RFP No. FA520523R0004_Pre-proposal Conference Slides_23May23.pdf

Mission – Family – Warrior

35th Fighter Wing

Pre-proposal Conference / Site Visit RFP No. FA520523R0004 Project No. QKKA214009, Repair JNCO Homes, MFH 123, 125, 127, 129, 291, Misawa Air Base, Japan

35 CONS/PKP

35 CES/CENM

23 May 23, 0900 hours

Mission – Family – Warrior

Summary

Introduction

Scope & Requirements General Requirement

Solicitation CONS remarks for solicitation / filling instructions

CES Technical Briefing

Site Visit

Introduction

35 CONS

MSgt Joshua W. Blalock, Procuring Contracting Officer

Ms. Miyako Fujimoto, Contracting Officer

SSgt Matthew M. Lorance, Contract Administrator

Mr. Takafumi Nosaki, Contracting Administrator

Mr. Kazuo Miura, Contract Administrator

Mr. Akito Miura, Contract Administrator

35 CES

Introduced by CES Technical Briefing later

Mission – Family – Warrior

Scope & Requirements

Bldg. 656

Main Gate

Bldg. 123

Bldg. 127

Bldg. 125

Bldg. 129

Bldg. 291

Scope & Requirements (Cont’d)

Project Description:

The contractor shall provide all supervision, management, quality control, labor, tools, equipment, materials, and performance of all work necessary to construct improvements for the renovation of the housing buildings.

Place: JNCO MFH 123, 125, 127, 129 and 291

Contract Type: Firm-Fixed-Price (FFP)

Performance Period: 442 Calendar Days (incl. 30 CDs mobilization)

Mission – Family – Warrior

Solicitation

Fill-in

Complete block 14 through 20

RFP – Page 2

Solicitation (Cont’d)

Fill-in

RFP – Page 4 Section B

Mission – Family – Warrior

Solicitation (Cont’d)

Section F

FAR 52.211-12 Liquidated Damages

@¥95,835 (1st day) & @¥63,687 (2nd day ~)

RFP – Page 8

Section I

DFARS 252.204-7004 Antiterrorism Awareness Training for Contractors Contractor personnel who require routine physical access to military installation shall complete Level 1 antiterrorism awareness training within 30 days of requiring access and annually thereafter

FAR 52.223-3 Hazardous Material

RFP – Page 14

RFP – Page 15

Fill-in

Mission – Family – Warrior

Solicitation (Cont’d)

Section J RFP – Page 24

Section K

FAR 52.204-8 Annual Reps & Certs

FAR 52.204-24 Reps Certain Telecom & Video Surveillance Svc or Equipment

FAR 52.209-7 Responsibility Matters

DFARS 252.204-7007 Alt. A, Annual Reps & Certs

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecom Equipment or Svc-Representation

Fill-in

RFP – Page 25 ~

RFP – Page 27 ~

RFP – Page 29 ~

RFP – Page 30 ~

RFP – Page 31 ~

Mission – Family – Warrior

Other Contract Requirements

Para. 6, Special Contract Requirements:

H002 Required Insurance Property Damage - ¥2,000,000

H003 Performance Bond Submit within 30 CDs after the award date of contract or prior to issuance of the Notice to Proceed whichever comes first.

Require additional if Mod > $10,000

Atch 3 – Page 3

Other Contract Requirements (Cont’d)

Para. 8, Reps, Certs & Other Statements of Offerors

K001 Tax Exemption under SOFA

Total amount of consumption tax

¥53.80 x Est. Gas QTY for 442 CDs

¥32.10 x Est. Diesel QTY for 442 CDs

Fill-in

Atch 3 – Page 4

Mission – Family – Warrior

Other Contract Requirements (Cont’d)

Para. 8, Reps, Certs & Other Statements of Offerors (cont’d)

K002 Contractor’s Cert

K003 Const. Contractor License Offeror shall submit “special construction license” under applicable law together with offer, to demonstrate compliance with FAR 52.236-7, as modified, and DFARS 252.225-7042

Joint Venture or Partnership – the special construction license of each member of the JV or each partner of the partnership must be submitted together with the offer

Such offer that fails in representation of the above required license will not be considered for award

Fill-in

Atch 3 – Page 5

Submit

Section L

L-100 Proposal Preparation Instructions

Offerors are required to meet all sol. requirements, terms & conditions, reps & certs, and tech. requirements

Prepare & Submit:

Part I – Summary and Misc. Data (Submit 1 Orig.+ E-copy) Part II – Price Proposal (Submit 1 Orig.+ E-copy) Part III – Past Performance Proposal (Submit 1 Orig. + E-copy)

Submit

RFP – Page 33 ~

Mission – Family – Warrior

Solicitation (Cont’d)

Section L (cont’d)

Part I – Summary & Misc. Data (Submit 1 Orig.+ E-copy)

Concise summary & Master Table of Contents of the Entire Proposal

Signed SF 1442 (Page 1 & 2)

Acknowledgement of the all sol. amendments, if issued

Fill-ins/Cert in Section I thru K and Atch 3

Section I (pages require a fill-in)

Section K (its entirely)

Atch 3 para. 8 (pages require a fill-in)

Affirmation of no exceptions, deviations, or waivers, if none proposed

Section L (cont’d)

Part II – Price Proposal (Submit 1 Orig.+ E-copy)

Completed Section B (Page 4)

Submit

Mission – Family – Warrior

Solicitation (Cont’d)

Section L (cont’d)

Part III – Past Performance Proposal (No more than 5 pages per contract / Submit 1 Orig.+ E-copy)

Past Performance Information (see next slide for detail) No more than 5 contracts within 5 years

Quality & Satisfaction Rating of Contracts Any info currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts

Past/Present Performance Questionnaire (PPQ) Use Atch. 9 of RFP Customer/POC evaluator must directly send PPQ to Contracting Officer Do not include in proposal package

Past Performance Information 1 Company/Division Name

2 Contract/Project Title

3 Contracting Agency/Customer

4 Contract Number

5 Contract Dollar Value (use FY23 budget rate of ¥127.7677 if conversion is necessary)

6 Period of Performance

7 Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact)

8 Comments regarding compliance with contract terms and conditions

9 Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

10 Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort

Mission – Family – Warrior

Solicitation (Cont’d)

Section L (cont’d)

Past Performance Questionnaire (PPQ)

Atch 8 & 9

Submit

Request for PPQ

Send a completed PPQ within 10 days after receipt of PPQ request

Offeror Customer/POC

Evaluator 35 CONS/PKP

E-mail:

miyako.fujimoto.jp@us.af.mil akito.miura.jp@us.af.mil

FAX: 0176-52-4793

Mail: 35th Contracting Squadron Attn: Mr. Akito Miura Bldg. 656, Misawa Air Base, Hirahata, Misawa-shi, Aomori-ken, Japan 033-0012

Section L (cont’d)

FAR 52.204-7 System for Award Management

Offeror is required to be registered in SAM when submitting an offer

RFP – Page 36

Mission – Family – Warrior

Solicitation (Cont’d)

Section M

M-900 Basis for Contract Award

Subjective Tradeoff (STO) best value source selection

Weight of Importance: Past performance is approximately equal to price

Evaluation Process:

Price – Fairness and reasonableness of the price. The Gov’t reserves the right to perform price realism analysis

Past Performance – Recent and Relevant performance information

RFP – Page 39 ~

Section M (cont’d)

Past Performance Factor

Recency: Work within the last 5 years prior to the issuance date of the solicitation

Relevancy: Performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation

Integrated Assessment

The Gov’t reserves the right to award a contract to other than the lowest price offer

Best value award decision using the Price and the Past Performance Confidence Rating

Mission – Family – Warrior

Questions on Solicitation

Next, CES Technical Briefing

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

35th Fighter Wing

23 May 23

QKKA 21-4009

Repair JNCO HOMES, MFH 123,125,127,129,291

Mission – Family – Warrior

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Description of Work Requirement:

Interior demolition and hazardous material abatement; structural and architectural improvements to support new building systems;

civil site improvements to integrate with existing sidewalks, amenities and utilities; new architectural finishes, new windows, exterior wall infill and new insulation assemblies.

-内装の解体および有害物質の除去、新しいビルシステムをサポートするた めの構造的・建築的な改良、既存の歩道、アメニティ（土木的環境快適性）、 ユーティリティと統合するための土木的な敷地改良、新しい建築仕上げ、新 規窓、外壁開口の充填、新しい断熱構成

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Description of Work Requirement:

Renovate electrical and plumbing systems; new telecommunication systems and energy management control systems(EMCS); new fire alarm/mass notification systems and fire suppression systems; exterior utility services improvements, new heating, ventilation, and air conditioning systems.

-電気 ・ 給排水設備の改修；通信システムおよびエネルギー管理制御シス

テム（EMCS）の新設、火災報知器 ・ 非常用放送システムおよび消火システ

ムの新設、外部ユーティリティサービスの改善、暖房 ・ 換気 ・ 空調システム の新設

Construction Period: 442 calendar days

1 mock-up unit shall be complete for materials approval.

Mission – Family – Warrior

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Project Site:

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Detailed Description of Work Requirement:

Civil (土木) Site improvements to integrate with existing sidewalks, amenities and utilities.

-既存の歩道、アメニティ(土木的環境快適性)、ユーティリティと統合す るための土木的な敷地改良

（C-111～C115等参照）

Mission – Family – Warrior

Detailed Description of Work Requirement:

Architectural (建築) Interior demolition and new Architectural finishes

-内装 解体・新規 建築の仕上げ

Replace tile at unit bathrooms, replace unit bathroom toilet accessories, replace unit bathroom doors, replace unit closets, replace chase wall and tile at kitchen

-バスルームのタイル交換、トイレアクセサリー交換、 浴室ドア交換、ク ローゼット交換、キッチンの設備界壁・タイル交換

Replace windows and exterior wall infill as required; New insulation assemblies

-新規窓、外壁開口の充填、新しい断熱構成

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Detailed Description of Work Requirement:

Architectural (建築)

Construct front canopies including reconstruction of B123 approach stair.

-B123のアプローチ階段の改築を含む、正面玄関の庇改修

（A-003、A-004、A501～A-503、S-106参照）

Construct fire riser enclosures for fire pump.

-スプリンクラー用の消防ポンプ 配管室の増築

（A-409参照）

Repaint exterior wall; recoat urethane roof.

-外壁; ウレタン屋根の再塗装

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Mission – Family – Warrior

Detailed Description of Work Requirement (Cont’d):

Mechanical (機械・消火設備) Renovation of plumbing systems.

Renovation of fire suppression system IAW drawings.

Renovation of HVAC system with Direct Digital Control (DDC).

Upgrade EMCS system.

-給排水設備の改修

-図面に従い消火設備の設置

-DDC（ダイレクト・デジタル・コントロール）搭載の空調システムの設置

-EMCSシステムの更新

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Detailed Description of Work Requirement (Cont’d):

Electrical (電気・通信設備) Site utility and exterior distribution improvements.

Interior distribution, lighting and power.

Telephone system and data system.

CATV system installation.

Install new fire alarm, Mass Notification (MN).

-敷地内のユーティリティと構内外線の改修

-屋内配電、照明、電源

-電話システムおよびデータシステム

-CATVシステム設置

-火災報知器、MN(Mass Notification) 非常用放送システムの設置

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Mission – Family – Warrior

Detailed Description of Work Requirement (Cont’d):

Energy Management Control Systems (EMCS)

EMCS system (drawings EM001~)

-エネルギー管理制御システム設置 (図面EM001～)

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

35 CES Personnel Key Personnel

Mr. Kyle Hicks, Deputy Base Civil Engineer

Maj. Shandon James, Commander, Engineering Flight

Capt Daniel Duran, Chief, Project Management

Capt Jose Medina, Chief, Construction Management

Mr. Yasuhiro Yonaiyama, Architectural Engineer

Mr. Norihiro Maruyama, Mechanical Engineer

Mr. Mitsuhiro Kashiwazaki, Electrical Engineer

Mr. Yukihiro Tashima, Civil Engineer

Mr. Rector Hartley, Project Manager

Ms. Inok Antunes, Housing Element Chief

Mr. Louis Vance, Housing Manager

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Mission – Family – Warrior

Pictures of front entrance, current conditions Entrance: Construct canopies

B123

B125

B127

B129

B291

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Pictures of Interior Unit Entrances

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Mission – Family – Warrior

Pictures of Interior Living to Kitchen, Laundry

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Kitchen

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Mission – Family – Warrior

Pictures of Interior Bedroom

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Bathroom

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Mission – Family – Warrior

Pictures of Interior Entrance Stair Hall

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

The following homes will be accessible during the site visit on the 23rd of May 2023.

1). 129 2). PH Bldg 119 3). 291 (Exterior) 4). PH Bldg 263

LEGEND:

Parking

Do not Block residence parking. Use visitor parking or

Contractor should park along the side of the road

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Misawa Air Base, Japan

Mission – Family – Warrior

Questions???

QKKA 214009 REPAIR JNCO HOMES,

MFH 123, 125, 127, 129, 291

Q&A Procedures

All questions asked must be formally submitted to 35 CONS in the form of questionnaire and/or request for clarification later

Any technical questions deemed to be critical by the government engineers and the Contracting Officer must be submitted in writing to 35

CONS

Example

Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing (ref. Solicitation Attachment 3, “Other Contract Requirements”, para 9, L001(c))

No. Target Document Reference Question

1 Specification Volume 1 Section 01 11 00 Para. 1.2.3 xxxxxxx

2 Drawing GI005 xxxxxxx

Mission – Family – Warrior

Q&A / RFP Closing Date

RFP Closing Date / Time:

22 Jun 23 / 02:00 PM (JST)

Questions shall be submitted to 35 CONS/PKP miyako.fujimoto.jp@us.af.mil / takafumi.nosaki.jp@us.af.mil / akito.miura.jp@us.af.mil

NLT 2 Jun 23

Let’s move on to Site Visit