RFP No 3-B157-P-00256-00.pdf

RFP No. 3-B157-P-00256-00

Rob K. Kman Procurement Specialist 3

Financial Management and Procurement Services Argonne National Laboratory 9700 South Cass Avenue, Bldg. 201 Lemont, IL 60439 kman@anl.gov

(630) 252-6488

June 22, 2023

To All Prospective Offerors:

Subject: Request for Proposal (RFP) No. 3-B157-P-00256-00 based on Argonne National Laboratory

Statement of Work for “Architect-Engineer/Site Planning”, dated 06/09/2023

UChicago Argonne, LLC, operator of Argonne National Laboratory, under Prime Contract No. DE-AC02- 06CH11357 with the U. S. Department of Energy (DOE), has a requirement to obtain services which are the subject of this Request for Proposal (RFP). Therefore, you are invited to submit a proposal to perform the desired services in accordance with the requirements contained in Appendix “B”. Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with as indicated. Note that this is a request for proposal, not a contract.

Enclosure No. 1: Contract Articles and General Provisions applicable to any resultant contract including:

A. Sample Labor-Hour Contract-Amended for RFP 3-B157-P-00256-00

B. Appendix A, Argonne Terms and Conditions for Labor-Hour and Time and

Materials Contracts, ANL-528 (February 1, 2022) and A-1 Supplemental Conditions AE dated 06/09/2023

C. Appendix “B” Statement of Work entitled, “Architect-Engineer/Site Planning”, dated 06/09/2023

D. Appendix C, Labor Rate Schedule dated (TBD)

E. Appendix D8, Intellectual Property Provisions, Supply and Services Requiring

Delivery Data, ANL-537 IP (June 2020)

F. Appendix E, On-Site Work (Moderate Risk) ANL-366M (06/20/2023)

G. Appendix F, BPA Specific Assignment/Task ANL-117 (October 1, 2006)

Enclosure No. 2: Pre-Award Information and Booklet of Representations and Certifications ANL-70B dated 06-06-2022.

Enclosure No. 3: Price Proposal (AE) Labor Rate Schedule, dated June 9, 2023.

Enclosure No. 4: Evaluation Criteria, dated June 9, 2023.

Enclosure No. 5: Instructions for Preparation of Proposals and Notices to Offerors, dated June 9, 2023.

GENERAL INSTRUCTIONS

Your immediate requirements are to submit a firm fixed price proposal for performing the work set forth in the Statement of Work, identified as Appendix “B” to the sample contract included under Enclosure No. 1 to the RFP. Your proposal should also respond to all of the requirements contained in the Enclosures to the RFP, as well as the requirements described in the following paragraphs. Based upon your submission(s) and determination by this office for any subsequent award, a potential contract similar to that transmitted to you for information purposes, may be transmitted to you.

A. Evaluation Criteria

The Laboratory shall make a selection for award based on the principles of Best Value. Best value is expected to result from selection of the highest technically acceptable proposal with the lowest evaluated proposed cost. However, it may be in the best interest of the Laboratory to consider award to other than the offeror with the lowest evaluated proposed cost if the perceived technical advantages of a higher evaluated proposed cost proposal merit the additional higher proposed cost. Enclosure No. 4 identifies the Technical Criteria for evaluation.

B. General Terms and Conditions

Enclosure No. 1 represents the anticipated contractual vehicle, including standard terms, provisions, and scope of work. This enclosure was provided for your information and review. Unless notified during any subsequent negotiations, these documents will be included in any resultant agreement. Any request for deviation or waiver from terms or conditions provided herein must be addressed in writing with your response. Your request must specify the particular term or condition that you desire altered, changed or deleted. Identify the basis of your request.

B. Representations and Certifications

Enclosure No. 2 should be reviewed, completed, and returned with your price submission. Assure that you have signed and dated the document on the last page.

C. Rights in Proposal Data

Offerors should indicate on the fore page and all subsequent pages of their proposal those sections, paragraphs or areas which they consider to be proprietary or otherwise considered confidential (see Enclosure 2 entitled, "Representations and Certifications" second page NOTICE, and No. 19 on page 14). Argonne National Laboratory assumes no liability for disclosure of use of unmarked data, and may use or disclose such data for any purpose. Unless restricted, information submitted in response to this

RFP and subsequently used for procurement purposes may become subject to public disclosure pursuant to the provisions of the “Freedom of Information Act.”

D. Cost/Pricing Data

Enclosure No. 3 is a pricing format to be used when submitting your price estimates. Full disclosure on the development of each cost element is required. Instructions have been provided to assist you in costing preparation.

E. Submission, Modification, Revision, And Withdrawal Of Proposals

1. Proposals and modifications to proposals shall be submitted electronically to Rob Kman

(kman@anl.gov).

2. Late proposals and revisions.

Any proposal received at the designated email in the solicitation after the exact time specified for receipt of offers will not be considered unless it is received before award is made and it is in the best interest of the Laboratory.

3. Proposals submitted in response to this solicitation shall be in English and in U.S. dollars, unless otherwise permitted by the solicitation.

4. Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

5. Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Laboratory Procurement Official.

F. Authorized Contracting Representatives and Key Personnel

Proposals should identify the proposed key individuals(s) performing the project, and the individual(s), (name, title, email, and telephone number) who will represent the establishment in any ensuing negotiations.

G. Correspondence Submissions, Communications, and Due Date

Any prospective offeror desiring an explanation or interpretation of the solicitation, including any applicable documents must request it in writing to the Procurement Official by (3:00pm CST), Monday July 10, 2023. Oral explanations or instructions given before the award of a contract will not be binding.

Any information given by the Procurement Official to a prospective offeror concerning a solicitation will be furnished promptly by Procurement Official to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective offerors.

mailto:kman@anl.gov

Your proposal shall be submitted electronically in 3 separate parts. Part I - Technical Proposal, Part II – Business/Management Proposal, and Part III – Labor-Hour Price Proposal. Proposals. See Enclosure 5 for complete instructions.

Proposals and amendments thereof shall be submitted to the Procurement Official listed below and shall display the solicitation number and the name and address of the offeror. A signed proposal shall be submitted via e-mail to kman@anl.gov on or before Monday, July 17, 2023, (3:00pm local prevailing time).

Attention: Rob K. Kman Procurement Specialist 3 kman@anl.gov

(630) 252-6488 Reference: RFP No. 3-B157-P-00256-00

Your proposal should be effective for a period of ninety (90) days from the date of receipt.

All communications or questions of a contractual nature related to this RFP should be directed to

Argonne via email at the address provided above. Technical questions will be forwarded by appropriate Argonne Procurement Personnel to cognizant Argonne Technical Personnel.

H. Proposal Preparation Cost

This Request For Proposal does not commit the Laboratory to pay any cost for the preparation and submission of a proposal.

I. Term of Contract

The base term of the contract shall be for 1 year with the option to extend service for two (2) additional one (1) year periods as described in paragraph J. Options below.

J. Options

The Laboratory may extend this agreement for two (2) additional one (1) year periods by issuing unilateral agreements. In the event that the Laboratory extends this Agreement, all terms and conditions applicable to the original Agreement, as amended, will apply to each extension and each option to extend the Agreement shall be considered to include this option provision, as amended. The appropriate Labor Rate Schedule, as contained in Appendix C Labor Rate Schedule dated (TBD), shall be used in any contract extension(s).

All questions, comments, and correspondence should be directed to Rob K. Kman (kman@anl.gov), or Phone (630) 252-6488.

mailto:kman@anl.gov

Respectfully, Rob K. Kman Procurement Specialist 3/Procurement Official Procurement Department