RFP_No_2026-RFP-00370_Budget_Template_03112026.xlsx

This is a Budget Template for a Milestone Contract submitted by the San Mateo County Sheriff's Office in response to Request for Proposals No. 2026-RFP-00370 for Jail Programs and Services. The template is designed for service providers to present pricing across three contract years for programs and services supporting incarcerated individuals at the Maguire Correctional Facility and Maple Street Correction Center in Redwood City, California. The budget structure accommodates nine program categories: Education Program, Vocational Program, two Cognitive Behavioral Interventions (CBI), two Chaplaincy services, and two Other Jail Services (to be specified). Proposers must submit detailed unit-based pricing for each program category, specifying unit types (course, cycle, single class, or hour), cost per unit, and quantities across Year One, Year Two, and Year Three. The template includes line items for direct program operating costs, materials and supplies (program books, workbooks, test booklets, and course-related supplies), program coordination, and a flat-fee structure for total compensation. The RFP deadline for proposal submission is 5:00 p.m. on March 23, 2026, with a non-mandatory pre-proposal meeting scheduled for March 9, 2026, and interviews tentatively scheduled for March 30, 2026. The resulting contract will have an initial term of one year with one optional extension period not to exceed two years, exercisable at the County's sole discretion.

The budget template requires vendors to present vendor-proposed pricing that will be evaluated as part of the proposal selection process, with pricing weighted at 25 percent of the overall evaluation score. No specific budget ceiling or total funding amount is identified in the RFP; however, the County has prepared two standard contract templates indicating that resulting contract values may fall within either the over-$200,000 threshold or under-$200,000 threshold. Qualified proposers must demonstrate a minimum of four years of similar service experience within the last seven years and provide an account manager with at least two years of relevant experience. All firms must be registered with the System for Award Management (SAM.gov) and obtain a Unique Entity ID. San Mateo County's Procurement Preference Ordinance provides preferential scoring opportunities for Local Businesses or Local Non-Profits (five percent), with an additional three percent preference for Small Businesses or Small Non-Profits (eight percent total) or five percent preference for Micro Businesses or Micro Non-Profits (ten percent total). Selected contractors must maintain comprehensive general liability insurance of $1,000,000, motor vehicle liability insurance of $1,000,000, and professional liability insurance of $1,000,000. The anticipated contract award date is July 1, 2026.