RFP No. 72051420R00027 - Security Awareness and Training Project.pdf

U.S. Agency for International Development Cra 45 # 24B – 27, Gate 2 Bogotá Tel: (571) 315 4125 COLOMBIA www.usaid.gov

RFP Issuance Date: October 5, 2020

Deadline for Questions: October 15, 2020 at 5:00 pm Colombia Time

Closing Date and Time for Proposals: November 20, 2020 at 5:00 pm Colombia Time

Subject: Request for Proposals (RFP) No. 72051420R00027 – Security Awareness and Training Project

Dear Offerors:

The United States plans to award a Firm Fixed Price Commercial Requirements Contract for the work in this solicitation. This contract requires the contractor to complete fixed price deliverables.

This contract has two base years, and three option years. USAID anticipates that the total estimated value will fall between $1,000,000 and $3,999,999. The place of performance will be Colombia. USAID is limiting this competition to local entities (see section L.2 302.3.5.17 Limitation on Subcontracting to Non-Local Entities (July 2014)). The successful offeror will provide the following deliverables in support of USAID/Colombia and its Implementing Partners: Quarterly Regional Security Information Reports;

Special Reports; Weekly Monitoring Tools Updates; One-Day Virtual Security Introductory Trainings;

and Five-Day In-Person Security, Safety, Awareness, and Preparedness Trainings.

Send proposals to Ivonne Ayala, Procurement Supervisor, at iayala@usaid.gov and copy Nathan Strand, Contracting Officer at nstrand@usaid.gov by the date and time above. Offerors may also submit questions in writing via email to the two individuals by the deadline above.

The issuance of this solicitation does not commit the U.S. Government to make an award. It does not commit the U.S. Government to pay for the costs incurred in the submission of a quotation. The Government may reject a proposal if it is in the interest of the Government. Offerors must not incur any expense or begin work as described in the contract until notified to do so, in writing, by the Contracting Officer.

Sincerely, Nathan Strand Contracting Officer USAID/Colombia mailto:iayala@usaid.gov mailto:nstrand@usaid.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

N/A

Not Applicable

USAID/COLOMBIA CODE 16. ADMINISTERED BYCODE

X

X

541618

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR720514

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

10/05/2020

Ivonne Ayala (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

11/20/2020 17:00

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

72051420R00027

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

2 69REQ-514-20-000165OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

USAID/COLOMBIA

15. DELIVER TO

34004

DPO, AA 34004

Unit 3030, Box 5101 Office of Acquisition & Assistance

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USAID/Colombia

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Security Contract (Option Line Item)

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Nathan Strand

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

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UNIT PRICE

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SCHEDULE OF SUPPLIES/SERVICES

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ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

69 3 of

Sol. 72051420R00027

Table of Contents

B - SUPPLIES OR SERVICES/PRICES 5

C - STATEMENT OF WORK/DELIVERABLES 6

D - PACKAGING AND MARKING 15

E - INSPECTION AND ACCEPTANCE 16

F - DELIVERIES OR PERFORMANCE 17

G - CONTRACT ADMINISTRATION DATA 21

H - SPECIAL CONTRACT REQUIREMENTS 22

I - CONTRACT CLAUSES 24

J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 35

K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS 36

L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS 56

M - EVALUATION CRITERIA 63

ANNEX A - Illustrative Examples for Reports and Trainings 64

ANNEX B - PAST PERFORMANCE INFORMATION 66

ANNEX C - Waivers under FAR Part 4.2101 Prohibition on Covered Telecommunications and Video Surveillance Services and Equipment 67

ANNEX D - PRICING PROPOSAL TEMPLATE 69

B - SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

The United States Agency for International Development (USAID) Colombia, seeks the services of a Contractor to produce Regional Security Information Reports and Special Reports, and provide Security, Safety, Awareness, and Preparedness Trainings as detailed in Section C.

B.2 CONTRACT TYPE

This is a Firm Fixed-Priced Commercial Requirements Contract. For the consideration set forth in the Contract, the offeror shall provide the services and deliverables described in Section C “Statement of Work” and comply with all contract requirements.

B.3 PRICE

TBD at contract award.

END OF SECTION B

C - STATEMENT OF WORK/DELIVERABLES

C.1 BACKGROUND

The United States Agency for International Development (USAID) in Colombia is oriented to support the government of Colombia and civil society to implement a sustainable and inclusive peace.

USAID/Colombia works to promote economic prosperity through the licit economy to improve the living conditions of victims of violence and vulnerable groups, promote respect for human rights and rule of law; and address climate change and environmental issues.

USAID’s work in Colombia specifically targets vulnerable geographies and populations. Target populations include youth, women, migrants, social leaders,1 ethnic minorities,2 internally displaced persons, and other conflict-affected populations. USAID’s strategy in Colombia has a special focus on building the capacity of emerging young leaders to sustain long-term outcomes. USAID’s target geography is aligned with the Colombian Government’s “peace geography” as laid out in its Territorial Development Plans3, or PDETs for short.

USAID/Colombia works through a wide range of Implementing Partners (IPs) across the country that demand appropriate security information, security awareness and preparedness. Examples of IP organizations include, but are not limited to, international development, non-governmental, intergovernmental, non-profit organizations, think-tanks, civil society groups and local governments. On the heels of a recent increase in security incidents around the country, USAID/Colombia seeks to hire a firm to provide security information reports, and security, safety, awareness, and preparedness training to USAID/Colombia staff and the wide range of IPs mentioned above.

C.2 PURPOSE

In June 2019, USAID/Colombia hired a Security Liaison Specialist to establish a Partner Liaison Security Office (PLSO) to provide safety, security, and operational support to the USAID/Colombia Mission, and non-prescriptive security guidance to IPs. IPs regularly consult with the PLSO on a range of issues, including security information and personnel training in security. In the wake of the COVID-19 outbreak in Colombia, IPs have flagged a changing security scenario where illegal armed groups are exerting greater territorial control. This program will consider the traditional changes in the post Accord and post COVID-19 security environment.

USAID/Colombia is seeking the services of a local contractor to provide the following services:

1. Design, develop and produce Regional Security Information Reports (RSIRs) and Special Reports for dissemination to over fifty (50) IPs, and for USAID/Colombia internal use. RSIRs and Special Reports have the objective to keep USAID/Colombia and IPs appraised of the most current national and regional security information, incidents and criminal trends. Provide weekly updates to USAID’s geographic security monitoring tool.

2. Design, develop, and deliver one (1) day live Virtual Security Introductory Training (VSIT) sessions, and a five (5) day Security, Safety, Awareness, and Preparedness Training Program to support the programming and assistance efforts of USAID/Colombia. Training will be directed at USAID/Colombia staff and IP personnel (approximately 1,800 total IP personnel). Content will be regularly updated from the RSIRs.

1 “Social leaders” includes human rights and environmental defenders.

2 “Ethnic minorities” or “ethnic populations” primarily refer to indigenous and Afro-Colombian populations.

3 Planes de Desarrollo con Enfoque Territorial (PDET), the Colombian Government’s defined “peace geography.”

C.3 RESULTS

By the end of the contract period, the action of the contractors will have lead to the following results:

1. USAID/Colombia and its IPs will be better informed about the evolving security conditions in the post accord and post COVID-19 Colombia.

2. USAID/Colombia and its IPs will be aware of security conditions and able to mitigate risks while implementing activities in security-challenged areas of the country.

C.4 DESCRIPTION AND SPECIFICATIONS

The RSIRs, Special Reports, weekly monitoring tool updates, weekly monitoring tool updates, VSIT sessions and Security, Safety, Awareness, and Preparedness Training Program will be designed around current and projected risks, particularly to USAID’s key focus areas aligned with the Colombian Government’s PDET regions. Regional training should be tailored to provide security context information specific to each region.

1. Regional Security Information Reports, Special Reports, and Monitoring Tools

a. Regional Security Information Reports:

The contractor will assess needs and produce a quarterly RSIR, in both Spanish and English, with the most updated security information available, including information related to the post accord and post COVID-19 security environment. RSIRs will include the most updated security information available.

i. Preparation and Delivery: At a minimum, every quarterly RSIR will highlight Political, Security Sector, Economic, Social, Information, Infrastructure, Physical Environment and Time information, for each department in Colombia (not exceeding three (3) pages per department). In addition, each RSIR will include a security analysis section available only to USAID/Colombia that identifies increasing risk concerns for USAID/Colombia activities. The contractor will have access to PLSO geographic security monitoring tools that track security incidents and security alerts (please see Annex A, for detailed explanation of each sector within RSIRs).

ii. Information and Referencing: Information provided by the contractor to USAID/Colombia in the RSIRs must be properly referenced. The contractor is only permitted to use open-source information that is publicly available to develop RSIRs. This restriction ensures PLSOs do not violate any aspects of 7 FAM 050, Consular Information Program, Messages for U.S. Citizens, and the no double standard policy.

USAID does not require the contractor to fully rewrite Quarterly RSIRs every quarter;

however, the contractor must update each quarterly report with new relevant information.

b. Special Reports

The contractor will produce special reports as requested by USAID/Colombia, in both Spanish and English. Special reports will contain the most updated security information available, including information related to the post accord and post COVID-19 security environment.

i. Preparation and Delivery: Every Special Report may at least highlight Political, Security Sector, Economic, Social, Information, Infrastructure, Physical Environment and Time information as requested by USAID/Colombia.

USAID/Colombia may request more information and risk analysis on a case by case basis depending upon programmatic needs at the time; that information may include extensive information that may be focused in one or more areas, for example during the introduction of a rapid response program implementation in multiple locations, or work across an entire coverage area, for example unexpected high-impact events on USAID/Colombia operations, such as civil unrest, or COVID19-related national mandatory lockdown measures. The contractor will have access to PLSO geographic security monitoring tools that track security incidents and security alerts. Each Special Report will not exceed twelve (12) pages per report. USAID/Colombia and the Contractor will agree to the time for report preparation for each report.

ii. Information and Referencing: Information provided by the contractor to

USAID/Colombia in the RSIRs must be properly referenced. The contractor is only permitted to use open-source information that is publicly available to develop Special Reports. This restriction ensures PLSOs do not violate any aspects of 7 FAM 050, Consular Information Program, Messages for U.S.

Citizens, and the no double standard policy.

Refer to Section F.7 for information on the estimated and maximum quantity of Special Reports that USAID will require under this contract.

c. Weekly monitoring tools updates

The USAID/Colombia PLSO uses a geographic monitoring tool. It is a noncommercial system. Users upload daily security events and georeference the events. Users use the system to analyze country security events by geographic region. USAID will provide the contractor access to the system. The PLSO will provide lists of daily security events to the Contractor. The Contractor will upload the events and georeference them in the system. USAID estimates the contractor will spend an average of 6 hours weekly updating the system. The data must be uploaded by close of business each Friday and reviewed by the PLSO. The contractor will also use the system to produce RSIRs and Special Reports.

d. Submission of RSIRs and Special Reports: USAID considers RSIRs and Special reports draft until the COR approves the final version. See section F.4 for information about the approval process.

2. Security, Safety, Awareness, and Preparedness Training Program

a. Virtual Security Introductory Training:

The contractor will implement a Virtual Security Introductory Training (VSIT) session.

The training will be designed for and accommodate up to one hundred (100) students per session, over a one (1) day live virtual security, safety, awareness, and preparedness session. The course will be delivered in Spanish.

The VSIT will precede and be an introduction (Level 1) to the five (5) day Security, Safety, Awareness, and Preparedness Training Program (Level 2) detailed in section C.4.2.b. The VSIT session will be a prerequisite for the five (5) days in-person Training

Program. The VSIT does not replace the five (5) day in-person training Program.

Personnel not attending the 5-day training may still attend the VSIT.

The contractor is required to provide all personnel, audiovisual virtual platform, materials, and otherwise take all necessary steps to provide the services described below:

i. Exercises and Scenarios: As much of the material as practical will be reinforced through virtual exercises representative of situations the participants are likely to encounter in the field.

ii. Training Material: The contractor will develop two training sections within each VSIT; one focused on nationwide security risks, and the second on risk mitigation techniques. The contractor will develop consistent, up-to-date security and virtual training materials that effectively address the identified learning objectives, including:

○ Training materials are for USAID’s implementing partners. USAID’s partners are international development, non-governmental, intergovernmental, non-profit organizations, think-tanks, civil society groups and local governments. These partners require security training tailored to their contexts.

○ RSIRs address the risks in regions where USAID/Colombia operates.

The Contractor will update training content to address general risks identified in the RSIRs.

○ The contractor will also include modules on security planning, health and safety, surveillance detection, and crime awareness and prevention.

All materials developed as part of this endeavor will become the property of

USAID.

iii. Participants Material: To reinforce training and serve as a future resource for participants, a student resource product will be developed and provided to students at the start of each VSIT training (material will be made available electronically).

iv. Training Frequency: The contractor will deliver training sessions upon USAID/Colombia request. The training will be eight (8) hours long, taking place on a single day. The contractor will offer the VSIT throughout the contract period. Section F.7 provides further information on the estimated and maximum number of VSIT training sessions that USAID will require under this contract.

v. Method of delivery: USAID and the Contractor will agree on the specific audiovisual virtual platform to be used after award. Such platforms may include Google Meets, Microsoft Teams, Bluejeans, or another similar platform. Please note that Zoom is not a permissible platform in accordance with federal IT regulations.

vi. Review documentation: The contractor will review documentation (e.g. USAID operational policies) related to current USAID existing material related to the topics of the course and include references and specific topics for USAID/Colombia. The COR will provide references and information as appropriate to be included in the training.

vi. Curriculum: The contractor will develop a formal curriculum outlining specific subjects, modules, topics, and enforcement exercises. Exercises should be clearly explained. The content and curriculum of the training should be informed by the guideline in Annex A.

vii. Instructor Guides: Instructor guides must be developed for each module of instruction that, at a minimum, address the following:

○ Overview of the module (complete training agenda)

○ Outline of the module’s learning objectives

○ The instructor to student ratio

○ The duration of the module

○ Method of instruction (lecture/scenario/etc.)

viii. Presentation: A comprehensive, professional, and tailored graphical presentation for the delivery of the material. Each module will have a dedicated presentation that accurately and concisely conveys pertinent information. Presentation will include, at least the following:

○ An introduction to the module

○ A list of the module’s objectives

○ The content of the module

○ A summary of module points

○ Evaluation of the module/training

x. Attendance Sheet and Participant Survey: The contractor will maintain an accurate list of participants. At the completion of each iteration of the training, the contractor will provide a participant survey form:

○ The attendance sheet will include, at a minimum, participant names, title/role in the organization, organization, contact phone, contact email

○ The contractor will summarize the participant surveys with quantifiable open-ended feedback for each individual module of the training and for the training overall

The attendance sheet and surveys forms will be provided to the COR via email within five (5) days after completion of the course.

xi. Certificate of Completion: At the completion of the training, participants will be provided a certificate of completion (suitable for presentation). The certificate will include, at a minimum:

○ Participant’s name

○ Date of attendance

○ Course name and course level (Level 1)

○ Statement confirming completion of level

○ Signature of the lead trainer/Provider

All of the submitted documents will be considered draft until final approval by the COR. See section F.4 for information about the approval process.

b. In-Person Security, Safety, Awareness, and Preparedness Training Program:

The Security, Safety, Awareness, and Preparedness Training Program will include a combination of classroom presentations, hands-on exercises, and capstone exercise(s) to use the skills taught during the training in simulated, real-world scenarios. The training will be designed for and accommodate up to thirty (30) students per session, over a five

(5) day period. The course will be delivered in Spanish.

The contractor is required to provide all personnel, facilities, equipment, materials, supplies, consumables, and otherwise take all necessary steps to provide the services described below:

i. Exercises and Scenarios: As much of the material as practical will be reinforced through hands-on, and practical exercises representative of situations the participants are likely to encounter in the field. USAID/Colombia strongly prefers that field exercises maintain a strict separation from Colombian Military, Police, and/or Law Enforcement agencies.

ii. Training Material: The contractor will develop consistent, up-to-date security and training materials that effectively address the identified learning objectives, including:

○ Training materials are for USAID’s implementing partners. USAID’s partners are international development, non-governmental, intergovernmental, non-profit organizations, think-tanks, civil society groups and local governments. These partners require security training tailored to their contexts.

○ RSIRs address the risks in regions where USAID/Colombia operates.

The Contractor will tailor training content to address the risks identified in the RSIRs for each region.

○ The contractor will also include modules on tactical trauma care, field first-aid, and stress/trauma management for working in high-risk security environments for all participants.

○ Annex A contains an illustrative example of a possible Training Program.

○ The contractor will include a security risk management training module (security strategies) designed exclusively for IP security managers/focal points training.

All materials developed as part of this endeavor will become the property of

USAID.

iii. Participants Material: To reinforce training and serve as a future resource for participants, a student resource product will be developed and provided to students at the start of each training (material will be made available in hard copy and electronically). Additionally, if any consumables are used by the participants in the training to enforce a skill, such as an individual first-aid kit, one will be provided to the participants for personal use after the course. Said resource kit must be approved by the COR prior to distribution.

iv. Training Frequency and Location: The contractor will deliver training sessions upon USAID/Colombia request. Section F.7 provides further information on the estimated and maximum number of training sessions that USAID will require under this contract. USAID estimates that half of the training sessions will occur in Bogota, and half of the training sessions will occur in locations outside Bogota. Illustrative examples of locations where training may occur outside of Bogota include Antioquia (Medellin), Cordoba (Monteria), Atlantico (Barranquilla), and Valle del Cauca (Cali). Location, date and time of training will be coordinated with and approved by the COR. The location must be easily accessible and at a location chosen/provided by the contractor, and provide the typical facilities for a learning environment. Including, at a minimum:

○ Classroom

○ Male/female restrooms

○ Classroom consumables: training material, snacks/refreshments and lunch for each participant during the 5-day training sessions, from 0800hrs to 1700hrs.

v. Review documentation: The contractor will review documentation (e.g. USAID operational policies) related to current USAID existing material related to the topics of the course and include references and specific topics for USAID/Colombia. The COR will provide references and information as appropriate to be included in the training.

vii. Curriculum: The contractor will include a formal curriculum outlining specific subjects, modules, topics, and enforcement exercises. Exercises and other hands-on learning should be clearly explained.

viii. Instructor Guides: Instructor guides should be developed for each module of instruction that, at a minimum, address the following:

○ Overview of the module (complete training agenda)

○ Outline of the module’s learning objectives

○ The instructional setting (physical location/inside/outside/vehicle/etc.)

○ The instructor to student ratio

○ The duration of the module

○ Method of instruction (lecture/hands on/scenario/etc.)

ix. Presentation: A comprehensive, professional, and tailored graphical presentation for the delivery of the material. Each module will have a dedicated presentation that accurately and concisely conveys pertinent information. Presentation will include, at least the following:

○ An introduction to the module

○ A list of the module’s objectives

○ The content of the module

○ A summary of module points

○ Evaluation of the module/training

x. Safety Plan. The contractor will submit a comprehensive safety plan that outlines injury management for each training session. The contractor will develop this plan prior each training session, and for each training session location. The intent of the safety plan is to obtain an effective response in case of an emergency.

xii. Attendance Sheet and Participant Survey: The contractor will maintain an accurate list of participants. At the completion of each iteration of the training, the contractor will provide a participant survey form:

○ The attendance sheet will include at least at a minimum participant names, title/role in the organization, organization, contact phone, contact email

○ The contractor will summarize the participant surveys with quantifiable open-ended feedback for each individual module of the training and for the training overall

The attendance sheet and survey forms will be provided to the COR via email within five (5) days after completion of the course.

xiii. Certificate of Completion: At the completion of the training, participants will be provided a certificate of completion (suitable for presentation). The certificate will include, at a minimum:

○ Participant’s name

○ Date(s) of attendance

○ Course name

○ Statement confirming completion

○ Signature of the lead trainer/Provider

All of the submitted documents will be considered draft until final approval by the COR. See section F.4 for information about the approval process.

c. Training Approach:

The contractor’s training approach when implementing both the Virtual Security Introductory Training and the In-Person Security, Safety, Awareness, and Preparedness

The training program will consider the following elements:

i. Sustained elevated risk of violence and crime in geographic areas of Colombia;

ii. Uneven host government capability to provide military/law enforcement response to critical incidents;

iii. At times, limited ability for IPs to safely travel and operate in the local environment and to securely and effectively implement or facilitate respective activities;

iv. At times, limited ability for USAID/Colombia staff to safely travel;

v. Any combination of the above factors or any other security condition negatively impacting the effective implementation or monitoring of USAID/Colombia programs/projects.

The training approach must also incorporate the following concepts:

i. Cohesive and integrated training approach;

ii. Clear connection between subjects and training sessions/activities;

iii. Designed to address the varying degrees of knowledge and experience participants on security related matters, as well as different participant learning styles; and

iv. Balance of theory and practical hands-on and experiential learning opportunities

C.5 GENERAL

The contractor will be responsible to arrange and pay for all logistic support required under the resulting award, including but not limited to travel arrangements for Contractor staff, communications, administrative services, report preparation services, printing, and duplicating. USAID/Colombia and IP personnel participating in the trainings will be responsible for their own travel and lodging expenses.

C.6 SUGGESTED SOURCES and CONTACTS

To support the development of the training the Offeror may choose to consult the following resources:

a. Humanitarian Practice Network: Disaster Risk Reduction

b. For an illustrative example of possible topics covered by the Regional Security

Information Reports and Security, Safety, Awareness, and Preparedness Trainings Program (virtual and in-person training sessions), please see Annex A of this solicitation.

END OF SECTION C

https://odihpn.org/resources/disaster-risk-reduction/

D - PACKAGING AND MARKING

D.1 BRANDING

The Contractor shall comply with the requirements of the USAID “Graphic Standards Manual” in accordance with ADS 320, available at www.usaid.gov/branding, or any successor branding policy.

END OF SECTION D

http://www.usaid.gov/branding

E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

USAID/Colombia Cra. 45 # 24B-27, Gate 2 Bogota, Colombia 111321

Or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative will be delegated authority to inspect and accept all services, reports and required deliverables or outputs.

END OF SECTION E

F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The estimated period of performance for this contract is two years. The contract includes three one-year options.

F.2 DESIGNATION OF RESPONSIBLE USAID OFFICIALS

1. Nathan Strand Contracting Officer USAID/Colombia

Bogota, Colombia

Email: nstrand@usaid.gov

2. A separate Administrative letter issued by the Contracting Officer at the time of contract award that will designate the Contracting Officer’s Representative (COR). The Contracting Officer will provide a copy of the COR designation letter to the Contractor. The COR will provide technical direction to the Contractor on delivery of the requirements/deliverables of this contract.

F.3 ORDERING PROCEDURES

The COR will provide technical direction to the Contractor on delivery of the requirements/deliverables of this contract, as defined in Section C and further specified in Section F.7 below. The COR will provide the Contractor with information on the numbers, scope, timing, and/or location for delivery of requirements at least 10 work days prior to the due date, unless otherwise agreed-to by USAID and the Contractor. The COR will provide guidance in writing, via email.

The contractor must never incur costs greater than the contract's total obligated amount (TOA). To remain within TOA, the contractor must track past costs, estimate future costs, and provide the information to the COR. The contractor must not accept an order that causes it to incur costs greater than the TOA

F.4 COR APPROVALS

In addition to approvals provided for by the COR designation letter, the following is a list of actions also require COR approval:

1. RSIRs prior to dissemination. Once approved, the contractor may invoice the cost of the

RSIR.

2. Special Reports prior to dissemination. Once approved, the contractor may invoice the cost of the special report.

3. Training plans and training materials prior to training courses. The training attendance report and survey must be submitted to the COR in order to invoice USAID for payment of the fixed price training and any related travel expenses.

All documents submitted to USAID/Colombia for approval will be considered draft until final approval is provided by the COR. The contractor must submit draft documents in an editable format (e.g. Microsoft Word, Excel, PowerPoint, or similar). Written reports in Microsoft Word must be single-spaced, using Times New Roman 12-point font, with the word “DRAFT” stated as a watermark. USAID/Colombia will provide comments within seven (7) work days after receiving the draft. The final version must be submitted in to the COR not later than five (5) work days after receiving comments.

F.5 PLACE OF PERFORMANCE

The place of performance under this Contract is Colombia. The authorized Geographic code for the procurement of commodities and services is 937.

The contractor will work independently outside the compound of the U.S. Embassy in Bogota; however, there will be periodic meetings and consultations at the USAID offices in Bogota as necessary.

For training outside of Bogota, USAID/Colombia will reimburse the contractor its travel and lodging expenses for contractor personnel. USAID/Colombia and IP personnel will be responsible for their own travel and lodging expenses. The Contractor is responsible for the costs of the training facilities.

F.6 KEY PERSONNEL AND PERSONAL QUALIFICATIONS

TBD based on the successful offeror’s proposal.

F.7 REPORTS AND DELIVERABLES

a) All deliverables are described in Section C, Statement of Work. Additional deliverables are set forth in AIDAR clause 752.242‐70, “Periodic Progress Reports” and Section C - Statement of Work.

b) Below are estimates and maximum quantities of the deliverables that USAID will require under this contract. These are developed in accordance with the FAR, with reference to 16.503 Requirements Contracts.

“Estimated Number” refers to a realistic estimated total quantity that USAID may require during each contract year. USAID developed this estimate based on current anticipated needs and context. This estimate is not a representation to an offeror that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal. Therefore, in other words, this estimate is purely illustrative and subject to change.

“Maximum Number” refers to the maximum limit of the contractor’s obligation to deliver and the Government’s obligation to order during a given contract year.

Quarterly Regional Security Information Reports

Contract Year Estimated Number Maximum Number

1 4 4

2 4 4

3 (option year 1) 4 4

4 (option year 2) 4 4

5 (option year 3) 4 4

Special Reports

1 2 8

2 2 12

3 (option year 1) 2 12

4 (option year 2) 2 12

5 (option year 3) 2 12

Weekly Monitoring Tools Update

1 52 52

2 52 52

3 (option year 1) 52 52

4 (option year 2) 52 52

5 (option year 3) 52 52

One-Day Virtual Security Introductory Trainings

1 24 48

2 8 24

3 (option year 1) 8 24

4 (option year 2) 8 24

5 (option year 3) 8 24

Five-Day In-Person Security, Safety, Awareness, and Preparedness Trainings

1 6 12

2 12 18

3 (option year 1) 12 18

4 (option year 2) 12 18

5 (option year 3) 12 18

F.8 CONSENT TO SUBCONTRACT

USAID consents to the following subcontractors: TBD at award.

END OF SECTION F

G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract terms and conditions, including price.

G.2 TECHNICAL DIRECTION

The COR shall provide technical direction/oversight to the Contractor in accordance with the terms of his/her designation letter.

G.3 ACCEPTANCE AND APPROVAL

In order to receive payment, all deliverables must be accepted and approved by the COR.

G.4 PAYMENT OFFICE

The paying office for this contract is: USAID/Colombia

Financial Management Office USAID/Colombia

Bogota, Colombia 111321

G.5 INVOICES

Submission of invoices shall be done electronically.

Electronic copies of the invoice shall be sent to bogotausaidfmpayments@usaid.gov with a copy to the COR’s email address.

1. Send via email, one invoice, all other required supporting documents, and SF-1034 Public Voucher for Purchases and Services Other Than Personal.

2. The SF-1034 must be signed,

3. The invoice should provide the bank account details which should include the bank account number, the bank name and address, the SWIFT Code and the ABA number.

END OF SECTION G

mailto:bogotausaidfmpayments@usaid.gov

H - SPECIAL CONTRACT REQUIREMENTS

H.1 REPORTING OF FOREIGN TAXES (July 2007)

(a) Reports. The Contractor must annually submit an annual report by April 16 of the next year.

(b) Contents of Report. The reports must contain:

1. Contractor name.

2. Contact name with phone, fax and email.

3. Agreement number(s).

4. Amount of foreign taxes assessed by a foreign Government [list each foreign government separately] on commodity purchase transactions valued at $500 or more financed with U.S. foreign assistance funds under this agreement during the prior U.S. fiscal year.

5. Only foreign taxes assessed by the foreign government in the country receiving U.S.

assistance is to be reported. Foreign taxes by a third party foreign government are not to be reported. For example, if an assistance program for Lesotho involves the purchase of commodities in South Africa using foreign assistance funds, any taxes imposed by South Africa would not be reported in the report for Lesotho (or South Africa).

6. Any reimbursements received by the Contractor during the period in (iv) regardless of when the foreign tax was assessed plus, for the interim report, any reimbursements on the taxes reported in (iv) received by the Contractor through October 31 and for the final report, any reimbursements on the taxes reported in (iv) received through March 31.

7. The final report is an updated cumulative report of the interim report.

8. Reports are required even if the Contractor/recipient did not pay any taxes during the report period.

9. Cumulative reports may be provided if the Contractor/recipient is implementing more than one program in a foreign country.

(c) Definitions. For purposes of this clause:

1. "Agreement" includes USAID direct and country Contracts, grants, cooperative agreements and interagency agreements.

2. "Commodity" means any material, article, supply, goods, or equipment.

3. "Foreign government" includes any foreign governmental entity

4. "Foreign taxes" means value-added taxes and custom duties assessed by a foreign government on a commodity. It does not include foreign sales taxes.

(d) Where. Submit the reports to:

(e) Subagreements. The Contractor must include this reporting requirement in all applicable subcontracts, subgrants and other subagreements.

(f) For further information see http://www.state.gov/m/rm/c10443.htm.

H.2 752.222-70 USAID DISABILITY POLICY (DEC 2004)

(a) The objectives of the USAID Disability Policy are:

1. To enhance the attainment of United States foreign assistance program goals by promoting the participation and equalization of opportunities of individuals with disabilities in USAID policy, country and sector strategies, activity designs and implementation;

http://www.state.gov/m/rm/c10443.htm http://www.state.gov/m/rm/c10443.htm

2. To increase awareness of issues of people with disabilities both within USAID programs and in host countries;

3. To engage other U.S. Government agencies, host country counterparts, governments, implementing organizations and other donors in fostering a climate of nondiscrimination against people with disabilities; and

4. To support international advocacy for people with disabilities. The full text of USAID's policy can be found at the following Website:

http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf.

(b) USAID therefore requires that the contractor not discriminate against people with disabilities in the implementation of USAID programs and that it make every effort to comply with the objectives of the USAID Disability Policy in performing this contract. To that end and within the scope of the contract, the contractor's actions must demonstrate a comprehensive and consistent approach for including men, women, and children with disabilities.

END OF SECTION H

http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf

I - CONTRACT CLAUSES

LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252.-2 CLAUSES INCORPORATED BY REFERENCE”. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

1) 52.204-19 Incorporation by Reference of Representations and Certifications

2) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (AUG 2019)

3) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive

Orders - Commercial Items. (MAR 2020)

4) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. (AUG

2011)

5) 52.225-13 Restrictions on Certain Foreign Purchases. (JUN 2008)

6) 52.227-17 Rights in Data-Special Works (Dec 2007)

7) 52.228-03 Workers’ Compensation Insurance (Defense Base Act)

8) 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004)

9) 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998)

10) 52.252-2 Contract Clauses Incorporated By Reference (FEB 1998)

AIDAR Clauses incorporated by reference:

1) 752.7013 Contractor-Mission Relationships (Jun 2018)

2) 752.7038 Nondiscrimination Against End-Users of Supplies or Services (OCT 2016)

52.212-4 Contract Terms and Conditions - Commercial Items. (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

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(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

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(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment -

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment,…