RFP-Rubberized&PaintTrackProject-2.3.2025.pdf

ROGERS CITY SCHOOL DISTRICT

ASPHALT RUBBER AND PAINT APPLICATION PROJECT

I. INTRODUCTION

Rogers City School District is seeking sealed proposals from qualified contractors to apply new rubberized surfacing and paint on asphalt that was poured in 2024. The work must be completed no later than August 4, 2025.

II. PROJECT DESCRIPTION

The project involves the application of rubberized surfacing and appropriate paint markings on existing asphalt surfaces at designated school district locations. The scope of work includes, but is not limited to:

• Cleaning, removing loose materials from, and preparing the asphalt surface for application.

• Applying a durable rubberized surface suitable for school running track use, such as

SEAL-FLEX, 6-coat, ½ -inch stranded rubber and latex surface system. Color to be black.

• Painting all necessary markings according to district specifications and MHSAA requirements. Lane lines and event markings must be mocked up for the district’s prior review and approval.

• Ensuring compliance with all applicable safety and accessibility regulations.

• Providing a warranty on materials and workmanship.

III. BID REQUIREMENTS

Interested vendors must submit a proposal that includes the following:

• Company Information

• Company name, address, contact person, phone number, and email.

• A brief history of the company and relevant experience.

• Project Understanding & Approach

• A detailed description of how the company will complete the project.

• A timeline with key milestones to ensure completion by August 4, 2025.

• Cost Proposal

• Itemized cost breakdown including materials, labor, and other expenses.

• Any additional fees or potential cost overruns.

• At least three (3) references from previous similar projects.

• Certificates of insurance including general liability, worker’s compensation, and any other applicable coverage.

• Proof of any necessary state or local licensing.

• Warranty Information

• Details on warranties offered for materials and workmanship.

• Completed Iran Economic Sanctions Act Compliance and No Familial Relation Affidavit

• Completed Proposal Form

IV. PROPOSAL SUBMISSION DEADLINE

All proposals must be received by March 7th, 2025 at 2:00 P.M. Late submissions will not be considered. Proposals should be sent to:

Rogers City School District

Attn: Mr. Aaron Spens

1033 W. Huron Ave., Suite B

Rogers City, Michigan 49779

Email: Victoria.paull@rcashurons.org

V. SELECTION CRITERIA

The district will evaluate proposals based on the following criteria:

• Cost-effectiveness and value.

• Experience and qualifications of the contractor.

• Proposed timeline and ability to meet deadlines.

• Compliance with RFP requirements.

• Quality and durability of materials proposed.

VI. PREVAILING WAGE

This project is being funded exclusively by a non-state source. Accordingly, prevailing wage is not required for this project.

VII. ADDITIONAL INFORMATION

The district reserves the right to accept or reject any or all proposals.

Questions regarding this RFP should be submitted in writing to Mrs. Vicki Paull by March 7th, 2025 at 2:00 P.M.

Thank you for your interest in working with Rogers City School District. We look forward to your proposal.

ROGERS CITY AREA SCHOOLS

Track Rubberization & Paint

Rogers City, Michigan

IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

AND

NO FAMILIAL RELATION AFFIDAVIT

Effective April 1, 2013, all Bids and/or Proposals received by public entities in the State of Michigan must comply with the Iran Economic Sanctions Act, Act 517 of 2012. As a condition to compliance with the Act, the following certification must be submitted with the Bid.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The undersigned, the owner or authorized officer of (the "Bidder"), pursuant to the requirements of the Iran Economic Sanctions Act, Act 517 of 2012, hereby certifies under civil penalty for false certification, that the Bidder is not an "Iran Linked Business", as defined in the Act, and is eligible to submit a Bid.

NO FAMILIAL RELATIONSHIP

Further, there is no familial relation between the Owner of the Company and any School Board Member, School Superintendent, or other Employee of the School.

By:

Its:

State of Michigan )

) ss County of )

This instrument was acknowledged before me on the day of __________________, _______ by

,Notary Public

______________________,County, Michigan

My Commission Expires:

Acting in the County of: ____________________

ROGERS CITY AREA SCHOOLS

Track Rubberization & Paint

Rogers City, Michigan

PROPOSAL FORM - DOCUMENT

PROPOSAL TO: Rogers City Area Schools

1033 West Huron Avenue, Suite B

Rogers City, Michigan 49779

FOR: TRACK RUBBERIZATION AND PAINT

SUBMITTED BY:

(Name & Address)

A. OFFER

Having read and fully understood the Contract Documents dated February 3, 2025, covering the Work required.

Our Lump Sum Bid for the Work described therein is:

Dollars ($_______________)

(in written word) (numeric)

B. SCHEDULE- DAYS TO COMPLETE

Once the District issues Notice of Award we will complete our work within calendar days.

EXCEPTIONS AND/OR SUBSTITUTIONS

We submit our proposal complete without exceptions or substitutions. (If you have made substitutions or exceptions, please explain below)

Our bid, if accepted by the Owner within thirty (30) days of the date designated for receiving proposals, will be the basis for a Contract directly with the Owner. The undersigned hereby accepts a Contract for the work covered by this proposal under the terms and conditions of the Contract Documents. We acknowledge that the Owner has the right to accept or reject any and all proposals in their sole discretion.

COMPANY NAME:

If corporation, affix Seal.

SIGNATURE:

NAME: (in Print)

TITLE: (in Print)

EMAIL: PHONE: FAX: