RFP No. 2-B157-P-00070-00.pdf

RFP No. 2-B157-P-00070-00

U. S. Department of Energy Laboratory Managed by UChicago Argonne, LLC

RESTRICTIVE NOTICE

THE DRAWINGS AND SPECIFICATIONS INCLUDED IN THIS SOLICITATION ARE THE PROPERTY OF UCHICAGO ARGONNE, LLC AND MAY ONLY BE FOR THE EXPRESS PURPOSE OF PREPARING A RESPONSE TO THIS SOLICITATION. FURTHER DISSEMINATION OF DRAWINGS AND SPECIFICATIONS OTHER THAN TO POTENTIAL INDIVIDUAL SUBCONTRACTORS AND/OR SUPPLIERS IS PROHIBITED, AND MAY SUBJECT THE DISSEMINATOR TO CIVIL PENALTIES. THIS NOTICE SHALL BE MADE KNOWN TO AND BE APPLICABLE TO ALL POTENTIAL INDIVIDUAL SUBCONTRACTORS AND/OR SUPPLIERS. DRAWINGS AND SPECIFICATIONS MAY NOT BE PLACED ON THE

INTERNET WITHOUT THE PRIOR WRITTEN PERMISSION OF UCHICAGO ARGONNE LLC.

November 30, 2021

To All Prospective Offerors:

Subject: Request for Proposal (RFP) No. 2-B157-P-00070-00 Shielded Transports with Support Structures for beamlines 19-ID and 20-ID

UChicago Argonne LLC (“Argonne” or “Laboratory”), under prime contract No. DE-AC02-06CH11357 with the U.S. Department of Energy (DOE), has a requirement for Shielded Transports with Support Structures for beamlines 19-ID and 20-ID. With this RFP, you are invited to furnish a firm fixed-price proposal for this requirement.

All work is to be performed in accordance with the drawings listed in the Statement of Work entitled “Shielded Transports with Support Structures for beamlines 19-ID and 20-ID”, Rev 01, dated 12/01/2021. (Enclosure 1B

SOW.).

For your information and use in preparing your proposal, we are providing you with the following applicable provisions.

1. DESCRIPTION AND LOCATION OF WORK

The work consists of the furnishing of all materials, labor, supervision, equipment, tools, and appurtenances necessary for the fabrication, testing, acceptance, delivery, and installation of the Shielded Transports with Support Structures for the safe delivery of X-ray beams between shielded enclosures at Sector 19 and Sector 20 at the Advanced Photon Source (APS) Facility. All work is to be performed in accordance with the drawings listed in the Statement of Work entitled “Shielded Transports with Support Structures for beamlines 19-ID and 20-ID”, Rev 01, dated 12/01/2021.

Rob K. Kman Procurement Specialist 2

Financial Management and Procurement Services Procurement Department Argonne National Laboratory 9700 South Cass Avenue, Bldg. 201 Lemont, IL 60439 kman@anl.gov

2. SMALL BUSINESS SIZE STANDARDS

This procurement is not a small business set aside, however the applicable annual receipt criterion for a small business concern in this area of construction is a concern that had average annual receipts for the preceding three (3) years not exceeding $39.5million (NAICS Code 236220).

3. PRE-PROPOSAL MEETING

A virtual Pre-Proposal Meeting is scheduled for 9:00am, local prevailing time, Friday December 17, 2021. Please click the link to attend the Microsoft Teams meeting (Click here to join the meeting.) The meeting provides an opportunity to discuss and clarify this RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment.

Offerors are requested to submit questions relative to the RFP in advance of the meeting so the contract specialist may prepare responses. Offerors’ participation at this meeting is strongly recommended.

It is the Laboratories intention to provide a video “Overview Tour” to provide additional information in leu of a Site Tour due to current environmental restrictions.

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing to the Procurement Official by close of business (5:00 P.M.), (01/14/2022). Oral explanations or instructions given before the award of a contract will not be binding. Any information given by Argonne to a prospective offeror concerning a solicitation will be furnished promptly by Argonne to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective offerors.

5. PERIOD OF PERFORMANCE

Work on site will commence within ten (10) calendar days after the effective date of the contract and will be completed no later than December 31, 2022. Estimated date of award is on or about February 18, 2022.

6. INSURANCE

Certificates of insurance of the types and in the amounts set forth in “Bonds and Insurance” clause in the enclosed Appendix A, Argonne Terms and Conditions for Fixed-Price Construction Contracts (Enclosure No. 1. C.), will be required of you before physical work at the site commences. In accordance with paragraph (g) of “Bonds and Insurance” clause, all policies shall provide by appropriate language that UChicago Argonne, LLC and the United States Government are additional insureds, that the insurance afforded by such policies is primary insurance, and that all rights of the insurer for contribution from other insurers of UChicago Argonne, LLC and the United States Government are waived.

7. DAVIS-BACON COMPLIANCE

The minimum wages paid laborers and mechanics engaged in construction work within the scope of this request shall be in accordance with the Department of Labor minimum wage determination in effect on the date of the solicitation (see the applicable Labor Standards clauses in the enclosed Appendix A - Enclosure No. 1. C.). The appropriate determination will be attached to the contract as “Appendix- Wage Rates.” A sample copy of “Appendix-Wage Rates” setting out the wage rates now in effect is included with this RFP (Enclosure No. 1. F.). Enclosure No. 6, below, provides a detailed explanation for the method in which contractors are required to submit certified payrolls. Argonne currently holds the licensing agreement with LCPtracker and the use of its system will be free to all contractors and/or subcontractors.

8. ILLINOIS OCCUPATION AND USE TAXES

Any resulting contract will be exempt from Illinois Occupation and Use Taxes.

9. NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS

All offers shall be in compliance with FAR 52.225-9 Buy American – Construction Materials, FAR 52.225-10 Notice of Buy American Requirement – Construction Materials, and FAR 52.225-11 Buy American – Construction Materials under Trade Agreements of Appendix A. In accordance with the terms of Appendix A, all offerors shall appropriately identify any foreign construction material planned for use under this requirement as soon as it is anticipated and with the submission of the offer.

10. PAYMENT BOND

If the contract exceeds $35,000.00, the successful offeror will be required to furnish Argonne with a

Payment Bond (Enclosure No. 1. F.) within (10) calendar days after the effective date of the contract in a form and with sureties satisfactory to Argonne. (see the “Bonds and Insurance” clause and the “Additional Bond Security” clause in the enclosed Appendix A (Enclosure No. 1. C.).

11. PERFORMANCE BOND

If the contract exceeds $150,000.00, the successful offeror will be required to furnish Argonne with a

Performance Bond (Enclosure No. 1. G.) within (10) calendar days after the effective date of the contract in a form and with sureties satisfactory to Argonne. (see the “Bonds and Insurance” clause and the “Additional Bond Security” clause in the enclosed Appendix A (Enclosure No. 1. C.).

12. SUBMISSION, MODIFICATION, REVISION, AND WITHDRAWAL OF PROPOSALS

(1) Proposals and modifications to proposals shall be submitted electronically to kman@anl.gov. In addition to the email submission, if desired, an original signed copy of the proposal may be submitted to the Laboratory Procurement Official. Any paper media shall be submitted in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (12)(1)(i) and (12)(1)(ii) of this section.

(2) The first page of the proposal must show--

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available); and

(iii) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

(3) Late proposals and revisions.

Any proposal received at the office designated in the solicitation after the exact time specified for receipt of offers will not be considered unless it is received before award is made and it is in the best interest of the Laboratory.

(4) Proposals submitted in response to this solicitation shall be in English and in U.S. dollars, unless otherwise permitted by the solicitation.

(5) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(6) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Laboratory Procurement Official.

13. SAFETY PERFORMANCE REQUIREMENTS

Offerors and their subcontractors shall have a record of good safety performance in order to be determined responsible and, therefore, eligible for contract award by the Laboratory.

14. PRE-AWARD SURVEY

The Laboratory may conduct a pre-award survey to confirm any information furnished by the low offeror. The Laboratory may also require other evidence such as, but not limited to, said offeror’s managerial, financial, technical, safety and other capabilities, the existence of which the Laboratory determines is necessary for the successful performance of the contract.

The apparent low offeror must affirmatively demonstrate its responsibility, and, if requested by the

Laboratory, the responsibility of its proposed subcontractors.

15. SUBCONTRACTING PLAN

The Laboratory may require submittal of a subcontracting plan in accordance with Clause 20 entitled, “Small Business Subcontracting Plan” of the Argonne Terms and Conditions for Fixed Price Construction Contracts from the successful offeror. The Laboratory will examine the plan to determine its acceptability. The accepted plan will be incorporated into any resultant contract. The requirement for submittal of a subcontracting plan does not apply if the successful offeror is a small business concern. If a small business subcontracting plan is required, the Procurement Official will notify the successful offeror.

16. BASIS OF AWARD

The Laboratory shall make a selection for award based on the principles of best value. Best value is expected to result from selection of the highest technically acceptable proposal with the lowest evaluated proposed cost. However, it may be in the best interest of the Laboratory to consider award to other than the offeror with the lowest evaluated proposed cost if the perceived technical advantages of a higher evaluated proposed cost proposal merit the additional higher proposed cost. Enclosure No. 4 identifies the Technical Criteria for evaluation.

17. PROPOSAL SUBMITTAL INSTRUCTIONS AND OTHER ADMINISTRATIVE ITEMS

Enclosure No. 1, below, represents the anticipated contractual vehicle format, including standard terms and scope of work.

These enclosures are provided for your information and review only. Unless otherwise negotiated, it is anticipated that said terms will be incorporated into any resultant agreement. Request for waivers or deviations from any terms or conditions must be specified in writing along with justifications for deletion or waiver.

Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with as indicated. Note that this is a Request for Proposal, not a contract.

Argonne reserves the right to accept or reject all proposals if that is determined to be in the best interest of Argonne. Award may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms. It is brought to your attention that the authorized Argonne Procurement Official is the only individual who can legally commit Argonne to the expenditure of funds in connection with this proposed procurement. This RFP does not commit Argonne to pay any cost for the preparation and submission of a proposal.

Your firm fixed price proposal should be submitted on the enclosed Proposal Form (Enclosure No. 7) and should include acknowledgment of all amendments/addenda issued under this RFP.

Notwithstanding Item No. 12 (1) above, electronic offers are authorized and preferred.

Your proposal shall be submitted in accordance with Enclosure No. 5 Instructions for Preparation of Proposals and Notice to Offerors dated November 30, 2021. Part I – Technical Proposal shall contain adequate information addressing all technical criteria identified in Enclosure No. 5. Part II – Cost/Business Management Proposal shall contain the completed Enclosure No. 7, financial capability statement including requested documentation, acceptance of the proposal period, list of authorized representatives, completed Enclosure No. 2, and notice of acceptance of the terms included in the RFP or identification of any exception/deviation.

Your proposal should be submitted electronically to kman@anl.gov on or before 3:00pm. local prevailing time, Friday January 28, 2022. In addition to the email submission, if desired, an original signed copy of the proposal may be submitted to the Procurement Official at the following address on or before 3:00 P.M., local prevailing time, 01/28/2022.

Argonne National Laboratory

BLDG. 201 FMPS-PRO

9700 S. Cass Ave.

Lemont, IL 60439 Attention: Rob K. Kman

Procurement Specialist II

Reference: RFP No. 2-B157-P-00070-00

Your offer should be effective for a period of ninety (90) days from the proposal due date. If you have any questions pertaining to this RFP, contact Rob K. Kman kman@anl.gov.

Enclosure 1: (Contract Articles and Special Provisions applicable to any resultant contract):

A. Sample Fixed-Price Construction Contract, ANL-21 (November 30, 2021).

B. Statement of Work entitled “Shielded Transports with Support Structures for beamlines 19-ID and 20-

ID”, Rev 01, dated 12/01/2021.

C. Appendix A, Argonne Terms and Conditions for Fixed-Price Construction Contracts, ANL-526

(October 12, 2021) and Appendix A-1 Supplemental Conditions for Fixed Price Construction Contracts dated November 30, 2021.

D. Appendix E, Wage Rates. General Decision Number IL20210008, Modification No. 18, dated

11/12/2021.

E. Appendix D-8-Construction, Intellectual Property Provisions - Construction Requiring Delivery of Data

PD-101 (March 09, 2020).

F. Form ANL-22, Payment Bond, one (1) copy. (Do not complete at this time, for reference only)

G. Form ANL-24, Performance Bond (1) copy. (Do not complete at this time, for reference only)

H. Appendix F FY2022 Model Small Business Subcontracting Plan, PD-135 (November 11, 2021). (Do not complete at this time, for reference only)

I. Certificate of Labor Compliance, ANL-564 (5/97). (Do not complete at this time, for reference only)

J. U.S. Department of Labor Payroll Form, WH-347 (Nov 1998) and Instructions (Do not complete at this time, for reference only).

K. Appendix B Affirmative Action Requirements, PD-115 (May 2001)

L. Appendix G Inconsistency between English Version and Translation of Agreement, PD-126 (Feb 2000)

Enclosure 2: “Pre-Award Information” including “Booklet of Representations and Certifications”, ANL 70-

B (March 10, 2021).

Enclosure 3: Argonne National Laboratory Contractor Safety Information Questionnaire, PFS-525 (8/05).

Enclosure 4: Technical Evaluation Criteria dated November 30, 2021.

Enclosure 5: Instructions for Preparation of Proposals and Notice to Offerors dated November 30, 2021.

Enclosure 6: LCPTracker System Information dated March 17, 2015.

Enclosure 7: Proposal Form dated November 30, 2020.

Sincerely, Rob K. Kman Procurement Specialist 2 Procurement Department

RKK/rkk

Enclosures