exceptions. | ||||||
| Proposer | must | submit | those | exceptions | to | Agency | during | the | Questions | / | Requests | for | |||
| Clarification | period | set | forth | in | Section | 1.1. | If | Agency | agrees | to | make | any | requested | changes | |
| to | the | Sample | Contract, | Agency | will | issue | an | Amendment | to | notify | Proposers | of | such | ||
| changes. | Unless | Agency | issues | an | Amendment | modifying | any | of | the | terms | and | conditions, | |||
| Agency | intends | to | enter | into | a | Contract | with | the | successful | Proposer | substantially | in | the | ||
| form | set | forth | in | Sample | Contract | (Attachment | A). | ||||||||
| Following | the | selection | of | the | apparent | successful | Proposer, | Agency | may | agree | to | negotiate | |||
| changes | to | the | negotiable | provisions | of | the | Sample | Contract | listed | below. | However, | Agency | |||
| is | not | required | to | make | any | changes | and | many | provisions | cannot | be | changed. | Proposer | is | |
| cautioned | that | the | State | of | Oregon | believes | modifications | to | the | standard | provisions | ||||
| constitute | increased | risk | and | increased | cost | to | the | State. | |||||||
| Any | subsequent | negotiated | changes | are | subject | to | prior | approval | of | the | Oregon | Department | |||
| of | Justice. | ||||||||||||||
| Agency | is | willing | to | negotiate | ONLY | the | Statement | of | Work | and | the | following | terms | and |
conditions:
| • Term | of | the | Contract | |
| • Description | of | goods | and | services |
• Compensation
| In | the | event | that | the | parties | have | not | reached | mutually | agreeable | terms | within | 15 | calendar |
| days, | Agency, | at | its | discretion, | may | terminate | Negotiations | and | commence | Negotiations | with | |||
| the | next | highest | ranking | Proposer. |
| SECTION | 6: ADDITIONAL | INFORMATION | |||
| 6.1 COMMITMENT | TO | DIVERSITY, | EQUITY, | AND | INCLUSION |
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| The | State | of | Oregon | is | committed | to | taking | active | steps | toward | increasing | and | promoting | |
| diversity, | equity, | and | inclusion | values | across | procurement | processes | for | minority, | women, | ||||
| emerging | small, | and | service-disabled | veteran | owned | businesses | by | reducing | barriers | to | ||||
| compete | for | and | be | awarded | state | contracts. | All | interested | businesses | are | encouraged | to | submit | |
| proposals | for | this | contracting | opportunity. |
6.2 CERTIFIED FIRM PARTICIPATION
| Pursuant | to | Oregon | Revised | Statute | (ORS) | Chapter | 200, | Agency | encourages | the | participation | of | |
| small | businesses, | certified | by | the | Oregon | Certification | Office | for | Business | Inclusion | and | ||
| Diversity | (“COBID”) | in | all | contracting | opportunities. | This | includes | certified | small | businesses | in | ||
| the | following | categories: | disadvantaged | business | enterprise, | minority-owned | business, | woman- | |||||
| owned | business, | a | business | that | a | service-disabled | veteran | owns | or | an | emerging | small | business. |
| Agency | also | encourages | joint | ventures | or | subcontracting | with | certified | small | business | |||
| enterprises. | For | more | information, | visit: |
https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp?XID=6787&TN= oregon4biz
| If | the | Contract | has | potential | subcontracting | opportunities, | the | successful | Proposer | may | be |
| required | to | submit | a | completed | Certified | Disadvantaged | Business | Outreach | Plan | (Attachment | F) |
| prior | to | execution. |
6.3 GOVERNING LAWS AND REGULATIONS
| This | RFP | is | governed | by | the | laws | of | the | State | of | Oregon. | Venue | for | any | administrative | or | judicial | |||
| action | relating | to | this | RFP, | evaluation | and | award | is | the | Circuit | Court | of | Marion | County | for | the | ||||
| State | of | Oregon; | provided, | however, | if | a | proceeding | must | be | brought | in | a | federal | forum, | then | it | ||||
| must | be | brought | and | conducted | solely | and | exclusively | within | the | United | States | District | Court | for | ||||||
| the | District | of | Oregon. | In | no | event | shall | this | Section | 6.2 | be | construed | as | a | waiver | by | the | State | of | |
| Oregon | of | any | form | of | defense | or | immunity, | whether | sovereign | immunity, | governmental | |||||||||
| immunity, | immunity | based | on | the | eleventh | amendment | to | the | Constitution | of | the | United | States | |||||||
| or | otherwise, | to | or | from | any | claim | or | consent | to | the | jurisdiction | of | any | court. |
6.4 OWNERSHIP/PERMISSION TO USE MATERIALS
| All | Proposals | are | public | records | and | are | subject | to | public | inspection | after | Agency | issues | the |
| Notice | of | Intent | to | Award. | Application | of | the | Oregon | Public | Records | Law | will | determine | |
| whether | any | information | is | exempt | from | disclosure. |
| All | Proposals | submitted | in | response | to | this | RFP | become | the | Property | of | Agency. | By | submitting | |
| a | Proposal | in | response | to | this | RFP, | Proposer | grants | the | State | a | non-exclusive, | perpetual, | ||
| irrevocable, | royalty-free | license | for | the | rights | to | copy, | distribute, | display, | prepare | derivative | ||||
| works | of | and | transmit | the | Proposal | solely | for | the | purpose | of | evaluating | the | Proposal, | ||
| negotiating | a | Contract, | if | awarded | to | Proposer, | or | as | otherwise | needed | to | administer | the | RFP | |
| process, | and | to | fulfill | obligations | under | Oregon | Public | Records | Law | (ORS | 192.311 | through | |||
| 192.478). | Proposals, | including | supporting | materials, | will | not | be | returned | to | Proposer, | except | in | |||
| the | case | of | Proposals | that | were | submitted | late | and | rejected | by | Agency. |
6.5 CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES.
Pursuant to ORS 279B.100, Agency may reject any or all Proposals in-whole or in-part, or may
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| cancel | this | RFP | at | any | time | when | the | rejection | or | cancellation | is | in | the | best | interest | of | the | State |
| or | Agency, | as | determined | by | Agency. | Neither | the | State | nor | any | State | agency | is | liable | to | any | ||
| Proposer | for | any | loss | or | expense | caused | by | or | resulting | from | the | delay, | suspension, | or | ||||
| cancellation | of | the | RFP | or | a | Contract | award, | or | the | rejection | of | any | Proposal. |
6.6 COST OF SUBMITTING A PROPOSAL
| Proposer | shall | pay | all | costs | incurred | in | connection | with | its | Proposal, | including, | but | not | limited |
| to, | the | costs | to | prepare | and | submit | the | Proposal, | costs | of | samples | and | other | supporting |
| materials, | costs | to | participate | in | demonstrations, | and | costs | associated | with | protests. |
6.7 STATEWIDE E-WASTE/RECOVERY PROCEDURE
| If | applicable, | Proposer | shall | include | information | in | its | Proposal | that | demonstrates | compliance |
| with | the | Statewide | E-Waste/Recovery | Procedure | #107-011-050_PR. | Visit | the | DAS | website | ||
| www.oregon.gov/das | and | use | the | search | bar | feature | to | locate | the | procedure. |
6.8 RECYCLABLE PRODUCTS
| Proposer | shall | use | recyclable | products | to | the | maximum | extent | economically | feasible | in | the | ||
| performance | of | the | Services | or | Work | described | in | this | RFP | and | the | subsequent | Contract. | (ORS |
279B.025)
File details come from the government source that posted it. Updated .