RFP No. 2022-0012 Solicitation

REQUEST FOR PROPOSALS (RFP) NO. 2022-0012

CITY OF STOCKBRIDGE

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

City of Stockbridge Procurement Division

4640 North Henry Boulevard Stockbridge, Ga 30281 April 27th, 2022

City of Stockbridge Procurement Division City of Stockbridge City Hall 4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

Table of Contents

PURPOSE…

PROPOSAL DUE DATE

CONTACT PERSON AND INQUIRIES

RFP SCHEDULE OF EVENTS

CLARIFICATION & ADDENDA

SUBMISSION REQUIREMENTS

OVERVIEW PROPOSAL REQUIREMENTS 32

PROPOSAL EVALUATION

BID FORM …………………………………….

EXHIBIT I (DETAILED SCOPE OF SERVICES)

EXHIBIT II (REFERENCE VERIFICATION FORM

EXHIBIT III – REQUIRED CERTIFICATIONS/ATTACHMENTS FORM

FORM 1 NON-COLLUSION BIDDING CERTIFICATE

FORM 2 NON-COLLUSION SUB-CONTRACTOR

FORM 3 CERTIFICATION REGARDING DEBARMENT

FORM 4 INELIGIBILITY CERTIFICATE

FORM 5 CERTIFICATION OF DRUG-FREE WORKPLACE

FORM 6 CONFLICT OF INTEREST

FORM 7 AFFIDAVIT VERIFYING STATUS

FORM 8 CERTIFICATION REGARDING LOBBYING

FORM 9 PROPOSAL SUBMITTAL LETTER

FORM 10 GEORGIA SECURITY AND IMMIGRATION CONTRACTOR AFFIDAVIT

FORM 11 GEORGIA SECURITY SUB-CONTRACTOR AFFIDAVIT

FORM 12 CERTIFICATE OF ACCEPTANCE

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

REQUEST FOR PROPOSALS (RFP) NO. 2022-0012

CITY OF STOCKBRIDGE

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

PURPOSE

The City of Stockbridge (City) is seeking proposals from a qualified firm(s) for the purpose of completing the Livable Centers Initiative (LCI) study.

The work to be accomplished is in accordance with the Livable Centers Initiative (LCI) program.

Stockbridge has an LCI study, which was updated in 2012. The City also has an updated

Comprehensive Plan (2018), Bicycle, Pedestrian and Trail Plan (2017), and a Downtown Renaissance

Strategic Vision & Plan (RSVP). This concept study will compile recommendations from each of these publications.

The City’s intent is to develop a complete study that cover a 0.8-mile segment of the downtown area of Stockbridge including US 23 from East Atlanta Rd to Burke St.; Burke Street from US 23 to Davis

Road; Love Street from Burke St to East Atlanta Road, Jim Clark Dr. from MLK Sr. Heritage Trail to

Burke Street; MLK Sr. Heritage Trail from Lovejoy Street to Jim Clark Dr.; Lovejoy Street from

Burke St. to MLK Sr. Heritage Trail.

PROJECT OBJECTIVES

The Stockbridge Downtown Pedestrian and Bicycle Connectivity Concept Study will have the following objectives:

1. Development of a feasibility study and concept plan for the downtown pedestrian sidewalk improvements along East Atlanta Road, Love Street, Burke Street, Lovejoy Street, Jim Clark

Drive, and Martin Luther King (MLK) Senior Trail. The proposed work includes reconfiguration of the bridge on US 23, also known as the MLK Sr. bridge, for pedestrian and bicycle accommodations and providing for an appropriate pedestrian railroad crossing on

Love Street.

2. Development of a feasibility study to provide bicycle paths and accommodations in the downtown Stockbridge area.

3. Assess potential design constraints, right-of-way, utility, and environmental impacts and determine mitigation or avoidance strategies.

4. Develop implementation plan with schedule, funding sources and project cost estimates.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

1.2 COMMUNITY BACKGROUND

The City of Stockbridge is in the northern part of Henry County, Georgia, which was founded

May 15, 1821. Henry county has an area of approximately 331 square miles located in the

Piedmont Section of northern Georgia and is surrounded by the counties of Butts, Clayton, DeKalb, Newton, Rockdale, and Spalding Counties. Stockbridge, Georgia is just minutes south of Atlanta a straight drive down Interstate 75-South. The City is populated with approximately

30,000 residents.

The City has recently completed the City of Stockbridge Amphitheater, which has a relaxed atmosphere, with all the amenities of a major metropolitan area with an attractive lifestyle, and business opportunities. Stockbridge is a highly attractive place to live, work and play.

Stockbridge City Council (City) is the governing authority of the City of Stockbridge. The affairs of the City are conducted by a Mayor and five (5) member City Council. This elected body is responsible for the active coordination of community resources, to meet community needs.

The City Manager, who is appointed by the Mayor and City Council, oversees the day-to-day operations of the City, and insures the efficient delivery of City Services. All activities and functions of the City are administered by the City Manager under the jurisdiction of the Mayor and City Council as set forth in State and Local Laws.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

SECTION 2.0

2.1 OBTAINING THE RFP

All potential Bidders can obtain a copy of the Bid and Specifications located on the City’s website at https://www.cityofstockbridge.com/default.aspx and Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp and the notification on Georgia Municipal

Association https://www.glga.org/SubmitListing. Bid is administered by the City of

Stockbridge, Procurement Division.

2.2 PRE-PROPOSAL CONFERENCE

Due to Covid-19, the Pre-Proposal Conference, or any other information session (if indicated in the schedule of events) will be held via teleconference on Web-EX. Information regarding the meeting will be listed in the “Schedule of Events” of this RFP. Unless indicated otherwise, attendance is not mandatory, although suppliers are strongly encouraged to attend. However, in the event the conference has been identified as mandatory; then a representative of the supplier must attend the conference in its entirety to be eligible for contract award.

2.3 PROPOSAL DUE DATE

All proposals are due in the Division of Purchasing of City of Stockbridge located in the City of

Stockbridge City Hall, 4640 North Henry Boulevard Stockbridge, GA 30281 on or before

Thursday, June 9th, 2022, at 3:00 PM, EDT via Cisco WebEx, legal prevailing time. All submitted proposals shall be time and date stamped according to the clock at the front desk of the City of Stockbridge Procurement Division. Any proposals received after this appointed schedule will be considered late and will be returned unopened to the Proposer. The proposal due date can be changed only by addendum.

Each envelope or package on the outside shall be clearly marked as follows:

REQUEST FOR PROPOSALS (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

City of Stockbridge City Hall

4640 North Henry Boulevard Stockbridge, GA 30281

RFP DUE DATE: June 9th, 2022 (3:00P.M) EDT https://www.cityofstockbridge.com/default.aspx https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp https://www.glga.org/SubmitListing

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.4 SUBMITTAL INSTRUCTIONS

It shall be the sole responsibility of the Proposer to have his/her proposal/bid submittal delivered to the City of Stockbridge Procurement Division for receipt on or before the above stipulated due date and time. If a proposal is sent by U.S. Mail, FedEx, the proposer shall be responsible for its timely delivery to the Purchasing Division.

2.4.1 BID OPENING

Beginning May 1, 2020, the City of Stockbridge Procurement Division, began conducting bid openings 100% online! For your convenience, bids will be opened and live streamed Wednesday at 12:01 p.m. via Cisco WebEx. Joining the WebEx meeting will allow you to view the vendors responding to each bid and the bid amount submitted from each vendor. This will replace in-person bid openings.

To view the bid opening, please visit the City of Stockbridge Procurement website at https://cityofstockbridge.com/procurementdivision and click Join Meeting.

2.5 CONTACT PERSON AND INQUIRIES

Any questions or suggestions regarding this RFP shall be submitted in writing to the Procurement

Division contact person, Lindell Y. Miller, Purchasing Manager at

ProcurementDivision@CityofStockbridge-ga.gov, 4640 North Henry Boulevard Stockbridge, GA

30281. Any response made by the City shall be provided in writing to all Proposers by addendum.

No verbal responses shall be authoritative.

https://cityofstockbridge.com/procurementdivision mailto:ProcurementDivision@CityofStockbridge-ga.gov

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.6 REQUEST FOR PROPOSAL “SCHEDULE OF EVENTS”

Below is the current Schedule of Events, in local time (EDT), that will take place in the procurement process. The City reserves the right to make changes to the schedule as the City determines is in its best interest. Unless otherwise notified in writing by the City, the dates indicated below for submission of items or for other actions on the part of a Provider shall constitute absolute deadlines for those activities and failure to fully comply by the time stated shall cause a Provider to be disqualified.

EVENT DATE

Request For Proposals Issued to Public Wednesday, April 27th, 2022

Non-Mandatory Pre-Bid Conference Cisco WebEx.

https://www.cityofstockbridge.com/pview.aspx?id=4640&catid=0 Thursday, May 5th, 2022, 10:00 AM, EDT

Last Day for Questions to be Submitted Friday, May 20th, 2022, 12 Noon, EDT

RFP Submittal Due Date Thursday, June 9th, 2022, 3 PM, EDT

Project Manager – Gordon Linton, Planning and Zoning https://www.cityofstockbridge.com/pview.aspx?id=4640&catid=0

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.7 NO CONTACT DURING THE PROCUREMENT PROCESS

It is a request of the City that the evaluation and award process for City contracts shall be free from both actual and perceived impropriety, and that contacts between potential vendors and

City officials, elected officials, and staff regarding pending awards of City contracts shall be prohibited.

A. No person, firm, or business entity, however situated or composed, obtaining a copy of or responding to this solicitation, shall initiate or continue any verbal or written communication regarding this solicitation with any City officer, elected official, employee, or designated City representative, between the date of the issuance of this solicitation and the date of the City Manager’s recommendation to the Council for award of the subject contract, except as may otherwise be specifically authorized and permitted by the terms and conditions of this solicitation.

B. All verbal and written communications initiated by such person, firm, or entity regarding this solicitation, if same are authorized and permitted by the terms and conditions of this solicitation, shall be directed to the Purchasing Agent.

C. Any violation of this prohibition of the initiation or continuation of verbal or written communications with City officers, elected officials, employees, or designated City representatives shall result in a written finding by the Purchasing Agent that the submitted bid or proposal of the person, firm, or entity in violation is “non-responsive,” and same shall not be considered for award.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.8 CLARIFICATION & ADDENDA

Proposers may submit requests for clarifications or interpretations regarding this RFP and the

Contract. Proposers must prepare such requests in writing for the City’s consideration as set forth in this section of this RFP. While the City has not placed an initial limitation on the number of requests which can be submitted, Proposers are cautioned that if Proposers do not request meaningful clarifications or interpretations in an organized manner (e.g., limited frequency of requests), the City will set restrictions on the frequency and number of requests permitted. The

City will not respond to requests, oral or written, received after May 20th, 2022 (12 Noon)

EDT., local prevailing time. City reserves the right to post an addendum at any time prior to the bid opening date and it is the responsibility of the proposer to view the City’s website for any all-addendum post for specified solicitation. Proposers are advised that this section places no obligation on the part of the City to respond to any or all requests for clarification nor interpretation, and that the City’s failure to respond to any such request will not relieve the Proposer of any obligations or conditions required by this RFP.

Requests for clarification or interpretation regarding this RFP shall only be Submitted in writing via letter or email to the designated Purchasing Representative:

Purchasing Manager: Lindell Y. Miller

Email: ProcurementDivision@CityofStockbridge-ga.gov

Telephone inquiries will not be accepted.

All responses to written requests for clarification, interpretation, or additional information will be distributed as addenda to this RFP and posted on the City website http://www.cityofstockbridge.com/bids.aspx?id=4375&catid=26.

No oral interpretation, instruction, or information concerning this RFP given by any employee or agent of the City shall be binding on the City. Proposers who submit a Proposal in reliance on any such oral information risk having their response to this RFP deemed non-responsive by the

City. Only written responses issued by addendum to this RFP should be considered by the

Proposers.

During the period provided for the preparation of Proposals, the City may issue addenda to this

RFP. These addenda will be numbered consecutively and will be posted on the City website,http://www.cityofstockbridge.com/bids.aspx?id=4375&catid=26. These addenda will be issued by, or on behalf of, the City and will constitute a part of this RFP.

Each Proposer is required to acknowledge receipt of each addendum by submitting an executed acknowledgment form. This acknowledgment shall include all addenda distributed prior to the

Proposal Submission Date. All responses to this RFP shall be prepared with full consideration of the addenda issued prior to the Proposal Submission Date.

mailto:ProcurementDivision@CityofStockbridge-ga.gov http://www.cityofstockbridge.com/bids.aspx?id=4375&catid=26 http://www.cityofstockbridge.com/bids.aspx?id=4375&catid=26

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.9 PREPARTION OF PROPOSALS

a. Negligence on the part of the proposer in preparing the proposal confers no right for withdrawal or modification in any way after the deadline for the proposal opening.

b. Unit price must be shown on the Proposal Cost Submittal Form in this document. All proposals should be tabulated, totaled, and checked for accuracy. The unit price will prevail in case of errors.

c. All product, equipment, article, or material must be new and unused or current production. No reconditioned or used item(s) will be accepted except as specifically requested herein. Units that are classified as prototype or discontinued models are not acceptable.

d. Samples of items, when required, must be submitted within the time specified and unless otherwise specified by the City, at no expense to the City. Unless otherwise specified, samples will be returned at the proposer's request and expense if items are not destroyed by testing.

e. Full identification of each item proposal upon, including brand name, model, catalog number, etc., must be furnished to identify exactly what the proposer is offering. Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer, the term "or equal" if not inserted shall be implied.

f. The specified article or material shall be understood as indicating the type, function, minimum standard of design, efficiency, and quality desired and shall not be construed as to exclude other manufactured products of comparable quality, design, and efficiency. In the event that any equivalent version is proposed, prospective proposers are herewith advised that precise, adequate, and documented evidence of equivalency in performance, stability, and operational efficiency should be submitted with the proposal for further consideration.

g. Final determination of equivalency will be determined by the City of Stockbridge.

h. Proposers are required to examine the scope carefully and to make sure they have full understanding of outlined scope.

i. The City of Stockbridge will not be responsible for proposer’s errors or misjudgment, nor for any information or lack of information, on location conditions, and/or general laws and regulations.

j. Failure of a proposer to be aware of any applicable federal, state, or local regulations shall not excuse compliance, regardless of whether specifically cited in the Contract Documents and

Specifications or any related document.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.10 REJECTION AND WITHDRAWAL OF PROPOSALS

a. Withdrawal of Proposal due to errors, the supplier has up to forty-eight (48) hours to notify the

Purchasing Department of an obvious clerical error made in calculation of proposal in order to withdraw a proposal after proposal opening. Withdrawal of proposal for this reason must be done in writing within the forty-eight-hour period.

b. The City will make a recommendation of the proposal to the City Council within 60 days from date of the opening.

c. The City may reject all or part of the proposal within 60 days of proposal opening.

2.11 PROPOSAL AND CONTRACT DOCUMENTS

a. A proposal executed by an attorney or agent on behalf of the Bidder shall be accompanied by an authenticated copy of the Power of Attorney or other evidence of authority to act on behalf of the Bidder Corporation:

If the Bidder is a corporation, the bid must be submitted in the name of the corporation, not simply the corporation's trade name. In addition, the bid shall be signed by an officer of the corporation.

Partnership: If the Bidder is a partnership, all partners must sign the bid. If all the partners do not sign the bid, then the names of all those except limited partners must be furnished on the bid and evidence of the authority of the signer(s) to execute the bid on behalf of the partnership.

Limited Liability Company (LLC): If the Bidder is a limited liability company, the authorized agent having authority to bind the limited liability company must sign the bid documents.

Sole Proprietorship or Individual: If the Bidder is a sole proprietor or individual, a signature is required on all bid documents by that individual.

b. The contract documents consist of this Agreement, Specifications and Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement. These form the Contract and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representation, or agreements, either written or oral.

c. Contract Term - The time period of the agreement, if any is formed from this bid, will be determined after the review and evaluation of the proposals/bid submitted by the successful

Proposer.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.12 EXCEPTIONS AND OMISSIONS

Any exceptions to the specifications and/or terms and conditions must be addressed during the question/clarification and addendum phases.

2.13 ALTERATIONS OF SOLICITATION AND ASSOCIATED DOCUMENTS

Alterations of City documents are strictly prohibited and will result in automatic disqualification of the proposer's solicitation response. If there are "exceptions" or comments to any of the solicitation requirements or other language, then the proposer may make notes to those areas, but may not materially alter any document language.

2.14 COST INCURRED BY VENDORS

All expenses involved with the preparation and submission of the RFP to the City of

Stockbridge, or any work performed in connection therewith is the responsibility of the vendor(s).

2.15 CODES, PERMITS, FEED, LICENSES AND LAW

a. All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the successful Proposer. All materials, labor and construction must comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances of all authorities having jurisdiction over the project, shall apply to the contract throughout and will be deemed to be included in the contract the same as though herein written out in full.

b. State Law regarding Worker Verification requires that all who enter a contract for the physical performance of services with the City must satisfy O.C.G.A. §13-10-91 and Rule

300-10-1-.02, in all manner, and such are conditions of the contract. By submitting a proposal to the City Proposer agrees that in the event the Proposer employs or contracts with any subconsultant(s) in connection with the covered contract, the Proposer will secure from the subconsultant(s) such subconsultant(s) indication of the employee-number category applicable to the subconsultant, as well as attestation(s) from such subconsultant(s) that they are complying. Such attestation(s) shall be maintained and may be inspected by the City at any time. An affidavit of such compliance included with the proposal must be signed by the Proposer and will become part of the contract.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.16 SAFETY

All vendors and subconsultant performing services are required and shall comply with all

Occupational Safety and Health Administration (OSHA), State and CITY Safety and

Occupational Health Standards and any other applicable rules and regulations. Also, all

Proposers and subconsultant shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

2.17 DESIGN, STANDARDS AND PRACTICES

Design, strength, quality of materials and workmanship must conform to the industry

Acceptable standards of engineering practices and/or professional services.

2.18 STATEMENT OF WARRANTY

A Statement of Warranty should include all applicable manufacturers' warranty and the

Proposer's warranty regarding equipment, materials, and workmanship. This statement shall include the terms, conditions, and the period of warranty coverage. Any exclusion(s) must be clearly stated.

2.19 NON-COLLUSION

By submitting a proposal in response to this solicitation, the proposer represents that in the preparation and submission of this proposal, said Proposer did not either directly or indirectly, enter into any combination or arrangement with any person, Proposer, Corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section I or Section 59.1-9.1 through 59.1-9.17 or Sections 59.1 -68.6 through 59.68.8). Collusion and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States

Justice Department.

2.20 NONDISCRIMINATION

Notwithstanding any other provision of this Agreement, during the performance of this

Agreement, Proposer, for itself, its heirs, personal representatives, successors in interest and assigns, as part of the consideration of this Agreement does hereby covenant and agree, as a covenant running with the land, that:

a. No person on the grounds of race, color, religion, sex, or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination.

b. In the production of the vehicle(s), and the furnishing of services therein or thereon, no person on the grounds of race, color, religion, sex, or national origin shall be excluded from participation in, or denied the benefits of, such activities, or otherwise be subjected to discrimination.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.21 DRUG FREE WORKPLACE CERTICATION

By signing the Supply Service Contract form, the Proposer certifies that the provisions of

Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to

The “Drugfree Workplace Act” have been complied with in full. The undersigned further certifies that:

a. A drug-free workplace will be provided for the Proposer's employees during performance of the contract; and

b. Each Proposer who hires a subconsultant to work in a drug-free workplace shall secure from that subconsultant the following written certification: "As part of the subcontracting agreement with (Proposer's name), (Subconsultant’s name) certifies to the Proposer that a drug-free workplace will be provided for the subconsultant’s employees during the performance of this Contract pursuant to Paragraph (7) of Sub-section (b) of Code Section

50-24-3".

c. The Proposer further certifies that he will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

d. Proposer may be suspended, terminated, or debarred if it is determined that:

(1) The Proposer has made false certification hereinabove; or

(2) The Proposer has violated such certification by failure to carry out the requirements of the Official Code of Georgia Section 5 0-24-3.

2.22 GEORGIA SECURITY AMD IMMIGRATION ACT

Pursuant to the Georgia Security and Immigration Compliance Act of 2006, the successful

Proposer understands and agrees that compliance with the requirements of O.C.G.A.13-10-91 and Georgia Department of Labor Rule 300-10-02 are conditions of this proposal and contract document. The Proposer further agrees that such compliance shall be attested by the Proposer and any of his Subconsultants by execution of the appropriate Affidavit and Agreement which will be included and become a part of the Agreement between the City of Stockbridge and the successful Proposer.

2.23 SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS (SAVE) PROGRAM

Since a contract has been deemed a "public benefit," the Proposer or other party to the contract must be run through the federal Systematic Alien Verification for Entitlements (SA VE)

Program. This program requires that local government verify the legal status of non-U.S.

citizens who apply for certain benefits. The Proposer must execute a SA VE affidavit attesting that either he or she is a U.S. citizen or legally qualified to receive the benefit. If the Proposer is not a U.S. citizen, then the local government must run that Proposer through the SAVE system. Only non-U.S. citizens can be processed through the SA VE program.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.24 DELIVERY AND F.O.B. DESTINATION

a. All prices shall include shipping and delivery cost to our destination, F.O.B., Stockbridge, Georgia, unless otherwise requested. The proposer shall handle all material procurement, storage, and delivery to project site. Unless otherwise specified in this specification, proposer shall supply all materials required. The City will grant no allowance for boxing, crating or delivery unless specifically provided for in this proposal. The proposer shall retain title for the risk of transportation, including the filing for loss or damages.

b. The City desires delivery of the product(s) or service(s) as specified at the earliest possible time after the date of award. Unreasonable delivery may be cause for disqualifying a proposal. Each firm shall state a definite delivery time and avoid using general terms such as "ASAP" or approximately so many days.

2.25 LOCAL VENDOR PREFERENCE (NOT APPLICABLE)

In the event that a responsive, responsible non-local business submits the lowest price bid, and the bid submitted by one (1) or more responsive, responsible local businesses is within five percent (5%) of the price submitted by the non-local business (and the other terms and conditions of the two bids are substantially the same), then that local business shall have the opportunity to submit, within five (5) working days of the notice of intent to award, a final bid equal to or lower than the amount of the low bid previously submitted by the non-local business. The contract shall then be awarded to the responsive, responsible business submitting the lowest best and final bid. (See Section 3.30.100 - Competitive sealed bids)

2.26 AUTHORITY TO SIGN

a. If a proposal is made by an individual, the name and mailing address must be shown. If made by a firm or partnership, the name and mailing address of each member of the firm or partnership must be shown. If made by a corporation, the Corporate Certificate must be executed.

b. The proposer should ensure that the legal and proper name of his/her proprietorship, firm, partnership, or corporation is printed or typed in the space provided.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.27 PROPOSAL SECURITY AND PERFORMANCE BONDS (NOT APPLICABLE)

Each bid shall be accompanied by a Bid Bond in an amount of not less than five percent (5%) of the total bid amount. The Bid Bond may be in the form of a bond issued by a surety acceptable to the City or a cashier’s check made payable to the City of Stockbridge, Georgia. The entire

Bid Bond shall be forfeited to the City of Stockbridge, Georgia as liquidated damages if the bidder fails to execute all sets of the Contract Documents and provide Performance and Payment

Bonds within fifteen (15) days after receipt of the documents.

The successful bidder will be required to furnish a contract Performance Bond and a Payment

Bond, each in the sum of one hundred percent (100%) of the total amount bid and provide insurance coverage as required in the Contract Documents.

a. Bid Bond - the General Contractor Company awarded the contract for the project must provide a Proposal Bond in the amount not less than 5% of the total amount payable by the terms of the Contract. No bid shall be read aloud or considered if a proper bid bond has not been submitted.

b. Payment Bond - the General Contractor Company awarded the contract for the project must provide a Payment Bond in the amount equal to one hundred percent (100%) of the

General Contractor Price prior to the execution of the Contract.

c. Performance Bond - General Contractor Company awarded the contract for the project must provide a Performance Bond in the amount equal to one hundred percent (100%) of the General Contractor Price prior to the execution of the Contract.

2.28 RFP SUBMITTALS

See all specifications, for the RFP, Submittal Checklist, and requirements. The checklist will assist you to ensure that all submittals are included in your proposal. Ensuring that submittals are complete is solely the responsibility of the proposer/bidder. Failure to submit all submittals may deem your proposal non-responsive.

2.29 EVALUATION PROCESS

The Evaluation Committee (EC) will be responsible for ranking and recommending the most qualified firms(s) to City Council for award. The process for this procurement may proceed in the following manner: The Procurement Division delivers the RFP submittals to agency staff for summarization for the Evaluation Committee members. The appropriate department will review the litigation history and the Finance Department will review the financial portion of the submittals. Staff will also identify any incomplete responses. The Procurement Manager

Procurement will review the information and will make a recommendation to the Evaluation

Committee as to each firm’s responsiveness to the requirements of the RFP.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

The final determination of responsiveness rests solely on the decision of the Evaluation

Committee. All firms that are found to be both responsive and responsible to the requirements of the RFP may have an opportunity to make an oral presentation to the EC and discuss their proposal to illustrate to the Evaluation Committee their approach to the scope of work. If interviews are requested by the City, staff may provide a list of subject matter for the discussion and each firm will be given equal time to present but the question and answer may vary. The final determination of responsiveness rests solely on the decision of the Evaluation Committee.

All proposals will be evaluated using the Evaluation Criteria and the detailed scope of services and requirements throughout this Request For Proposal.

2.30 PRESENTATIONS / DEMONSTRATIONS / INTERVIEWS (WHEN APPLICABLE)

The City reserves the right to negotiate the fee and/or Scope of Services with the highest ranked

Proposer. If negotiations cannot be completed successfully, then the City reserves the right to negotiate with the second highest ranked Proposer. Recommendations for an award will be the

Proposer with whom potential contract negotiations were successful.

The EC may provide a list of subject matter for the discussion. The individuals / firms will have equal time to present but the question-and-answer time may vary. Proposers / Providers may be requested to demonstrate the nature of their offered solution to the SC. After receipt of submittals, all firms will receive a description of, and arrangements for, the desired demonstration. A copy of the demonstration (hard copy, DVD, CD, or a combination of both) should be given to the Purchasing Agent at the meeting to retain in the Purchasing files.

2.31 CITY’S TAX EXEMPTION

The City of Stockbridge is exempt from Federal Excise Tax or Georgia Sales Tax regarding goods and services purchased directly by the City of Stockbridge. Exemption certificates furnished upon request.

2.32 AWARD OF CONTRACT

a. The City of Stockbridge desires to complete the award process in a timely manner. The City of

Stockbridge reserves the right to reject or accept any or all proposals, whole or any parts hereof, by item or group of items, by section or geographic area, or make multiple awards and be the final approval of proposal(s) selection which would be the most advantageous to the City with price and other factors considered. The City of Stockbridge may elect to waive any technicalities. The proposal will be awarded to the lowest responsive, responsible, or highest scored proposer(s), based upon the qualification requirements herein. The proposal specifications and results will be available on the City's web site:

https://www.cityofstockbridge.com/bids.aspx?id=4375&catid=26 and the Georgia

Procurement Registry https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp https://www.cityofstockbridge.com/bids.aspx?id=4375&catid=26 https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

b. City of Stockbridge reserves the right to reject any proposal if the evidence submitted by or investigation of the proposer fails to satisfy the City that the proposer is properly qualified to carry out the obligations of the Contract. If the successful proposer defaults on them proposal, an award may be made to the next low responsive and responsible proposer or highest scored proposer(s).

c. Multiple Awards: The City reserves, at its sole discretion, the option to award to multiple

Proponents.

Responsibility - The determination of the proposer's responsibility will be made by the

City based on whether the proposer meets the following minimum standard requirements:

• Relevant knowledge, experience and qualifications of firm and team members.

• Proposed methodology and work plan to be used in the process.

• Understanding of the project and overall completeness of submission.

• Experience on similar projects/References

• The ability, capacity, and skill of the Bidder to perform and/or provide the Work required.

• The City reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the City that he/she is properly qualified

To carry out the obligations of any Contract that is made from this award.

• Has adequate financial means to meet obligations incidental to the work; and

• Such other factors as the City deem to be pertinent to either the bid or the contract.

d. Responsiveness - The determination of the proposer's responsiveness will be made by the

City based on a consideration of whether the proposer has submitted complete proposal documents meeting proposal requirements without irregularities, excisions, special conditions, or alternatives proposals for any item unless specifically requested in the proposal solicitation.

e. The City is subject to making records available for disclosure after the City of Stockbridge approval of the recommendation. The award shall be made by the City Council of

Stockbridge unless the lowest, qualified bid is less than the City Councils' approval limit.

No claim shall be made by the selected Proposer for loss of profit if the contract is not awarded or awarded for less work than is indicated and for less than the amount of the proposal. The total of the awarded contract shall not exceed the available funds allocated for the proposal project.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.33 NEGOTIATION AND AWARD

It is the City’s intent to conduct the first negotiation meeting no later than thirty (30) days after the final ranking by the Committee. At least one (1) of the representatives for the firm participating in negotiations with the City must be authorized to bind the firm. In the event that the negotiations are not successful within a reasonable timeframe (notification will be provided to the firm) an impasse will be declared and negotiations with the first-ranked firm will cease.

Negotiations will begin with the next ranked firm. This process shall continue until the City successfully negotiates a Contract.

2.34 DISQUALIFICATION OF PROPOSERS

The submission of more than one (1) proposal to the City as the primary Proposer or member of a joint venture for the same work by and individual firm, partnership, or corporation under the same or different names may be grounds for disqualification of a Proposer and the rejection of the proposal.

2.35 RESERVED RIGHTS

The City reserves the right to accept or reject any and/or all proposals, to waive irregularities and technicalities, and to request resubmission. Any sole response that is received may or may not be rejected by the City depending on available competition and timely needs of the City.

There is no obligation on the part of the City to award the contract to the lowest proposer and the City reserves the right to award the contract to the responsible proposers submitting responsive proposals with resulting agreements most advantageous and in the best interest of the City. The City shall be the sole judge of the proposals and the resulting agreements that are in its best interest and its decision shall be final. Also, the City reserves the right to make such investigation as it deems necessary to determine the ability of any proposer to perform the work or service requested. Information the City deems necessary to make this determination shall be provided by the proposer. Such information may include, but shall not be limited to, current financial statements by an independent CPA; verification of availability of personnel; and past performance records.

Proposers failing to include all documents in the submittal package as required by the proposal requirements may cause the proposal to be declared as non-responsive and be rejected. The failure to follow instructions in completing any part of the proposal package may also cause the proposal to be declared non-responsive and be rejected.

2.36 APPLICABLE LAWS

All applicable laws and regulations of the State of Georgia and ordinances and regulations of

City shall apply. This solicitation is being conducted in accordance with all applicable provisions of the City of Stockbridge Code of Ordinances. By submitting a proposal/Bid in reference to this solicitation, a Proposer acknowledges that it is familiar with all laws applicable to this solicitation, including, but not limited to, the City’s Code of Ordinances, which laws are incorporated into this solicitation by reference.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.37 CONTROLLING LAW, VENUE

Any dispute arising as a result of this proposal and/or an Agreement which was created from the terms, conditions and specifications of this document or their interpretation, litigation shall only be entered into and shall be performed in Stockbridge, Georgia. This Agreement shall be governed by the applicable laws of the City of Stockbridge and the State of Georgia. Any dispute arising out of the agreement, this proposal solicitation, its interpretations, or its performance shall be litigated only in the City of Henry Judicial Courts.

2.38 PROPOSER AS INDEPENDENT PROPOSER

In conducting its business hereunder, Proposer acts as an independent Consultant and not as an employee or agent of City. The selection, retention, assignment, direction, and payment of

Proposer's employees shall be the sole responsibility of Consultant.

2.39 ASSIGNMENT

The Agreement, in whole or any part hereof, created by the award to the successful Proposer shall not be sold, not be assigned or transferred by Proposer by process or operation of law or in any other manner whatsoever, including intra-corporate transfers or reorganizations between or among a subsidiary of Proposer, or with a business entity which is merged or consolidated with Proposer or which purchases a majority or controlling interest in the ownership or assets of Proposer without the prior written consent of the City of Stockbridge.

2.40 PERFORMANCE OF CONTRACT

a. City reserves the right to enforce the Consultant's performance of this Agreement in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default or resulting contract award. It will be understood that time is of the essence in the proposer's performance.

b. The successful Proposer shall execute the entire work described in the Contract

Documents, except to the extent specifically indicated in the Contract documents to be the responsibility of others.

c. The Proposer accepts the relationship of trust and confidence established by the award of this proposal solicitation. The Proposer covenants with the City to utilize the Proposer's best skill, efforts, and judgment in furthering the interest of the City; to furnish efficient business administration and supervision; to make best efforts to furnish at all times an adequate supply of workers and materials; and to perform the work in the best way and most expeditious and economical manner consistent with the interest of the City,

d. All purchases for goods or services are subject to the availability of funds for this particular purpose.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.41 DEFAULT AND TERMINATION

a. Termination by Consultant

The agreement resulting from this proposal shall be subject to termination by Consultant in the event of any one or more of the following events:

The default by City in the performance of any of the terms, covenants or conditions of this

Agreement, and the failure of City to remedy, or undertake to remedy such default, for a period of thirty (30) days after receipt of notice from Proposer to remedy the same.

b. Termination by City

The agreement resulting from this proposal shall be subject to termination by the City at any time in the opinion of the City; the Proposer fails to carry out the contract provisions of any one or more of the following events:

(1) The default by Consultant in the performance of any of the terms, covenants or conditions of the Agreement, and the failure of Proposer to remedy, or undertake to remedy with sufficient forces and to the City's reasonable satisfaction, the City shall provide the vendor with notice of any conditions which violate or endanger the performance of the Agreement. If after such notice the Proposer fails to remedy such conditions within thirty (30) days to the satisfaction of the City, the City may exercise their option in writing to terminate the Agreement without further notice to the Proposer and order the Proposer to stop work immediately and vacate the premises, to cancel ordered products and/or services with no expense to the City.

(2) Consultant files a voluntary petition in bankruptcy, including a reorganization plan, makes a general or other assignment for the benefit of creditors, is adjudicated as bankrupt or if a receiver is appointed for the benefit of creditors, is adjudicated as bankrupt or if a receiver is appointed for the property or affairs of Proposer and such receivership is not vacated within thirty (30) days after the appointment of such receiver.

(3) Consultants' failure to conduct services according to the approved proposal specifications.

(4) Consultants' failure to keep, perform, or observe any other term or condition of this Agreement.

(5) Consultant's performance of the contract is unmeasurably delayed.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

(6) Should the successful Proposer fail to provide the commodities or services when ordered, and in accordance with the General Terms and Conditions, specifications and any other requirements contained herein are not met, the City reserves the right to purchase commodities or services covered by this contract elsewhere if available from an alternate source.

(7) The Proposer agrees by its proposal submission that the City's decision is final and valid.

c. Force Majeure

Neither party shall be held to be in breach of the Agreement resulting from this proposal, because of any failure to perform any of its obligations hereunder if said failure is due to any act of God, fire, flood, accident, strike, riot, insurrection, war, or any other cause over which that party has no control. Such party shall give notice and full particulars of such

Force Majeure in writing to the other party within a reasonable time after occurrence of the event and the obligation of the party giving such notice shall endeavor to remove or overcome such ability with all reasonable dispatch.

d. Waiver

The waiver of any breach, violation, or default in or with respect to the performance or observance of the covenants and conditions contained herein shall not be taken to constitute a waiver any subsequent breach, violation, or default in or with respect to the same or any other covenant or condition hereof.

2.42 INVOICES

Invoices and/or statements should not be faxed but originals must be mailed directly to:

City of Stockbridge, City Hall

Finance Department Accounts Payable

4640 N. Henry Boulevard Stockbridge, GA 30281

2.43 PAYMENT

Payment shall be tendered to the successful Proposer upon acceptance and approval by the City for satisfactory compliance with the general terms, conditions, and specifications of the proposal; by completed services; verification of delivery of products; assurance that the product/service performs as specified and warranted, and receipt of a valid invoice.

4640 North Henry Boulevard Stockbridge, Ga 30281

REQUEST FOR PROPOSAL (RFP) NO. 2022-0012

DOWNTOWN PEDESTRIAN AND BICYCLE CONNECTIVITY STUDY

2.44 INSURANCE RISK MANAGEMENT PROVISIONS

Insurance and Risk Management provisions and Indemnification and Hold Harmless provisions are outlined in Form G of this RFP. Upon award, the successful Proposer must obtain at their expense, a Certificate of Insurance (“COI”) with policy limits equal to or greater than the limits outlined in – DETAILED SCOPE OF SERVICES.

Proof of insurance must be provided to the City prior to the start of any activities/services as described in the bid document(s). Any and all insurance coverage(s) and/or bonds required under the terms and conditions of the contract shall be maintained during the entire term of the contract, including any extensions or renewals thereto, and until all work has been completed to the satisfaction of the City.

2.45 ACCURACY OF RFP AND RELATED DOCUMENTS

The City assumes no responsibility that the specified technical and background information presented in this RFP, or otherwise distributed or made available during this procurement process, is complete or accurate. Without limiting the generality of the foregoing, the City will not be bound by or be responsible for any explanation or interpretation of the Proposal documents other than those given in writing as an addendum to this RFP.

Should a recipient of this RFP find discrepancies in or omissions from this RFP and related…