RFP_OAM23031S.pdf

Solicitation, Offer and Award Form (10-28-2014 Revision)

SOLICITATION, OFFER AND AWARD 1. Type of Solicitation: Informational (RFI) Negotiated (RFP) Page 1

2. Solicitation Number 3. Solicitation Title 4. Date Issued

5a. Issued By For Information, Contact:

5b. Name 5c. Phone

5d. Email

SOLICITATION

6. Offers must be received ON OR BEFORE EASTERN TIME at:

the office address in Block 5a with ___ copies another location (see Section L)

7. Delivery Arrangement FOB Destination

FOB Origin

8. Table of Contents

Sec. Description Page(s) Sec. Description Page(s) Part I – The Schedule Part II – Contract Clauses

A Solicitation, Offer and Award Form I Contract Clauses B Supplies or Services and Prices/Costs Part III – List of Documents, Exhibits and Other Attachments C Description/Specifications/Work Statement J List of Attachments D Packaging and Marking Part IV – Representations and Instructions (Removed at Award) E Inspection and Acceptance K Representations, Certifications, and

Other Statements of Offerors F Deliveries and Performance G Contract Administration Data L Instructions, Conditions, and Notices to Offerors H Special Contract Requirements M Evaluation Factors for Award

OFFER (must be fully completed by offeror)

9. The undersigned agrees to perform in compliance with the terms and conditions in the following pages if this offer is accepted within 120 calendar days from the date for receipt of offers specified in Block 6.

10. Acknowledgement of Amendments (the offeror acknowledges receipt of amendments to the Solicitation for offerors and related documents numbered and dated):

Amendment No. Date Amendment No. Date Amendment No. Date Amendment No. Date Amendment No. Date

11. Prompt Payment Discount (Calendar Days)

12. Authorized Signature 13. Date Signed

No. of Days %

14. Name and Address of Offeror 15. Signer Information (type or print):

a. Name b. Phone

c. Title

d. Email

AWARD (to be completed by Government)

16. Contract No. (Solicitation No. + Suffix if applicable) 17a. Name of Contracting Officer

The signature of the Contracting Officer in Block 17 constitutes acceptance of the Offeror’s proposal dated ________________________ and consummates the contract, which consists of this Solicitation, Offer and Award Form and the referenced proposal.

17b. U.S. House of Representatives Signature 17c. Date Signed

Request for Quote (RFQ) kgriggs Typewritten Text the email address in Block 5d kgriggs Typewritten Text kgriggs Typewritten Text

Solicitation Document No.:

OAM23031S

Document Title:

Annual Financial Statements Audit

TABLE OF CONTENTS

SECTION B – Supplies or Services and Pricing B.1 Pricing Schedule

SECTION C – Description of Supplies and Services C.1 Description /Specifications/Scope of Services

SECTION D – Packaging and Marking D.1 Payment of Postage and Fees D.2 Packaging and Marking

SECTION E – Inspection and Acceptance E.1 Inspection E.2 Acceptance E.3 Title / Transfer/ Risk of Loss

SECTION F – Deliveries or Performance F.1 Period of Performance F.2 Option to Extend the Term of the Contract F.3 Place of Performance F.4 Notice to the House of Delays F.5 Suspension and Debarment F.6 Payment for Non-Performance

SECTION G – Contract Administration G.1 Authorized House Representatives G.2 Authorized Contractor Representative G.3 Delegation of Authority G.4 Post Award Conference G.5 Invoices G.6 Remittance Address G.7 Reports / Plans / Schedules G.8 Contract Status and Review Meetings G.9 Resolving Contract Performance Issues G.10 Disputes G.11 Modifications G.12 Termination G.13 Release of Claims

SECTION H – Standard Contract Clauses H.1 Contract Type H.2 Availability of Funds H.3 System for Award Management H.4 Insurance H.5 Federal Tort Claims Act H.6 Excusable Delays H.7 Warranty H.8 Substitutions H.9 Buy American H.10 Most Favored Customer Pricing H.11 House Rules and Regulations H.12 Compliance with Laws H.13 House Information H.14 Information Security

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H.15 Non-Disclosure Agreement H.16 Protection of Contractor Proprietary Data H.17 Examination and Audit H.18 Limitation of Liability and Indemnification H.19 Non-Exclusivity of Rights and Remedies H.20 Flowdown and Subcontractors H.21 E-Verify H.22 Background Checks H.23 Identification Badges H.24 Key Personnel H.25 Authorized Use by Other Legislative Entities H.26 Covenant Against Gratuities H.27 Conflicts of Interest H.28 Advertising / Promotional Materials H.29 Incidental Services, Travel and Other Expenses H.30 Severability H.31 Assignment H.32 Order of Precedence H.33 Safety Awareness H.34 Waiver of Rights H.35 H.36 H.37

Privacy and Confidentiality Workplace Rights & Responsibilities Policies and Training US Federal Government Holiday Schedule

SECTION I – Special Contract Clauses I.1 Rights in New Work Product I.2 Software Escrow I.3 Software License Warranty I.4 System / Solution Warranties I.5 Intellectual Property Indemnity I.6 Documentation for Software and Equipment I.7 Software Versions I.8 Use of Hardware or Software Monitoring I.9 Technology Enhancement I.10 Self-Hosting Option I.11 Service Level Agreements I.12 Media Sanitization – Fax and Copy Machines I.13 Concession Terms and Contracts I.14 Quality Assurance Surveillance Plan I.15 Vendor Performance Evaluation I.16 Constitutional Protection Against Compelled Disclosure

SECTION J – List of Documents, Exhibits, and Other Attachments J.1 Attachments

SECTION K – Representations, Certifications and Other Statements of Offerors K.1 Financial Information K.2 Insurance Information K.3 Company Background and Identifying Information K.4 Quality Assurance Information K.5 Responsibility Certification K.6 Certification of Independent Price Determination K.7 Authorized Company Officials K.8 Organizational Conflicts of Interests

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K.9 Buy American Act Certification K.10 General Services Administration Schedule Contract or Government-Wide Acquisition

Contract Certification K.11 K.12

System for Award Management Certification of Training

K.13 Signature

SECTION L – Instructions, Conditions and Notices to Offerors L.1 Content of Proposals L.2 Submission of Proposals L.3 Late Submissions and Revision of Proposals L.4 Acknowledgement of Amendments to Solicitation L.5 Information Distribution and Contacts L.6 Restriction on Disclosure and Use of Data

SECTION M – Evaluation Factors for Award M.1 Evaluation Factors for Award M.2 Basis for Award M.3 Contract Award

Document Title:

Annual Financial Statement Audits

SECTION B – PRICING SCHEDULE

B.1 PRICING SCHEDULE

a. See Section L.1.a for submission instructions

1. All pricing shall be fully burdened with all administrative cost, inclusive of local travel, local transportation, and other direct costs, unless specifically identified and agreed upon by the House.

2. No travel, housing, hotel, or expense charges will be paid for the time and travel cost spent completing the criminal background check and obtaining a badge. See Clauses H.22 and H.23 for additional information.

3. Travel, housing, and related expense must be separately priced and shall be reimbursed only if approved in advance in writing and in accordance with Federal Travel Regulations.

4. Travel outside the Washington, DC area is not anticipated. However, if the contractor deems it necessary to travel outside of the Washington, DC area as required for this engagement, any travel by the contractor must be approved in advance by the OIG to be eligible for reimbursement. The OIG will not reimburse for any travel expenses to, in, or around the Washington, DC area (e.g., travel for staff working remotely outside of Washington, DC area to the Washington, DC area). Travel outside of the Washington, DC area must be proposed in accordance with the Federal Travel Regulations, including per diem rate limitations. Airfare costs shall be reimbursed with the Government airfare rate being the allowable ceiling. Travel documentation is auditable and must be made available upon request. The contractor will itemize travel costs separately in the contractor’s invoices and provide supporting travel expense documentation. Any travel reimbursement will be in accordance with allowable expenses and limits of the Federal Travel Regulations and House Rules.

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SECTION C – DESCRIPTION/SPECIFICATIONS/SCOPE OF SERVICES

C.1. INTRODUCTION

The Office of Inspector General (OIG), U.S. House of Representatives (House) desires to issue a firm fixed price contract to conduct annual audits of the House’s financial statements for the fiscal years ending September 2023 through September 2027. The contract will provide audits for an initial base year (Fiscal Year 2023) with four (4) option periods (Fiscal Years 2024 through 2027.)

C.2. BACKGROUND

The House has received unqualified opinions on its financial statements for twenty-four consecutive years. The Office of the Chief Administrator Officer (CAO) prepares the House’s annual financial statements in accordance with U.S. Generally Accepted Accounting Principles issued by the Federal Accounting Standards Advisory Board (FASAB) and, as applicable, Office of Management and Budget (OMB) Circular A-136, Financial Reporting Requirements, as amended. As a Legislative Branch entity, the House is not required to adopt OMB Circular A-136, and accordingly has elected to use the disclosures management deems necessary for the fair presentation of the financial statements.

A. Prior Audits Financial statement audits have been performed at the House, in accordance with the Government Accountability Office’s (GAO) Government Auditing Standards, since 1994 and have received an unqualified/unmodified opinion since 1998.

Refer to the OIG website at http://www.house.gov/content/learn/officers_and_organizations/inspector_general.php for the House’s FY 2021 and prior financial statement audit reports.

The FY 2022 financial statements and audit report are currently in progress and will be made available once finalized.

B. Accounting System The House uses Oracle’s PeopleSoft Enterprise Financial Management as its core financial application system. The House has implemented the following modules: General Ledger, Commitment Control/Budget, Accounts Payable, Accounts Receivable, Budget, Purchasing, and Asset Management.

Infor’s Lawson Payroll System is the commercial human capital management suite used to manage the House’s employee life cycle events/personnel actions.

C.3. DESCRIPTION OF WORK/ STATEMENT OF WORK (SOW)

A. Objective The objective of this contract is to procure the services of an external, independent audit firm to perform the annual audit of the House’s financial statements.

B. Scope The scope of this contract will be to conduct an audit and provide an opinion on whether the House’s financial statements are presented fairly, in all material respects, in accordance with the U.S. Generally Accepted Accounting Principles for FY 2023 with option periods for FY 2024 through FY 2027; report on the effectiveness of internal control over financial reporting; and report on noncompliance with provisions

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of applicable tested laws, regulations, and contracts.

C. Methodology The audit is to be conducted in accordance with the GAO’s Government Auditing Standards, and as applicable, OMB Bulletin No. 22-01, Audit Requirements for Federal Financial Statements and the GAO/PCIE Financial Audit Manual, or subsequent releases.

D. Guidance As a Legislative Branch entity, the House is not required to follow or comply with the Chief Financial Officer’s Act of 1990, OMB Circular A-123, Management’s Responsibility for Enterprise Risk Management and Internal Control, or the Federal Information Security Management Act of 2014.

While the House is not subject to the requirements outlined in OMB Circular A-123, the House has voluntarily developed and maintained an internal control over financial reporting program. House management is responsible for establishing and maintaining internal controls to achieve the objectives of effective and efficient operations, reliable financial reporting, and compliance with applicable laws and regulations. Management evaluates compliance with its controls through a series of internal reviews and provides a separate assurance over the effectiveness of internal control over financial reporting.

E. Work Environment The OIG will provide a workspace as well as the necessary hardware and access to systems to perform this review. All House information must remain secured on House premises and systems. Contractor staff must use their House email accounts for email communications containing House data and information during the audit. With the approval of the OIG, work may be performed remotely using House equipment and following House OIG security guidelines. Upon completion of this contract or departure of contractor staff, the contractor must surrender all OIG-issued hardware and House badges.

C.4. DELIVERABLES

In addition to the items mentioned in the SOW, the successful bidder will deliver the products identified below to the OIG in electronic format to be limited to Microsoft Office products and Adobe Acrobat Reader used to manage Portable Document Format (PDF) files. Other products to be used on this audit must be approved by the designated OIG representative. Should the OIG deem it necessary for the contractor to provide a hardcopy version of the products, they should be sent to the following address:

Office of Inspector General U.S. House of Representatives 386 Ford House Office Building, Washington, D.C. 20515

The required deliverables are as follows:

Contract Deliverables and Estimated Due Dates

DELIVERABLE

Estimated Due Date

Completion of all OIG onboarding activities including, delivery of all signed independence forms, non-disclosure agreements, completion of fingerprinting and favorable results of a criminal background check on all assigned staff, and evidence of completion of the House’s cybersecurity awareness training.

Prior to the start of all audit-related work/ activities.

Status and other meetings with House management/personnel and/or the

OIG.

Bi-weekly or as mutually agreed upon between the

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contractor, House management/ personnel, and

OIG.

Briefings and Presentations to include:

a. Entrance conference(s),

b. Exceptions vetting briefing(s),

c. Findings and recommendations briefing(s),

d. Exit conference(s), and

e. Final Committee on House Administration (CHA)/ OIG audit briefing

(at the discretion of the House Inspector General).

As mutually agreed upon between the contractor, House management/ personnel, and OIG.

Delivery of Detailed Audit Planning Document to include:

a. Project plan, which includes a schedule of milestones for completing each section of the audit (planning, internal control, testing, and reporting);

b. Entity profile, to include organization and management, results of prior audits, accounting policies and practices, and accounting and audit considerations;

c. Preliminary analytical procedures;

d. Materiality levels and method(s) for determination;

e. Significant line items, accounts, assertions, and Required

Supplementary Information (RSI);

f. Significant cycles, accounting applications, and financial management systems;

g. Listing of significant provisions of laws, regulations, and contracts;

h. Relevant budget restrictions;

i. Risk factors (general risk analysis and account risk analysis);

j. Likelihood of effective information system controls;

k. Relevant operations controls to evaluate and test;

l. Sampling plan; and

m. Other audit procedures.

Within 60 days of the Entrance Conference.

Delivery of Audit Programs. Although audit program may be modeled after standard programs issued by the GAO, American Institute for Certified Public Accountants, or other organizations, it should be tailored for the House environment and should include, at a minimum:

a. Tests of key controls;

b. Tests of compliance with provisions of applicable laws, regulations, and contracts;

c. Substantive testing procedures to be applied to individual account balances;

d. Procedures to be performed on RSI and Required Supplementary

Stewardship Information;

e. Tests of information systems general and application controls; and

f. Tests related to fraud, litigation and claims, and subsequent events.

Within 90 days of the Entrance Conference.

Delivery of Notification of Findings and Recommendations, including the status of prior year findings.

As findings are identified and finalized, but after exception vetting has occurred.

Delivery of the Draft Audit Report containing:

a. Your opinion on the House’s financial statements (including your findings on the consistency of supplementary information, Within 240 days of the Entrance Conference.

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Management’s Discussion & Analysis, and other accompanying information);

b. Your report on internal control over financial reporting; and

c. Your report on compliance with provisions of applicable laws, regulations, and contracts that have a direct and material effect on the financial statements.

Delivery of the Final Audit Report. Within 7 days of receipt of management response to the draft audit report.

Delivery of the Management Letter, if applicable, and finalized TeamMate file (see Work Papers and Confidentiality, below) containing work papers.

No later than 30 days after delivery of the final audit report.

A. Briefings and Presentations Prepare pertinent briefings and presentations for House personnel and OIG staff as required. Briefing presentation packages should be prepared using Microsoft Office products and be submitted to OIG for review at least two (2) working days in advance of the scheduled presentation. At a minimum, expected presentations include an entrance conference, exceptions vetting briefing, findings and recommendations briefing(s), and exit conference. In addition, a final exit briefing with CHA, which has oversight responsibility over the OIG and CAO, may occur (at the discretion of the House Inspector General).

B. Status Reports The contractor shall deliver to the OIG a status report summarizing work progress at a frequency (weekly, biweekly, etc.) determined by the OIG. For each phase of the project, and the project overall, each report shall include the estimated dates for each phase of the audit including deliverables. In addition, the report must include a schedule of the activities to be performed during the subsequent period, as well as identify potential or actual problems and/or issues that surface during the project. Status reports should not indicate the completion of specific deliverables, tasks, and audit phases until the contractor has submitted those deliverables, tasks, and phases for OIG review.

C. Work Papers and Confidentiality All work papers will be prepared using Microsoft Office and stored in the TeamMate electronic work paper environment, which will be provided by the OIG. All House information will be stored only on House systems. In addition, House hardcopy documentation must be stored in the OIG-designated workspace.

At the request of the OIG, the contractor shall make work papers available to the contract representative for review within three (3) business days of the request. All corrective or additional procedures deriving from the OIG’s review shall be considered part of the scope of this contract, and not a contract modification or additional work.

All work performed under this contract will be kept confidential and may not be released to outside parties without the express, written consent from the OIG. All work papers prepared under this contract are the property of the OIG. All documents, data, information, audit results, and products produced by the contractor, including proprietary tools, are the property of the OIG. The contractor must deliver all documents, data, and information not already contained in the work papers to the OIG within three (3) calendar days after delivery of the contractor’s draft report. Upon completion of this contract, the contractor must surrender to the OIG hard copies of documents, data, information, reports, or work papers obtained or developed under this contract.

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C.5. CONTRACTOR PERSONNEL REQUIREMENTS

A. Qualifications of Personnel The contractor must assign qualified, experienced personnel for all positions under this contract. The audit team must possess the relevant experience, education, and professional competencies to successfully perform the contract requirements identified in this SOW. A résumé for each auditor and other personnel to be assigned to this contract must be included in the contractor’s proposal. Résumés should include:

Current position with the firm;

Security clearance status;

Audit experience, including federal audit experience, information technology (IT) audit experience

(relevant to the type requested in this solicitation), GAO’s Government Auditing Standards, and OMB Circular A-123;

Professional accomplishments/certifications; and Education, including degrees received.

The contractor must provide a statement in the proposal certifying that all proposed staff meet AICPA and Yellow Book CPE requirements.

B. Requirements of Personnel

1. Security Clearances. All contractors working with the OIG must have either 1) an active Secret

Security Clearance, or 2) be in the process of obtaining a Secret Security Clearance. Staff with access to sensitive House data, including all IT audit staff, IT principals, and IT supervisors, must have an active Secret Security Clearance. The contractor shall provide proof of the security clearance status to the COR for personnel assigned to the contract.

2. Fingerprinting and Background Check. All contractor personnel will be required to complete a background check and fingerprinting through the U.S. Capitol Police. See also Section H.22

3. Certification of Independence. All contractor personnel assigned to perform work on this contract will be required to read and sign a Certification of Independence prior to working on the engagement. This certification identifies what is required of the contractor personnel with respect to conflicts of interests and the penalties associated with noncompliance with those requirements. Recertification is required for each financial statement audit.

4. Non-Disclosure. The contractor will be granted access to sensitive information and, as such, will be required to safeguard the confidentiality of that information; therefore, before gaining access to House information, all contractor personnel will be required to complete and sign a General Statement of Non- Disclosure. In addition, staff will need to sign a CAO-specific Non-Disclosure Affirmation to be issued an RSA token used to access House systems remotely. See also Section H.15

5. Cybersecurity Awareness Training. All contractors working on this contract will be required to complete the House’s Cybersecurity Awareness training course via the Congressional Staff Academy within 30 days of onboarding and complete the training annually thereafter.

C. Approval to Change or Remove Contractor Personnel

The contractor must obtain written approval from the OIG to change personnel identified in the contractor’s proposal from the financial to the information technology audit teams and to add new personnel to the project. Additions of personnel not identified in the contractor’s proposal will be required to provide current résumés with the details listed in section C.5.A above. In addition, the OIG has the option of

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changing or removing contractor personnel at any time during the engagement.

During the first 90 days of performance, the contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contract representative within 15 calendar days after the occurrence of any of these events and provide a résumé with the personnel information shown in C.5.A for the proposed substitute. After the initial 90 days, the contractor shall submit the personnel information to the contract representative at least 15 days prior to making any permanent substitution.

C.6. CONTRACTOR INDEPENDENCE

The successful contractor must meet the independence requirements of GAO’s Government Auditing Standards.

Further, the contractor must notify the OIG immediately, in writing, if at any time during the engagement, the contractor anticipates entering into a contract with any office or entity having an impact on, or close associations with, House operations, functions, or personnel. The OIG will then decide whether the new contract or work requirements pose a conflict of interest and determine the appropriate actions required to eliminate any potential problems in this area. Noncompliance with OIG’s requirements in this area shall be considered a breach of contract.

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SECTION D – PACKAGING AND MARKING

D.1 PAYMENT OF POSTAGE AND FEES APRIL 2013

All postage and fees related to submitting information, including forms, reports, etc., to the House shall be paid by the Contractor.

D.2 PACKAGING AND MARKING DECEMBER 2014

a. Packaging. Preservation, packaging and packing for all items delivered hereunder shall be in accordance with commercial practice, unless otherwise stated in this Contract, to ensure acceptance by common carrier and safe arrival at destination. All boxes must: (i) include packing slips clearly referencing this Contract; (ii) be numbered sequentially; (iii) indicate the total number of boxes in the shipment (i.e., 1 of 6, 2 of 6, etc.); and (iv) include a description of item, part or item number, customer name and customer location.

b. Marking. Contractor packages sent by private shipping companies (e.g., FEDEX, UPS, etc.) must have the following information recorded on or near the shipping label: “U.S. House of Representatives, Purchase Order/Contract Number: (insert number),” along with the recipient’s name, office, building, room number and telephone number, if known. For items sent by local shipping companies, all deliveries, unless otherwise stated in this Contract, shall be considered “Inside Deliveries” and the Contractor will ensure that necessary hand-trucks, tools and personnel are available upon delivery to transport goods to the final destination within the building.

c. Delivery Schedule and Instructions. No deliveries will be accepted unless the delivery vehicles have been processed at the U.S. Capitol Police Off-Site Delivery Center. The hours of the U.S. Capitol Police Off-Site Delivery Center are 5:00 a.m. to 7:00 p.m., Mondays through Fridays (Eastern Time), excluding Federal holidays.

In order to gain access to the loading docks of the Capitol and the House Office Buildings, the Contractor is required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by the signature of the company’s owner, officer or manager. Delivery trucks servicing the Ford House Office Building must not exceed ten (10) feet in height for inside delivery. Requests for access to the U.S.

Capitol Complex, including the House Office Buildings, must be renewed three (3) times per year on April 30, August 31 and December 31, and should contain the following information: (i) name of company; (ii) name of drivers/employees requiring access; (iii) social security number for each driver/employee; (iv) date of birth for each driver/employee; (v) building(s) to be accessed; and (vi) company contact person and phone number. The information must be provided to: U.S. Capitol Police, Off-Site Inspection Center, 4700 Shepherd Parkway S.W., Washington, D.C. 20032; fax: 202-563-5140. Any questions can be directed to the Operations Division of the U.S. Capitol Police, 202-224-0202.

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SECTION E – INSPECTION AND ACCEPTANCE

E.1

INSPECTION

DECEMBER 2014

a. Goods, Equipment and Services. Inspection of goods, equipment and services to be furnished hereunder shall be performed at the place of performance or delivery destination, in accordance with the provisions specified in this Contract and any applicable orders. The Contractor shall furnish to inspectors all information and data as may be reasonably required to perform such an inspection.

b. Quality Assurance Reviews.

i. Tests. The COR reserves the right to conduct any quality assurance reviews and tests it deems necessary to assure that the services provided conform in all respects to the contract specifications. The Contracting Officer shall have the right to send his representative into areas used by the Contractor’s employees, at any time, for quality assurance reviews or other purposes approved by the Contracting Officer.

ii. Non-compliance. Services which upon quality assurance reviews are found not to be in conformance with contractual specifications shall be promptly rejected and notice of such rejection, together with appropriate instructions, including resolution time, will be provided to the Contractor by the Contracting Officer.

Deficiencies thus reported shall be corrected by the Contractor in a timely period as specified by such quality assurance reviews or, with written request for an extension, mutually agreed to by the parties. The Contractor shall respond to all quality assurance reports within the timeframe specified in each quality assurance review, annotating what actions have been taken. Written notification of negative quality assurance review results will be furnished within thirty (30) calendar days after completion of quality assurance reviews.

c. Facilities. All facilities utilized by the Contractor in performance of work under this Contract shall be subject to inspection by officials of the House and other representatives of the House, as directed by the House.

E.2 ACCEPTANCE DECEMBER 2014

The House has the right either to reject or require correction of non-conforming goods, equipment and services.

Goods, equipment and services are non-conforming when they are defective in material or workmanship or are otherwise not in conformance with requirements of the Contract, including any applicable instructions, specifications, drawings, data, the Contractor’s warranties (express or implied) or any applicable samples provided to the House.

Goods and equipment not accepted will be held for the Contractor’s instruction at the Contractor’s risk and, if the Contractor so instructs, will be returned to the Contractor at the Contractor’s expense. Goods are considered accepted as to form, fit and function upon signature of receiver. Equipment (i.e., goods/items with an individual serial number and with each good/item initially valued at five hundred dollars ($500.00) or higher) is considered accepted upon signature of a completed Equipment Installation Notice (“EIN”) form. The EIN form can only be signed by a Member, Committee Chair or Officer and is available on http://www.house.gov/content/vendors under the Additional Resources tab. Services are considered accepted upon a signed invoice. Payment for any goods, equipment or services hereunder shall not be deemed an acceptance thereof and will not waive any and all claims that the House may have against the Contractor.

E.3 TITLE / TRANSFER / RISK OF LOSS APRIL 2013

The Contractor warrants free and clear title to all goods, equipment and services procured under this Contract. Unless otherwise specified in this Contract, title and risk of loss shall transfer to the House upon acceptance.

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SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE APRIL 2013

The period of performance is an anticipated start date on or about August 1, 2023, and an end date of September 30, 2024 (14 months). The House anticipates a contract award date of July 1, 2023.

F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT

APRIL 2013

a. Extension. The House may extend the term of this Contract up to 4 (four) times for a period of 12 (twelve) months each.

b. Total Term. The total duration of this Contract, including the exercise of any options under this clause shall not exceed 62 months.

F.3 PLACE OF PERFORMANCE APRIL 2013

Capitol Hill House Office Buildings in Washington, D.C. or Washington, D.C. Metropolitan area.

F.4 NOTICE TO THE HOUSE OF DELAYS DECEMBER 2014

In the event the Contractor encounters difficulty in meeting performance requirements, or when the Contractor anticipates difficulty in complying with this Contract, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this Contract, the Contractor shall immediately notify the COR by telephone and follow-up in writing to the COR within two (2) business days after the verbal notice, giving pertinent details. This notification does not relieve the Contractor of its obligations to meet the delivery and/or performance requirements of this Contract nor should this notification be construed as a waiver by the House of any delivery schedule or date, performance requirements, or any rights or remedies provided under this Contract. Failure to meet delivery/completion dates shall relieve the House of any obligation to accept and pay for any such goods, equipment and/or services at the option of the House and without liability.

F.5 SUSPENSION AND DEBARMENT APRIL 2013

a. Policy. The House will solicit offers from, award contracts to and consent to subcontracts with responsible contractors only. The prime contractor is responsible for vetting its subcontractors. Although recognized as a serious administrative action, the House may suspend or debar contractors if necessary to protect the U.S.

Government’s interest.

b. Causes for Suspension and Debarment. The House may suspend or debar a contractor suspected, upon adequate evidence, of:

i. commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a Federal, state or local government contract or subcontract;

ii. violation of Federal or State antitrust statutes relating to the submission of offers;

iii. commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws or receiving stolen property;

iv. delinquent Federal taxes in an amount that exceeds three thousand dollars ($3,000);

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v. knowing failure by a principal, until three (3) years after final payment on any Government contract awarded to the Contractor, to timely disclose to the Contracting Officer, in connection with the award, performance or closeout of the contract or subcontract thereunder, credible evidence of a: (A) violation of Federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in Title 18 of the United States Code; (B) violation of the civil False Claims Act (31 U.S.C. 3729-3733); or (C) significant overpayment(s) on the Contract; or

vi. commission of any other offense indicating a lack of business integrity or business honesty that seriously and directly affects the present responsibility of the Government contractor or subcontractor.

Indictment for any of the causes listed above constitutes adequate evidence for suspension and/or debarment.

The House may, upon adequate evidence, also suspend a contractor for any other cause so serious or compelling a nature that it affects the present responsibility of the Government contractor or subcontractor.

c. Suspension. If suspended, the Contractor is temporarily disqualified from contracting with the House as a prime and/or House-approved subcontractor, in full or in part, pending the completion of an investigation and any ensuing legal proceeding(s).

i. Procedures. The Contracting Officer initiates suspension and debarment proceedings. If the

Contractor and any specifically named affiliates are suspended, the Contracting Officer shall advise the individual or company immediately by certified mail, return receipt requested:

1. that the individual or company has been suspended and that the suspension is based on an indictment or other adequate evidence that the Contractor has committed irregularities: (A) of a serious nature in business dealings with the House; or (B) seriously reflecting on the propriety of further House dealings with the Contractor. Any such irregularities shall be described in terms sufficient to place the Contractor on notice without disclosing the House’s evidence;

2. that the suspension is for a temporary period pending the completion of an investigation and such legal proceedings as may ensue;

3. of the cause(s) relied upon for imposing suspension;

4. of the effect of the suspension; and

5. that, within thirty (30) calendar days after receipt of the notice of suspension, the Contractor or its representative may submit to the Chief Administrative Officer, in writing or in person, information and argument in opposition to the suspension, including any additional specific information that raises a genuine dispute over the material facts.

d. GSA Notification. The House reserves the right to notify GSA if the Contractor is suspended, debarred or proposed for suspension or debarment by the House.

e. GSA Suspension and Debarment. After being listed on the System for Award Management (“SAM”), the House shall not solicit offers from, award contracts to or consent to subcontracts with the listed contractor, unless the House’s Chief Administrative Officer determines that there is a compelling reason for such action. Furthermore, contractors listed on SAM are excluded from conducting business with the House as agents or representatives of other contractors.

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f. Debarment. If debarred, the Contractor is excluded from contracting with the House as a prime and/or House-approved subcontractor, in full or in part, for a defined period of time, generally not to exceed three (3) years.

i. Procedures. If the Contractor and any specifically named affiliates are proposed for debarment, the House shall advise the individual or company immediately by certified mail, return receipt requested:

1. that debarment is being considered;

2. of the reasons for the proposed debarment in terms sufficient to put the Contractor on notice of the conduct or transaction(s) upon which it is based;

3. of the cause(s) relied upon for proposing debarment;

4. that, within thirty (30) calendar days after receipt of the notice, the Contractor or its representative may submit to the Chief Administrative Officer, in writing or in person, information and argument in opposition to the proposed debarment, including any additional specific information that raises a genuine dispute over the material facts;

5. of the effect of the issuance of the notice of proposed debarment;

6. of the potential effect of an actual debarment; and

7. of the House’s procedures governing debarment decision-making.

The decision of the Chief Administrative Officer on the merits of a debarment shall be final. A decision may be appealed by the Contractor to the Committee on House Administration, in writing, within ten

(10) calendar days of receipt of notification of the decision. However, the only basis for appeal is that the Chief Administrative Officer failed to follow the procedures established herein. No other basis for appeal will be considered by the Committee on House Administration.

ii. Notice. In the event that the Chief Administrative Officer makes a determination to impose debarment, the House shall give the Contractor and any subcontractors affiliated with the project prompt notice by certified mail, return receipt requested:

1. referring to the notice of proposed debarment;

2. specifying the reasons for debarment; and

3. stating the period of debarment, including effective dates.

F.6 PAYMENT FOR NON-PERFORMANCE APRIL 2013

a. General. If the Contractor fails to comply with this Contract or any extension, the House may terminate this

Contract under the termination clause of the Contract. The Contractor shall be liable for fixed, agreed damages as provided for in this clause, accruing until the time the House may reasonably obtain delivery or performance of similar services.

b. Payment for Non-Performance. In the event that the Contractor fails to perform as stipulated in this Contract, and such failure is not for a reason beyond the control of the Contractor, the House may charge the Contractor twice the daily billed amount to the House for the applicable service(s) provided, or in the case of goods, the value of the goods/equipment, multiplied by the number of calendar days of late delivery. The House may also

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obtain payment equal to the costs incurred by the House to rectify, mitigate and repair the damages caused by the Contractor’s failure to comply and/or perform. The House may obtain performance from another source and charge and collect all administrative costs incurred with entering into a new contract plus the increase in costs to the House of the new plan, if higher than the billing rate of the non-performing and/or non-compliant Contractor.

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SECTION G – CONTRACT ADMINISTRATION

G.1 AUTHORIZED HOUSE REPRESENTATIVES APRIL 2013

a. Contracting Officer.

i. Authority. The Contracting Officer is the only person authorized to approve changes under this Contract and, notwithstanding provisions contained elsewhere in the Contract, said authority resides solely with the Contracting Officer.

ii. Unauthorized Changes. Except as specified in paragraph (iv) herein, no order, statement or conduct of personnel of the House who visit the Contractor’s facilities, or in any other manner communicate with personnel of the Contractor during the performance of this Contract, shall constitute a change (in scope, terms, conditions, requirements, pricing and/or delivery schedules) under this Contract. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, that change shall be considered to have been made without authority and no adjustment in price shall be made in the Contract to cover any increase in charges incurred as a result thereof.

iii. Written Authority. The Contractor shall not comply with any order, direction or request of personnel of the

House which would constitute a change under this Contract, unless issued in writing and signed by the Contracting Officer, or made pursuant to specific authority otherwise included in this Contract.

iv. Delegation of Authority. The Contracting Officer may delegate certain responsibilities to authorized representatives.

b. Contracting Officer’s Representative.

i. Responsibilities. The COR, appointed in writing by the Contracting Officer, is designated to assist in the discharge of the Contracting Officer’s responsibilities. The responsibilities of the COR include, but are not limited to: (1) determining the adequacy of performance and/or the timeliness of delivery by the Contractor in accordance with the terms and conditions of this Contract; (2) ensuring compliance with the contract requirements insofar as the work is concerned; (3) advising the Contracting Officer and Contracts Specialist of any factors which may cause delays in delivery and/or performance of the work; and (4) conducting or witnessing the conduct of any inspections and/or tests that may be required by the Contract. The COR does not have the authority to make any changes to the terms, conditions, requirements, pricing and/or delivery schedules of the Contract or direct the Contractor to perform services outside of the scope of the Contract.

ii. Additional Responsibilities. Additional responsibilities of the COR are as follows: (1) monitor and evaluate contract performance, including preparing Vendor Performance Evaluations; (2) review, approve and process contractor invoices; (3) submit periodic report(s) to the Contracts Specialist; and (4) provide the Contracts Specialist with notification of intent to exercise options or renewals ninety (90) calendar days prior to expiration date.

c. Contracts Specialist. The Contracts Specialist prepares all modifications to this Contract, maintains the official contract file with all reports and other contractual documentation, and responds to contractual inquiries or concerns from the COR or the Contractor on behalf of the Contracting Officer.

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G.2 AUTHORIZED CONTRACTOR REPRESENTATIVE (ACR) APRIL 2013

The ACR serves as the Contractor’s liaison between the Contractor and the COR. The ACR shall provide periodic status reports to the COR pursuant to the clause titled, “Reports / Plans / Schedules” of this Contract, and Section C.4 DELIVERABLES. All status reports, schedules and invoices must be approved by the COR in accordance with the terms and conditions of the Contract. The Contractor shall provide the name of the ACR to the House upon submission of a proposal and notify the House of any subsequent changes.

G.3 DELEGATION OF AUTHORITY APRIL 2013

The parties to this Contract, in their discretion, may delegate to representatives within their respective organizations any of their administrative functions in connection with this Contract, but may not absolve themselves of accountability for performance of said functions. All delegations of authority by the Contractor to fulfill the obligations of this Contract will be made in writing to the Contracting Officer.

G.4 POST AWARD CONFERENCE APRIL 2013

A post award conference will be held with the Contractor to review contract administration issues; unless the House and the Contractor determine that such a conference is not necessary.

G.5 INVOICES DECEMBER 2014

a. Invoice Information. A proper invoice shall minimally include:

Contractor Name, Address and Phone Number Name of Contractor Point of Contact House Contract Number Work/Delivery Order Number (as appropriate) Invoice Number Invoice Date Invoice Page Number (each page of an invoice shall minimally also contain the Contractor name, invoice number and invoice date) Payment Terms, if appropriate (example: 2% 10 - net 30)

b. Deliverables. For each deliverable included on the invoice, the invoice shall include, as applicable:

Contract Line Item Number Period of Performance Brief Description of Item Quantity Delivered Unit Price Extended Price Total Price of all deliverables contained on Invoice

c. Submissions. Invoices for goods, equipment and services shall be submitted by e-mail or facsimile to the point of contact specified in the Contract.

d. Discounts. For services and goods (other than equipment), any cash discount period will be computed from the date the invoice is received. For equipment, any cash discount period will be computed from the date/time stamped on the EIN form.

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e. Invoices shall be submitted by e-mail to IGInvoices@mail.house.gov based on the following deliverable schedule:

Deliverable* Payment

(% of Contract Price) Delivery of Audit Planning Document 15% Delivery of Audit Programs 25% Delivery of the Draft Audit Report 25% Delivery of the Final Audit Report 25% Delivery of the Management Letter, if applicable, and final work papers 10%

*Refer to document specifics under “Deliverables Schedule” in Section C.4 DELIVERABLES.

Upon final acceptance by the OIG of the final report or deliverable, or upon termination of the contract, the contractor shall submit an invoice marked “Final Invoice,” which shall also include supporting documentation for all travel expenses, if any (See section V, Travel). The final invoice shall be submitted by the contractor to IGInvoices@mail.house.gov.

f. Follow-up Invoices. All follow-up invoices shall be marked “Duplicate of Original” on all pages. Any questions from the Contractor regarding payment information or check identification should be directed to the COR for follow-up with appropriate financial personnel.

g. Taxes. The House is exempt from all direct taxes, including any sales and use taxes.

h. Freight. In general, all freight, shipping and handling charges are the responsibility of the Contractor. Unless expressly included and itemized in the Contract, no charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fee, permits, cost of bonds or for any other purpose will be paid by the House.

i. Equipment Installation Notice. This section does not apply.

G.6 REMITTANCE ADDRESS APRIL 2013

a. Electronic Funds Transfer. The Debt Collection Improvement Act of 1996 requires that federal agencies pay recipients by EFT. To enable the House to send payments electronically to the Contractor’s financial institution, the Contractor must first complete an EFT enrollment form to provide a signature and certain information regarding the financial institution. Please visit the House’s website at www.house.gov for appropriate forms or call the EFT Help Line at 202-226-2277.

G.7 REPORTS / PLANS / SCHEDULES APRIL 2013

All reports, plans, schedules and other submittals required to be submitted by the Contractor to the House under this Contract are subject to approval by the Contracting Officer, or, if authorized by the Contracting Officer, the approval of the COR.

a. Approval. Until the Contractor’s required submissions are approved by the Contracting Officer (or the COR, if authorized), the Contractor’s performance will continue to be governed by the Contractor’s previously approved submissions, or as directed by the Contracting Officer (or the COR, if authorized).

b. Minimum Information. At a minimum, the performance summary report shall include the following information:

i. reporting period;

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ii. the Contractor’s name and contact information;

iii. description of the work accomplished during the reporting period (i.e., new installations, relocations, etc.), including, at a minimum, a list of (1) itemized tasks completed and a description of the support/services utilized; (2) hours/dollars expended by tasks; and (3) task status;

iv. a summary of the anticipated activity for the next reporting period; and

v. a summary of outstanding issues and the proposed solution for said issues.

NOTE: Status reports should not indicate the completion of specific deliverables, tasks, and audit phases until the…