RFP No. S-DASOBO-00004937 Elliott State Research Forest Carbon Credit Market Certification and Sale of Credits.pdf

STATE OF OREGON

COVER PAGE

Department of Administrative Services, Procurement Services, on behalf of the Oregon Department of State Lands is issuing this

Request For Proposals (RFP) under OregonBuys Bid Number

S-DASOBO-00004937

for

ELLIOTT STATE RESEARCH FOREST CARBON CREDIT MARKET

CERTIFICATION AND SALE OF CREDITS

Date of Issue: 1/13/2023

Opening Date and Time: 2/14/ 2023 @ 2:00 PM PT

Single Point of Contact (SPC): Kim O’Neill, Procurement & Contract Specialist 3

Address: 1225 Ferry St. SE

City, State, Zip Salem, OR 97301

Cell (971) 349-0114

E-mail: Kim.R.ONeill@DAS.Oregon.gov

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

mailto:Kim.R.ONeill@DAS.Oregon.gov

TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION……………………………………………………………………………………………………4

1.1 INTRODUCTION……………………………………………………………………………………………………………………………….4

1.2 SCHEDULE…….. ……………………………………………………………………………………………………….…………………

1.3 SINGLE POINT OF CONTACT (SPC)…………………………………………………………………………………………………

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE………………………………………………………………………………...5

2.1 AUTHORITY AND METHOD…………………………………………………………………………………………………..…………..5

2.2 DEFINITION OF TERMS…………………………………………………………………………………………

2.3 OVERVIEW AND PURPOSE…………………………………………………………………………………………………...…………...7

2.4 SCOPE OF WORK………………………………………………………………………………………………….……………….………….8

SECTION 3: PROCUREMENT REQUIREMENTS………………………………………………………………………………………..10

3.1 MINIMUM QUALIFICATIONS……………………………………………………………………………………………………………10

3.2 MINIMUM SUBMISSION REQUIREMENTS…………………………………………………………………………………………10

3.3 PROPOSAL REQUIREMENTS…………………………………………………………………………………………………………….11

3.4 DISCLOSURE EXEMPTION AFFIDAVIT – ATTACHMENT B (If Applicable – Not Evaluated)……………………14

3.5 PROPOSER INFORMATION AND CERTIFICATION SHEET – ATTACHMENT C (Required Form – Not Evaluated).………………………………………………………………………………………………………………………………………14

3.6 COBID CERTIFICATION / OUTREACH PLAN– ATTACHMENT D (Required Form – Not Evaluated)…………15

3.7 RESPONSIBILITY INQUIRY – ATTACHMENT E (Required Form – Not Evaluated)………………………………….15

SECTION 4: SOLICITATION PROCESS

4.1 PUBLIC NOTICE……..…………………………………………………………………………………………………………………………15

4.2 PRE-PROPOSAL CONFERENCE (Not Mandatory)………………………………………………………………………………..15

4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS………………………………………………………………………………..16

4.4 SOLICITATION PROTESTS………………………………………………………………………………………………………………..16

4.5 PROPOSAL DELIVERY OPTIONS……………………………………………………………………………………………………….17

4.6 PROPOSAL MODIFICATION OR WITHDRAWAL…………………………………………………………………………………17

4.7 PROPOSAL DUE……………………………………………………………………………………………………………………………….18

4.8 PUBLIC OPENING…………………………………………………………………………………………………………………………….18

4.9 PROPOSAL REJECTION…………………………………………………………………………………………………………………….18

4.10 EVALUATION PROCESS……………………………………………………………………………………………………………………18

4.11 POINT AND SCORE CALCULATIONS………………………………………………………………………………………………….22

4.12 RANKING OF PROPOSERS………………………………………………………………………………………………………………...22

SECTION 5: AWARD AND NEGOTIATION

5.1 AWARD NOTIFICATION PROCESS………………………………………………………………………………………………………23

5.2 INTENT TO AWARD PROTEST……………………………………………………………………………………………………………24

5.3 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS…………………………………………………….24

5.4 CONTRACT NEGOTIATION…………………………………………………………………………………………………………………25

SECTION 6: ADDITIONAL INFORMATION

6.1 CERTIFIED FIRM PARTICIPATION………………………………………………………………………………………………………26

6.2 GOVERNING LAWS AND REGULATIONS………………………………………………………………………………………………26

6.3 OWNERSHIP/PERMISSION TO USE MATERIALS…………………………………………………………………………………..27

6.4 CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES………………………………………………………27

6.5 COST OF SUBMITTING A PROPOSAL……………………………………………………………………………………………………27

LIST OF ATTACHMENTS

ATTACHMENT A SAMPLE CONTRACT

ATTACHMENT B DISCLOSURE EXEMPTION AFFIDAVIT

ATTACHMENT C PROPOSER INFORMATION AND CERTIFICATION SHEET

ATTACHMENT D COBID CERTIFICATION / OUTREACH PLAN

ATTACHMENT E RESPONSIBILITY INQUIRY

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

The State of Oregon, acting by and through the Department of Administrative Services, Procurement Services (“DAS PS”), on behalf of the Oregon Department of State Lands, (“DSL” or “Agency”), is issuing this Request for Proposal under the provisions of ORS 279B.060 for evaluation of available carbon market alternatives, and project management services associated with pursuing enrollment of the Elliott State Research Forest in a selected carbon market and subsequent sale of carbon credits using that market vehicle.

This Request for Proposal (RFP) is to find a Consultant to evaluate market options, provide a Carbon Market Assessment Report, and if Agency decides to proceed to Phase Two and Phase Three, Consultant will provide project management services to oversee the potential certification and sale of carbon credits from Elliot State Research Forest (ESRF). This Project is anticipated to be performed in three Phases:

Phase One: Carbon Market Assessment Report - Consultant will evaluate appropriate market options for the ESRF and provide a written Carbon Market Assessment Report. The Carbon Market Assessment Report must assess, compare, and contrast viable options for enrollment, certification, and monetization of ESRF carbon.

The Carbon Market Assessment Report must include at least one voluntary market, at least one regulatory market, and include an approximate timeline for Phase Two and Phase Three. Consultant’s assessment must account for and accommodate the management platform established for the ESRF set forth in the draft proposed Habitat Conservation Plan (HCP) provided by Agency. The anticipated timeline for Phase One is approximately 60 days from date of Contract Execution. Upon completion of Phase One Agency will determine if Phase Two and Phase Three commence.

Phase Two: Market Enrollment and Certification - Should Phase Two commence, Consultant will provide project management services and advice to guide Agency through the process of meeting the protocols for the selected market and applying for and certifying ESRF Carbon Credits. Consultant’s guidance through Phase Two must be consistent with market criteria and the management platform intended by the proposed HCP. Consultant’s Proposal must include a work plan and timeline for completing key milestones of the proposed Phase Two work.

Phase Three: Sale of Carbon Credits - Consultant will perform project management services to guide and oversee the marketing and sale of the ESRF Carbon Credits.

Consultant will advise Agency on when and how many credits are advisable to market and sell. Consultant will oversee and guide the marketing and sale of the credits, over a period of time, and at the discretion of Agency and subsequently the ESRF Authority.

Proposer may Propose what is often known as an “Off Take Model” option in which Consultant will provided guaranteed pricing for purchase of verified credits by Consultant or a third party affiliated with Consultant.

Additional details can be found in the Scope of Work section of this RFP.

DAS PS and Agency anticipates the award of one Contract from this RFP.

The initial term of the Contract is anticipated to be one (1) year with options to renew.

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time.

All dates listed are subject to change.

Event Date Time

Pre-Proposal Conference January 19, 2023 10:00 AM

Questions / Requests for Clarification Due January 24, 2023 1:00 PM

Answers to Questions / Requests for Clarification Issued.

January 26, 2023 (approximately)

RFP Protest Period Ends 7 calendar days prior to RFP Opening

Opening (Proposal Due) See RFP cover page

Opening of Proposal February 14, 2023 1:00 PM

Issuance of Notice of Intent to Award February 21, 2023 (approximately)

Award Protest Period Ends 7 calendar days after Notice of Intent to Award

1.3 SINGLE POINT OF CONTACT (SPC)

The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information.

Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether about the technical requirements of the RFP, contractual requirements, the RFP process, or any other provision.

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

DAS PS is issuing this RFP pursuant to its authority under ORS 279A.050 and OAR 125-246- 0170(3).

DAS PS is using the Competitive Sealed Proposal method, pursuant to ORS 279B.060 and OAR 125-247-0260. DAS PS may use a combination of the methods for Competitive Sealed Proposals, including optional procedures: a) Competitive Range; b) Discussions and Revised Proposals; c) Revised Rounds of Negotiations; d) Negotiations; e) Best and Final Offers; and f) Multistep Sealed Proposals.

2.2 DEFINITION OF TERMS

For the purposes of this RFP, unless specifically defined below or in Attachment A (Sample Contract), capitalized words have the meaning provided in OAR 125-246-0110:

“Addendum” or “Addenda” (referred to as “Amendment” in OregonBuys) means an addition or deletion to, a material change in, or clarification of, the RFP. Each Addendum shall be labeled as such and shall be made available to all interested Proposers in accordance with OAR 125-247- 0305(8). The plural form of “Addendum” is “Addenda.”

"Closing" (referred to as “Bid Opening Date” in OregonBuys) means the date and time set in the RFP for Proposal submission, after which Proposals may not be submitted, modified, or withdrawn by Proposer.

“Elliott State Research Forest” or “ESRF” is approximately 83,000 acres of forestland owned by the State of Oregon and located in the Coast Range of Oregon in Coos County and Douglas County that will be managed to support scientific research proposed by the College of forestry at Oregon State University, while also maintaining public access and a suite of public values.

“Habitat Conservation Plan” or “HCP” is the regulatory mechanism for obtaining an Incidental Take Permit under the federal Endangered Species Act authorizing management actions on the forest that may result in habitat modification of at-risk species protected by the Act.

"Opening" means the date/time set to read the Proposals submittals.

“Oregon Department of State Land” or “DSL” is a state agency created by ORS 273.041 that exercise the administrative functions of the State Land Board.

"OregonBuys System" or “OregonBuys” means the on-line electronic Oregon automated procurement system administered by the Oregon Department of Administrative Services. The OregonBuys System website is: https://oregonbuys.gov/bso/.

"Proposal" (referred to as “Quote” in OregonBuys) means the Proposer's written Proposal submitted in response to the RFP, including all necessary attachments and information required to be submitted prior to award. Proposal also means "Offer or Bid".

"Proposer" means an individual (person), organization or representative of an organization that submits a Proposal in response to an RFP. Proposer also means “Offeror or Bidder”. “Schedule of Events” means the specific time and dates events relating to this RFP will occur.

“SPC” means the Single Point of Contact listed on the cover page of this RFP. All communications related to any provisions of this RFP shall be directed only to the SPC to ensure every Proposer receives the same information.

"State” means the State of Oregon, “Successful Proposer” means the person(s), organization(s) to which the award is made.

2.2.1 Terminology specific to the OregonBuys system may be found at:

TerminologyCrosswalk(BothPhases).pdf (oregon.gov)

Crosswalk of Terms used in OregonBuys.

Term Used In OregonBuys Definition

Amendment “Addendum” or “Addenda” as defined in OAR 125-246-0110(1), or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

Bid Opening Date “Closing” as defined in OAR 125-246-0110(25). In OregonBuys, it is the deadline for submitting Quotes (Bids, Proposals, or other required responses) required by a Bid Solicitation, after which the Bid “Opening” as defined in OAR 125-246-0110(98) will https://www.oregon.gov/dsl/Board/Pages/SLB.aspx https://oregonbuys.gov/bso/ https://www.oregon.gov/das/ORBuys/Documents/TerminologyCrosswalk(BothPhases).pdf immediately occur.

Bid Solicitation Any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid Solicitation has a separate page and ID number in OregonBuys.

Change Order A formal change to an existing MBPO (i.e., any form of contract, agreement, Contract, or on-call contract, etc., purchase order or work order contract).

Master Blanket Purchase Order

(“MBPO”)

Any form of contract, agreement, Contract, or on-call contract, etc., purchase order, or work order contract.

Quote Any form of Bid submission by Vendors, i.e., Bids, Quotes, or any other type of Bid required by a Bid Solicitation.

Vendor Any form of business entity registered in OregonBuys. Only registered Vendors are eligible to submit a Quote and enter into any form of contract pursuant to Bid Solicitations advertised in OregonBuys.

2.3 OVERVIEW AND PURPOSE

2.3.1 Agency Overview and Background

The Oregon Department of State Lands is a state agency that exercises the administrative functions of the State Land Board, Oregon's longest-serving board.

The act of Congress admitting Oregon to the Union in 1859 granted nearly 3.4 million acres of land to the State "for the use of schools." The State Land Board was established by the Oregon Constitution to oversee those school lands and the Common School Fund. The Land Board is composed of the Governor (chair), the Secretary of State, and the State Treasurer.

On behalf of the Land Board, DSL manages Oregon's 775,000 remaining acres of school lands and other Common School Fund assets that contribute revenue to the Common School Fund. DSL also manages Oregon's public waterways.

2.3.2 Project Overview, Background, and Purpose

In December 2018, the State Land Board directed DSL to work with Oregon State University, College of Forestry (OSU) to assess the potential for the Elliott State Forest (Elliott) to serve as a dedicated research forest managed by OSU. DSL and OSU launched collaborative efforts with stakeholders in 2019 to more deeply examine the Elliott’s potential to be de-coupled from the Common School Fund and be managed as a research forest pursuant to a HCP ensuring compliance with the federal Endangered Species Act. December, 2020, the Land Board accepted OSU’s proposal for managing the Elliott as a research forest consistent with other public values supporting access, recreation, and species protection.

In February 2022, the Oregon Legislature passed Senate Bill 1546 establishing the Elliott State Research Forest Authority (ESRF Authority) as an independent state agency charged with managing the forest. The legislation set the date for establishing the ESRF Authority beginning January 1, 2024 and appropriated the final $121 million needed for the Land Board to decouple the forest from its Admission Act obligation of providing revenue to the Common School Fund. Documents detailing the work described above can be located at the following website hosted by Agency: https://www.oregon.gov/dsl/Land/Pages/Elliott.aspx https://www.oregon.gov/dsl/Board/Pages/SLB.aspx https://www.oregon.gov/DSL/Land/Pages/Land.aspx https://www.oregon.gov/dsl/About/Pages/AboutCSF.aspx https://www.oregon.gov/dsl/About/Pages/AboutCSF.aspx https://www.oregon.gov/dsl/WW/Pages/Waterways.aspx https://www.oregon.gov/dsl/Land/Pages/Elliott.aspx

Currently, the Agency is responsible for management of the ESRF. Beginning in January 2024, the ESRF Authority will begin taking on more responsibility of managing the ESRF.

Agency anticipates that the selected Consultant will work primarily with Agency for completion of the Scope of Work. However, as the ESRF Authority develops as an entity, Consultant will work more directly with the ESRF Authority.

In October 2022 DSL submitted a proposed HCP and application for an Incidental Take Permit for review and approval by federal regulatory agencies charged with protecting species listed under the federal Endangered Species Act. Final action on that application is expected in late 2023.

2.4 SCOPE OF WORK

Phase One: Carbon Market Assessment Report Consultant will Produce a Carbon Market Assessment Report evaluating market options.

Consultant will perform market research to evaluate the market options and provide a written Carbon Market Assessment Report that includes a roadmap, timeline, and an estimated budget associated with undertaking, and registering a carbon project (and subsequent sale of credits).

The report must include at least one regulatory program and at least one voluntary program recommended by Consultant.

Consultant may offer what is often referred to as an “Off Take Model” in which Consultant assumes all market risks and provides the State a guaranteed price for credits that meet certification requirements of the designated market. Consultants who propose this model must include sufficient detail for the State to understand the proposed relationship and process, including but not limited to key contractual parameters for this type of program including market selection, timing, pricing, and payment for credits certified. Proposer’s whose Proposal include an Off Take Model must include a sample agreement or terms of an agreement (i.e., a term sheet) with their Proposal.

Agency anticipates this phase to be highly interactive between Consultant and project leaders from DSL, OSU, and HCP consultants regarding the anticipated management platform constraints and proposed HCP restrictions for the ESRF.

Consultant may use existing documents provided by Agency in drafting their Carbon Market Assessment Report. Existing documents include growth and yield models for the forest, modeled harvest forecast based on proposed management of the forest; prior assessment of carbon sequestration potential for the forest completed in 2019; draft HCP, as well as the documents mentioned in the background section of this RFP.

The Carbon Market Assessment Report must include the following elements:

• Description of current carbon market dynamics, pricing information, and trends.

• Description of eligibility, forest management constraints, and opportunities associated with enrolling a publicly owned forest like the ESRF in a “voluntary” alternative carbon certification program as compared to a “regulatory” based program such as the California Air Resources Board.

• An evaluation of the regulatory and voluntary programs including an estimated timeline for each of the work products required, and anticipated cost estimates associated with enrollment in each program.

• Description identifying the pros and cons of enrolling in each program in relation to implementing stated parameters of the forest’s research program and proposed HCP requirements.

• An estimated range for the potential financial value of carbon stocks on the ESRF based on existing harvest growth and yield modeling provided by Agency and current pricing information.

• A summary of key carbon project requirements estimated costs for market application and registration, and long-term management responsibilities associated with each of the two programs must be examined in the report.

Consultant will assist Agency in creating presentation materials summarizing the results of Phase One. Consultant’s Carbon Market Assessment Report will be used by Agency as part of a decision process to determine whether and how the State will proceed with Phase Two and Phase Three of the Project.

Phase Two and Phase Three are interconnected and related but are distinguished in this Scope of Work to allow Proposers the flexibility to structure delivery and compensation sections of the anticipated services differently. This may include but not be limited to alternative approaches to Agency assuming market risks associated with sale of credits or alternatively Consultant assuming those risks by providing for “guaranteed pricing” and purchase of verified credits by Consultant or a third party affiliated with Consultant.

Phase Two: Market Enrollment and Certification Should Agency decide to continue to Phase Two Consultant will guide Agency through the enrollment and certification of Carbon Credits in the market selected by Agency.

Consultant will develop a strategy based on the selected market and will provide project management services to assist Agency in the market enrollment and credit certification process to prepare for the sale of the ESRF Carbon Credits.

Consultant’s strategy and assistance must include, at a minimum, the following:

• Completion of necessary steps to establish enrollment in the selected market.

• Assist Agency through the process to meet the carbon credit certification requirements established by the selected market for intended sale of those credits in the marketplace.

Phase Three: Sale of Carbon Credits In Phase Three Consultant will market and guide the sale of Carbon Credits. Consultant will advise Agency and provide project management services to oversee all facets of marketing, and sales transactions.

Consultant’s services will include all activities related to sale of credits, including but not limited to the following:

• Advice to Agency relevant to planning the sale of credits, including development of strategies for when and how to undertake sales to complement relevant financial plans and regulatory commitments of Agency and the ESRF Authority.

• Assist Agency with the structure of sale agreements, lock in pricing, risk reduction measures, and meeting process compliance requirements.

• Oversite and management of credit transfers and payments.

• As agreed, manage the sale of carbon credits on behalf of and in partnership with Agency.

SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM QUALIFICATIONS

To be considered for evaluation, Proposal must demonstrate how Proposer meets all requirements of this section:

3.1.1 Proposer must provide a Cover Letter addressed to the SPC. The Cover Letter must include a Statement that the Proposer has completed at least one carbon registration project involving a public or private forest that resulted in the sale of carbon credits in either a voluntary market or regulatory market. The Cover Letter will not be sent to the Evaluation Team.

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.2.1 Proposal Submission Requirements

To be considered for evaluation, Proposal must contain each of the following elements (further detailed in Proposal Requirements section below):

• Cover Letter

• Project Plan and Approach

• Sample agreement or terms of an agreement (only if proposing an Off Take Model)

• Project Team

• Experience

• Cost Proposal

• Disclosure Exemption Affidavit (Attachment B) Form

• Proposer Information and Certification Sheet (Attachment C) Form

• COBID Certification / Outreach Plan (Attachment D) Form

• Responsibility Inquiry (Attachment E) Form

3.2.2 Proposal Page Limits

Proposal is limited to 30 pages; a double-sided page will be considered as two pages. Any pages exceeding the page limit will be separated from the evaluation documents and will not be provided to the evaluation committee or considered in the evaluation. The following items do not count toward the 30-page limit:

• Cover Letter

• Sample agreement or terms of an agreement (if proposing an Off Take Model)

• Project Team Resumes

• Cost Proposal

• Disclosure Exemption Affidavit (Attachment B)

• Proposer Information and Certification Sheet (Attachment C)

• COBID Certification / Outreach Plan (Attachment D)

• Responsibility Inquiry (Attachment E)

3.2.3 Proposal Format and Quantity

Proposal should follow the format and reference the sections listed in the Procurement Requirements Section 3.3. Responses to each section and subsection should be labeled to indicate the item being addressed.

OregonBuys Electronic Response. Proposer should submit its Proposal electronically through OregonBuys. Proposer should follow the procedures for electronic submission outlined in OregonBuys Vendor Formal Solicitation Response.pdf.

The Cost Proposal must be submitted as a separate attachment to the Quote in OregonBuys.

Proposer shall submit one copy of its Proposal and all other submittal requirements including, all Required Forms as specified in Section 3.4 (Required Forms).

If Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Proposer shall complete and submit the Disclosure Exemption Affidavit (Attachment B). Proposer shall also mark as “Confidential” in OregonBuys all attachments to its Proposal that Proposer believes are exempt from disclosure. (See Section 3.4.1)

3.2.4 Authorized Representative

Failure of Proposer’s authorized representative to sign the Proposal may result in rejection of the Proposal by DAS PS.

3.3 PROPOSAL REQUIREMENTS

Proposal must address each of the items listed in this section and all other requirements set forth in this RFP. Proposer shall describe the Goods to be provided or the Services to be performed or both. A Proposal that merely offers to provide the goods or services as stated in this RFP may be considered non-Responsive to this RFP and will not be considered further.

Proposal should not include extensive artwork, unusual printing, or other materials not essential to the utility and clarity of the Proposal. Do not include marketing or advertising material in the Proposal, unless requested. Proposal should be straightforward and address the requests of the RFP. Proposal containing unsolicited marketing or advertising material may receive a lower evaluation score if required information is difficult to locate.

3.3.1 Overarching Project Plan and Approach – Required Submission (Evaluated:

60 Points Possible)

Proposer shall Provide a Project Plan and Approach that details how Proposer would carry out the Scope of Work as described in this RFP and in their Proposed Scope of Work. The Scope of Work in this RFP is not intended to be exclusive. Agency is looking for Proposer to detail its approach, including recommendations and explain why Proposer believes these recommendations are necessary to complete the Project. Proposer shall specify the tasks https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf and activities for each Phase of the Project, and the level of effort required for each task and activity. Proposer’s Project Plan and Approach must list who on the Proposer’s team, including sub-contractors and State project leaders will be working on and involved in each task and activity. Proposer’s Project Plan and Approach must include a timeline for each Phase of the project. Proposer’s Project Plan must describe the how Proposer will summarize the work to assist Agency in making and informed decision of whether to proceed with Phases Two and Three, how to forecast potential revenue, and what market to pursue. Proposer’s Project Plan and Approach must include the following information:

a) Describe the approach, key elements, recommendations, and the timeline to assess viable options for enrollment, certification, and monetization of ESRF carbon in existing voluntary or regulatory markets.

b) Describe the information Proposer will provide Agency, including constraints and opportunities, to assist Agency in the ability to make an informed decision of whether to proceed with Phases Two and Three, if so, whether to utilize a voluntary or regulatory market and inform Agency on how to forecast potential revenue that may be realized from sale of certified credits.

c) Describe the level of effort, broken down by Phase, Task, and person that it will take Proposer, State project leaders, and sub-contractors, if any, to complete the Project.

3.3.2 Phase One: Carbon Market Assessment Report - Project Plan and Approach - Required Submission (Evaluated: 20 Points Possible)

Carbon Market Assessment Report Proposal must provide a detailed Phase One Project Plan and Approach that describes how Proposer will produce a Carbon Market Assessment Report to include: An assessment of viable options for enrollment in at least one existing voluntary market and at least one regulatory market. The Assessment Report must include the process for certification in each market, the steps and timeline for each market, and describe the process of monetization of ESRF carbon. Proposer’s Carbon Market Assessment Report must accommodate the management platform established for the ESRF set forth in the draft proposed Habitat Conservation Plan (HCP) provided by Agency. Proposer’s Phase One Project Plan must:

a) Demonstrate Proposer’s understanding and strategy for assessing viable options for enrollment, certification, and monetization of the regulatory and voluntary market options.

b) Demonstrate how Proposer will accommodate the management platform established for the ESRF set forth in the draft proposed Habitat Conservation Plan (HCP). .

c) Demonstrate Proposer’s understanding and ability to undertake all steps necessary to complete Phase One of the Project and inform Agency through Phase One of the Project within the requested timeframe.

3.3.3 Phase Two: Market Enrollment and Certification - Project Plan and Approach– Required Submission (Evaluated: 30 Points Possible)

Market Enrollment and Certification Proposal must explain Proposer’s strategy to guide Agency through the process of applying for and certifying ESRF Carbon Credits and must show that Proposer’s guidance through Phase Two will be consistent with market criteria and the forest management platform intended by the proposed HCP. Proposer’s strategy must demonstrate that Proposer understands how to meet the protocols for the voluntary and regulatory markets.

Proposal must describe Proposer’s project management services through all steps in the project, include the steps involved, the level of effort, an estimated timeline, and must ensure Proposer’s ability to manage the Project through completion. Proposal must describe how Proposer will prepare and guide Agency through the market enrollment and certification process to include the following:

a) Proposal must demonstrate Proposer’s knowledge and ability to implement a market enrollment strategy that is consistent with market criteria and the forest management platform intended by the proposed market criteria and the forest management platform intended by the proposed HCP. .

b) Proposal must demonstrate Proposer’s understanding of each market option and the ability to advise Agency on decisions related to sale of credits regardless of assumption of market risks.

c) Proposal must demonstrate that the Proposer has the project management expertise, service capacity, and resources to successfully complete Phase Two of the Project.

3.3.4 Phase Three: Sale of Carbon Credits - Project Plan and Approach – Required Submission (Evaluated: 30 Points Possible)

Sale of Carbon Credits Proposal must describe how Proposer will guide and oversee the marketing and sale of the ESRF Carbon Credits. Proposal must demonstrate how Proposer will advise Agency on when and how many credits are advisable to market and sell and include how Proposer will educate Agency and subsequently the ESRF Authority to make appropriate market decisions to include the following:

a) Proposal must demonstrate Proposer’s project experience and ability to perform the services described in Phase Three of the Project. understands and has the project experience to establish and implementing a strategy for the successful sale of credits in a voluntary and a regulatory market.

b) Proposal must demonstrate Proposer’s project experience and ability to implement a strategy that will advise Agency on decisions related to the sale of credits regardless of assumption of market risks.

c) Proposal must demonstrate Proposer’s project expertise, service capacity, and resources to successfully manage and complete Phase Three of the project.

3.3.5 Experience – Required Submission (Evaluated: 20 Points Possible)

Proposer shall provide a detailed narrative that describes Proposer’s carbon project experience in:

a) Managing the market certification and enrollment of both private and public forest land carbon projects.

b) Providing project management services to assist clients in the process of meeting the market protocols for registration, validation, enrollment, certification, and through the sale of credits in both voluntary and regulated markets.

3.3.6 Project Team, Key Persons (their Resumes), and Subcontractors – Required Submission (Evaluated: 20 Points Possible)

Project Team

Proposer shall provide a list of their Proposed Project Team. The list must include each person’s position and title. Each Proposed Team member must be available either remotely or in-person as agreed.

Key Persons

Proposer shall specify the Key Persons to be assigned to this project. For each Key Person submit a current resume (not to exceed two (2) pages each. A 2-sided page is considered two (2) pages) that demonstrates each Key Person’s qualifications.

Subcontractors

If any of the persons listed on the Project Team are subcontractors, then Proposer shall provide a statement of how Proposer intends to use the subcontractor to accomplish the work required by this RFP. Proposer shall include a description of the scope and portions of the work each subcontractor will perform. If a subcontractor is identified as a Key Person, Proposer must submit a resume.

Proposal must demonstrate that Proposer has an established a Project Team that:

a) Is capable to perform the services described in this RFP.

b) Has experience to successfully undertake a project of the scope and complexity of the

ESRF.

3.3.7 Cost Proposal – Required Submission (Evaluated: 30 Points Possible)

Proposer shall submit a Cost Proposal for each of the selected market alternatives that breaks down all Project Costs by Phase and task including project costs, fees, personnel, hourly rates, and any additional costs.

3.4 REQUIRED FORMS

Proposal must address each of the Forms listed in this section and all other requirements set forth in this RFP.

3.4.1 DISCLOSURE EXEMPTION AFFIDAVIT – ATTACHMENT B (If Applicable – Not Evaluated)

If Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Proposer shall complete and submit the Disclosure Exemption Affidavit (Attachment B). Proposer shall also mark as “Confidential” in OregonBuys all attachments to its Proposal that Proposer believes are exempt from disclosure.

3.4.2 PROPOSER INFORMATION AND CERTIFICATION SHEET – ATTACHMENT C

(Required Form – Not Evaluated)

Proposer shall complete and submit the Proposer Information and Certification Sheet (Attachment C). This form is required and must bear the Proposer’s authorized representative’s

Signature

Failure to demonstrate compliance with Oregon Tax Laws and sign the Proposer Information and Certification Sheet may result in a finding of non-Responsibility.

3.4.3 COBID CERTIFICATION / OUTREACH PLAN– ATTACHMENT D (Required Form

– Not Evaluated)

Proposer shall complete and submit the Certified Disadvantaged Business Outreach Plan (Attachment D). This form is required.

If the Proposer has potential subcontracting opportunities, the Proposer must disclose those opportunities in the Certified Disadvantaged Business Outreach Plan (Attachment E).

Pursuant to Oregon Revised Statute (ORS) Chapter 200, DAS PS encourages the participation of small businesses, certified by the Oregon Certification Office for Business Inclusion and Diversity (“COBID”) in all contracting opportunities. This includes certified small businesses in the following categories: disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business.

DAS PS also encourages joint ventures or subcontracting with certified small business enterprises. For more information, visit:

COBID Certification Management System (diversitysoftware.com) and

Business Oregon: Certification Office for Business Inclusion and Diversity (COBID): Certification Office for Business Inclusion and Diversity (COBID): State of Oregon

3.4.4 RESPONSIBILITY INQUIRY – ATTACHMENT E (Required Form – Not Evaluated)

Proposer shall complete and submit the Responsibility Inquiry form (Attachment E). This form is required.

SECTION 4: SOLICITATION PROCESS

4.1 PUBLIC NOTICE

The RFP and its Attachments are published in the State of Oregon’s electronic procurement system (OregonBuys) at https://oregonbuys.gov/. RFP documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFP or its Attachments will be made by written Amendment(s) published in OregonBuys. Prospective Proposer is solely responsible for checking OregonBuys to determine whether or not any Amendment(s) have been issued. Amendment(s) are incorporated into the RFP by this reference.

4.2 PRE-PROPOSAL CONFERENCE (Not Mandatory)

A Pre-Proposal conference will be held at the date and time listed in the Schedule, see Section

1.2 of this RFP. Prospective Proposers’ participation in this conference is highly encouraged but not mandatory.

https://oregon4biz.diversitysoftware.com/FrontEnd/searchcertifieddirectory.asp https://www.oregon.gov/biz/programs/COBID/Pages/default.aspx https://www.oregon.gov/biz/programs/COBID/Pages/default.aspx https://oregonbuys.gov/

The purpose of the Pre-Proposal conference is to:

• Provide additional description of the project,

• Explain the RFP process; and

• Answer any questions Proposers may have related to the project or the RFP process.

Statements made at the Pre-Proposal conference are not binding upon DAS PS or Agency.

Proposers may be asked to submit questions in Writing.

Interested parties may participate in the Pre-Proposal Conference by:

Conference Call Number: (503)446-4951 Access Code: 981183254

4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS

All questions, request for clarifications, inquiries, whether relating to the RFP process, administration, deadline, or method of award, or to the intent or technical aspects of the RFP must:

• Be delivered to the SPC via OregonBuys;

• Reference the OregonBuys RFP number, S-DASOBO-00004937;

• Identify the specific area of the RFP being questioned (i.e., page, section, and paragraph number); and

• Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule in Section 1.2 of this RFP.

Questions by telephone are not accepted.

All questions, answers to questions, inquires, answers to inquiries, requests for clarification, and answers to requests for clarifications will be published in OregonBuys. The RFP may only be changed by Written Amendment issued by DAS PS. Amendments, clarifications, corrections, or changes to this RFP made in any other manner are not binding on the State.

4.4 SOLICITATION PROTESTS

4.4.1 Protests to RFP

Prospective Proposer may submit a Written protest of anything contained in this RFP, including but not limited to, the RFP process, Specifications, Scope of Work, and the proposed Sample Contract. This is prospective Proposer’s only opportunity to protest the provisions of the RFP, except that Proposer may protest Amendment(s) as provided below and Proposer may take exception to the terms and conditions of the Sample Contract marked as negotiable as set forth in the Negotiations Section.

4.4.2 Protests to Amendment(s)

Prospective Proposer may submit a Written protest of anything contained in an Amendment. Protests to an Amendment, if issued, must be submitted by 5:00 p.m. Pacific

Time on the second Business Day following the issuance of the Amendment or the date/time specified in the Amendment, or they will not be considered. Protests of matters not added or modified by the Amendment will not be considered.

4.4.3 Requirements for Protests

All protests must:

• Be delivered via OregonBuys or to the SPC via email;

• Reference the OregonBuys bid (RFP) number, S-DASOBO-00004937;

• Identify prospective Proposer’s name and contact information;

• Be sent by an authorized representative;

• State the reason for the protest, including:

o the grounds that demonstrate how the Procurement Process is contrary to law, Unnecessarily Restrictive, legally flawed, or improperly specifies a brand name;

and o evidence or documentation that supports the grounds on which the protest is based; and

• State the proposed changes to the RFP provisions or other relief sought.

Protests to the RFP must be received by the due date and time identified in the Schedule, Section 1.2 of this RFP.

Protests to an Amendment must be received by the due date specified in Section 4.4.2 of this RFP or as otherwise identified in the Amendment.

4.5 PROPOSAL DELIVERY OPTIONS

Proposer is solely responsible for ensuring its Proposal is received by the SPC in accordance with the RFP requirements before Opening. DAS PS and Agency is not responsible for any delays in mail or by common carriers or by transmission errors or delays, or for any mis-delivery for any reason. A Proposal submitted by any means not authorized below will be rejected. The following delivery options are permitted for this RFP:

Delivery through OregonBuys

Proposal submission should be electronically through OregonBuys at: OregonBuys.gov.

Detailed instructions on how to submit a Proposal can be found at OregonBuys Vendor Formal Solicitation Response.pdf

4.6 PROPOSAL MODIFICATION OR WITHDRAWAL

If a Proposer wishes to make modifications to a submitted Proposal, or wishes to withdraw its submitted proposal, the Proposer through OregonBuys.gov or, in accordance with requirements detailed in OAR 125-247-0440 & ORS 137-047-0440.

Proposal Modifications and Withdrawals must occur before the Opening (Bid due date and time).

Detailed instructions on how to submit a Proposal Modification or Proposal Withdraw through https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

OregonBuys can be found at OregonBuys.gov WithdrawReopenResubmitQuote.pdf (oregon.gov)

4.7 PROPOSAL DUE

A Proposal (including all required submittal items) must be received by the SPC on or before Opening. All Proposal modifications or withdrawals must also be received prior to Opening.

A Proposal received after Opening is considered LATE and will NOT be accepted for evaluation.

A late Proposal will be returned to the Proposer or destroyed.

4.8 PUBLIC OPENING

A public Opening will be held on the date and time listed in the Schedule set forth in Section 1.2.

The Public Opening for this RFP will be done in the following manner.

A record of all Proposal submissions will be documented in OregonBuys within 48 hours after the Opening. Only the name of the Proposer(s) will be published, no other information will be made available at that time. Proposals received will not be available for inspection until after the evaluation process has been completed and the notice of Intent to Award is issued pursuant to OAR 125-247-0630.

4.9 PROPOSAL REJECTION

DAS PS may reject a Proposal for any of the following reasons:

• Proposer fails to substantially comply with all prescribed RFP procedures and requirements, including but not limited to the requirement that Proposer’s authorized representative sign the Proposal.

• Proposer has liquidated and delinquent debt owed to the State or any department or agency of the State.

• Proposer fails to meet the responsibility requirements of ORS 279B.110.

• Proposer makes any contact regarding this RFP with State representatives such as State employees or officials other than the SPC or persons authorized by the SPC, or inappropriate contact with the SPC.

• Proposer attempts to influence a member of the Evaluation Committee.

• Proposal is conditioned on DAS PS or Agency’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the RFP or Amendment(s).

4.10 EVALUATION PROCESS

4.10.1 Responsiveness and Responsibility Determination

4.10.1.1 Responsiveness determination

A Proposal received prior to Opening will be reviewed to determine if it is Responsive to all RFP requirements including compliance with Section 3.1 (Minimum Qualifications) and Section 3.2 (Minimum Submission Requirements). If the Proposal is unclear, the https://www.oregon.gov/das/ORBuys/Documents/WithdrawReopenResubmitQuote.pdf https://www.oregon.gov/das/ORBuys/Documents/WithdrawReopenResubmitQuote.pdf

SPC may request clarification from Proposer. However, clarifications may not be used to rehabilitate a non-Responsive proposal. If the SPC finds the Proposal non-Responsive, the Proposal may be rejected; however, DAS PS may waive mistakes in accordance with

OAR 125-247-0470.

4.10.1.2 Responsibility Determination

DAS PS will determine if an apparent successful Proposer is Responsible prior to award and execution of the Contract.

At any time prior to award, DAS PS may reject a Proposer found to be not Responsible.

4.10.2 Evaluation Criteria

Each Proposal meeting all Responsiveness requirements will be independently evaluated by members of an Evaluation Committee. Using the Evaluation Explanation table below evaluators will assign a score for each evaluation criterion listed in this Section, up to the maximum points available as specified in Section 4.11 (Point and Score Calculation).

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of a Proposal. A response to a clarification request may only clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.

Evaluation Committee members may change, and DAS PS and Agency may have additional or fewer evaluators for optional rounds of competition.

Evaluation Explanation Table

Percent of Points;

SCORE

EVALUATION EXPLANATION

81%-100%

OUTSTANDING - Response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the subject matter and project. The Proposer provides insight into its expertise, knowledge, and understanding of the subject matter.

61%– 80% VERY GOOD – Response provides useful information, while showing experience and knowledge within the category. Response demonstrates above average knowledge and ability with no apparent deficiencies noted.

41%-60% ADEQUATE – Response meets all requirements in an adequate manner.

Response demonstrates an ability to comply with guidelines, parameters, and requirements with no additional information put forth by the Proposer.

1%– 40% FAIR – Proposer meets minimum requirements but does not demonstrate sufficient knowledge of the subject matter.

0% RESPONSE OF NO VALUE – An unacceptable response that does not meet the requirements set forth in the RFP. Proposer has not demonstrated knowledge of the subject matter.

4.10.2.1 Overarching Project Plan and Approach (60 Points x % of points given by evaluator = evaluator score) The evaluation team will score the Overarching Project Plan and submission using the following criteria:

a) How well does Proposer’s Overarching Project Plan and Approach demonstrate Proposer’s understanding and ability to perform the key elements, provide recommendations, and appropriate timeline to assess viable options for enrollment, certification, and monetization of ESRF carbon in existing voluntary or regulatory markets?

b) How well does Proposer demonstrate their understanding and ability to inform Agency of the constraints and opportunities, of how to forecast potential revenue from the sale of certified credits for a publicly owned forest, and to decide on whether to proceed to Phases Two and Three of the Project?

c) How well does Proposer demonstrate Proposer understands and has the ability to accurately project the level of effort by Phase and Task that it will take Proposer, State project leaders, and sub-contractors, if any, to complete all three phases of the Project?

4.10.2.2 Project Plan and Approach for Phase One – Carbon Market Assessment Report (20 Points x % of points given by evaluator = evaluator score) The evaluation team will score the Phase One Project Plan and Approach submission using the following criteria:

a) How well does Proposer demonstrate their understanding, strategy, and ability to assess viable options for enrollment, certification, and monetization of ESRF carbon in existing voluntary or regulatory markets?

b) How well does the Proposer demonstrate how Proposer will accommodate the management platform established for the ESRF set forth in the draft proposed Habitat Conservation Plan (HCP)?

c) How well does Proposer demonstrate their understanding, adequate staffing, and their ability to undertake the steps necessary to complete Phase One work within the requested timeframe?

4.10.2.3 Project Plan and Approach Phase Two – Market Enrollment and Certification (30 Points x % of points given by evaluator = evaluator score) The evaluation team will score the Phase Two Project Plan and Approach submission using the following criteria:

a) How well does Proposer demonstrate Proposer’s knowledge and ability to implement a market enrollment strategy that is consistent with the market criteria and the forest management platform intended by the proposed HCP?

b) How well does Proposer demonstrate Proposer understands each market option and has the ability to advise Agency on decisions related to sale of credits regardless of assumption of market risks?

c) How well does Proposer demonstrate that Proposer understands and is able to provide collaboratively project management, has the service capacity, and resources to guide Agency…