RFP template – electronic proposals, rev. 01/01/2021

LANE COUNTY, OREGON

PUBLIC WORKS DEPARTMENT

PARKS DIVISION

REQUEST FOR PROPOSALS

(FOR ELECTRONIC SUBMISSION)

PARKS: WATER AND SEWER INFRASTRUCTURE FEASIBILITY STUDY

Contract 22/23-09

PROPOSALS DUE:

5:00 PM, local time

FRIDAY, NOVEMBER 18, 2022

RFP template – electronic proposals, rev. 01/01/2021 1

CONTENTS

HEADING PAGE NUMBER

REQUEST FOR PROPOSALS 2

1. INVITATION TO SUBMIT PROPOSALS 2

2. BID EXPRESS PLATFORM INFORMATION 2

3. PREPARATION AND SUBMISSION OF PROPOSALS 3

4. CLARIFICATION OR PROTESTS OF SOLICITATION DOCUMENTS 3

5. OPENING OF PROPOSALS 4

6. PROPOSAL EVALUATION AND AWARD 4

ATTACHMENT A – SCOPE OF SERVICES REQUIRED 6

ATTACHMENT B – SCOPE OF WATER AND SEWER SYSTEMS 9

ATTACHMENT C – REQUIRED ELEMENTS FOR PROPOSALS 11

ATTACHMENT D – PROPOSER STATEMENTS AND CERTIFICATIONS 12

ATTACHMENT E – SELECTION PROCEDURE AND SCORING 14

ATTACHMENT F – SAMPLE CONTRACT DOCUMENTS 16

RFP template – electronic proposals, rev. 01/01/2021 2

REQUEST FOR PROPOSALS

1. INVITATION TO SUBMIT PROPOSALS

Lane County will receive proposals for the Request for Proposals (RFP) for:

Parks Water and Sewer Infrastructure Feasibility Study

Until:

5:00 pm, local time, Friday, November 18, 2022, Submitted to:

Bid Express platform at www.bidexpress.com

County page: www.bidexpress.com/businesses/44723/home

Contact for questions:

Ashleigh Riolo, Project Manager Ashleigh.riolo@lanecountyor.gov 541-682-6699

Briefly, the work of the RFP includes conducting an assessment of the water and sewer infrastructure systems for three different parks within Lane County. The feasibility study will result in a thorough report encompassing a review of the three park locations, within scope for this project, an evaluation of the sites to determine the water and sewer infrastructure needs and cost estimates for replacing or refurbishing the system. The contract will be for a six month period from January 1, 2023 through July 1, 2023.

Proposals properly submitted and received will be opened immediately following the time proposals are due, and a list of the names of persons submitting proposals will be promptly sent to all such proposers, along with such other information as the public officer considers appropriate at the time.

To be considered, proposals must be submitted via the Bid Express platform on the Lane County page at www.bidexpress.com/businesses/44723/home.

Interested parties may download a complete set of RFP documents from the Bid Express platform, or the Lane County Procurement & Purchasing webpage at: www.lanecounty.org/bids.

There will be a mandatory pre-proposal meeting held prior to the date proposals are due, where contractors and potential bidders can confirm details of the project with the owner. This will take place one week prior to the date proposals are due and will be conducted as a hybrid meeting with in person and online attendance options. A meeting invite with additional details will be provided as an addendum on Bid Express.

The County may issue an addendum to modify or add to the terms of the RFP, or to change the time or date for submission of proposals. Any such addendum will be posted and may be downloaded from the Bid Express platform at the County page at www.bidexpress.com/businesses/44723/home. Each proposer is responsible to verify for itself if any addendum has been issued prior to submission of its proposal; the County is not responsible to notify individual prospective proposers of the issuance of an addendum. The requirements or clarifications contained in any addenda issued must be included in the proposals received and will become part of any resulting contract.

The County may reject any proposal not in compliance with all prescribed proposal procedures, requirements, rules, or laws, and may reject for good cause any and all proposals upon the County's finding that it is in the public interest to do so.

2. BID EXPRESS PLATFORM INFORMATION

Lane County uses the Bid Express platform at www.bidexpress.com for secure submission of proposals. To submit a proposal, a proposer must:

http://www.bidexpress.com/ http://www.bidexpress.com/businesses/44723/home mailto:Ashleigh.riolo@lanecountyor.gov http://www.bidexpress.com/businesses/44723/home http://www.lanecounty.org/bids http://www.bidexpress.com/businesses/44723/home http://www.bidexpress.com/

RFP template – electronic proposals, rev. 01/01/2021 3

Set up a Bid Express account at www.bidexpress.com.

Upload the proposed via the Lane County page on Bid Express at www.bidexpress.com/businesses/44723/home, prior to the proposal due date and time.

For additional information, proposers may call the Bid Express Customer Support Team at 888-352-2439, available Mon – Fri, 4am – 5pm Pacific Time. Proposers may also email the Bid Express Customer Support Team at support@bidexpress.com or refer to the Bid Express Vendor Resources page located at:

www.bidexpress.com/vendor_resources.

3. PREPARATION AND SUBMISSION OF PROPOSALS

3.1 Proposal Preparation. Proposers are responsible to read and understand all portion of the solicitation documents, including attachments and addenda, if any, and to include all requirements in their proposals.

To be responsive, proposals must be made in writing, and address the background, information, questions, criteria, and requests for information contained in the RFP. Proposals must be submitted in the required form and containing all required documents and responses, be signed by the proposer or its authorized representative, and submitted in the manner and number described in the Invitation to Submit Proposals.

3.2 Proposals Subject to Oregon Public Records Law. Proposals submitted in response to this RFP become public records under Oregon law and, following contract award, will be subject to disclosure to any person or organization that submits a public records request. Proposers are required to acknowledge that any proposal may be disclosed in its entirety to any person or organization making a records request, except for such information as may be exempt from disclosure under the law.

Each proposer must clearly identify all information included in its proposal that is claimed to be exempt from disclosure. If the County receives a records request, including subpoena, covering information the bidder believes is covered by an applicable public records exemption, it is the proposer’s responsibility to defend and indemnify the County for any costs associated with establishing such an exemption.

3.3 Proposal Submission. Proposals must be received by the time and date stated for receipt in the Invitation to Submit Proposals. To be considered, proposals must be submitted in the form and manner stated in the Invitation for Proposals, complete with a Proposer’s Statements & Certifications Form signed by the proposer or its authorized representative, responses to all criteria and requirements included in the RFP, other documents required to be submitted, if any.

By submitting a proposal, proposer acknowledges that the proposer has read and understands the terms and conditions applicable to this RFP, and accepts and agrees to be bound by the terms and conditions of the contract, including the obligation to perform the scope of work and meet the performance standards.

3.4 Correction, Withdrawal, and Late Submissions. A proposer may withdraw its proposal at any time prior to the deadline set for receipt of proposals, and may submit a new proposal in the manner stated in the Invitation to Submit Proposals. The County will not consider proposals received after the time and date indicated for receipt of proposals. A proposer may not modify its proposal after it has been submitted, other than to address minor informalities, unless the proposal is withdrawn and resubmitted as described above. A proposer may withdraw its proposal from consideration if the County requests a price proposal per ORS 279C.110(5) and the proposer does not wish to provide a price proposal.

4. CLARIFICATION OR PROTESTS OF SOLICITATION DOCUMENTS

4.1 Clarifications. If a proposer finds discrepancies or omissions in the RFP documents, or is in doubt as to their meaning, the proposer must immediately notify the public officer designated for submission of questions.

If the public officer believes a clarification is necessary, an addendum will be issued in writing not less than 48 hours prior to the deadline for receipt of proposals, and available on the County's Bid Express http://www.bidexpress.com/ http://www.bidexpress.com/businesses/44723/home mailto:support@bidexpress.com http://www.bidexpress.com/vendor_resources

RFP template – electronic proposals, rev. 01/01/2021 4 webpage listed above. The addendum may postpone the date for submission of proposals. The requirements or clarifications contained in any addenda so issued must be included in the proposals received and will become part of any resulting contract.

The apparent silence of the solicitation documents regarding any detail, or the apparent omission from the RFP of a detailed description concerning any point, means that only the best commercial or professional practice, material, or workmanship is to be used.

4.2 Protest of Solicitation Documents. A prospective proposer may protest the competitive selection process or provisions in the RFP documents if the prospective proposer believes the solicitation process is contrary to law or that a solicitation document is unnecessarily restrictive, legally flawed, or improperly specifies a brand name pursuant to the requirements of ORS 279B.405(2). Any written protest must be submitted to the public officer identified for submission of questions in the Invitation to Submit Proposals not less than 10 days prior to the deadline for submission of proposals.

Lane County will consider the protest if the protest is timely filed and contains all the following items:

Sufficient information to identify the solicitation that is the subject of the protest;

The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive, is legally flawed or improperly specifies a brand name;

Evidence or supporting documentation that supports the grounds on which the protest is based; and

The protest must state the changes to the procurement process or the solicitation document that the prospective proposer believes will remedy the conditions upon which the protest is based.

If the protest meets these requirements, the County will consider the protest and issue a decision in writing. If the protest does not meet these requirements, the County will promptly notify the prospective proposer that the protest is untimely or that the protest failed to meet these requirements and give the reasons for the failure. The County will issue its decision on the protest not less than 3 business days before proposals are due, unless a written determination is made by the County that circumstances exist that justify a shorter time limit.

5. OPENING OF PROPOSALS

5.1 Proposals Held Until Time for Opening. The County will not examine any proposal prior to opening.

5.2 Late Submissions. Any proposal or modification received after the designated deadline will not be opened or considered.

5.3 Inspection of Proposals Submitted. The proposals submitted will be open to public inspection after the issuance of notice of intent to award, with the exception of any information covered by an exemption to disclosure.

6. PROPOSAL EVALUATION AND AWARD

6.1 Responsiveness. Proposals will be reviewed by the public officer for responsiveness to the minimum requirements established by the RFP, which include at a minimum, but are not limited to:

• Submission of a completed Proposer Statements & Certifications Form in the form included as Attachment D.

• Compliance with proposal procedures, public contracting laws, and the requirements of the Lane Manual.

• Application of any applicable preferences for goods and services that have been manufactured, produced or performed in Oregon (ORS 279A.120), resident bidders (ORS 279A.120), recycled materials (ORS 279A.125), or printing performed within the State (ORS 282.210).

6.2 Proposal Evaluation. The County will make the contract award based on the responsiveness of the actual proposals received to the requirements established in Attachments A, B and C, considering price, qualifications, experience, resources, proposed services, proposers' past record of performance for the

RFP template – electronic proposals, rev. 01/01/2021 5

County, and other factors identified in the RFP, as well as responses received from references, interviews, and follow-up questions, if any.

Each proposal will be evaluated by the evaluation committee on the basis of the process and scoring established in Attachment E. Based upon evaluation of the submitted proposals, the evaluation committee may choose to conduct interviews with two or more proposers with the highest-scored proposals. Interviews may include a presentation by the proposer and questions regarding the proposal and services to be provided. Specific criteria for selection interviews, if any, will be distributed at the time interviews are scheduled.

In evaluating the proposals and selecting a contractor, Lane County reserves the rights to:

Reject any and all proposals, Issue subsequent Requests for Proposals for the same or similar goods or services, Not award a contract for the requested services, Waive any irregularities or informalities, Accept the proposal which the County deems to be the most beneficial to the public and Lane County, Negotiate with any proposer to further amend, modify, redefine or delineate its proposal, Negotiate and accept, without re-advertising, the proposal of the next-highest scored proposer, in the event that a contract cannot be successfully negotiated with the selected proposer, which may occur prior to the time a final recommendation for award is made for executive approval, and

Further question any proposer to substantiate claims of experience, background knowledge, and ability.

6.3 Mistakes in Proposals. Minor informalities may be waived. Mistakes discovered after opening where the intended correct statement or amount is clearly evident or properly substantiated may be corrected.

Where the intended correct statement or amount is not clearly evident or cannot be substantiated by accompanying documents, and where the statement or amount is material to determining compliance with the minimum requirements of the RFP, the proposal may not be accepted. The County reserves the right to waive technical defects, discrepancies and minor irregularities, and to not award a contract when it finds such action to be in the public interest.

6.4 Notice of Award. The County will provide written notice of its intent to award to a given proposer or proposers at least 7 days before the award, unless the County determines that a shorter notice period is more practicable. Unless otherwise stated in the RFP documents, the Notice of Intent to Award will be given by posting the notice on the Bid Express and Procurement & Purchasing webpage in the same location as the RFP posting.

6.5 Protest of Intent to Award. Any proposer that submitted a proposal for the RFP and is not recommended for award may protest the County’s recommendation for award. To be considered, the protesting proposer must be eligible to be awarded the contract in the event that the protest is successful.

Determination on protests will be made by the decision maker, either the Board or the County Administrator, depending upon which has authority to execute the contract under County rules. To be considered, a protest must be submitted in writing and received within 7 calendar days after the Notice of Intent to Award is posted, and must contain the grounds for the protest in accordance with Lane Manual Chapter 20.730.

6.6 Rejection of Proposals. If all proposals are rejected, new proposals may be called for in a new solicitation, or the proposals received may be considered with an opportunity for supplemental submission from those proposers that submitted proposals, if the County finds that it is unlikely that re-advertising would lead to greater competition. The public officer is delegated the authority to reject all proposals, prepare findings of best interests, and provide written notice of rejection of all proposals.

RFP template – electronic proposals, rev. 01/01/2021 6

ATTACHMENT A – SCOPE OF SERVICES REQUIRED

The general project objective is to provide a technical assessment of the existing water and sewer facilities located within three parks (Orchard Point, Richardson and Baker Bay). Deliverable will be a detailed report outlining the existing components of the water and sewer infrastructure, current condition and recommendations for replacement or refurbishment of the facilities, all within budget and timeline of the awarded ARPA funds.

Estimated construction costs should also be identified in the report.

Task 1 – Project Management

Develop a project timeline

Facilitate meetings

Budget tracking and billing

Assumptions:

Meetings will be virtual unless in-person necessary to evaluate site conditions

Deliverables:

Regular timeline and budget updates

Progress billing at mutually agreeable intervals

Task 2 – Project Kickoff

Request for Information submitted to Lane County

Review of Lane County information

Conduct project kickoff meeting

Assumptions:

Lane County will provide information related to the subject parks to support the assessment, including: mapping, topographical data, planning and land use data, current and projected population, and technical specifications on existing infrastructure.

Lane County will provide a Facility Condition Assessment Report for reference

Consultant will conduct one virtual project kickoff meeting with Lane County to review project goals and objectives.

Deliverables:

Requests for Information (RFIs)

Project Kickoff agenda and minutes.

Task 3 – System Assessment

Compile an inventory of existing system components with descriptions of age and physical condition with available information.

Determine which components should be replaced and which can be maintained or refurbished for continued use.

Determine if AC piping is present and whether or not it can be abandoned in place.

Identify existing easements and if they can be utilized for replacement piping with consideration for co-locating future water and sewer collection piping and electrical conduits.

Identify potential regulatory requirements

RFP template – electronic proposals, rev. 01/01/2021 7 o Summarize state/federal regulatory requirements relevant to replacing the water/sewer systems that serve the subject parks.

o Summarize local/state/federal regulatory requirements relevant to decommissioning existing infrastructure.

Assumptions:

Inspections for assessing the condition of buried infrastructure will be required.

Consultant will conduct one virtual review meeting with Lane County to review regulatory requirements and field visits as necessary to complete the inventory and assessment.

Deliverables:

Review meeting agenda, materials and minutes.

Existing infrastructure component inventory and assessment.

Task 4 – Preliminary Engineering Designs & Cost Estimates

Develop preliminary designs for improved/replacement water and sewer systems that lists the components that would be new and components that have a cost-effective remaining useful service life.

Develop an engineer’s estimate for materials and construction costs for the proposed systems.

Develop estimates for ongoing operations and maintenance costs for the proposed systems.

Assumptions:

The proposed systems should include upgrades in sizing/capacity to support future buildout

Consultant will conduct virtual review meetings at 30%, 60%, and 90% completion of design.

Task 5 – Final Report and Presentation

Prepare final report, consisting of narrative and graphic descriptions of the preliminary engineering design, with analytical focus on at least the following areas for each option assessed:

o Project Study Area o Design Data including projected quantities/flows o Regulatory Requirements

Treatment

Operator requirements

Cost estimates o Permitting requirements o Next Steps/Issues to Resolve

Assumptions:

Consultant will submit a draft report for review and comment by Lane County

Consultant will incorporate Lane County review comments and submit a final report.

Deliverables:

Draft and final reports (electronic, Microsoft Word and pdf format) including AutoCAD files of piping layouts.

Data must be compatible with GIS asset management systems to allow for georeferencing and data collection in the field.

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The selected Contractor should be prepared for a possible public presentation to interested stakeholders and to the Board of County Commissioners.

Task 6 – Optional On-call Assistance

Provide on-call assistance as directed by Lane County. Assistance could include:

o Support with exploring additional funding opportunities with USDA RD, DEQ CWSRF and

OBDD CDBG

o Analysis of additional alternatives o Additional regulatory discussions not included in Task 3.

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ATTACHMENT B – SCOPE OF WATER AND SEWER SYSTEMS

1. BAKER BAY PARK

1.1 Sewer Lines

The Baker Bay Park sewer system has approximately 17,400 linear feet of lines

Wet well to top of Dam = 5,600 LF; there are two pump lift stations within the wet well

Top of Dam to drainfield = 10,000 LF

RV dump station to wet well = 1,000 LF

Campground restroom to gravity sewer line = 200 LF; includes one small lift station

Day-Use restroom to wet well = 600 LF; gravity fed

1.2 Water Lines

The Baker Bay Park water system has approximately 5,375 linear feet of lines

Day-Use hot box to valve by Day-Use road = 650 LF

Valve to day-use restroom = 350 LF

Day-Use valve to concession stand = 500 LF

Concession stand to boat ramp faucet = 475 LF

Campground hot box to first set of valves = 400 LF

Valve set through campground = 3,000 LF

2. ORCHARD POINT PARK

2.1 SEWER LINES

The Orchard Point Park sewer system has approximately 3,300 linear feet of lines

Marina restroom to the drainfield = 300 LF

Restroom #2 to drainfield = 300 LF

Restroom #3 to drainfield = 2,700 LF; includes one lift station

2.2 Water Lines

The Orchard Point water system has approximately 12,900 linear feet of lines

Pump house to bottom of butte = 8,500 LF

Bottom of butte to tank = 800 LF

Pump house to restroom #2 valve = 900 LF

Restroom #2 valve to Restroom #3 = 900 LF

Main line to marina restroom = 200 LF

Marina valve to docks = 600 LF

Reservations sites = 1,000 LF

3. RICHARDSON PARK

3.1 SEWER LINES

The Richardson Park sewer system has approximately 9,000 linear feet of lines

Boat pump to Sewage Lagoon = 7,000 LF; includes two lift stations

RV dump station to Lift Station #1 = 800 LF

B-Loop to A-Loop to RV dump station = 300 LF

Caretaker house to RV dump station = 300 LF

A & B Restrooms = 600 LF

RFP template – electronic proposals, rev. 01/01/2021 10

3.2 Water Lines

The Richardson Park water system has approximately 8,200 linear feet of lines; this does not include A & B campground loops

Richardson pump house to water tank = 6,500 LF

Main line to Marina restroom = 700 LF

Main line to Restroom #2 = 100 LF

Main line to Restroom #3 = 300 LF

Main line to Shelters = 600 LF

D o r e n a

R e s e r v o i r

Foot Bridge

Marina

Clear Lake Rd (370000)

To Eugene

Reservoir Dam

F e r n

R i d g e

R e s e r v o i r

Parking

Parking

Parking

Parking

Parking

Parking

Boat Ramp

0 500 Feet

Orchard Point Water Systems

Comfort Station

Park Boundary

Paved Walkway

Drinking Fountain

Existing Well

Well Head & Building: Chlorination, 1 hose bib.

Comfort Station #1: 1 exterior faucet, 3 interior faucets, 4 sinks.

Comfort Station #2: 1 exterior faucet, 2 interior faucets, 4 sinks.

Comfort Station #3: 1 exterior faucet, 2 interior faucets, 4 sinks.

Host Site: 1 hose bib.

Caretaker Residence: Standard residential plumbing.

Picnic Shelter #1: 1 faucet.

Picnic Shelter #2: 1 faucet.

Picnic Shelter #3: 1 faucet, 1 sink.

Picnic Shelter #4: 1 faucet.

Picnic Shelter #5: 1 faucet.

Picnic Shelter #6: 1 faucet.

Picnic Shelter #7: 1 faucet.

Boat House: 1 exterior faucet.

1 Picnic Area

Caretaker Residence

Outside Faucet

Boat House

Marina

F e r n R i d g e

R e s e r v o i r

Cle ar

Lake R d (

370000)

Bangs Rd (387000)

Rich ard so n Park

R d (3

99200)

Parking Parking

Parking

P a r k i n g

Dock

Dock

Boat Ramp

See Richardson Campground page

0 600 Feet200 400

Comfort Station

Park Boundary

Paved Walkway

Drinking Fountain

Camp Host

Existing Well

Well Head & Building: Chlorination, 1 hose bib.

Comfort Station #1: 2 exterior faucets, 2 interior faucets, 4 sinks, 4 showers.

Comfort Station #2: 2 exterior faucets, 2 interior faucets, 4 sinks.

Comfort Station #3: 2 exterior faucets, 2 interior faucets, 4 sinks.

Host Site: 1 hose bib.

Picnic Shelter #1: 1 exterior faucet, 1 sink.

Picnic Shelter #2 & 3 (combined kitchen): 3 exterior faucets, 2 sinks.

Pump House #1: 1 exterior faucet.

Boat House #2: 1 exterior faucet.

1 Picnic Shelter

Faucet

Boat or Pump House

Richardson Park Water Systems

2 3 3

303132

Comfort Station1

Outside Faucet

1 Campsite Number

Water Valve

Drinking Water Pipes

Host

Richardson Campground East - Drinking Water System

2 Comfort Station

Outside Faucet

1 Campsite Number

Water Valve

Drinking Water Pipes

Host

Richardson Campground West

- Drinking Water System

RFP template – electronic proposals, rev. 01/01/2021 11

ATTACHMENT C – REQUIRED ELEMENTS OF PROPOSALS

1. PROPOSAL DOCUMENTS AND FORMAT.

1.1 Documents to be Submitted. The proposal submitted must include all the following:

Responses to each of the required items stated under 1.2 below, A completed and executed Proposer Statements and Certifications form, and

A statement of any exceptions taken to the requirements of this RFP.

1.2 Format Requirements. The proposal submitted must be in compliance with the following rules:

Be in the order and numbering requested, Be submitted in the form and within the limitations stated in the Invitation to Submit Proposals, Contain primary text and headings in not less than 10 point type (with smaller text acceptable in notes, graphs, requested tables, and images), and

Be limited to 20 pages, nominal 8.5" x 11" size. Pages used for a cover letter (which may not exceed two pages), section dividers, resumes, and exceptions are not included in the page limit.

2. REQUIRED RESPONSE CRITERIA. The proposal must address each of the following:

2.1 Cover letter. Describe your interest in performing these services, identify the key personnel who will be involved with the project, and identify your firm’s primary contact person for the project (with phone number and e-mail).

2.2 Team experience and expertise. Provide resumes for key personnel (not included in page limit), and summaries for at least three comparable projects performed by your firm within the last five years.

Include the following information for each project summary:

Brief description of project type, location, size, duration, and objectives.

Tasks performed by your firm to fulfill the project’s objectives.

Relevance to the project described by this RFP, including descriptions of how any outstanding issues and project constraints were addressed and resolved.

Key project staff and their roles.

The project budget, and whether the schedule and budget were met.

Contact information for client reference (name, title, phone)

2.3 Project understanding and approach. Describe your team’s project understanding and approach. Give a complete listing of the major tasks, with a summary/description of each task. Describe what you believe are the most critical elements of the project.

2.4 Project schedule. Provide a project schedule (in Gantt chart or MS Project format). Include proposed tasks and subtasks, and the project milestones in Attachment A.

2.5 Location. For key personnel, describe their proximity to the project and knowledge of the locality. Include the proximity of any sub-consultants with key roles. Describe how travel related expenses will be minimized.

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ATTACHMENT D – PROPOSER’S STATEMENTS AND CERTIFICATIONS

Proposer's Name:

RFP Title:

PROPOSER STATEMENTS

Proposer's Offer. Proposer offers to provide the required services in accordance with the requirements of the Request for Proposals (RFP) stated above and the enclosed proposal. The undersigned Proposer declares that the Proposer has carefully examined the above-named Request for Proposals, and that, if this proposal is accepted, Proposer will execute a contract with the County to furnish the services of the proposal submitted with this form.

Proposer attests that the information provided is true and accurate to the best of the personal knowledge of the person signing this proposal, and that the person signing has the authority to represent the individual or organization in whose name this proposal is submitted.

Proposer's Acceptance of Terms and Conditions. By execution of this Form, the undersigned Proposer accepts all terms and conditions of this Request for Proposals except as modified in writing in its proposal. Proposer agrees that the offer made in this proposal will remain irrevocable for a period of 60 days from the date proposals are due.

Proposer's Acknowledgement of Public Records Law. By execution of this Form, the undersigned Proposer acknowledges that its entire proposal is subject to Oregon Public Records Law (ORS 192.410–192.505), and may be disclosed in its entirety to any person or organization making a records request, except for such information as may be exempt from disclosure under the law. Proposer agrees that all information included in this proposal that is claimed to be exempt from disclosure has been clearly identified either in the Proposer Statement, or in an itemization attached hereto. Proposer further acknowledges its responsibility to defend and indemnify the County for any costs associated with establishing a claimed exemption.

ADDENDA

Proposer has received and considered, in the accompanying proposal, the terms of the following addenda, if any:

CERTIFICATIONS

By signing this Proposer's Certification form, Proposer certifies that:

1. Certification of Resident Bidder Status. Proposer is _____is not _____ (check one) a resident bidder, as defined in ORS 279A.120.

2. Certification of Non-Discrimination. Proposer has not discriminated and will not discriminate against a subcontractor in awarding a subcontract because the subcontractor is a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns, or an emerging small business that is certified under ORS 200.055.

3. Certification of Non-Collusion. This proposal is made without connection or agreement with any individual, firm, partnership, corporation, or other entity making a proposal for the same services, and is in all respects fair and free from collusion or collaboration with any other proposer.

4. Certification of Compliance with Tax Laws. Proposer has, to the best of Proposer's knowledge, complied with Oregon tax laws in the period prior to the submission of this proposal, including:

(a) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318,

(b) Any tax provisions imposed by a political subdivision of this state that applied to Proposer or its property, goods, services, operations, receipts, income, performance of or compensation for any work performed, and

(c) Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions.

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The undersigned, by signature here, acknowledges, accepts, and certifies to the statements and certifications as stated above.

PROPOSER

Authorized signature Proposer’s legal name

Name of authorized signer Address

Title

Date Federal Tax ID number

OPTIONAL CONTACT INFORMATION REGARDING THIS PROPOSAL

Contact name

Telephone number

Email address

RFP template – electronic proposals, rev. 01/01/2021 14

ATTACHMENT E – SELECTION PROCEDURE AND SCORING

1. SELECTION COMMITTEE. The Selection Committee will be comprised of:

Project Manager, ECS Engineer, Parks Division Manager, Parks Supervisor

2. EVALUATION PROCESS. The selection process for this RFP will include the procedures checked here:

Will include evaluation and scoring of initial proposal

May Will Not (check one) include pricing proposals per ORS 279C.110(5)

May Will Not (check one) include interviews of top-scored proposers

May Will Not (check one) include a requirement for additional questions and responses from top-scored proposers

May Will Not (check one) include competitive negotiations with top-scored proposers

Notwithstanding the selection procedures identified above, the County reserves the right to terminate the evaluation process after completion of any procedural stage when, in the County's sole opinion, further evaluation procedures are not required for the County to identify the proposer whose offer will best suit the interests of the County.

3. PROPOSAL SCORING. The County will score proposals according to the following criteria:

Criterion Points

1. Team experience and expertise

(see Attachment C for details)

2. Project understanding and approach

(see Attachment C for details)

3. Project schedule

(see Attachment C for details)

4. Location

(see Attachment C for details)

5. Past performance

Performance on past projects, to include quality of work, ability to meet schedules, price and cost data, cost control, and contract administration. The evaluation may include any of the reviewer's past experience with the proposing firm, proposed key personnel, and proposed sub-consultants, and is not limited to projects identified in the proposal

Total Possible Points 85

4. PRICING PROPOSALS. The County may screen and select proposers as provided in ORS 279C.110(5). The County will announce the evaluation score and rank for each proposer after completing the evaluation described in D.3 above. The County may determine that as many as three of the top-ranked proposers are qualified to perform the services required under this RFP and may request a pricing proposal for the scope of work stated in Attachment A from each of the top-ranked proposers. The pricing proposals will be in accordance with ORS 279C.110(5). The pricing proposals will be evaluated by the Selection Committee and scored on a scale of 15 points, and the results will be added to the scores from D.3 above.

RFP template – electronic proposals, rev. 01/01/2021 15

Possible Points from Section 3 Above 85

D. Pricing Proposal 15

Total Possible Points 100

RFP template – electronic proposals, rev. 01/01/2021 16

ATTACHMENT F – SAMPLE CONTRACT AND INSURANCE REQUIRED

1. CONTRACT FORM. The contract resulting from this RFP will be prepared using the standard Lane County contract form checked here. The County’s standard contract forms may be downloaded from the Lane County Procurement & Purchasing webpage at: www.lanecounty.org/bids.

A-1 Goods and/or Services Contract form

A-3 Professional (non-design) Services Contract form

Other contract form included with this RFP

2. INSURANCE REQUIREMENTS. The insurance requirements for the contract resulting from this RFP will be as stated on the following page, "INSURANCE COVERAGES REQUIRED".

3. PROPOSER COMMENTS ON CONTRACT FORM AND INSURANCE REQUIREMENTS.

Any proposer may take exception to conditions in the County’s contract form and insurance requirements by including such exceptions and any proposed changes with the proposal submitted.

The County will consider any proposed changes, inclusions, or exclusions in determining proposal responsiveness or in scoring the proposal.

http://www.lanecounty.org/bids

RFP_Parks ARPA Feasibility Study_v2