RFP - ODNR - BID LEVEL DESIGN PACKAGE RESEARCH VESSEL.pdf

Ohio Department of Natural Resources

BID LEVEL DESIGN PACKAGE FOR LAKE ERIE WILDLIFE RESEARCH VESSEL

Background Information: The Ohio Department of Natural Resources, Division of Wildlife (DNR) has fisheries management responsibilities over 2.3 million acres of the Ohio waters of Lake Erie, which generates over $1 billion annually for Ohio’s economy. These responsibilities include management of fisheries resources, through long-term research and assessment programs within the context of interagency management. These data are combined with data from New York, Pennsylvania, Michigan, and Ontario to implement harvest quota management for walleye and yellow perch through participation on the Lake Erie Committee of the Great Lakes Fishery Commission.

Implementation is achieved through utilizing the framework described in the Joint Strategic Plan for Great Lakes Fisheries Management. The DNR meets these obligations in the Central Basin of Lake Erie through research and assessment conducted at the Fairport Fisheries Research Station in Fairport Harbor, OH, primarily using the R/V Grandon. This vessel is the cornerstone for several long-term assessment projects which assess the hatch strength of various fish species on Lake Erie, collect information on adult abundance of species of interest in Lake Erie, and collect information on water quality. Due to the importance of this vessel to meeting state and international sampling obligations and its aging infrastructure, the DNR is proposing to bid out a complete vessel concept design package for the replacement of the R/V Grandon.

Project Objective: The project objective is to secure a qualified vendor to provide the services to include naval architectural and marine engineering support for development of a concept design package for a 50-60’ fisheries research vessel to replace the R/V Grandon. The plans will be optimized to meet the Division's specific research and operational needs, with a focus on stability, maneuverability, fuel efficiency, sustainability, and cost-effectiveness. Essential components for trawling (2.5-4.5 knots), gill netting, sorting and scientifically processing fish, crew accommodations, and other critical operational features must be included in the designs. DNR is interested in modern design elements to improve fuel efficiency, maneuverability, and stability, including various hull and propulsion configurations like a catamaran hull, jet propulsion, and a hybrid diesel power system to ensure that the vessel meets performance expectations while adhering to budget constraints.

The concept design must include engineering and design plans (diagrams) for a vessel including: speed and power requirements, stability design and testing, hull and outboard profile, machinery arrangement, shaft and rudder arrangement, electrical load analysis, fire and safety plan designs, fuel oil line design, lube oil line design, electrical design, waste and potable water design, bilge and fire suppression design, hydraulic system, steering, cooling/HVAC, exhaust, lighting, and sampling equipment design, tank plans, external/internal communications design, laboratory and fish processing area, berthing, galley plan, lavatory plan, outfitting plan, master equipment list, and structural concepts testing. In addition to system diagrams, a projected build cost estimate is required to complete this proposal. The resulting vessel will support the Division’s mission of sustainable fisheries management and research while optimizing long-term operational costs.

Scope of Work: Through the RFP process the DNR expects the naval architect to produce a bid level design package for use during the construction bidding phase. This bid level design package should meet the needs of the agency to complete its mission, which consists of assessing Lake Erie fisheries and the aquatic ecosystem through both bottom and midwater trawling, gill netting, hydroacoustic surveys, fish tagging, sonar mapping/scanning, water quality sampling, and deployment/retrieval of autonomous vehicles. The DNR is seeking the bid level design of a new Lake Erie research vessel. Vessel length will be approximately 50 feet but not to exceed 60 feet. Vessel beam will be less than 20 feet, and the draft should not exceed 5 feet 0 inches. Hull and construction material will be aluminum (5052, 5083, 5086 or as recommended by the naval architect). The main expectation of this vessel is to be safe and stable primarily in the Central Basin of Lake Erie, with the ability to cover all basins of Lake Erie, while completing the science mission of DNR. This body of water has a very short-wave period and can increase wave height rapidly. Monohull or catamaran hull structures and propellor or jet drive propulsion will be considered. Major vessel duties will consist of bottom trawling, midwater trawling, gill netting and hydro acoustic sampling. Bottom trawling requires the vessel to be capable of towing a 34’ head rope/ 39’ footrope two seam semi-balloon trawl with two 300lb steel doors and 1,000 lbs. of ground gear with up to 1,000 lbs. of fish. Trawling speeds will vary between 2.5 – 4.5kts for both bottom and midwater trawls. The vessel will be equipped with a hydraulic gill net puller for lifting gill nets. The vessel will also be fabricated with a through hull tube for mounting a hydro acoustic transducer. Main power, possibly using twin hybrid diesel engines, must be capable of propelling the vessel at a cruising speed of 16 knots and a sprint speed minimum of 20 knots by either prop or jet propulsion.

A bow thruster will also be required for maneuverability during docking, sample site approaches, and gill net retrieval. For electrical power the vessel will require a 12KW generator. Fuel capacity, with the chosen engines, must ensure a vessel range of 400 nautical miles. A hydraulic system will be required to run dual trawling winches, a net reel, gill net puller, bow thruster, and a minimum of one davit/deck crane and at least one additional Gilson winch for lifting large hauls of fish. Crew comforts will consist of a lavatory, berthing for up to a crew of four, enclosed shelter area, seating, and galley table. Other items of weight that will affect stability will be a chest freezer, small refrigerator, wash down sink, and fish processing stations/tables. Preferred design will have the captain on the same level as the crew with full vision of the aft deck. An engine room with standing access is preferred, but a working deck close to the water is also desirable.

Deliverables:

A. General arrangement B. Specifications C. Speed and Powering Stability D. Hull line/Outboard profile E. Machinery arrangement F. Shafting and Rudder arrangement G. Electrical Load Analysis H. Fire & Safety plan I. Fuel oil one line diagram J. Lube oil one line diagram K. AC & DC one line diagram L. Waste water one line diagram M. Potable water one line diagram N. Bilge and fire main one line diagram O. Fire suppression one line diagram P. Hydraulic system one line diagram Q. Steering one line diagram R. Cooling water one line diagram S. HVAC one line diagram T. Exhaust one line diagram U. Lighting plan V. Fishing gear (including trawling, gill netting, and hydroacoustics unit through hull) W. Tank plan X. Internal/External communication plans Y. Laboratory and fish processing area plan Z. Berthing plan AA. Galley plan BB. Lavatory plan CC. Lifesaving and fire equipment plan DD. Outfitting plan EE. Master Equipment list FF. Structural concepts

GG. Projected Build Cost Estimate

Term:

Offeror must commit to a mandatory site visit to be scheduled (February 2025) with the awarded Contractor only for the design crew to visit the R/ V Grandon (drydocked in Sandusky, OH) to further understand the mission critical needs prior to design work.

Offeror must complete the concept design package by June 30, 2025.

Delivery Location:

Ohio Department of Natural Resources, 2045 Morse Rd. Bldg Columbus, OH 43229.

Mandatory Requirements Yes/No?

1. Offeror must be a naval architect firm.

The scale below (0-5) will be used to rate each proposal on the criteria listed in the Technical Proposal Evaluation table.

DOES NOT MEET

0 POINTS

WEAK

1 POINT

WEAK TO MEETS

2 POINTS

MEETS

3 POINTS

MEETS TO

STRONG

4 POINTS

STRONG

5 POINTS

DNR will score the Proposals by multiplying the score received in each category by its assigned weight and adding all categories together for the Offeror’s Total Technical Score in Table 3. Representative numerical values are defined as follows:

DOES NOT MEET (0 pts.): Response does not comply substantially with requirements or is not provided.

WEAK (1 pt.): Response was poor related to meeting the objectives.

WEAK TO MEETS (2 pts.): Response indicates the objectives will not be completely met or at a level that will be below average.

MEETS (3 pts.): Response generally meets the objectives (or expectations).

MEETS TO STRONG (4 pts.): Response indicates the objectives will be exceeded.

STRONG (5 pts.): Response significantly exceeds objectives (or expectations) in ways that provide tangible benefits or meets objectives (or expectations) and contains at least one enhancing feature that provides significant benefits.

Evaluation criteria:

Criterion

Weight

Rating

(0 to 9)

Extended

Score

Offeror Profile (General Instructions – Company Profile)

1. Company history, years of relevant experience as a naval architect 20

2. Number of years in business, number of employees, financial stability 15

3. Capacity to do the Work 10

Offeror Prior Projects

1. Offeror must demonstrate proven design implementation for fisheries research vessels in the 50-65’ range within the past ten years of similar scope and size, Provide at least one (1) example.

2. References supplied by offeror indicate satisfaction with the offeror's service and product. Provide at least two (2) references.

Criteria Maximum

Available Points

Total Proposal Technical Points

Total Cost Proposal Points

Staffing Plan (General Instructions – Personnel Profile)

1. Design Team Staff Qualifications

2. Formal Education 5

Scope of Work (Work Plan)

1. Methodologies proposed 5

2. Plan of Action 10

3. Demonstrates understanding of Project 20

4. Design includes required components listed in the Scope of Work 40

5. Timeline proposed 15

6. Proposed Solution to accomplishing the Work 5

7. Samples of any diagram for similar project(s) 10

References 1.

2.

3.

Project cost allowable points

COST PROPOSAL POINTS. to calculate the Offeror’s Cost Proposal points after the Offeror’s total technical points are determined, using the following method:

Cost points = (lowest Offeror’s cost/Offeror’s cost) x Maximum Available Cost Points as indicated in the “Scoring Breakdown” table. The value is provided in the Scoring Breakdown table. “Cost” = Total Not to Exceed Cost identified in the Cost Summary section of Offeror Proposals. In this method, the lowest cost proposed will receive the Maximum Available Cost Points.

The number of points assigned to the cost evaluation will be prorated, with the lowest accepted cost proposal given the maximum available points possible for this criterion. Other acceptable cost proposals will be scored as the ratio of the lowest price proposal to the proposal being scored, multiplied by the maximum available points possible for this criterion.

An example for calculating cost points, where Maximum Available Cost Points Value = 60 points, is the scenario where Offeror X has proposed a cost of $100.00. Offeror Y has proposed a cost of $110.00 and Offeror Z has proposed a cost of $120.00. Offeror X, having the lowest cost, would get the maximum available 60 cost points.

Offeror Y’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $110.00 (Offeror Y’s cost) equals 0.909 times 60 maximum points, or a total of 54.5 points. Offeror Z’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $120.00 (Offeror Z’s cost) equals 0.833 times 60 maximum available points, or a total of 50 points.

Invoices Origin-DNR-XXX ( A unique number will be provided with each invoice.)

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

There are three options available to submit invoices to OSS:

EMAIL the invoice to: invoices@ohio.gov FAX the invoice to: 1-614-485-1039 MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 20XX.

11. Any goods/services received after June 30, 20XX will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Contract Negotiations. Negotiations will be scheduled at the convenience of DNR. The selected Offeror(s) are expected to negotiate in good faith.

General. Negotiations may be conducted with any Offeror who submits a competitive Proposal, but DNR may limit discussions to specific aspects of the RFP. Any clarifications, corrections, or negotiated revisions that may occur during the negotiations phase will be reduced to writing and incorporated in the RFP, or the Offeror’s Proposal, as appropriate. Negotiated changes that are reduced to writing will become a part of the Contract file open to inspection to the public upon award of the Contract. Any Offeror whose response continues to be competitive will be accorded fair and equal treatment with respect to any clarification, correction, or revision of the RFP and will be given the opportunity to negotiate revisions to its Proposal based on the amended RFP.

Top-ranked Offeror. Should the evaluation process have resulted in a top-ranked Proposal, DNR may limit negotiations to only that Offeror and not hold negotiations with any lower-ranking Offeror. If negotiations are unsuccessful with the top-ranked Offeror, DNR may then go down the line of remaining Offerors, according to rank, and negotiate with the next highest-ranking Offeror. Lower-ranking Offerors do not have a right to participate in negotiations conducted in such a manner.

CONTRACT AWARD. DNR plans to award the Contract based on the schedule in the RFP, if DNR decides the Project is in the best interests of the State and has not changed the award date.

Apparent awardee will be required to sign a contract with the Ohio Department of Natural Resources.