Amd-1 RFP No.72049721R00003 USAID TEMAN LPDP_nao.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Nathan Olah

The purpose of this amendment is:

1. To revise specific section of the solicitation; and

2. To respond to questions and requests for clarification that were received by April 22, 2021 respectively.

Except as so stated, all other terms and conditions in the original RFP remain the same.

(see continuation pages)

Office of Acquisition and Assistance USAID Indonesia American Embassy Jakarta Unit 8135 USAID

FPO AP 96520-8135

72049721R00003

See Block 16C

04/01/2021

720497 NA

Amendment 1 RFP No. 72049721R00003

USAID TEMAN LPDP

Part I. Specific Changes to RFP No. 72049721R00003 USAID TEMAN LPDP

1. Section F.5 List of Deliverables, delete the table No. 4 AMEL and CLA Plan and replace with the following:

“LIST OF REPORTS/DELIVERABLES:

No. Deliverable Date Due Distribution

4 Activity Monitoring, Evaluation, and Learning (AMEL) Plan, including the Collaboration, Learning, and Adapting (CLA) Plan

Draft of Initial AMEL and CLA Plan due within 120 days after the award effective date. Final is due 180 days after the award effective date.

COR

2. In Section F.5.4 Activity Monitoring, Evaluation, and Learning Plan, delete the “Due Date” information and replace with the following:

“Due Date: Draft of Initial AMEL and CLA Plan due within 120 days after the award effective date to the COR for approval. Final is due 180 days after the award effective date.”

3. In Section F.7 Key Personnel, delete F.7.1.4 Monitoring, Evaluation, and Learning (MEL) Specialist and F.7.1.5 Finance Manager.

4. In Section F.5 List of Deliverables, delete the table No. 9 Performance Progress Report, and replace with the following:

USAID TEMAN LPDP

“LIST OF REPORTS/DELIVERABLES:

No. Deliverable Date Due Distribution

9 Performance Progress Reports

Quarterly Progress Reports: First three Quarterly Reports due no later than 30 days following the end of each U.S. fiscal year quarter. Gender progress report should be part of the Quarterly Progress Reports.

Annual Progress Reports: The fourth quarter/Annual Report must be submitted no later than 30 days following the end of the U.S. fiscal year. Gender progress report should be part of the Annual Progress Report. At least one gender success story should be submitted in the Annual Progress Report.

The draft Final Report is due within 45 days prior to the contract completion date. The finalized Final Report is due within 30 days after contract completion.

COR

5. In Section F.5.9 Performance Progress Report, delete the “Quarterly Report Due Date” information and replace with the following:

“Due Dates:

● Quarterly Reports must be submitted by the Contractor no later than 30 days following the end of each fiscal year quarter (except for the fourth quarter, which will be covered by the Annual Report).”

USAID TEMAN LPDP

6. In Section H. Special Contract Requirements, delete Section H. 30 Media and Information Handling and Protection (April 2018), Section H. 32 Skills and Certification Requirements for Privacy and Security Staff (April 2018) and H.33 Security Requirements for Unclassified Information Technology Resources (April 2018) in its entirety.

7. In Section L.9.2.2. Detailed Budget, insert with the following information “The exchange rate is 1USD=IDR14,500”.

8. In Section F.5 List of Deliverables, delete the table No. 10 Financial Report and replace with the following:

“LIST OF REPORTS/DELIVERABLES:

No. Deliverable Date Due Distribution

10 Financial Report December 10, March 10, June 10, September 10 of each year.

COR

9. In Section F.5.10 Financial Report, delete the “Due Date” information and replace with the following:

“Due Date: Financial Reports must be submitted to the COR no later than the 10th of December, March, June, and September of each year, covering the period through the end of the reporting quarter.”

Part II. Responses to Questions.

1. Question: Page 1 of the RFP says this procurement will be conducted through the Local Competition Authority under ADS 302.3.4.5(f)(1) which indicates that only Indonesian organizations can bid for this RFP. But page 2 says organizations meeting USAID source geographic code 937, which includes the United States, are eligible for this award. Is page 2 referring to sub-contractors only? Please clarify.

USAID’s response: As stated in the cover page of this RFP, the geographic code 937 allows sub-award origin of the United States and the cooperating country.

2. Question: One of the RFP objectives is to improve LPDP management capacity. Should we assume it is up to each bidder how to best do that consistent with the project’s objectives, along the spectrum of options ranging from general improvement of LPDP capacity, which would benefit the U.S. along with all destinations, and those capacity areas specifically targeted to the U.S.? Do we know whether and to what extent LPDP is willing to accept capacity building geared toward the U.S., or that will become more known later? We realize it may not be possible to know the balance on this at this time.

USAID’s response:

As mentioned in section C - Statement of Work, page 12, LPDP has requested USAID technical assistance to increase the number of Indonesians gaining entrance to and completing U.S. graduate programs.

USAID encourages potential offerors to be creative and innovative in developing proposals that describe how to achieve the activity’s goals and objectives as described in section C - Statement of Work. Please note, in section C on page 14 in Component 1, under LPDP Management Improvement: the assessment, along with the proposed recommendations and the jointly agreed LPDP intervention plan, must be completed within the first four months of implementation.

3. Question: We believe the Mission is aware of the recent changes on the role of

LPDP/Ministry of Finance that they will only manage the funds and most likely, the on-going awardees. Administrative oversight of the program will be the responsibility of other ministry/ies, most likely the Ministry of Education.

a. Which institution(s) will provide the authorizations and recognitions needed for the contractor’s team to initiate contact and develop relationships with GOI?

USAID’s response: Both LPDP, presently under the Ministry of Finance, and the Ministry of Education and Culture have indicated to USAID they will provide authorization and recognition of this activity. USAID is communicating with both institutions to ensure coordination and collaboration.

b. What assumptions should bidders make in preparing proposals given these drastic changes regarding LPDP’s role?

USAID’s response: LPDP is currently the main beneficiary of the activity as described in section C of the RFP. USAID is aware of the changes in the LPDP governing structure and is communicating with the relevant authorities at both LPDP and MOEC to ensure their continued support of this activity. Bidders should expect to be flexible to evolving GoI structures.

4. Question: When reviewing applications for the five Key Personnel positions, the contractor may consider applications submitted by U.S. nationals or by Third Country Nationals. If the contractor submits applications from non-Indonesians to USAID for contract approval, which GOI institution will USAID coordinate with in order to provide the sponsorship to obtain the KITAS and Work Permit required by the GOI Immigration Office for foreigners to work in Indonesia?

USAID’s response: USAID will provide a sponsorship letter on KITAS and Work Permit to the Ministry of Education and Culture (MOEC), with whom USAID anticipates having a Grant Implementation Agreement, and the Ministry of State Secretariat (SetNeg). Please note that the origin of any key personnel must be in compliance with the geographic code of “937”.

Question: If the administrative management of USAID TEMAN LPDP will fall under (an)other ministry/ies other than LPDP/Ministry of Finance:

a. Should the contractor’s project office be located near LPDP?

USAID’s response: USAID has not yet received confirmation on the change of the LPDP management. Therefore, USAID expects that the TEMAN LPDP office will be either co-located or close to the LPDP compound, as mentioned in Section C - Statement of Work, page 17.

b. Should the project staff be embedded within the LPDP campus?

USAID’s response: As stated in the RFP, Section C - Statement of Work, page 17, several of the TEMAN LPDP technical staff will be embedded within the LPDP campus.

5. Question: Section C.4.B, Component 2.2 University Counseling, Page-15 states: “The

Contractor, in collaboration with the Public Affairs Section at the U.S. Embassy, must provide advising sessions for LPDP candidates who are interested in studying in the United States”.

a. Will there be a certain mechanism of contractual collaboration between the USAID

TEMAN LPDP and the PAS?

USAID’s response: There will be no legal binding relationship between the TEMAN LPDP and Public Affairs Section. USAID expects TEMAN LPDP will develop a collaborative relationship with PAS, especially the EducationUSA section. USAID and PAS are both part of the U.S. Embassy and strong collaboration between TEMAN LPDP and EducationUSA will strengthen the U.S government mission to increase the number of Indonesian students studying in the United States.

b. On page 13 under Meeting U.S. University Standards, the RFP notes that the U.S.

Embassy’s Public Affairs Sections efforts to advocate that LPDP consider other accredited universities with strong graduate programs/fields has had little success. Given that the success of the contract in part hinges on LPDP expanding its approved list of U.S.

universities, can USAID confirm that LPDP is now amenable to expanding its list of approved U.S. universities?

USAID’s response: USAID and the Public Affairs Section expect the Contractor to advocate LPDP consider accredited universities with particularly strong programs to be on the LPDP list of sponsored programs

c. Under C.6 Contract Management, B. Office and Other Logistics, the RFP notes that LPDP has committed office space to embed several technical staff within the LPDP campus. To assist the contractor in planning staffing and office space, could USAID confirm the number of office spaces LPDP will make available to the contractor and if LPDP will provide any supplies such as laptops or access to a printer.

USAID’s response: LPDP has committed to integrating TEMAN LPDP staff however USAID does not know, at this juncture, the number of people they are able to accomodate.

USAID does not expect receiving supplies from LPDP. Bidders should assume all personnel expenses will be included in the contractor's budget.

6. Question: In section F.7 Key Personnel, five positions are identified. Given that the contract value is small ($5 million) and key personnel requirements add an additional administrative burden to a contractor, would USAID consider lowering the number of key personnel to three positions – Chief of Party, Technical Lead – Institutional Management, and Technical Lead – Scholarship Management?

USAID’s response: See the Amendment Part I No. 3. Thus, there are three Key Personnel:

Chief of Party, Technical Lead-Institutional Management, and Technical Lead-Scholarship Management.

7. Question: Would USAID kindly advise on the exchange rate (IDR to USD) we should use when developing the budget for the proposal?

USAID’s response: See the Amendment Part I No. 7.

8. Question: We assume that the latest LPDP scholarship selections have resulted in a number of awardees who have not obtained placement to universities, which could be the potential target of beneficiaries of the activities planned in USAID TEMAN LPDP. Does USAID have the information on the number of these already-selected awardees who have not obtained LOAs?

USAID’s response: USAID does not have the information on the number of selected awardees who have not obtained LOAs.

9. Question: Since there is not any CLIN specifically corresponds to administrative costs, would USAID kindly advise on how we should treat all administrative costs that cannot specifically be categorized as either CLIN 1 or CLIN 2?

USAID’s response: The administrative cost can be distributed into the CLINS proportionally.

10. Question: Per B.4, Price Schedule, the contractor is not allowed to exceed any contract line item (CLIN) nor is authorized to shift funding between line items without written approval of the Contracting Officer. The needs assessment will dictate the activities and interventions that are needed to support LPDP. Can USAID confirm that the needs assessment is only for LPDP Management Improvement?

USAID’s response: The needs assessment will cover both for LPDP Management Improvement and Network Strengthening. Budgeting for the needs assessment can be constructed by using funds from both CLINs.

Question: If the needs assessment is for both LPDP Management Improvement and LPDP Network Strengthening, then it will be difficult for the contractor to properly budget for both CLIN as the activities and interventions are not fully known at this time. To allow some budget flexibility to enable the contractor to account for activities and interventions which are not fully known at this time, would USAID consider having some flexibility between the two CLINs, perhaps 10%.

USAID’s response: Based on RFP Section B.4 Price Schedule, the Contractor is not allowed to exceed any contract line item (CLIN) nor is authorized to shift funding between contract line items without prior written approval of the Contracting Officer.

11. Question: Page 23 of the RFP states that quarterly progress reports are due no later than 15 days following the end of each U.S. fiscal year quarter. However, the standard timeframe for most contracts and cooperative agreements is 30 days following the end of the fiscal year quarter. The standard 30 days enables a contractor to collect data and information from the quarter, including from subcontractors, and provide a comprehensive report. Requiring a contractor to report 15 days after the quarter will not allow adequate time for the contractor to capture all the information required in the quarterly performance report. Will USAID consider changing the quarterly progress report due date from 15 to 30 days after the end of each U.S. fiscal year quarter?

USAID’s response: USAID agrees. See the Amendment Part I No. 4 and No.5.

12. Question: In section F.5.5, Work Plans, one of the requirements of the work plan is to provide a breakdown of expenditures by intervention (7.). Given the majority of activity costs will be staff level of effort and staff will spend each day on multiple interventions, it will be difficult to determine a breakdown of expenditures for each intervention. Moreover, the contractor will not use this information to track and manage its budget. Therefore, would USAID consider removing this requirement?

USAID’s response: Offerors are not expected to provide this information in the proposal, but will be discussed during work plan development.

13. Question: The needs assessment report and AMEL and CLA Plan are due 120 days after the start date of the contract. It is anticipated that the findings from the needs assessment report will dictate the needed interventions and activities to support LPDP management capabilities which in turn will feed into the AMEL and CLA Plan. Would USAID consider changing the submission dates of the AMEL and CLA Plan to 120 days for the draft and

180 days for the final to ensure the Plan accurately captures information gathered from the needs assessment?

USAID’s response: USAID agrees. See the Amendment Part I No. 1 and No. 2.

14. Question: In section F.5.10, Financial Reports (accruals), it is noted that the due dates are the 10th of January, March, June, and September. However, an accruals financial report usually is submitted 10 – 15 days prior to the end of the quarter. Therefore, does USAID want to update the reporting dates to the 10th of December, March, June, and September?

USAID’s response: USAID agrees. See the Amendment Part I No. 8 and No.9.

15. Question: Would USAID consider removing the following sections from the RFP and subsequent contract:

● H.30 – Media and Information Handling and Protection (April 2018)

● H.31 – Privacy and Security Information Technology System Incident Reporting (April

2018)

● H.32 – Skills and Certification Requirements for Privacy and Security Staff (April 2018)

● H.33 – Security Requirements for Unclassified Information Technology Resources

(April 2018)

● H.34 – Cloud Computing (April 2018)

It is envisioned that the contractor will not be handling sensitive information and therefore, these sections are not applicable to the contract.

USAID’s response: See the Amendment Part I No. 6.

Based on AAPD-16-02-Rev2, Section H.31 and H.34 must be inserted in all solicitations and contracts that include the “Information Technology Approval” (APRIL 2018) under special contract requirements.

16. Question: Section H.5, Authorized Work Week, notes that non-overseas employees’ workday must be in accordance with the contractor’s established policies and practices and must not be less than 8 hours per day and 40 hours per week. It is envisioned that all non-overseas employees will work part-time under LPDP and therefore, not work 8 hours per day and 40 hours per week on LPDP. The contractor will follow its established policies and procedures for the work week and timekeeping. Could USAID confirm that non-overseas employees can work less than 8 hours per day and 40 hours per week.

USAID’s response: Offerors can budget for any personnel who work less than 40 hours per week and will be considered as a short-term technical assistance (See Section H.5.c)

17. Question: We understand that the program is aiming for 500 students per year to be successfully placed and depart to the USA. How many students do you anticipate to be included into the selection process from both afirmasi list and from the LoA list to be included into the prep program?

USAID TEMAN LPDP

USAID’s response: The RFP did not indicate a target of 500 students per year to be successfully placed and depart to the U.S. USAID expects that all candidates who plan to study in the U.S. will be able to participate in the prep program regardless of the type of scholarship they receive.

18. Question: Does the program include the fees for taking any testing? i.e., GRE and or GMAT

USAID’s response: This activity may support students in preparing and sitting for standardized entrance examinations, depending on individual circumstances. LPDP generally pays test fees.

19. Question: Is the management fee considered as an indirect expense?

USAID’s response: As stated on the RFP Section B.7 Indirect Cost, “No Indonesian organizations have an approved Negotiated Indirect Cost Rate Agreement (NICRA) with the United States Federal Government. Therefore, any overhead and/or other indirect costs included in the Offeror’s budget must be submitted as direct costs.

[End of Amendment No.1]