RFP Project Mandatory Vendor Forms.pdf

ATTACH AS TOP PAGE

Bid Submission Checklist for Unified Campus Safety and Security Project

Contractors: Please ensure all items below are included in your bid envelope/email to avoid disqualification.

See Section 3 for forms.

● [ ] Completed Bid Forms: All forms provided in the project specifications must be filled out entirely and executed.

● [ ] Familial Disclosure Statement: A sworn and notarized statement in compliance with MCL 380.1267.

● [ ] Iran Business Relationship Affidavit: A signed affidavit in compliance with the Iran Economic Sanctions Act (2012 P.A. 517).

● [ ] Secure Delivery: * If Physical: Sealed envelope addressed to Terry Starr.

○ If Electronic: Secured email to tstarr@bellairek12.org marked "SEALED BID."

● [ ] Deadline Check: Confirm delivery will occur before May 18, 2026 at 11:00 AM.

Bid summary: Price should include shipping and all other costs involved as defined in RFP.

Item(s) Cost

Labor/Installation/Removal/Disposal of Existing

Hardware

Software

Contracts/Service Agreement/Subscriptions

Other

Total Project Cost: $

Contractor Qualifications (Check):

Minimum of 3 years of Historical Installation and installation experience in the access control and emergency environment industry

Local Office required, within a 200 mile radius of Bellaire Public Schools Emergency Services recommended, with a 24 hour support line so that trained technicians are readily available

Maintain an in-house engineering and project management team capable of the requirements of this project. Subcontracting installation is not recommended.

Vendor must have adequate Verkada Certified Engineer courses completed (specific to Essentials and Access Control)

Provide a Project Manager for this project specifically

○ Equipment must be shipped to Bellaire Schools in its original packaging and in accordance with Verkada manufacturer recommendations

○ All other installation cabling and equipment to be provided by the Vendor

Any damage to shipping, handling and distribution for any reason must be replaced by the Vendor

○ Schedule of work to be maintained above by said Project Manager, with twice monthly check ins required to the school Warranty must be 5 years in accordance with https://legal.verkada.com/#eua

○ Recommended Manufacturer is Verkada Inc.

Installer Warranty to cover all non-Verkada material for up to 6 months upon the completion of the project

Please provide licensing options for 3, 5 & 10 years

Installation Requirements:

Verkada Hardware

○ Please refer to each Verkada Quick Start Guide applicable to each product at Verkada.com/docs

○ The system will require a myriad of new Verkada Access Control Panels, Wireless Locks, Cameras, Camera mounts, Verkada Readers, Video Intercoms & Guest/Visitor Management Vestibules.

○ Hardware to plug directly into Bellaire Public Schools network PEO switches, confirming each switch port for power and internet, while including labels as needed.

○ Lockdown Buttons, Silent Alarms, Blue Lights and Message Boards do not need to be Verkada manufactured, yet must be interoperable with all Verkada products.

Pre-Installation Meeting

○ Upon an award, a mandatory pre-installation meeting will take place to confirm switch ports, network settings, and final installation schedules

○ Verify that power and outlets are correct

○ Furnish inserts, mounts, and any other drilling based construction work in terms of locksets, camera locations, mounting etc.

○ Verify that the building itself can holistically support all equipment (to be verified by mandatory pre-site walk)

○ Verify all required preparations for equipment as to confirm acceptance of install

Installation

■ Please refer to verkada.com/support for additional information upon setup https://legal.verkada.com/#eua http://verkada.com/docs http://verkada.com/support

○ Schedule of work is to be as followed:

■ Removal of existing Cameras

● If applicable, re-use existing cabling that has been tested and verified by installer

■ Installation of cables, controllers, panels, and power to controllers

● With specific attention to Video Intercom Cabling (Cat6e to the door where applicable, and Door Position Indicators included in RS485 cabling)

■ Installation of AL54 Wireless locks

● Verification of Lock Core “Re-use” to be done during site walk

■ Installation of Wireless Hubs via RS485 cabling to the Door Panels

● Confirm distance of Wireless hubs for AL54 wireless locks

● Installation of new network devices and new readers

■ Installation of front end mounts and conduits

● Remote site installation to be WAP / Point to Point from head High School network, or Football Field Sports Press Box

■ Configuration of backend Verkada Command Administration (more below)

■ Finalize installation of Verkada Guest through Ipad and printer.

■ End user Trainings after final walks and certification of completion

○ Installation work must be in compliance and recommendation of manufacturer, with all controllers, power suppliers, networking, panels and locks to be installed to allow easy access for service in the future

■ Cat6e cabling recommended, twisted, shielded, and plenum rated

■ RS485 banana cabling recommended to readers, as well as to Hubs

■ Batteries to be provided to AL54 locks

■ Emergency Batteries to be included with all Panel equipment (Pending space in closets)

○ Locksmithing

■ To be included, with core locks to remain where applicable

■ Some locks will need to be re-done in accordance with AL54 wireless lock core requirements

○ Card reader locations to be properly protected from potential exterior damage

■ Provide protective covers, barriers, and shields where possible

■ All exposed cables shall be in conduit, EMT racewire, or wire mold to be confirmed by

Bellaire

■ Equipment will be labeled upon Bellaire Schools’ convenience

Programming

○ Verkada Command user information is to be included such as

■ User groups, user accounts, door schedules

■ Camera naming, Site naming

■ Group schedules

■ Alarm Site Setup including alarm response waterfall, alarm scheduling and training on arming/disarming system

■ Lockdown, Secure, Hold, Shelter, Evacuate, Medical Hold, and Staff Assist triggers

■ Intercom receivers and desk station setup

■ Guest check-in setup (including Guest Types and Security Screenings)

○ If Applicable, hardwire tie in to current PA system for audio alerts

■ Not mandatory but recommended for MS and HS locations

Bellaire Public Schools has final right to accept this system upon completion of above

○ An fully-integrated alarm and system test / drill to be completed before end of project

○ Please refer to maps below, and the site walk is mandatory to confirm above.

○ All exterior door and camera work to be completed by August 17th

■ Interior Door and alarm completion by Sept 30th

Specifications

Item(s) Manufacturer(s)

Warranty/Support/Subscriptions Please specify the type of warranty/support/subscription that is included on the components below.

Category Item(s) Management Support/Subscriptions Cost per Term

Clarifying Questions:

1. The quantities indicated are approximations. Can you provide additional hardware as needed?

2. Where is your company’s response time for addressing on-site problems?

3. What is an approximate timeline from start to finish?

4. Are there any foreseeable delays or contingencies?

Other Comments or Notes for Consideration:

Name of Company:

Bidder’s Printed Name:

Bidder’s Printed Title:

Bidder’s Signature:

Date:

Mandatory Forms

Acknowledgement of Authority to Bid

Authorization and Independent Price Determination

By signing below, I certify that this proposal fully adheres to the Terms and Conditions of this RFP. I further affirm that this bid has been developed independently, without consultation, communication, or agreement with any competitor. I acknowledge that any fraudulent activity or collusion is a violation of Federal Law and may lead to criminal prosecution, fines, and civil penalties.

Affidavit Familial Relationship

State of Michigan

County of Antrim

_______________________________________ (Affiant’s printed name) being sworn, says:

1. I am the _______________________________________ (title) of

_______________________________________ (vendor/bidder) which has submitted to Bellaire

Public Schools, a proposal for the hardware/software/materials/labor as indicated within the bid.

2. I state there there is no familial relationship between the owner or any employee of the above

Vendor-Bidder and any member of the Board of Education or the Administration of Bellaire Public

Schools, said exceptions being as follows:

Name of Company:

Bidder’s Printed Name:

Bidder’s Printed Title:

SWORN AND NOTARIZED AFFIDAVIT OF COMPLIANCE IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012 All bidders must submit the following certification statement in compliance with Public Act No. 517 of 2012

(the “Iran Economic Sanctions Act”) and attach this form to the bid.

SWORN AND NOTARIZED AFFIDAVIT OF COMPLIANCE IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012 All bidders must submit the following certification statement in compliance with Public Act No. 517 of 2012 (the “Iran Economic Sanctions Act”) and attach this form to the bid. The Tecumseh Public Schools Board of Education shall not accept any bid that does not include this sworn and notarized certification of statement. The undersigned, the owner or authorized officer of (the Bidder), pursuant to the compliance certification requirement provided in the Tecumseh Public Schools Request for Proposal, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, and that in the event the Bidder is awarded a contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification is made, whichever is greater, the cost of the Tecumseh Public Schools investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Name of Company:

Bidder’s Printed Name:

Bidder’s Printed Title: