RFP No 5-B157-00091-00 Agra KS RA Construction.pdf

RFP No. 5-B157-P-00091-00 1

RESTRICTIVE NOTICE

THE DRAWINGS AND SPECIFICATIONS INCLUDED IN THIS SOLICITATION ARE THE PROPERTY OF UCHICAGO ARGONNE, LLC AND MAY ONLY BE FOR THE EXPRESS PURPOSE OF PREPARING A RESPONSE TO THIS SOLICITATION. FURTHER DISSEMINATION OF DRAWINGS AND SPECIFICATIONS OTHER THAN TO POTENTIAL INDIVIDUAL SUBCONTRACTORS AND/OR SUPPLIERS IS PROHIBITED, AND MAY SUBJECT THE DISSEMINATOR TO CIVIL PENALTIES. THIS NOTICE SHALL BE MADE KNOWN TO AND BE APPLICABLE TO ALL POTENTIAL INDIVIDUAL SUBCONTRACTORS AND/OR SUPPLIERS. DRAWINGS AND SPECIFICATIONS MAY NOT BE PLACED ON THE

INTERNET WITHOUT THE PRIOR WRITTEN PERMISSION OF UCHICAGO ARGONNE, LLC.

January 30, 2025

To All Prospective Offerors:

Subject: Request for Proposal (RFP) No. 5-B157-P-00091-00 Project: Remedial Action Contractor Services for Groundwater Extraction and Treatment System

Agra, Kansas

UChicago Argonne, LLC (“Argonne” or “Laboratory”) operator of Argonne National Laboratory under Prime Contract No. DE-AC02-06CH11357 with the U.S. Department of Energy (DOE), has a requirement the installation of a groundwater extraction and treatment system (GETS) associated with the Final Remedial System engineering design for the Remedial Action (RA) at Agra, Kansas. With this RFP, you are invited to furnish a firm fixed-price proposal for this requirement.

All work is to be performed in accordance with the Statement of Work and Drawings listed in the SOW entitled “Remedial Action Contractor Services for Groundwater Extraction and Treatment System Agra, Kansas”, dated 01/17/2025. (Enclosure No. 1. D.).

For your company’s information and use in preparing its proposal, we are providing the following applicable provisions.

1. DESCRIPTION AND LOCATION OF WORK

The work consists of the furnishing of all materials, labor, supervision, equipment, tools, and appurtenances necessary to successfully install the GETS. Installation of the GETS includes, but is not limited to, the following: preparing preconstruction plans and submittals; mobilization/demobilization;

site preparation; vault, pitless adaptor, submersible pump, and groundwater level sensor installation for three existing wells to be used for groundwater extraction; excavation and trenching; installation of piping and an outfall structure; installation of a gravel pad; off-loading and installation of a prefabricated building containing the treatment equipment and controls; site restoration; system start-up, and reporting. Engineering and field inspections/oversight will be conducted by HGL (design firm) and the EVS Technical Representative.

Rob K. Kman Procurement Specialist 3

Financial Management and Procurement Services Procurement Department Argonne National Laboratory 9700 South Cass Avenue, Bldg. 201 Lemont, IL 60439 kman@anl.gov

(630) 252-6488 mailto:kman@anl.gov

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All work is to be performed in accordance with the Statement of Work and Drawings listed in the SOW entitled “Remedial Action Contractor Services for Groundwater Extraction and Treatment System Agra, Kansas”, dated 01/17/2025.

2. SMALL BUSINESS SIZE STANDARDS

The applicable annual receipt criterion for a small business concern in this area of construction is a concern that had average annual receipts for the preceding three (3) years not exceeding $45 Million

(NAICS CODE 237110).

3. PRE-PROPOSAL MEETING

A virtual Pre-Proposal Meeting is scheduled for Wednesday, February 5, 2025 at 10:00am local prevailing time. The meeting can be accessed by the following link Join the meeting now. The meeting provides an opportunity to discuss and clarify this RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment.

Prospective offerors are requested to submit written questions relative to the RFP in advance of the meeting so the contract specialist may prepare responses. Offerors’ participation at this meeting is strongly recommended.

Two Site Tours are scheduled at the Off-Site location. The first Site Tour is scheduled for Tuesday February 11, 2025 at 11:00am local prevailing time. The second Site Tour (if Required) can be scheduled for Wednesday February 12, 2025 at 11:00am local prevailing time. All Contractors participating in the site tour shall schedule a time with the Procurement Official via email kman@anl.gov by 3:00pm on Friday February 7, 2025. The following information shall be provided for all site tour attendees: Name, Company, Mobile Phone Number, Email Address, and U.S. Citizen (Yes or No). Offerors’ participation at this site tour is strongly recommended. All General Contractors shall coordinate their subcontractor attendance for the site tour.

Site Tour Meeting Location: You will meet Robert Sedivy (RAsedivy@anl.gov) at the Agra, Kansas site at the location of existing SVE/AS treatment trailer, east side of Main St. just north of the railroad tracks in Agra, KS.

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing to the Procurement Official by Wednesday February 19, 2025 at 3:00pm local prevailing time. Oral explanations or instructions given before the award of a contract will not be binding. Any information given by Argonne to a prospective offeror concerning a solicitation will be furnished promptly by Argonne to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective offerors.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjZjNzk2ODQtMTBlNy00MWI0LWE5Y2YtNTNiZjY5YjI2ZTk3%40thread.v2/0?context=%7b%22Tid%22%3a%220cfca185-25f7-49e3-8ae7-704d5326e285%22%2c%22Oid%22%3a%229b72af6c-8726-4904-ac4c-034d30a8e406%22%7d mailto:RAsedivy@anl.gov

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5. PERIOD OF PERFORMANCE

Work on site will commence within fourteen (14) calendar days of receiving a Notice to Proceed (NTP) from Argonne Procurement and the contract and will be completed not later than September 30, 2025.

The estimate award date is on or about March 18, 2025.

6. INSURANCE

Certificates of insurance of the types and in the amounts set forth in “Bonds and Insurance” clause in the enclosed Appendix A, Argonne Terms and Conditions for Fixed-Price Construction Contracts (Enclosure No. 1B.) and Appendix F ANL-366-O Off-Site, will be required of your company before physical work at the site commences. In accordance with paragraph (g) of “Bonds and Insurance” clause, all policies shall provide by appropriate language that UChicago Argonne, LLC, the University of Chicago, Kyle Railroad Company c/o Genesee & Wyoming Railroad Services Inc., and the United States Government are additional insureds, that the insurance afforded by such policies is primary insurance, and that all rights of the insurer for contribution from other insurers of UChicago Argonne, LLC, the University of Chicago and the United States Government are waived.

7. DAVIS-BACON COMPLIANCE

The minimum wages paid laborers and mechanics engaged in construction work within the scope of this request shall be in accordance with the U.S. Department of Labor minimum wage determination in effect on the date of the solicitation (see the applicable Labor Standards clauses in the enclosed Appendix A - Enclosure No. 1. B.). The appropriate determination will be attached to the contract as “Appendix-Wage Rates.” A sample copy of “Appendix-Wage Rates” setting out the wage rates now in effect is included with this RFP (Enclosure No. 1. F.). Enclosure No. 6 LCP Tracker Information provides a detailed explanation for the method in which contractors are required to submit certified payrolls. Argonne currently holds the licensing agreement with LCPtracker and the use of its system will be free to all contractors and/or subcontractors

8. ILLINOIS OCCUPATION AND USE TAXES

Any resulting contract will be exempt from Illinois Occupation and Use Taxes.

9. NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS

All offers shall be in compliance with FAR 52.225-9 Buy American – Construction Materials, FAR

52.225-140 Notice of Buy American Requirement – Construction Materials, and FAR 52.225-11 Buy American – Construction Materials under Trade Agreements of Appendix A. In accordance with the terms of Appendix A, all offerors shall appropriately identify and notify the Procurement Official of any foreign construction material planned for use under this requirement as soon as it is anticipated and with the submission of the offer. Form ANL-BAA-CM (February 21, 2022) is included with the RFP for use if needed.

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10. PAYMENT BOND

If the contract exceeds $35,000.00, the successful offeror will be required to furnish Argonne with a

Payment Bond (Enclosure No. 1. G.) within (10) calendar days after the effective date of the contract in a form and with sureties satisfactory to Argonne. (see the “Bonds and Insurance” clause and the “Additional Bond Security” clause in the enclosed Appendix A (Enclosure No. 1. B.).

11. PERFORMANCE BOND

If the contract exceeds $150,000.00, the successful offeror will be required to furnish Argonne with a

Performance Bond (Enclosure No. 1. H.) within (10) calendar days after the effective date of the contract in a form and with sureties satisfactory to Argonne. (see the “Bonds and Insurance” clause and the “Additional Bond Security” clause in the enclosed Appendix A (Enclosure No. 1. B.).

12. SUBMISSION, MODIFICATION, REVISION, AND WITHDRAWAL OF PROPOSALS

(1) Proposals and modifications to proposals shall be submitted electronically to the Procurement Official only at kman@anl.gov.

(2) Late proposals and revisions.

Any proposal received at the designated email in the solicitation after the exact time specified for receipt of offers will not be considered unless it is received before award is made and it is in the best interest of the Laboratory.

(3) Proposals submitted in response to this solicitation shall be in English and in U.S. dollars, unless otherwise permitted by the solicitation.

(4) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(5) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Laboratory Procurement Official.

13. SAFETY PERFORMANCE REQUIREMENTS

Offerors and their subcontractors shall have a record of good safety performance in order to be determined responsible and, therefore, eligible for contract award by the Laboratory.

14. PRE-AWARD SURVEY

The Laboratory may conduct a pre-award survey to confirm any information furnished by the apparent successful offeror. The Laboratory may also require other evidence such as, but not limited to, said offeror’s managerial, financial, technical, safety and other capabilities, the existence of which the Laboratory determines is necessary for the successful performance of the contract.

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The apparent successful offeror must affirmatively demonstrate its responsibility, and, if requested by the Laboratory, the responsibility of its proposed subcontractors.

15. SUBCONTRACTING PLAN (IF APPLICABLE)

The Laboratory will require submittal of a subcontracting plan in accordance with Clause entitled, “Small Business Subcontracting Plan” of the Appendix A Argonne Terms and Conditions for Fixed Price Construction Contracts from the successful offeror. The Laboratory will examine the plan to determine its acceptability. The accepted plan will be incorporated into any resultant contract. The requirement for submitting a subcontracting plan does not apply if the successful offeror is a small business concern. The Procurement Official will notify the successful offeror when the small business plan should be submitted.

16. PROPOSAL SUBMITTAL INSTRUCTIONS AND OTHER ADMINISTRATIVE ITEMS

Enclosure No. 1, below, represents the anticipated contractual vehicle format, including standard terms and scope of work.

These enclosures are provided for your company’s information and review only. Unless otherwise negotiated, it is anticipated that said terms will be incorporated into any resultant agreement. Request for waivers or deviations from any terms or conditions must be specified in writing along with justifications for deletion or waiver. Excessive exceptions may be grounds to deem an offer non-responsive.

Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with as indicated. Note that this is a Request for Proposal, not a contract.

Argonne will award a contract to the responsible offeror whose offer, by conforming to the solicitation, will be most advantageous to Argonne, considering only price and the price-related factors specified elsewhere in the solicitation.

Argonne reserves the right to accept or reject any or all proposals if that is determined to be in the best interest of Argonne. Award may be made without discussion; and hence, your company’s proposal should be submitted initially on the most favorable terms. It is brought to your company’s attention that the authorized Argonne Procurement Official is the only individual who can legally commit Argonne to the expenditure of funds in connection with this proposed procurement. This RFP does not commit Argonne to pay any cost for the preparation and submission of a proposal.

Your proposal should be submitted in accordance with Instructions for Preparation of Proposals and

Notice to Offerors dated January 30, 2025 (Enclosure No. 5). Your pricing proposal shall be submitted on the enclosed Proposal Form dated January 30, 2025 (Enclosure No. 7) and should include acknowledgment of all amendments/addenda issued under this RFP. Electronic submission of offers is required.

RFP No. 5-B157-P-00091-00 6

The following five (5) documents shall be fully executed and returned with your proposal:

• Enclosure No. 2 Pre-Award Information including Representation and Certifications, (ANL-70A) 13-

JAN-2025.

• Enclosure No. 3 Argonne National Laboratory Contractor Safety Information Questionnaire, (PFS- 525)

• The 3 separate part Best Value proposal documents:

o Part I- Technical Proposal shall contain adequate information addressing all technical criteria identified in Enclosure No. 4.

o Part II- Business/Management Proposal shall contain financial capability statement including requested documentation, acceptance of the proposal period, list of authorized representatives, Subcontracting Plan, and identification of any exception/deviation. See details in Enclosure No. 5.

o Part III- Cost/Price Proposal shall contain the completed Enclosure No. 7.

Your proposal should be submitted electronically to Rob K. Kman (kman@anl.gov) on or 3:00pm. local prevailing time Thursday March 6, 2025.

Your offer should be effective for a period of ninety (90) days from the proposal due date. If you have any questions pertaining to this RFP, contact Rob K. Kman (kman@anl.gov).

Enclosure No. 1: (Contract Articles and Special Provisions applicable to any resultant contract):

A. Sample Fixed-Price Construction Contract, ANL-21 (May 31, 2023) amended for RFP No. 5-B157-P-

00091-00.

B. Appendix A, Argonne Terms and Conditions for Fixed-Price Construction Contracts, ANL-526

(October 23, 2023) modified as follow:

1. Delete in their entirety Paragraphs (h) through (k) of Clause 3 “BONDS AND INSURANCE (MAR 2020)”

2. Delete in its entirety Clause 8 “ENVIRONMENT, SAFETY AND HEALTH (FEB 2022).

3. Delete in its entirety Clause 10 “INDEMNITY (NOV 2022).

C. Appendix B, Affirmative Action Requirements, PD-115 (May 2001).

D. Appendix C, Statement of Work and Drawings listed in the SOW entitled “Remedial Action Contractor

Services for Groundwater Extraction and Treatment System Agra, Kansas”, dated 01/17/2025.

E. Appendix D-9, Intellectual Property Provisions- Special Works, Construction, Architect-Engineer ANL-

538 IP (December 12, 2023).

F. Appendix E, Wage Rates General Decision Number KS20250037-Heavy, Modification No. 0, dated 01-03-2025.

General Decision Number KS20250044-Building, Modification No. 1, dated 01-10-2025.

G. Form ANL-22, Payment Bond (October 31, 2006). (Do not complete at this time, for reference only)

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H. Form ANL-24, Performance Bond (October 31, 2006). (Do not complete at this time, for reference only)

I. Certificate of Labor Compliance, ANL-564 (5/97). (Do not complete at this time, for reference only)

J. U.S. Department of Labor Payroll Form, WH-347 (Nov 1998) and Instructions for completion. (Do not complete at this time, for reference only)

K. Appendix F Work By Contractors Off The Argonne Site Supplemental Conditions (ANL-366-O High

Risk) Amended for RFP No. 5-B157-P-00091-00 only (January 29, 2025)

L. FY2024 Model Small Business Subcontracting Plan, PD-135 (April 18, 2024). (The Procurement

Official will advise when this submission is required). (IF APPLICABLE).

Enclosure No. 2: Pre-Award Information including Representation and Certifications, (ANL-70A) 13-JAN-

2025.

Enclosure No. 3: Argonne National Laboratory Contractor Safety Information Questionnaire, PFS-525 (8/05).

Enclosure No. 4: Evaluation Criteria dated 01/30/2025.

Enclosure No. 5: Instructions for Proposal dated 01/30/2025.

Enclosure No. 6: LCP Tracker System Information dated March 17, 2015.

Enclosure No. 7: Proposal Form dated 01/30/2025.

Sincerely, Rob K. Kman Procurement Specialist 3/Procurement Official Procurement Department