RFP - Re-keying Project Dec 18 2023.docx

INVITATION TO BID

1. PROJECT IDENTIFICATION

PROJECT

School District Re-Key project

OWNER

Shepherd Public Schools Superintendent's Office Attn. Terry Starr P.O. Box 219 Shepherd, Ml. 48883

2. PROJECT DESCRIPTION

In the majority of our school district, the contractor shall remove old best cores and replace them with new compatible cores and create a new key system. In the remaining buildings the contractor shall remove incompatible hardware and replace it with compatible hardware to receive the same Best key system.

3. RECEIPT OF BIDS

Bids shall be addressed to, and will be received until the following date and time: To: Shepherd Public Schools Superintendent's Office Attn. Terry Starr 258 W Wright Avenue P.O. Box 219 Shepherd, Ml. 48883

Date: February 23rd, 2024

Time: 2:00 pm

The bids will be privately opened on February 23rd, 2024 and the results will be published through email to qualified bidders. Bids received after 2:00 pm, February 23rd, 2024 will be returned to the respective Bidder, unopened. Notification to the winning bidder will be no later than the end of the day, Monday, February 26th, 2024.

Bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any employee of the bidder and any Shepherd Public School administration personnel.

Bids shall be accompanied by a sworn and notarized statement certifying that the bidder is not an Iran-linked business (PA 517 of 2012.)

Award of Bid is currently planned to take place at the March, 19th 2024 Shepherd Public School Board Meeting.

Bidders are instructed to inspect sites and conditions under which the work is to be performed, and any obstacles, which may be encountered. No extra will be considered because of Bidder's failure to inform himself of the site conditions which can be verified by inspection.

A recommended pre-bid conference and walkthrough will take place on Febuary,16th 2024 at 9:00 AM. Please contact Aaron Lloyd (989-854-2947) for location address.

alloyd@shepherdschools.net

4. MODIFICATION OR WITHDRAWAL OF BID

A bid may not be modified, withdrawn or canceled for a period of ninety (90) calendar days after the time and date designated for receipt of Bids.

5. RIGHT TO REJECT BIDS

Shepherd Public Schools, 258 W Wright Avenue, Shepherd, Michigan 48883, reserves the right to accept or reject any and all Bids received, waive irregularities, and to accept the bid that in their opinion is in the best interest of the Shepherd Public Schools.

6. INSURANCE

A. Contractor will keep in force during contract, policies of insurance covering Worker's Compensation and Employer's Liability, and Commercial General Liability, with minimum limits as provided below or as modified by the Contract Documents, if any, or satisfactory to the Owner, with an insurance company licensed to operate in the State where work is being done. Contractor will advise its insurer of its obligations under the contract documents. Contractor will furnish, before any work is started, certificates from said insurance companies showing the coverage, limits of liability, and policy expiration dates as required herein.

B. Insurance Coverage -As a condition of performing work for the Owner as a Contractor, the Contractor must provide Owner with satisfactory evidence of their insurance coverage as follows:

a. Workers' Compensation and Employers' Liability Insurance covering your statutory obligations in the State(s) in which your work for the Owner is to be performed.

b. Comprehensive General Liability (including Premises-Operations; Independent Contractor's Protective; Product and Completed Operations; Broad Form Property Damage), with limits as follows:

Bodily Injury $500,000 each occurrence, $1,000,000 aggregate, Products and Completed Operations.

Property Damage $500,000 each occurrence, $500,000 aggregate.

C. Other Requirements

a. Evidence of your insurance coverage, required herein, is to be provided to the Owner on ACCORD Certificate Form 25-S and must indicate:

1) Any coverage exclusions or deviations from the 1988 ISO commercial general liability form or subsequent versions,

2) A Best's rating for each of your insurance carriers at B+ VII or better,

3) That the issuing insurance company will provide thirty (30) days written notice of cancellation to the certificate holder and the words "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" do not apply or have been removed,

4) That Shepherd Public Schools are additional insureds on the General Liability policy form, and the policy endorsement form must be the ISO Additional Insured-Owners, l.aBscess or Contractors (Form B) CG 2010 or equivalent, and

5) Any deductibles over $2,500 applicable to any coverage.

b. Contractor will send or fax a copy of these insurance requirements, to their agent, when an insurance certificate is requested to assure that the contractor's insurance policies comply with the insurance requirements.

GENERAL INSTRUCTIONS

The contractor shall remove all cores in the schools; Shepherd High School, Shepherd Middle School and Shepherd Elementary that currently have the Best key system and replace them with compatible best key system cores to change the current key system. This will be 400 plus locks. In one of our buildings it will be necessary to change the hardware to accept the Best cores and then best cores will be added. This will be around 15 door locks. In addition all exterior doors throughout the school district will be evaluated by the contractor as to which ones should have blanks on them to work best with our current key fob system.

SPECIFICATIONS:

1. Replace all current Best cores with new cores to create a new key system.

2. Replace hardware in the Odyssey School to accept new best cores and then install new Best cores to create a new key system.

3. Evaluate exterior door locks to be blanked to work with our current key fob system.

4. Also the contractor will provide the appropriate number of keys for the new key system, and will provide a way to replenish keys when need be.

5. Contractor will create a master key to work with the system, and provide an appropriate number of master keys for the new system.

6. If there are any add ons or unforeseen issues the contractor can advise at the walk through on February, 16th 2024.

PROPOSAL FORM

CATEGORY OF WORK: R-Keying of Doors Throughout School District

TO: Shepherd Public Schools Superintendent's Office Attn. Terry Starr 258 W Wright Avenue P.O. Box 219 Shepherd, Ml. 48883

FROM:

Name

Contact: _

Address: _

City: State: _

Zip Code:

Telephone: _

Fax: _

Email: _

PROJECT:

Shepherd Public Schools Rekeying Initiative 258 W Wright Avenue Shepherd, MI 48883

ACKNOWLEDGEMENTS:

The undersigned acknowledges that he/she has received the Bidding Documents, which include the Invitation to Bid, Instructions to Bidders, the Bid Form, and the Specifications

Note that it is the Contractor's responsibility to ensure that they have received all Addendums issued during the bidding period.

The undersigned acknowledges that:

1. They have read and carefully examined the Bidding Documents and that he/she fully understands them and has made his/her Bid in accordance therewith.

2. They have had the opportunity to visit the site, have familiarized themselves with the local conditions under which the Work is to be performed and has correlated his/her observations with the requirements of the proposed project.

3. The Bids are based upon the materials, systems and equipment required by the proposed Contract Documents without exception.

PROJECT SCOPE: Rekeying Shepherd High, Middle and Elementary Buildings; replacing hardware at Odyssey Alternative School - install Best cores.

SIP DETAILS

(Amount in Words)

TIME OF COMPLETION:

The project completion date is Friday, July 12th, 2024. Or negotiated by the contractor and Shepherd Public Schools.

If awarded the Contract, we estimate we will require consecutive calendar days to complete the project.

The above time(s) assume(s) that:

1. Award of Contract allows start of construction no sooner than Monday, April 1st or as negotiated by the Contractor and Shepherd Schools.

AGREEMENTS:

In submitting these bids, the undersigned agrees:

1. To enter into and execute a Contract with Shepherd Schools, if awarded on the basis of this Bid, and to furnish insurance certificates within seven (7) days of notification of selection of award of Contract for the Work.

2. To perform the Work in accord with the proposed Contract Documents and to complete said Work within the time period stipulated in the Bid.

ATTACHMENTS:

The undersigned acknowledges that he has attached to this Bid the required following documents:

1. No less than three (3) project references. Information to include: Project name, location, contact person, and phone number.

LEGAL STATUS AND SIGNATURE OF BIDDER:

(Bidder shall fill out the appropriate form, and strike out the other two types of business.)

A CORPORATION duly organized and doing business under the laws of the State of Michigan for whom bearing the official title of whose signature is affixed to this Bid Form, is duly authorized to execute Contracts.

A PARTNERSHIP, all of the members of which, with address, are:

An INDIVIDUAL, doing business as whose signature is affixed to this Bid Form.

Contractor by

Title

Signed and sealed this day of _

SIGNATURE

Contractor

By

Title

Signed and sealed this day of _

Familial Disclosure AFFIDAVIT

All Bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the District and/or the Superintendent of the District.

The undersigned, owner or authorized officer of bidder), pursuant to the familial disclosure requirement provided in the Shepherd Public

(the Schools proposal, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder or any employee of the bidder, and any member of the Shepherd Public Schools Board of Education and/or the Superintendent.

The following are the bidder’s familial relationship(s) with the Shepherd Public Schools: Bidder/Employee Name Related to: Relationship 1.

2.

(Attach additional pages if necessary to disclose all familial relationships.)

There is no familial relationship that exists between the bidder and/or any employee of the bidder and any member of the Shepherd Public School Board of Education and/or the Superintendent.

Bidder: By:

(Company Name) (Signature) (Title}

This instrument was acknowledged before me, a Notary Public, in and for

on this_ day of

55:

(Notary Public Signature) My Commission expires: County of: _

Acting in the

IRAN LINKED BUSINESS AFFIDAVIT

All Bids shall be accompanied by a sworn statement disclosing any Iran linked Business relationship that exists within the owners, including its officers, directors and employees.

The undersigned, owner or authorized officer of (the bidder), pursuant to Michigan Public Act No. 517 of 2012, the "Iran Linked Business" requirement warrants that the bidder, including its officers, directors and employees, is not an "Iran Linked Business" within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFP, the bidder will not become an "Iran Linked Business" at any time during the course of performing under the contract. The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Proposals {RFPs) for three {3) years from the date that it is determined that the person has submitted the false certification.

There is not an "Iran Linked Business" that exists within the bidder and/or owner, officers, directors and employees.

Bidder: _ (Company Name)

By: _ {Signature)

(Title)

This instrument was acknowledged before me, a Notary Public, in and for

County, on this day of _, 20_, SS:

{Notary Public Signature)

My Commission expires: _

Acting in the County of: _ image1.jpg image15.png image28.png image18.png image2.png image6.png image23.png image24.png image8.png image16.png image13.png image22.png image27.png image19.png image3.png image25.png image9.png image4.png image12.png image11.png image7.png image5.png image26.png image17.png image21.png image20.png image14.png image10.png