RFP N68335-24-R-0014 (0410 H53K Engine Grinders).docx

N6833524R0251

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

This is a Request for Proposal for the procurement of a new grinding cell consisting of a jet engine blade tip grinder and a jet engine vane tip stator grinder in support of the CH-53K aircraft.

This effort will be solicited on a full and open competitive basis; the resultant contract will be a competitively awarded rated order certified for national defense use, on a firm-fixed price basis, to the responsible business that can provide the required design, development and fabrication in accordance with the government specifications, known as the Salient Characteristics Requirements List for the CH-53K Jet Engine Blade Tip Grinder and CH-53K Jet Engine Vane Tip Stator Grinder that serves as the lowest value technically acceptable solution to the Government. In the event only one Offeror provides a responsive proposal, the Offeror must be prepared to provide certified cost and pricing data if requested for the total proposal.

The awardee is required to follow all the provisions of the Defense Priorities and Allocations System regulations (15 CFR part 700).

SCD

In accordance with FAR 42.1105, the Surveillance Criticality Designator (SCD) assigned is “C”.

IMPORTANT INFORMATION: Registration in the Department of Defense DoD System for Award Management (SAM) database will be a prerequisite for receiving an award. For more information on the SAM, refer to the SAM website at https://www.sam.gov/content/opportunities. Offerors are required to have a current (no more than three years old) NIST SP 800-171 assessment on record and posted in the Supplier Performance Risk System (SPRS) in order to be considered for an award. For more information on the NIST SP 800-171 DoD Assessment in SPRS, refer to the SPRS website at https://www.sprs.csd.disa.mil/.

Proposal validity shall be no less than 180 days from the date specified in Block 8.

BL52000 Government Points Of Contact (POCs) Tammy Fossa, Contract Specialist, (240) 577-8312, tamara.d.fossa.civ@us.navy.mil Danielle Ramos, Contracting Officer, (240) 572-2807, danielle.r.ramos4.civ@us.navy.mil

DD2345

Documents related to this procurement are export controlled and require a DD Form /2345 that is signed, current, and approved by both US and Canadian Officials in Blocks 8 and 9 in order to obtain access. Requests for the Statement of Work and all associated documents, including the Salient Characteristics Requirements List, should be submitted to danielle.r.ramos4.civ@us.navy.mil and tamara.d.fossa.civ@us.navy.mil no later than Monday 25 November 2024, 4 PM EST. The document package shall be delivered via DOD Safe to the vendor's secure data custodian listed on the DD Form 2345 on the next working day after the closing date of drawing requests. When requesting the document package, the Offeror shall provide the approved DD 2345. Any submissions or requests for documents pertaining to this solicitation submitted after the deadline specified in this paragraph may not be considered and the closing date and time of this solicitation may not be extended for late requests.

LIST OF EXHIBITS & ATTACHMENTS

NOTE: The documents identified in the below list are controlled documents; as such, verification of revisions and/or current versions are available upon request.

DOCUMENT

TYPE

A1-F402B-MMD-320, Change 7

Environmental Compliance

Occupational Safety and Health Manual

Unified Emergency Response Plan

Security Manual

Parking Policy

Tool Control Program

Electrical Arc Flash Program

Weight Handling Equipment Management Program

Proper Wearing Apparel for Persons Entering Fleet Readiness Center East

Policy Concerning Breaks and Tobacco Use

INSTRUCTIONS TO OFFERORS

CONTENT OF PROPOSALS (SUPPLIES)

PART A: GENERAL INSTRUCTIONS

1. GENERAL

The Offeror is required to submit sufficient information to enable Government personnel to fully ascertain capabilities and suitability of a proposed CH-53K Grinders. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to provide qualified CH-53K Grinders. All proposals must clearly and convincingly demonstrate that the Offeror can provide fully qualified CH-53K Grinders. Proposals must demonstrate that the Offeror has a thorough understanding of all requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet or exceed all requirements. The Offeror shall not alter or rearrange the solicitation. The burden of proof for all substantiation within the proposal rests with the Offeror. Offerors are advised that the Government may incorporate any part of the Offeror’s proposal deemed beneficial to the Government, into the final contract, with or without discussions. Price information, (e.g., dollar values and/or hourly rates) shall appear only in Annex A ((Small Business Subcontracting Plan) and Volume 2 (Price). Alternate proposals are not acceptable. The Government advises the Offeror that taking exception or deviating from any term or condition of the solicitation may make an offer unacceptable, unless the solicitation expressly authorizes such an exception or deviation with regard to that specific term or condition.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible for presenting enough information to allow the Government to evaluate the proposed CH-53K Grinders, as well as the price proposal without opening discussions. Unsubstantiated statements that the prospective Offeror understands or can and/or will comply with the specifications, or paraphrasing the requirements or parts thereof without supporting information, are considered inadequate by the Government and may render a rating of unacceptable.

The Offeror shall include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. There is no need to repeat information in more than one place in the proposal. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists. Do not provide elaborate brochures or other presentation material beyond that sufficient to present a complete and effective proposal.

Throughout these instructions, “Offeror” is defined as the prime contractor with its CAGE code identified in Block 17A on Standard Form (SF) 1449, Solicitation, Offer, and Award. A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this solicitation when the prime contractor consists of more than one legal entity. “JV Team Members” are the entities that make up a Joint Venture. The term “entity” is used to mean any or all of the following: prime contractor, JV, JV team members, any subcontractor, and corporate parent, division, subsidiary, or affiliate (e.g., any contractor with a different CAGE Code/DUNS than the Offeror). The following entities are defined as principal entities: (a) the prime contractor; (b) JV Team Members; and (c) other entities that are proposed to perform at least 15.00% of the proposed total price for the contract. Offerors are advised that in order to demonstrate work commitment, each principal entity must be identified in Volume 2 Price and associated with a commensurate dollar value.

The Government intends to evaluate each proposal and award a contract without discussions to the responsible Offeror whose offer, conforming to the solicitation, provides the lowest price technically acceptable offer. Therefore, Offerors are cautioned that their initial offer should contain the Offeror’s best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions and request proposal revisions if the Contracting Officer later determines them to be necessary and in the best interest of the Government.

2.0 PROPOSAL FORMAT

Proposals should be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented. Text utilized in charts, figures, and graphics should also be no smaller than a 10pt font and may use a font type selected by the Offeror.

0. Electronic Submission of Proposal

This section is intended to provide information to the Offeror on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and install proposals onto the electronic evaluation system, and will ensure that the proposals received are suitable for reading electronically.

0. Electronic Proposal Media

The Offeror shall submit all volumes of its proposal via DODSafe at https://safe.apps.mil to the Contract Specialist at tamara.d.fossa.civ@us.navy.mil. Additionally, Offerors shall notify via electronic mail both the Contract Specialist at tamara.d.fossa.civ@us.navy.mil and the PCO at danielle.r.ramos4.civ@us.navy.mil of DOD Safe proposal submission and shall provide the password associated with the proposal drop off (if applicable). Electronic mail notification is considered part of the Offeror’s proposal submission and is required by the proposal submission deadline identified in Block 8 of the SF 1449 in order to be considered a timely submission.

0. Operating System and Applications

The proposals will be accessed utilizing Microsoft Windows 10 Operating System. The following web browsers are supported: Microsoft Edge, Google Chrome, Mozilla Firefox and Apple Safari (for mobile). Proposal information shall be submitted using the following applications: Microsoft Word 2016, Microsoft Excel 2016, Microsoft PowerPoint 2016, and Microsoft Project 2016; however, letters and other signed documents shall be provided as a fully searchable Portable Document Format (.pdf) file. Use of other application software for submission of proposals is prohibited except where specific instructions for non-.pdf or Office 2016 applications are provided.

0. Hyperlinks

Offerors may use hyperlinks within and among proposal volumes. However, there shall be no links from volumes that do not contain cost/price information to volumes that do contain cost/price information.

0. Virus Free Electronic Submission

Offerors are responsible for ensuring that its electronic proposal is virus free. The Offeror shall certify, in its proposal cover letter, that all electronic proposal information delivered throughout the evaluation (e.g., original proposal submission, responses to evaluation notices, Final Proposal Revisions) has been or will be checked for viruses and certify that its files are/will be virus free. The Offeror should specify the software, version, and virus definition used/that will be used to check the data.

0. Multimedia

The Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission.

0. Graphics

Large files require greater computer system resources and are discouraged. The Offeror is encouraged to:

1. Simplify the color palette used in creating figures and minimize the use of color print or graphics to the maximum extent possible;

1. Minimize size of graphics files; and

1. Avoid scanned images.

0. File Naming Conventions

Valid extensions for files using their associated applications are listed below in Table G-1 (file Extensions):

Table G-1 File Extensions

The Offeror shall follow the basic structure of the file naming convention in Table G-2 (Offeror Electronic File Naming Convention) for electronic file submissions (e.g., proposal volumes, attachments, appendices), where "#" represents the sequential numbering of files. Offeror’s shall keep the file name as short as possible (i.e., under 40 characters) so that the files are accessible on Government share drives. Files with longer names may become corrupt or inaccessible.

The Offeror shall provide one electronic file for each volume or annex, containing all information requested within the volume or annex. Offerors should not provide each section/paragraph as separate files.

Table G-2 Offeror Electronic File Naming Convention

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in the Solicitation section L “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as specified in the table below. The table below supersedes the copies requested in Block 28 of the Standard Form (SF) 1449. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

The Offeror shall complete the Salient Characteristics Requirements List provided as Attachment 2 to this Solicitation and submit it as an attachment to the Technical Volume (as Volume 1A). The Salient Characteristics Requirements List shall be used as a Cross Reference Matrix to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal.

Table G-3 Proposal Structure

*NOTE: The Small Business Subcontracting Plan and the Salient Characteristics Requirements List do NOT count toward the Technical Volume page limit **NOTE: An Offeror that is an Other Than Small Business must submit an acceptable subcontracting plan as a part of its proposal in accordance with FAR 19.702(a)(1)(i). Either a Commercial Subcontracting Plan or an Individual Subcontracting Plan will be accepted for this effort. Offerors that fail to submit a plan as a part of their proposal will not be considered for award and, in accordance with FAR 19.702(a)(1)(i), if the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the contracting officer within ten (10) days, the offeror will be deemed ineligible for award.

Each volume must contain the following information:

1. Cover and title page;

1. Title of proposal and proposal number as applicable;

1. Offeror’s name, address and POC;

1. Solicitation number;

1. Proposal volume/book/annex number;

1. Table of Contents (The table of contents must provide sufficient detail to easily locate important elements) including Section J Attachment 2 (Salient Characteristics Requirements List).

Questions regarding the solicitation shall be submitted via email to the contract specialist at tamara.d.fossa.civ@us.navy.mil. Each question or comment should reference the applicable document, page number, and paragraph number. Offerors shall not include any proprietary information in a question, because the Government will provide the question and answer to all potential Offerors. All questions must be submitted no later than 4:00 PM Eastern Time on the 10th calendar day after the date that this solicitation is issued. Questions received after the deadline above may be answered at the Government’s sole discretion.

4.0 ELECTRONIC PROPOSAL SUBMISSION:

All volumes of the proposal shall be submitted electronically through DOD Safe at https://safe.apps.mil. In accordance with Part A, Paragraph 2.1.1 above, Offerors shall notify via electronic mail both the Contract Specialist at tamara.d.fossa.civ@us.navy.mil and the PCO at danielle.r.ramos4.civ@us.navy.mil of DOD Safe proposal submission and shall provide the password associated with the proposal drop off (if applicable). Electronic mail notification from the Offeror must be received by the deadline specified in Block 8 of the SF 1449 in order for the proposal to be considered a timely submission. In accordance with FAR 15.208, late proposals will not be considered for award. No other submissions, such as mail, hand-carried, or other electronic system are authorized by the solicitation.

The submission date for all Volumes (including notification of submission and proposal password via electronic mail) shall be no later than the date and time specified in Block 8 of the SF 1449 of the RFP.

4.1 If there is an unanticipated DOD Safe System outage within 24 hours of the proposal due date and the outage has interrupted normal Government processes so that proposals cannot be received by the exact time specified in the solicitation, the Offeror shall immediately notify the Contracting Officer. This notification shall occur prior to the proposal submission deadline and shall be made in writing. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Contracting Officer may advise the Offeror that the Government will follow the procedures set forth in FAR 15.208(d) for amending the solicitation closing date.

5.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to https://www.beta.sam.gov.

PART B SPECIFIC INSTRUCTIONS

Note: All proposals shall remain valid for a period of 180 days from the time of solicitation closing.

The proposal shall include information/documentation in sufficient detail to clearly identify the Offeror’s overall qualifications to accomplish the scope of the work of the contract. The proposal shall be subdivided into two separate volumes. Cost or pricing information shall only appear in the Price volume. Each volume shall be written to match the following format:

I. Technical

II. Price

1.0 VOLUME 1: TECHNICAL

Note: This volume shall not contain any reference to cost or price aspects of the offer. Inclusion of any cost or price aspects of the offer will render the volume unacceptable.

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:

The Offeror shall complete the Salient Characteristics Requirements List, Section J, Attachment 2, for each salient characteristic outlined. The Salient Characteristics Requirements List is an evaluation checklist that will aid the Evaluator in locating within the Offeror’s proposal where each aspect of the Government requirement is found. The Salient Characteristics Requirements List is not provided as the source of information pertaining to the Government Specifications for the jet engine blade tip grinder and a jet engine vane tip stator grinder for the CH-53K.

The Offeror’s proposal shall clearly and affirmatively show compliance with all other requirements as outlined in the Statement of Work that are not already captured in the Salient Characteristics Requirements List.

If the offeror is an Other Than Small Business, the Offeror shall submit an acceptable subcontracting plan as a part of its Technical Volume (Volume 1B).

2.0 VOLUME 2: PRICE/COST PROPOSAL

2.1 Volume Content:

1. This Volume shall contain the Contract Compliance information specified below as follows:

0. Signed SF1449 for basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

0. Signed Representations, Certifications, and Acknowledgements and/or System for Award Management (SAM).

0. Guarantee the length of proposal validity 180 days after proposal submission.

(b) This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2016 Excel format. Within Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

(c) All price and price supporting information shall be contained in Section B and the price proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price proposal.

(d) Any contractor testing to be performed should be included within unit pricing.

2.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the PCO. By submitting a proposal, the Offeror grants the PCO, or an authorized representative, the right to examine records that form the basis of the pricing proposal. This examination and review can take place at any time before the award.

(b) The burden of proof for price credibility rests with the Offeror. The Offeror shall provide an explanation of all ground rules and assumptions that affect the price estimates. Any apparent imbalances in the pricing, high or low proposed prices as compared to historical data, or any other anomalies should be fully explained.

2.2.2 Use of Government Furnished Property:

If the Offeror proposes/requires the use of Government Furnished Property (GFP) or Government Furnished Information (GFI), then the Offeror shall provide:

· A complete description of the required GFP/GFI including part number and serial number, if applicable.

· Where the GFP/GFI is to be located.

· The name, organization, completes address and telephone number of a cognizant Government point of contact.

· In the case of GFP/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFP/GFI on this contract.

· The monetary impact to the Offeror’s proposal if the proposed GFP/GFI is not provided as GFP/GFI.

Attachment (4) “Scheduled Government-Furnished Property (SGFP),” specifies the Government Property to be furnished.

If no GFP/GFI is required, the Offeror shall so state.

EVALUATION FACTORS FOR AWARD

Part A: GENERAL INFORMATION

1.0 GENERAL

The Government expects to select one Offeror whose proposal is the lowest priced responsible offer for the CH-53K Engine Grinders that is technically acceptable.

2.0 EVALUATION PROCESS

The Government intends to evaluate each proposal and award a contract without discussions to the responsible Offeror whose offer, conforming to the solicitation, provides the lowest priced technically acceptable solution. Therefore, Offerors are cautioned that their initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions and request proposal revisions if it is determined to be in the best interest of the Government. If a competitive range is established, the Government may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

Non-compliance with the terms, conditions, or requirements set forth in the solicitation may be considered a deficiency. The Government may consider any exception or deviation to any term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency, as defined in FAR 15.001. Additionally, any approach that relies on Government resources or operations (e.g., Government Furnished Property, Government Furnished Equipment, Government personnel/actions, Government Concept of Operation changes, etc.) in order to comply with a requirement, unless otherwise allowed, may be considered a deficiency. A proposal assessed with a deficiency or ratings of Unacceptable will make the offer ineligible for award.

3.0 EVALUATION FACTORS FOR AWARD

TECHNICAL:

The Government will evaluate the proposal to determine if it demonstrates that the offeror’s product satisfies all salient characteristics identified in Attachment 2 to the solicitation and includes a Small Business Subcontracting Plan if the offeror is considered an Other Than Small Business. Failure to meet any one salient characteristic or failure to include a Small Business Subcontracting Plan (if the offeror is considered an Other Than Small Business) will result in the proposal being found technically unacceptable and thus ineligible for award.

Product Information

The Government will review the product information proposed for each salient characteristic to ensure that the offeror's proposal demonstrates compliance. If the proposal fails to demonstrate compliance for any salient characteristic identified in Attachment 2 to the solicitation, the proposal will receive an overall Technical Rating of Unacceptable.

PRICE:

For evaluation purposes, evaluation of price shall be based on the quantities identified for each CLIN. The evaluation will not bind the Government to purchase any quantities beyond the minimum identified in the solicitation.

Normally, competition establishes price reasonableness. In limited situations, additional analysis may be required by the Government to determine reasonableness. If, after the close of the solicitation period, the Contracting Officer determines that adequate price competition does not exist and a determination is made that none of the exceptions in FAR 15.403-1(b) apply, the Offeror may be required to provide appropriate cost and pricing data in accordance with FAR 15.403-4.

The Government may determine that an offer is unacceptable if the quantity prices or escalation factors are significantly unbalanced.

PART B: SPECIFIC INFORMATION

1.0 TECHNICAL

The evaluation will include an assessment to determine that the proposal clearly demonstrates that the offeror’s product meets all of the salient characteristics identified in Attachment 2 to the solicitation and has submitted a subcontracting plan if the offeror is considered an Other Than Small Business.

1.0 PRICE/COST

The Government will evaluate the Offeror’s Price Volume for its proposed total price; price reasonableness; whether the Offeror’s proposed CLIN prices are balanced; and whether the Offeror completed the information requested in Section L.

Price Reasonableness: The techniques outlined in FAR 15.404-1(b)(2) will be utilized to ensure price reasonableness. Adequate price competition is anticipated. If, after receipt of a proposal, the Procuring Contracting Officer determines that adequate price competition does not exist, the Contracting Officer may require submission of additional information to determine a price fair and reasonable.

Total Evaluated Price: The total evaluated price will be the sum of the Base Period CLINs.

PART C: EVALUATION RATING DEFINITIONS

1.0 EVALUATION RATING DEFINITIONS

The definitions below will be used by the Government when assessing solicitation compliance and the expected results of the Offeror's proposed approach. The appropriate adjectival rating will be assigned to the Technical factor.

2.0 TECHNICAL EVALUATION RATINGS

Technical Ratings: The technical assignments are provided in the table below.

TECHNICAL RATING

Vertical Grinder

FFP

FOB: Destination

PSC CD: 3415

NET AMT

Vertical Grinder Install/Commissioning

NET AMT

Blade Tip Grinder

NET AMT

Blade Tip Grinder Install/Commissioning

NET AMT

Maintenance & Engineering Training

Maintenance & Engineering Training IAW SOW 3.21.1

NET AMT

Component Engineering Training

Operator & Component Engineering Training at FRC IAW SOW 3.21.2

NET AMT

Operator Maintenance & Engineer Training

Operator, Maintenance, and Engineer Training at FRC IAW SOW 3.21.3

NET AMT

Technical Data

CDRLs A001-A009, Technical data deliverables in accordance with the Statement of Work

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

NEIL TAYLOR

A STREET , BLDG 4497

CHERRY POINT NC 28533

252-464-6359

N65923

N65923

N65923

N65923

N65923

N65923

N65923

N65923

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https://www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of provision)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

(a) Definitions. As used in this provision--

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that--

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://www.sam.gov for information on registration.

(End of Provision)

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 333517.

(2) The small business size standard is 500.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] Paragraph (d) applies.

[ ] Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services--Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA-designated product categories; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Basic, Alternates II and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C) If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as…