RFP _ PER _ Downtown Beautification Project_d.pdf

1. INTRODUCTION

The City of Baxley, Georgia, is seeking proposals from qualified engineering firms to prepare a

Preliminary Engineering Report (PER) for a Downtown Beautification/Infrastructure

Project. This project is designed to improve the stormwater system and includes updates to improve aesthetics, functionality, and appeal of the downtown area of Baxley, with the ultimate goal of creating an attractive, vibrant, and welcoming space that enhances the community and encourages economic development.

The selected firm will be tasked with providing a comprehensive analysis of existing facilities, considering environmental regulations, proposing design improvements, and offering recommendations for implementation, which would include a proposed project cost and schedule. The PER will serve as the blueprint for future work in transforming the downtown area.

2. PROJECT OVERVIEW

The City of Baxley aims to enhance the downtown property through a combination of design, infrastructure, and landscaping improvements. The project will include:

Stormwater Improvements: Identification and mitigation of known existing stormwater accumulation problems.

Sidewalk and Streetscape Enhancements: Improvements to existing sidewalks, including repairs, upgrades, and new pedestrian amenities.

Green Spaces and Landscaping: Introduction of green spaces, trees, planters, and floral installations that create a visually appealing environment.

Public Art and Decorative Elements: Installation of public art pieces, murals, sculptures, or other visual elements that reflect the cultural identity of the area.

Lighting Improvements: Installation or upgrading of street lighting to ensure safety while enhancing the aesthetic appeal of the area.

Street Furniture: Installation of benches, tables, trash receptacles, and other amenities for public comfort.

The Preliminary Engineering Report (PER) will be a key document in identifying the feasibility of these proposed improvements, determining design options, estimating costs, and suggesting implementation strategies. The report will guide future phases of the downtown revitalization project.

3. SCOPE OF WORK

The selected engineering firm will be responsible for the following:

1. Existing Facilities Assessment o Conduct a site analysis to assess the current condition of sidewalks, streetscapes, green spaces, lighting, signage, and any existing infrastructure in the downtown area.

o Identify existing challenges or opportunities that may influence the project, including traffic patterns, pedestrian access, utilities, and stormwater management.

2. Preliminary Design and Recommendations o Develop preliminary design concepts for the downtown beautification project, incorporating elements such as streetscape improvements, landscaping, public art, lighting, and street furniture.

o Provide recommendations for sustainable design practices, including materials, planting options, and eco-friendly features.

o Prepare a preliminary cost estimate for the proposed improvements.

3. Feasibility and Implementation Planning o Assess any logistical or regulatory challenges, such as zoning requirements, permits, or coordination with utility providers.

o Provide a suggested phased implementation plan for the project, including prioritization of improvements and estimated timelines for completion.

4. Preliminary Engineering Report (PER) o Prepare a comprehensive Preliminary Engineering Report summarizing the findings of the site assessment, design recommendations, cost estimates, and phased implementation plan.

o Include visual aids such as conceptual renderings, design drawings, and diagrams to illustrate the proposed improvements.

4. QUALIFICATIONS

Firms must meet the following qualifications:

Proven experience in urban design, streetscape projects, downtown revitalization, or similar beautification projects.

Experience in preparing Preliminary Engineering Reports for public works and beautification projects.

Knowledge of Georgia’s local, state, and federal regulations regarding public infrastructure, zoning, and environmental impacts.

Ability to engage effectively with community members, stakeholders, and local businesses.

Strong design capabilities, with experience in landscaping, public art, and streetscape improvements.

5. PROPOSAL REQUIREMENTS

Proposals must include, at a minimum, the following:

1. Cover Letter o A statement of interest outlining the firm’s understanding of the project and qualifications to perform the work.

2. Firm Profile o Background and history of the firm, including relevant experience and a list of similar projects completed.

o Contact information and qualifications of key personnel who will be involved in the project.

3. Project Approach and Methodology o A detailed approach for completing the scope of work, including timelines, deliverables, and methods for stakeholder engagement and design development.

4. Project Team o List of key team members, including their qualifications, experience, and roles in the project.

5. Project Schedule o A proposed schedule outlining key milestones, including the completion of the

Preliminary Engineering Report and any necessary approvals.

6. Cost Proposal o A detailed cost estimate, including the firm’s hourly rates, estimated hours for each phase of the project, and any additional expenses (e.g., travel, materials).

7. References o At least three references from clients who have undertaken similar downtown or beautification projects.

6. EVALUATION CRITERIA

Proposals will be evaluated based on the following criteria:

Experience and Qualifications: Demonstrated experience in similar urban design or downtown beautification projects, and the qualifications of the proposed team.

Approach and Methodology: Creativity and thoroughness in addressing the scope of work, including design approach, community engagement, and feasibility analysis.

Cost: Reasonableness and transparency of the proposed fees and cost structure.

Timeline: Feasibility of the proposed project schedule and the firm’s ability to meet deadlines.

Community Engagement: Experience with or approach to engaging the local community and stakeholders.

7. SUBMISSION GUIDELINES

All proposals must be submitted by February 14, 2025, to:

City of Baxley Attn: City Manager’s Office

P.O. Box 290

Baxley, GA 31515

Proposals can also be submitted electronically to: manager@baxley.org manager@baxley.org

For any questions or clarifications, please contact:

Keri Orvin, City Manager

(912) 367-8300 manager@baxley.org

8. ADDITIONAL INFORMATION

The City of Baxley reserves the right to reject any or all proposals.

The selected firm will be required to enter into a professional services agreement with the

City of Baxley.

All costs incurred by the firm in the preparation and submission of the proposal will be the responsibility of the firm.

9. ANTICIPATED PROJECT TIMELINE

RFP Issue Date: January 17, 2025

Proposal Due Date: February 14, 2025

Selection of Firm: February 17, 2025

Preliminary Engineering Report Due: March 10, 2025

The City of Baxley looks forward to receiving proposals from qualified firms to help transform the downtown area into an inviting, vibrant space that enhances the community and stimulates local economic growth.

mailto:manager@baxley.org