RFP No. 72049721R00003 USAID TEMAN LPDP.pdf

Issuance Date:

Questions Due Date:

Past Performance Due Date:

Closing Date for Proposals:

E-mail Submission to:

NAICS Code:

Authorized Geographic Code:

April 1, 2021 April 22, 2021, 04:00 PM, Jakarta Time May 24, 2021, 09:00 AM, Jakarta Time May 31, 2021, 09:00 AM, Jakarta Time proposals-indo@usaid.gov

611710 - Educational Support Services

SUBJECT: Request for Proposal (RFP) No.72049721R00003 USAID/Indonesia – TEMAN LPDP (Lembaga Pengelola Dana Pendidikan)

Dear Prospective Offerors:

The United States Agency for International Development (USAID) is seeking proposals from qualified organizations interested in providing the services described in Section C of this solicitation. USAID anticipates awarding a cost-plus fixed fee (CPFF) completion type contract for a total estimated cost of $4-5 million, covering a period of performance of (5) five years. Proposals with a total estimated cost above $5million will not be reviewed or considered because this procurement will be conducted through the Local Competition Authority under ADS 302.3.4.5(f)(1).

As stated above, this procurement will be conducted through the Local Competition Authority under ADS 302.3.4.5(f)(1). A local organization is defined as a corporation, a nonprofit organization that:

(1) is legally organized under the laws of;

(2) has as its principal place of business or operations in;

(3) is majority owned by individuals who are citizens or lawful permanent residents of; and

(4) managed by a governing body the majority of who are citizens or lawful permanent residents of Indonesia.

Please be advised that an offeror is required to:

i. Be registered in System for Award Management (SAM) (www.sam.gov) before submitting its proposal, (see FAR 52.204-7 System for Award Management);

ii. Provide a valid DUNS (http://fedgov.dnb.com/webform) number in its proposal; and

iii. Continue to maintain an active SAM registration with current information at all times during which it has an active Federal award or a proposal or plan under consideration by a Federal awarding agency. The Federal awarding agency may not make a Federal award to an offeror if an offeror has not fully complied with the DUNS and SAM requirements by the time the Federal awarding agency is ready to make a Federal award.

USAID may not award to an offeror unless the proposal has complied with all applicable unique entity identifiers and System for Award Management (SAM) requirements detailed in Section L.9.3. The registration process may take many weeks to complete. Therefore, offerors are encouraged to begin registration early in the process. Proposals received from offerors that are not registered in SAM and who do not have a valid DUNS number will not be reviewed or considered.

mailto:proposals-indo@usaid.gov

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USAID encourages participation to the extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity as sub-contractors. USAID discourages the use of exclusive arrangements as this limits USAID’s ability to receive the best services.

Organizations meeting USAID source geographic code 937 are eligible to compete for this award. The Geographic Code of “937” is defined as the United States, the cooperating country, and developing countries other than advanced developing countries, and excluding prohibited sources.

If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of this RFP. Offerors must also carefully review Section M - Evaluation Factors. Sections B through I of the solicitation and Attachment J will become a substantive part of the anticipated contract with blanks to be completed by the Contracting Officer upon award. Section K - Representations, Certifications, and Acknowledgements must be filled out in full.

USAID also encourages offerors to become aware of the prohibitions associated with Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, effective August 13, 2020, prohibits executive agencies from entering into, or extending or renewing, a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Proposals are to be submitted to USAID/Indonesia no later than the closing date stated above, to the email address designated in Section L for receipt of proposals. If the proposal is received after the closing date and time, or if it is incomplete, it will not be accepted nor considered unless authorized by the Contracting Officer pursuant to FAR 15.208.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any costs incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal USAID approvals. Furthermore, USAID reserves the right to reject any and/or all offers if such action is considered to be in the best interest of the Government.

All questions, comments, and/or requests for clarifications must be sent in writing to proposals-indo@usaid.gov no later than the date and time indicated above.

This RFP can be viewed and downloaded from http://beta.sam.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same websites from which you downloaded this solicitation. USAID advises interested parties to regularly check the above websites for amendments.

Thank you for your interest and we look forward to your participation.

Sincerely, Nathan Olah Contracting Officer USAID/Indonesia

72049721R00003

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 129

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-497-21-00000304/01/2021

X

720497

USAID/Indonesia American Embassy JI. Medan Merdeka Selatan 3-5 Jakarta 10110

0900 G 05/31/2021 proposals-indo@usaid.gov

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PAGE(S)

Nathan Olah

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____180_________ calendar days (180 calendar days unless a different period is inserted electronically

RFP No.72049721R00003

USAID TEMAN LPDP

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Table of Contents

SECTION B – SUPPLIES OR SERVICES AND COST/PRICES 9

B.1 PURPOSE

B.2 CONTRACT TYPE AND CONTRACT SERVICES

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

B.4 PRICE SCHEDULE

B.5 FIXED FEE

B.6 LABOR

B.7 INDIRECT COSTS

B.8 REIMBURSABLE COSTS

SECTION C - STATEMENT OF WORK 12

C.1 ACTIVITY SUMMARY

C.2 BACKGROUND

C.3 THEORY OF CHANGE, OBJECTIVES AND EXPECTED RESULTS

C.4 ACTIVITY COMPONENTS

C.5 CROSS-CUTTING CONSIDERATIONS OF ACTIVITY PERFORMANCE

C.6 CONTRACT MANAGEMENT

SECTION D - BRANDING AND MARKING 18

D.1 BRANDING STRATEGY

D.2 BRANDING AND MARKING PLAN COMPLIANCE

D.3 EXCEPTIONS AND WAIVERS TO USAID BRANDING AND MARKING

REQUIREMENTS

SECTION E – INSPECTION AND ACCEPTANCE 20

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE 21

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 REPORTS AND DELIVERABLES

F.6 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (September 2013)

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F.7 KEY PERSONNEL

SECTION G – CONTRACT ADMINISTRATION DATA 39

G.1 ADMINISTRATIVE CONTRACTING OFFICE

G.2 CONTRACTING OFFICER’S AUTHORITY

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.6 ACCEPTANCE AND APPROVAL

G.7 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.8 PAYING OFFICE

G.9 ACCOUNTING AND APPROPRIATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS 44

H.1 AUTHORIZED GEOGRAPHIC CODE

H.2 LIMITATION ON SUBCONTRACTING TO NON-LOCAL ENTITIES (July 2014)

H.3 FAR PART 4.21 PROHIBITION ON CONTRACTING FOR CERTAIN COVERED

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(SECTION 889) (DECEMBER 2020)

H.4 LOGISTICAL SUPPORT

H.5 AUTHORIZED WORK WEEK

H.6 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION

REAUTHORIZATION ACT

H.7 BUSINESS CLASS TRAVEL

H.8 FOREIGN GOVERNMENT DELEGATION TO INTERNATIONAL CONFERENCES (JAN

2002)

H.9 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES

H.10 PROCUREMENT OF “COVERED MATERIAL” (JUNE 2020)

H.11 APPROVALS – NONEXPENDABLE PROPERTY PURCHASES

H.12 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.13 ELECTRONIC PAYMENTS SYSTEM

H.14 VALUE ADDED TAX AND CUSTOMS DUTIES

H.15 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.16 ORGANIZATIONAL CONFLICT OF INTEREST

H.17 CONFLICT OF INTEREST

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H.18 SEXUAL MISCONDUCT (DECEMBER 2020)

H.19 DISCLOSURE OF INFORMATION

H.20 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016)

H.21 ENVIRONMENTAL COMPLIANCE

H.22 LIMITING PLASTIC POLLUTION AND MISMANAGED WASTE (MAR 2020)

H.23 COMMUNICATIONS AND OUTREACH APPROVAL REQUIREMENTS (FEB 2020)

H.24 PUBLICATIONS, VIDEOS, OR OTHER INFORMATION MEDIA PRODUCTS (FEB

2020)

H.25 USAID-FINANCED THIRD-PARTY WEB SITES (NOV 2017)

H.26 SUBMISSION TO THE DEVELOPMENT DATA LIBRARY (DDL)

H.27 SOFTWARE LICENSE ADDENDUM (MAY 2016)

H.28 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (APRIL 2018) 58

H.29 INFORMATION TECHNOLOGY APPROVAL (APRIL 2018) – (DEVIATION NO.M/OAA-

DEV-FAR-18-2c)

H.30 MEDIA AND INFORMATION HANDLING AND PROTECTION (APRIL 2018)

H.31 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEM INCIDENT

REPORTING (APRIL 2018)

H.32 SKILLS AND CERTIFICATION REQUIREMENTS FOR PRIVACY AND SECURITY

STAFF (APRIL 2018)

H.33 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY

RESOURCES (APRIL 2018)

H.34 CLOUD COMPUTING (APRIL 2018)

H.35 SUBCONTRACTOR CONSENT

SECTION I – CONTRACT CLAUSES 78

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(AUG 2020)

I.3 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.4 FAR 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

I.5 FAR 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

I.6 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB

2006)

I.7 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007)

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I.8 AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG 2013)

(M/OAA-DEV-AIDAR-20-01c)

I.9 AIDAR 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING REQUIREMENTS

(OCT 2017)

I.10 AIDAR 752.7013 - CONTRACTOR-MISSION RELATIONSHIPS (M/OAA-DEV-AIDAR-20-

03c) (JUN 2020)

I.11 AIDAR 752.7034 ACKNOWLEDGEMENT AND DISCLAIMER (DEC 1991)

SECTION J – ATTACHMENTS 93

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS 94

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE . 94

K.2 FAR 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (JAN 2017)

K.3 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.4 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

K.5 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

K.6 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020)

K.7 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.8 FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN (OCT 2020)

K.9 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN

2020)

K.10 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS . 109

K.11 FAR 52.230-7 PROPOSAL DISCLOSURE – COST ACCOUNTING PRACTICE CHANGES

(APR 2005)

K.12 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.13 AUTHORIZED NEGOTIATORS

K.14 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.15 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR 111

L.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

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L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 AIDAR 752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (MAR 2015)

L.5 QUESTIONS AND CLARIFICATIONS

L.6 PROPOSAL PREPARATION AND DELIVERY INSTRUCTIONS

L.7 INSTRUCTIONS FOR PREPARATION OF TECHNICAL PROPOSAL

L.8 INSTRUCTIONS FOR PREPARATION OF PAST PERFORMANCE INFORMATION (see Section M.3.3)

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

L.10 INSTRUCTIONS FOR THE PREPARATION OF THE BRANDING IMPLEMENTATION

AND MARKING PLAN

SECTION M – EVALUATION FACTORS FOR AWARD 126

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

M.2 GENERAL INFORMATION

M.3 TECHNICAL EVALUATION FACTORS

M.4 COST EVALUATION

M.5 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.6 CONTRACTING WITH SMALL BUSINESS CONCERN AND DISADVANTAGED

ENTERPRISES

M.7 BRANDING IMPLEMENTATION AND MARKING PLANS

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PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND COST/PRICES

B.1 PURPOSE

The purpose of this contract is to provide technical assistance and services as described in detail in Section C, Statement of Work, for the implementation of the USAID TEMAN LPDP (Lembaga Pengelola Dana Pendidikan) Activity.

B.2 CONTRACT TYPE AND CONTRACT SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion type contract. The Contractor must perform the services set forth in Section C, all reports and deliverables set forth in Section F at prices consistent with the terms specified in this Contract.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The total estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $ (to be inserted upon award). The fixed fee, if any, is $(to be inserted upon award). The estimated cost plus fixed fee, if any, is $(to be inserted upon award). USAID will not pay the Contractor any sum in excess of the total estimated cost.

(b) The contract is incrementally funded. Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $(to be inserted upon award). The Contractor must not exceed the aforesaid obligated amount and unless authorized by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) 52.232-22, entitled, “Limitation of Funds.”

(c) Funds obligated hereunder are anticipated to be sufficient to fund activities through (to be determined at time of award).

B.4 PRICE SCHEDULE

The Contractor is not allowed to exceed any contract line item (CLIN) nor is authorized to shift funding between contract line items without prior written approval of the Contracting Officer. Each CLIN includes direct costs. The fee is fixed according to the terms of this contract.

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CLINS Total Amount

CLIN 001 – Component 1: LPDP Management Improvement

$ xx

CLIN 002 – Component 2: LPDP Network Strengthening

$ xx

Fixed Fee (if any) $ xx

Total Estimated Cost Plus Fixed Fee (if any) $ xx

[to be completed at the time of award]

B.5 FIXED FEE

(a) For cost-reimbursement contracts, the CO and Contractor agree to negotiate a set dollar amount for fixed fee. In negotiating the fixed dollar amount for fee, the CO must consider the policies and factors for establishing fee in FAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount.

(b) In no event, however, may the amount of fixed fee in the contract exceed [TBD AT TIME OF AWARD %] of the total estimated cost, excluding fee.

(c) Fixed Fee Payment. At the time of each payment of allowable costs to the Contractor, the USAID paying office ordinarily pays the Contractor a percentage of fixed fees that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(1) If the CO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the contractor has completed, then the CO may suspend further payment of any fixed fee until the contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) Because the clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR 52.216-8) are incorporated into this Contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

B.6 LABOR

(a) The work day and work week policies and method of accounting for paid absences including holidays for the contractor and major subcontractors must be in accordance with the Contractor’s organizational policies and acceptable accounting procedures which should be compliant with the Office of Management and Budget (OMB) cost principles and the terms of this contract.

(b) Compensation of personnel under this contract or any resulting subcontract must be in accordance with AIDAR 752.7007 Personnel Compensation (July 2007) and should be based upon a combination of factors including the prevailing compensation paid to personnel performing comparable work in the cooperating country and considerations of the individual’s work experience and education.

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B.7 INDIRECT COSTS

No Indonesian organizations have an approved Negotiated Indirect Cost Rate Agreement (NICRA) with the United States Federal Government. Therefore, any overhead and/or other indirect costs included in the Offeror’s budget must be submitted as direct costs.

B.8 REIMBURSABLE COSTS

The U.S. dollar costs reimbursable under this contract will be limited to those costs determined to be necessary allocable, allowable, and reasonable as determined in accordance with FAR 31 (Contract Cost Principles), 2 Code of Federal Regulations (CFR) 215 (Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-profit Organizations), 2 CFR 230 (Cost Principles for Non-Profit Organization), FAR 52.216-7, (Allowable Cost and Payment), and FAR 52.216-8, (Fixed Fee), if applicable, and USAID Acquisition Regulations (AIDAR) 752.7003 (Documentation for Payment).

[END OF SECTION B]

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SECTION C - STATEMENT OF WORK

C.1 ACTIVITY SUMMARY

The USAID Technical and Management Support to Lembaga Pengelola Dana Pendidikan (USAID TEMAN LPDP) Activity will improve the effectiveness of LPDP and strengthen its capacity to manage scholarships, build university networks, and undertake sustainable system-level reforms of policies and practices. The goal of the USAID TEMAN LPDP Activity is to increase the number of Indonesian students receiving LPDP scholarships to U.S. graduate programs. The activity will assist LPDP to recruit a broad range of beneficiaries including those from remote and disadvantaged areas and disadvantaged groups (such as people with disabilities) and prepare potential scholarship recipients though the pre-academic, university selection, application, and U.S.-based monitoring processes.

C.2 BACKGROUND

LPDP provides scholarships to Indonesia’s citizens through various programs such as general scholarships, affirmative scholarships for Eastern Indonesia and target group scholarships designed for civil servants, lecturers and olympians. LPDP is the Government of Indonesia’s lead agency for providing scholarships to Indonesians at overseas universities. They have requested USAID technical assistance to increase the number of Indonesians successfully completing U.S. graduate programs. LPDP proposes to increase the number of Indonesian students participating in the scholarship programs to U.S. Universities and notes two specific technical issues. The first is improving outreach to recruit candidates from remote and socio-economically marginalized areas. Second is preparing selected candidates through pre-academic and pre-departure orientations as well as mentoring and support services throughout their time in the U.S.

Low Achievement of Scholarship Targets: LPDP provides opportunities for Indonesians to obtain higher education degrees both domestically and abroad to prepare them as future leaders and professionals.

According to its 2018 annual report, LPDP was significantly underutilized, underspent and reached less than 50 percent of its target that year; selecting only 1,789 students through two selection batches of selection processes with the following breakdown: 964 domestic scholarships, 825 overseas scholarships of which 295 scholarships were for study in U.S. Universities1.

The LPDP annual report of 2019 indicated that LPDP scholars who are studying in U.S. universities represent only 3.4% of the overall LPDP scholarships. This is due to challenges in meeting the U.S.

University admission requirements. A USAID-supported scholarship assessment2 attributes this low rank to LPDP has strict requirements for U.S. university attendance. LPDP’s list of approved U.S. universities have rigorous admissions requirements and processes including stringent entrance exam requirements.

LPDP recognized the management challenges it faces including candidate identification, recruitment and selection, pre-academic preparation, and monitoring of students. Furthermore, it identified the need for a more refined strategic approach to recruit candidates and reach wider and more diverse target audiences in order to increase the number of candidates from Eastern Indonesia.

1 The U.S. ranks fourth among scholarship recipients sponsored by LPDP after the United Kingdom, Australia, and the Netherlands 2 USAID/Indonesia Monitoring and Evaluation Support Project (MESP) Higher Education Scholarship Assessment Final Report https://www.lpdp.kemenkeu.go.id/api/Medias/b451a199-6f9d-4a19-af06-cf529f974368 https://www.lpdp.kemenkeu.go.id/api/Medias/0cb921e4-1a09-4c0b-b9a4-98cd886fea4d

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Barriers to Student Participation: LPDP reports significant challenges in the identification of a diverse pool of scholarship recipients. Communication and recruitment strategies and logistics are often unable to meet the targets to ensure adequate scholarship subscription. Marginalized groups and community leaders are often unaware of the scholarship opportunities, processes, and challenges associated with enrollment. Once identified, scholarship applicants are under-prepared academically and unfamiliar with the rigors of applying to, and participating in, and competitive international scholarships.

Meeting U.S. University Standards: Scholarship recipients report difficulty enrolling in U.S. universities due to limited information on graduate program options and the application processes. Moreover, LPDP requires candidates enroll only at top tier U.S. universities which have the highest and most rigorous standards. These processes and standards often exceed the academic, managerial, and socio-emotional preparation of local students. The efforts of the U.S. Embassy’s Public Affairs Section to advocate that LPDP consider other accredited universities with strong graduate programs/fields has had little success.

Supporting Scholars’ Needs in the U.S.: LPDP lacks a sufficient administrative support system for their scholars abroad. Most candidates and scholars have limited access to the knowledge, skills, and abilities required to adjust to, and thrive in, the demanding cross-cultural learning environments in Higher Education institutes in the United States. Indonesian scholars studying in the U.S. lack information, preparation, and personal support on how to adapt to academic rigors, living conditions, and other components of life overseas, such as negotiating leasing arrangements, a complicated health care system, and cultural and language barriers. This lack of preparation and support significantly limits scholar retention.

C.3 THEORY OF CHANGE, OBJECTIVES AND EXPECTED RESULTS

The Theory of Change for this activity is:

IF LPDP improves its ability to identify, recruit, select, prepare, support and monitor scholarship beneficiaries to U.S. universities; THEN Indonesia will benefit from a greater pool of qualified and skilled graduates from American world class universities.

USAID TEMAN LPDP will contribute to USAID/Indonesia’s Country Development Cooperation Strategy (CDCS) Development Objective 2: Inclusive Economic Growth Increased, Intermediate Result (1R) 2.1 Workforce Productivity Increased, and Sub IR 2.1.1 Access to Quality, Global Standard University Strengthened.

The goal of USAID TEMAN LPDP is to increase the number of Indonesians successfully completing U.S. graduate degree programs by improving the effectiveness and efficiency of LPDP processes. This will increase the pool of skilled Indonesians and contribute to the country’s workforce productivity.

Objectives

1. Strengthen LPDP's management capabilities, specifically its ability to identify, recruit, select, prepare, support and monitor scholarship beneficiaries to graduate programs (masters and PhD) in select U.S. universities.

2. Develop sustainable university and student networks. Actively engaged networks within LPDP, with U.S. universities, and with alumni groups will increase the number and quality of scholarship opportunities.

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Expected Results

● Intermediate Results (IR) 1: Improved management of LPDP to recruit, identify, select, prepare, support and monitor Indonesian scholarship beneficiaries to study in U.S. universities.

● IR2: Strengthened and broadened LPDP relationships with U.S. universities and alumni network.

C.4 ACTIVITY COMPONENTS

The Contractor must devise and implement strategies to strengthen the technical capacity of LPDP to meet their target number of scholars, expand identification and outreach strategies to include candidates from remote and disadvantaged areas, develop monitoring plans for LPDP’s performance, system reforms and practices, and build a broader university network in addition to the existing LPDP’s university list.

The following provides a discussion of required tasks of activity components. The Contractor is required to propose innovative strategies to implement these tasks and ultimately achieve the Activity’s Objectives.

A. Component 1: LPDP Management Improvement

Component 1.1 LPDP Needs Assessment: A thorough needs assessment must be conducted to assist LPDP and LPDP stakeholders, beneficiaries, and counterparts to identify areas for improvement and performance gaps, and provide programming recommendations. Findings of the assessment and the proposed recommendations for performance improvements, will include, but not be limited to, developing a performance monitoring plan and measurement tools to keep track of LPDP’s progress.

The Contractor must work with LPDP to identify, develop, and jointly agree to any potential interventions that improve the management of LPDP, including the plan for capacity building activities. The institutional capacity building assessment must be followed up with technical assistance in integrating GESI principles in their program planning, implementation and monitoring of their affirmative scholarship which will increase accessibility/opportunity for the under-privileged groups.

The assessment results will serve as a baseline so that priority capacity building areas can be measured.

The assessment, along with the proposed recommendations and the jointly agreed LPDP intervention plan, must be completed within the first four months of implementation.

Component 1.2 Scholarship Management: The Contractor must devise and implement a plan to support LPDP for its scholarship management in order to achieve its annual target and become more transparent and consistent in the identification, recruitment and selection of candidates. Following the review of the current procedures via the needs assessment, the Contractor will formulate the overall recruitment reforms strategy including developing or updating the relevant Standard Operating Procedures to create consistent, efficient and effective scholarship management. Upon the formulation of the jointly agreed reforms, the Contractor must work with LPDP to provide necessary technical assistance to help LPDP implement the agreed strategy on management reforms.

Component 1.3 Pre-Academic Preparation: The Contractor, through and with LPDP, must provide a gender-responsive pre-academic preparation to facilitate cultural and adaptation learning for all candidates, covering topics such as academic life, opening bank accounts, staying healthy while overseas, and American customs and cultures. The pre-academic preparation includes, for example, preparing candidates for taking test requirements: TOEFL, GRE, and/or GMAT. A sample of the existing pre-academic preparation to help students in transition to enter the U.S. university education system can be found using the University Pathway mechanism where candidates will be prepared for their academic English preparation, GMAT and GRE exams, academic research, study skill improvement, and

Page - 15 developing study objectives. This academic preparation is one of the tools for the Contractor in introducing the knowledge transfer as described in the Component 1.6.

Component 1.4 Performance Monitoring System: The Contractor, in collaboration with LPDP, must establish a monitoring system that tracks LPDP’s accomplishments in accordance with performance goals and targets. The performance monitoring and management system may also include other performance goals and objectives identified by LPDP and the needs assessment. When developing this Monitoring, Evaluation, and Learning (MEL) Plan, the Contractor must work with LPDP to ensure that the performance indicators which include the gender-sensitive indicators are reasonable and acceptable to LPDP. Involving LPDP in the development of the MEL plan is critical to the knowledge transfer process.

Component 1.5 Outreach and Information Dissemination: The Contractor must assist LPDP in its effort to reach candidates from disadvantaged communities and areas. Currently, LPDP especially wishes to target beneficiaries from the Eastern part of Indonesia and other communities that have limited access to information such as people with disabilities. The LPDP 2019 annual report indicates that participation from this group remains low. The objective of increased access to LPDP scholarships includes women, people with disabilities, people from remote areas and under-represented populations. Underrepresented populations are a target group of the LPDP afirmasi scholarship program. In keeping with this, the Contractor must work with LPDP and pay attention to maximizing their participation.

Component 1.6 Knowledge Transfer: Knowledge transfer must start from the beginning of the activity.

The Contractor must involve LPDP staff in taking active roles in each step from the needs assessment, planning, implementing, monitoring, evaluation and close out activities. The Contractor must mentor and hand over all necessary documents prior to activity closing to LPDP staff members. The Contractor must develop a matrix milestone to measure LPDP’s achievements in adopting and implementing best practices from the activity. To facilitate a smooth knowledge transfer, LPDP has offered an office for USAID TEMAN LPDP within its compound.

Component 1.7 Grant Management Capacity for LPDP: The Contractor must provide technical assistance to LPDP to improve its overall grants management processes and build the experience and good stewardship of funds.

B. Component 2: LPDP Network Strengthening

Component 2.1 Networking and Partnership Arrangements: The Contractor, in collaboration with LPDP, must work to strengthen the existing university network and seek opportunities to increase the number of U.S. universities included in the LPDP list of accepted U.S. graduate programs which meet LPDP standards. Strengthening the university network will help students to make better university choices aligned with their study purposes. The Contractor must also assist in facilitating LPDP in building new partnerships with U.S. universities such as involvement in the annual conference of NAFSA, the Association of International Educators at the national and regional level in the United States. The Contractor must also consider the development of new or enhanced alumni networks that are empowered to engage with LPDP, University and private sector and donor partners to contribute to the sustainable expansion of LPDP scholarships as well and contribute to larger development efforts.

Component 2.2 University Counseling: The Contractor, in collaboration with the Public Affairs Section at the U.S. Embassy, must provide advising sessions for LPDP candidates who are interested in studying in the United States. Counseling sessions will provide opportunities for candidates to identify, rank approved universities listed by LPDP and get sufficient information on the student visa application process. While conducting the advising sessions, the Contractor must provide mentoring to LPDP staff

Page - 16 members so that by the end of the program, a pool of U.S. university admissions advisors to facilitate the admissions process in the future will be established.

C.5 CROSS-CUTTING CONSIDERATIONS OF ACTIVITY PERFORMANCE

A. Incorporation of Gender and Social Inclusion

The Contractor must ensure that activities are addressing the gender inequality findings and integrating the recommendations from the USAID gender analysis report. The Contractor must assess and identify gender issues that affect the participation of men, women, and marginalized groups (indigenous people, youth, people with disability, the poorest and the most vulnerable) and develop gender and inclusive development action plans (GIDAP) or strategies describing how gender will be integrated into all phases of the work. The Contractor must seek to ensure that the assistance provided and the results achieved are equally beneficial to all genders and underprivileged groups by measuring progress. The Contractor must ensure gender balance in its staffing, and in assessment surveys (disaggregated data). The Contractor must report sex-disaggregated for all people-level data and monitor and report progress of gender-related activities and results, through the gender-sensitive indicators, in order to measure USAID’s outcomes and impacts related to gender and social inclusion issues. The Contractor must also report if there are any unintended negative impacts to gender equality as a result of the activity implementation and develop any mitigation plan. The Contractor must ensure that all USAID policies and strategies, including the 2012 Gender Equality and Female Empowerment Policy and its operationalization under ADS 205 are applied.

B. Monitoring, Evaluation and Learning

The Activity will be subject to rigorous monitoring and evaluation order to (a) ensure the intended results and impact are being generated, and (b) inform activity management if and when course corrections may be necessary.

Mid-term and final performance evaluations will be conducted through an external contract that will be managed by USAID/Indonesia. The Contractor will be expected to collaborate with the USAID evaluation team by providing relevant data and information. In addition, the Contractor should also conduct an internal midpoint performance evaluation to assess its own systems and use the results as organizational diagnostic to improve implementation.

The Activity will be expected to incorporate Collaborating, Learning and Adapting (CLA) principles throughout implementation. The Contractor must cultivate a culture of strategic collaboration and shared learning, mapping questions and learning needs to appropriate stages of interventions, and embedding a knowledge management approach that synthesizes evidence and facilitates adaptation. USAID expects the Activity to develop a clear CLA Plan to maximize development results by learning more quickly and make iterative, timely course corrections. The CLA Plan will contribute to and expand on the learning agenda that has been identified in the Mission Performance Monitoring Plan.

C. Private Sector Engagement

LPDP has a co-funding mechanism that only accepts resources from individuals or family members.

Private sectors participation is not allowed at this time. The Contractor is encouraged to work with LPDP to develop a strategy to consider private sector participation.

https://docs.google.com/document/d/1hxxpgm9FecOjRf5k6M1nK2QMGF5My-YsRD1rodt9Bbw/edit?usp=sharing

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C.6 CONTRACT MANAGEMENT

A. Organizational Capabilities

The Contractor must recruit and establish a team of experts and supporting staff to develop and implement the activity and to provide technical assistance to LPDP. The Contractor must have the necessary mix of staff and requisite levels of professional expertise to implement the activity and must identify, recruit, hire, and support appropriate candidates for the key personnel positions. The Contractor must demonstrate institutional commitment to gender equality and social inclusion and must consider equitable balance in staffing and staff requirements; personnel systems, hiring, and management; and capacity development principles and approaches.

When required, the Contractor must deliver professional judgments to USAID about the effectiveness of personnel and partners employed under the activity. USAID expects there will be a regular and collegial communication between the Contractor and the COR. Given the high profile of this activity, it is particularly important that there be timely and complete verbal briefings and/or written reporting regarding potential problems and opportunities.

Professional-level skills and management practices are required in the performance of this contract.

Accordingly, the Contractor must establish an effective quality control program to assure that deliverables and other products meet professional standards and comply with requirements.

B. Office and Other Logistics

The Contractor must maintain a project office in Jakarta, located near LPDP offices. In accordance with an agreement between USAID and LPDP, and to facilitate effective and efficient communication, LPDP has committed office space to embed several technical staff within the LPDP campus.

[END OF SECTION C]

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SECTION D - BRANDING AND MARKING

D.1 BRANDING STRATEGY

The Contractor must comply with the following Branding Strategy:

● Activity Name: The name of the activity is USAID TEMAN LPDP. In every public event or document and in discussions with the Government of Indonesia and other counterparts, the Contractor must identify the activity as “USAID Technical and Management Support to Lembaga Pengelola Dana Pendidikan (TEMAN LPDP)” on each reference.

● Communicate Sponsorship: USAID is mandated to mark its foreign assistance with the USAID identity (logo) and tagline, “From the American People”. Therefore, in all USAID-funded and related activities, the activity will consistently highlight USAID.

a. TEXTUALLY: Partner will include references to USAID in all printed outreach and communications materials including but not limited to reports, press releases, website content, social media postings, invitations, publications, fact sheets, presentations, and promotional materials relating to the activity.

b. VERBALLY: Partner will ensure that USAID is publicly credited in all verbal outreach and communications activities including but not limited to speeches, press conferences, media interviews, presentations, training workshops, videos, films, public service announcements, and community meetings when referencing the activity.

c. VISUALLY: USAID’s identities will be prominently displayed on all outreach and communications materials including but not limited to reports, press releases, website content, invitations, publications, fact sheets, presentations, videos, films, public service announcements, banners, and other promotional materials. Other logos, including a separate activity-specific logo, will not be used. Exceptions may be granted for host government logos as appropriate.

d. WHEN ENGAGING WITH THE MEDIA: USAID will be acknowledged at all media events and in reporting on the activity. Successes and achievements of the development objectives should be credited to USAID’s assistance as appropriate through dissemination of press materials, including but not limited to press releases, media interviews, op-eds, etc. Media coverage of the work may include but not limited to radio, local TV, videos, films, webcasts, and print (magazines, newspapers, etc.). (See section H. 23 and H. 24)

e. THROUGH DIGITAL CONTENT (Websites, Social Media, Blogs, etc): USAID will be acknowledged appropriately through all contractor’s social media channels and content about the activity. All visual content about the activity published through the activity and/or the contractor’s digital channels must be branded with USAID logo. Efforts must be made to communicate USAID’s sponsorship to the activities on these digital products when appropriate. USAID reserves the rights to use and own all digital content produced by the contractor for or about the activity. (See section H. 23 and H. 24)

● Maximizing Credit for Assistance: To maximize credit for USAID’s assistance, Partner must identify ways to implement branding and marking strategically throughout project implementation by creating a Strategic Communications Plan (See section F) and annually update the Communications Plan section as part of the Annual Work Plan.

● Any Other Organization To Be Acknowledged: No other organizations or bodies shall be acknowledged publicly in connection with the activity. The contractor will not create an activity logo.

● Exceptions to Marking Plan: USAID may consider programmatic exceptions to its

Page - 19 requirements for branding and marking, as provided in ADS 320.3.4.1. Exceptions are rare, programmatic in nature, and reflect the categories of foreign assistance USAID generally does not want marked.

D.2 BRANDING AND MARKING PLAN COMPLIANCE

The Contractor must comply with the approved Branding Implementation Plan (BIP) and Marking Plan (MP) dated [TBD at award], which is incorporated as a material part of this Contract as an Attachment.

The Contractor must comply with 2 CFR 700.16, AIDAR 752.7009, ADS 320, USAID Graphic Standard Manual, ADS 557 Public Information and ADS 558 Use of Social Media for Public Engagement.

Failure to meet branding and marking requirements may be considered noncompliance with the contract.

D.3 EXCEPTIONS AND WAIVERS TO USAID BRANDING AND MARKING

REQUIREMENTS

USAID may consider programmatic exceptions to its requirements for branding and marking, as provided in ADS 320.3.4.1. Exceptions are rare, programmatic in nature, and reflect the categories of foreign assistance USAID general does not want marked. USAID may approve exceptions post-award when appropriate. Guidance for applying for exceptions can be found at USAID ADS 320, Branding and Marking.

USAID will only grant waivers in rare circumstances, after considerable deliberation and analysis, and will be narrowly targeted in terms of geography, time and programmatic application. Guidance for applying for waivers can be found at USAID ADS Chapter 320, Branding and Marking.

In accordance with ADS 320, only the Contracting Officer has the authority to inform the Contractor of USAID’s decision to approve an exception or grant a waiver to the branding and marking requirements.

Only the CO is authorized to direct the Contractor to comply with such exceptions or waivers. Any branding and marking requirement waiver will be subject to review every six months.

[END OF SECTION D]

Section E - Page - 20

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.246-5 INSPECTION OF SERVICES - COST REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports, and required deliverables or outputs must be subject to the performance standards set forth in Sections C and F. Unless otherwise specified, inspection and acceptance must take place at USAID/Indonesia.

The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

[END OF SECTION E]

http://acquisition.gov/far/index.html http://acquisition.gov/far/index.html

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SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.242-15 STOP WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE I APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.2 PERIOD OF PERFORMANCE

The effective date of this contract is the date of the Contracting Officer’s signature. The period of this contract is five (5) years, from [TBD] to [TBD].

F.3 PLACE OF PERFORMANCE

The place of performance of this contract is Indonesia.

F.4 PERFORMANCE STANDARDS

USAID will evaluate the Contractor’s performance in accordance with FAR Part 42.15, corresponding USAID procedures, and the Contractor’s adherence to the annual work plan, reporting against its Activity Monitoring Evaluation and Learning Plan (AMEL Plan) and quality of reports described below. The Contracting Officer (CO) and COR will jointly conduct the evaluation of the Contractor’s overall performance.

The Contractor’s performance will be evaluated at least annually and at contract completion, and will form the basis of the Contractor’s permanent performance record with regard to this contract as required by FAR 42.15 and AIDAR 742.15. Through the Contractor Performance Assessment Reporting System (CPARS), USAID will utilize at a minimum, the following factors:

● Technical Quality (quality of product or service);

● Schedule;

● Cost Control;

● Management;

● Utilization of Small Business (as applicable);

● Regulatory Compliance;

● Other Areas (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report…