RFP-RH-23-051A2.pdf
PDF 279 KB Posted
- Attached to
- HVAC PREVENTATIVE MAINTENANCE SERVICES
- Solicitation number
- RFP-RH-23-051
- Issued by
- Berrien County, Riverview City, Michigan
About this file
The document is an Addendum (#2) to a Request for Proposal (RFP-RH-23-051) for HVAC Preventative Maintenance Services issued by the City of Rochester Hills, Michigan. The RFP involves a site visit and pre-proposal meeting held on October 11, 2023, which included walkthroughs of multiple municipal facilities: City Hall, Fire Station #1, Oakland County Sheriff's Substation, and the Department of Public Services Garage. Contractors were encouraged to register on the Michigan Intergovernmental Trade Network (MITN) to receive addenda and award information, with proposals required to be submitted through MITN. The pre-proposal meeting was not mandatory, and all questions from potential bidders were to be submitted by October 13, 2023, at 11:30 am.
The addendum includes seven questions and answers from the pre-proposal meeting, covering details such as chiller unit maintenance, equipment labeling, current service provider (K & S Ventures, Inc.), and maintenance frequency. Key insights include that the City's Facilities Staff frequently cleans chiller unit coils, exhaust fans need to be checked twice a year, and some equipment details remain unknown, such as the labeling of Variable Air Volume Boxes and the potential replacement of units at the Department of Public Services. The document also includes a sign-in sheet from the site visit, documenting four companies in attendance: RW Meed, Stuart Mech., Wm. Floyd, and Detroit Boiler.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP-RH-23-051 HVAC PM.pdf | ||
| RFP-RH-23-051A1.pdf |
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Text version
October 13, 2023
TO ALL FIRMS IN RECEIPT OF
REQUEST FOR PROPOSAL
HVAC PREVENTABLE MAINTENANCE
RFP-RH-23-051
ADDENDUM #2
This document is considered Addendum #2 to the Request for Proposals for HVAC Preventable
Maintenance - RFP-RH-23-051.
This addendum is issued to provide meeting notes and answers to questions received by the deadline.
Addendum is required to be included in your proposal as acknowledgement of receipt of the addendum.
Keri Bright, CPPB
Senior Procurement Analyst
City of Rochester Hills-Purchasing Division
1000 Rochester Hills Drive
Rochester Hills MI 48309
248-841-25388 brightk@rochesterhills.org mailto:brightk@rochesterhills.org
City of Rochester Hills
PRE-PROPOSAL MEETING NOTES
Wednesday, October 11, 2023 – 10:00 a.m.
HVAC PREVENTABLE MAINTENANCE
The pre-proposal meeting was held on Wednesday, October 11, 2023 starting at 10:00 a.m. at
Rochester Hills City Hall, 1000 Rochester Hills Drive, Rochester Hills, MI.
Steve Springstube – Facilities Crew Leader
Andrea Quinn - Procurement Analyst
Debbie Scully – Senior Procurement Analyst
And interested contractors were in attendance.
All contractors present were requested to complete the “sign-in” sheet. Attendees were encouraged to register as a vendor on the Michigan Intergovernmental Trade Network
(MITN) in order to receive addenda and award information relative to the Request for
Proposals. Attendance at the pre-proposals meeting is not mandatory.
Due to changes since Covid, proposals must be submitted through MITN to be accepted.
Contractors were encouraged to ask questions during the meeting. All questions must be received by Friday, October 13 at 11:30 am. An addendum will be posted on the MITN website with meeting notes, sign-in sheets and responses to questions asked.
The walk-through began at City Hall, visiting equipment outside, main floor, basement and the roof. The next location visited was Fire Station # 1 at 1111 Horizon Court, Rochester
Hills, MI 48309 and everyone was allowed to view the equipment in the building and on the roof.
The next stop was at the Oakland County Sheriff’s Office Substation located at 750 Barclay
Circle, Rochester Hills, MI 48307. There was only a visit to the equipment in the building, not on the roof.
The last stop for the pre-proposal meeting was at the Department of Public Services Garage, 511 East Auburn, Rochester Hills, MI 48307. There was equipment viewing on the roof and on the second floor.
The meeting concluded at approximately 11:43 a.m.
HVAC PREVENTATIVE MAINTENANCE AGREEMENT
Questions and Answers:
Question 1: Do you get a lot of cottonwoods on the outside chiller units at City Hall?
Answer 1: Yes, the City’s Facilities Staff cleans the coils in the Chiller quite often.
Question 2: Would the City include a list of equipment in Addendum?
Answer 2: Addendum was posted on 10/11/2023 with list of the City’s equipment.
Question 3: How are the Variable Air Volume Boxes Labeled?
Answer 3: Unknown at this time.
Question 4: Where are the controls for the units located?
Answer 4: The controls are at an offsite location.
Question 5: Who is the current contractor performing these services?
Answer 5: K & S Ventures, Inc.
Question 6: Will the units at DPS be replaced?
Answer 6: Not known at this time.
Question 7: How many times a year will the Exhaust fans need to be checked?
Answer 7: Twice a year.
File details come from the government source that posted it. Updated .