BrandNameReq OSP Dura A Flex.pdf

5/13/19rev

DETERMINATION

Brand Name Specification

PART A. Requesting Agency must complete items 1 through 9.

1. Agency Name: Department of Corrections (DPC) Facilities Services

2. Date: 09/06/2022 3. Agency Number: 29100

4. Agency Contact Name: Laddie May 5. Phone: 503.269.0163

6. Total Estimated Cost: $ $17,000.00

7. Brand Name to be Acquired: Dur-A-Flex. Epoxy floor and wall coverings

8. Background: Oregon State Penitentiary is a maximum-security prison, housing up to 2,242 adults in custody and is the oldest prison in Oregon. As the oldest facility, ongoing maintenance is required. The OSP Alpha Block Re-Pipe project involves replacement of the water lines in that Block. The showers will be offline to allow time for the replacement of the water lines. OSP will utilize this down time to apply epoxy coatings to the group showers to increase the life expectance of the shower floors.

With the constant and vast use of the showers, and kitchens by Adults In Custody (AIC) and security and other institution staff, Dur-A-Flex epoxy floor and wall coverings have proven to be an excellent product to stand up to this high traffic and high use environment. They have been utilized throughout the agency for the past 15 years and is recognized by leading contractors who install epoxy coatings as the best product for institution use.

DOC has tried various other epoxy products in the past and have found the quality, durability, and ease of installation of the Dur-A-Flex product far exceeds that of other manufacturers. DOC staff are trained on the proper installation and maintenance of this product which eliminates the need for outside contractor support. Dur- A-Flex has also provided technical support, as needed, to address any issues as they arise.

9. Findings that satisfy the required standards based on one or more of the following (a-d) pursuant to

OAR 125-247-0691(2).

Agency determines that:

(b) Use of a Brand Name Specification would result will result in substantial cost savings to the contracting agency because: Cost savings are accomplished due to facility staff being trained on the proper installation which eliminates the need for outside contractor support. Dur-A-Flex has also provided technical support by phone, as needed, to address issues as they arise. Review of the justification and research indicate the need for Brand Name Specification is warranted given the fit, form, and function of this product and the unique institutional needs of OSP.

(c) There is only one manufacturer or seller of the product of the quality, performance or functionality required because: DOC has in the past tried various other epoxy products and have found the quality, durability, and ease of installation of the Dur-A-Flex product far exceeds that of other manufacturers.

Dur-A-Flex is not a Sole Source provider; it is sold by at least three distributors; thus a three-quote procurement process will be utilized to ensure competition for this product.

(d) Efficient utilization of existing Supplies/Goods requires the acquisition of compatible Goods or Services because: The high traffic and constant use of the showers, and kitchens require a product that can be easily cleaned, stands up to high heat, has good wear and tear, and is extremely durable for an institutional

5/13/19rev setting. This product has been used in the past and has proven to meet the needs of the prison settings. The Dur-A-Flex product has been the leading product utilized in institutional areas to withstand the extreme traffic and adverse conditions. Intrinsic to this purchase is the “fit, form, function” of the components of this product are critical to ensure a safe environment for the AIC population and staff providing services at the institution.

PART B. Law and Rule, Authority and Approval of Brand Name Specification.

STATUTE AND RULE: ORS 279B.200-215 and OAR 125-247-0691

AUTHORITY TO APPROVE BRAND NAME SPECIFICATIONS: OAR 125-246-0170 (3)

FINDINGS: The findings are accepted, adopted, and incorporated by reference herein.

APPROVED BY:

Toni Payseno Date Designated Procurement Officer