RFP PW 2025 11 Property Abatement.pdf

REQUEST FOR PROPOSAL

Property Abatement Completion

Solicitation No. 2025-PW-11

SCHEDULE OF EVENTS

Site walk October 1, 2025

Deadline to Submit Questions October 7, 2025

Response to Questions October 10, 2025

Proposal Due Date October 15, 2025

Tentative Interviews October 16, 2025

The party submitting a proposal, hereinafter referred to as the Proposer, offers to furnish to the Town of Pagosa Springs the materials, supplies, products, or services requested in accordance with the specifications and subject to the Terms and

Conditions described herein.

Accepting Electronic Responses Only Submitted Through the Rocky Mountain E-

Purchasing System (RMEPS) https://www.bidnetdirect.com/colorado/town-of-pagosa-springs

Project Point of Contact:

Karl Johnson, Public Works Director kjohnson@pagosasprings.co.gov

970-264-4151 ex. 451 mailto:kjohnson@pagosasprings.co.gov

REQUEST FOR PROPSAL

Property Abatement

TABLE OF CONTENTS

1.0 GENERAL INFORMATION AND RFP INSTRUCTIONS

2.0 BACKGROUND INFORMATION AND PROJECT OVERVIEW

3.0 SCOPE OF WORK

4.0 PROPOSAL ELEMENTS

5.0 SELECTION PROCESS

6.0 TERMS AND CONDITIONS

SECTION 1.0: GENERAL INFORMATION AND RFP INSTRUCTIONS

1.1 PURPOSE

The Town of Pagosa Springs is soliciting proposals from qualified entities (“Contractor”) to provide Site clean up to complete a Court Order to Abate.

1.2 CLARIFYING QUESTIONS

Any requests for clarification or additional information deemed necessary by any respondent to present a proper proposal shall be submitted in writing to Karl Johnson, Public Works Director at the email address of kjohnson@pagosasprings.co.gov, referencing this Request for Proposal. Written requests for information must be received a minimum of three (3) days prior to the response to question submission date. Any request received after the above stated deadline will not be considered. All requests received prior to the above deadline will be responded to in writing by the Town in the form of an addendum addressed to all prospective respondents.

1.3 PRE-PROPOSAL SITE VISIT

A pre-proposal site visit is scheduled for October 1, 2025, at 2PM. A walk is deemed necessary for this project, and all attendees will meet at the East end of Harman Park Drive, Pagosa Springs, CO, 81147.

Please contact Karl Johnson, Public Works Director, at kjohnson@pagosasprings.co.gov if you plan to attend the meeting and site walk.

1.4 ROCKY MOUNTAIN E-PURCHASING (BidNet®)

The Town is collaborating with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of Formal Invitations for Bids (IFBs) and Requests for Proposals (RFP) administered by the

Town.

Registration with BidNet® is available at NO CHARGE and allows Proposers access to view governmental proposals posted on BidNet®; they offer an additional notification service option with an associated fee.

(Note: free registration may take up to 24 hours to process. Please plan accordingly.)

The Town is not responsible for the actions or lack thereof on the part of the Proposer in regard to their interaction with BidNet®, or any other third-party bid notification service in relation to this RFP. More information is available at: https://www.bidnetdirect.com/colorado/town-of-pagosa-springs or by calling

1-800-835-4603, Option 2.

1.5 ELECTRONIC SUBMISSION REQUIRMENT

Submission of proposals for this solicitation may only be done electronically through BidNet® at https://www.bidnetdirect.com/colorado/town-of-pagosa-springs, no later than the date and time indicated in the proposal.

Please Note: Proposers are encouraged to submit their proposals as early as possible, allowing enough time for any technical difficulties they may encounter as the BidNet® system does not allow the option to mailto:kjohnson@pagosasprings.co.gov mailto:kjohnson@pagosasprings.co.gov accept any late proposals. Please be assured that all proposals are locked for viewing by the system and cannot be accessed until after the due date.

Proposers who feel they are unable to prepare and submit an electronic submittal should submit a request in writing to the project point of contact, no later than the Question due date, for permission and instructions for submitting a hardcopy proposal.

1.6 SUBMISSION DEADLINE

The deadline for proposals is 4p.m. on October 15, 2025. At this time, all proposals will be opened and reviewed by a selection committee starting on October 16, 2025. Candidates will be notified in writing by email or by phone if selected to be interviewed. Late proposals will not be accepted.

SECTION 2.0: BACKGROUND AND PROJECT OVERVIEW

2.1 The Town of Pagosa Springs Public Works Department is working in conjunction with the Town’s

Municipal Court to complete an abatement of Archuleta Parcel #569915400163 and Archuleta Parcel #

569915423001. Each parcel is currently listed as X Rob Snow address with no formal number assigned.

See Exhibit A for parcel locations.

SECTION 3.0: SCOPE OF WORK

The Town of Pagosa Springs Municipal Court has ordered to remove the following:

a. All vehicles, including all cars, trucks, trailers, whether or not such vehicles are registered on parcel # 569915400163.

b. All other junk, rubbish, and litter of any kind on parcel # 569915400163.

c. All vehicles, including all cars, trucks, trailers, whether or not such vehicles are registered on parcel # 569915423001.

d. All other junk, rubbish, and litter of any kind on parcel # 569915423001.

All work to be completed within 45 days of award.

SECTION 4.0: PROPOSAL ELEMENTS

The response to this RFP, as described below, is limited to a maximum of [10 total pages], excluding front and back covers, resumes and references. Use no smaller than 11-point font and 0.5-inch margins. Each response should be complete yet concise and contain only the elements shown below. Please avoid submittal of extraneous and unnecessary information.

4.1 COVER LETTER

Please provide a cover letter introducing your company.

4.2 PROJECT TEAM

Please provide a list of team members and sub-contractors associated with the completion of this project.

4.3 RELEVENT PROJECT EXPERIENCE

Provide a list of related site clean up projects performed by your organization.

4.4 WORKLOAD AND CAPACITY

This project has time requirements for completion. Therefore, the Contractor’s ability and commitment to perform the delivery of items requested in the available time frame is essential. Please list your proposed current lead time and commitments in addition to its anticipated capacity for delivery.

4.5 PROJECT APPROACH

Provide a brief description of project completion methods.

4.6 RATES AND COSTS

All costs for this clean up with be a lump sum to complete.

4.7 INSURANCE AND LISENSING

All contractors and subcontractors will be required to possess and/or provide the following information if awarded the project:

W9 request for Taxpayer Identification Number and Certification.

Town of Pagosa Springs Business License.

Certificate of Insurance - General Liability and Workers’ Compensation.

Declaration of Independent Contractor Status (if applicable).

SECTION 5.0: SELECTION PROCESS

The proposals will be evaluated using the following criteria with a maximum of 100 points possible:

Project Approach (%)

Relevant Project Experience (%)

Understanding (%)

Proposed Project Team (%)

Fee and Lead Time (80%)

Workload Capacity/Management (20%)

Scoring for above 2 criteria

90 – 100 Outstanding

80 - 89 Excellent

60 - 79 Good

40 - 59 Fair

20 - 39 Poor

0 - 19 Unsatisfactory

The contract will be awarded to the most responsible contractor whose proposal will be, on an overall basis, most advantageous to the Town. Qualifications, experience, and performance factors will be considered as elements of a responsible proposal at the sole discretion of the Town of Pagosa Springs.

The Town’s selection decision is final. The Town may require follow-up oral interviews with selected respondents and may require the respondents to participate in negotiations.

SECTION 6.0: TERMS AND CONDITIONS

This Request for Proposal does not commit the Town to award a contract, to pay any costs incurred in the preparation of proposals to the requests, or to procure or contract service or supplies. The Town reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified source, or to cancel in part or in its entirety the Request for Proposals, if it is in the best interest of the Town.