RFP_-_Municipal_Commercial_Credit_Card_and_Expense_Management_Services.pdf
PDF 232 KB Posted
- Solicitation number
- 2026-0921
- Issued by
- Baldwin County, Alabama
About this file
This is a Request for Proposals (RFP) from the City of Orange Beach, Alabama, soliciting competitive proposals from qualified financial institutions to provide municipal commercial credit card and expense management services. The City seeks a comprehensive commercial credit card program designed to maximize financial benefits while improving purchasing efficiency, receipt management, departmental coding, budget tracking, reporting, travel authorization, and administrative controls. The RFP requires selected financial institutions to demonstrate capability in providing competitive rebate terms, sufficient purchasing capacity, comprehensive online account management, electronic receipt and expense management, reporting capabilities, and implementation and training support. The document establishes the framework for evaluating proposals based on the vendor's ability to enhance the City's financial operations and administrative procedures through integrated commercial credit card solutions.
The RFP emphasizes the importance of competitive rebate structures, robust online platforms for account and expense management, and strong implementation support as key evaluation criteria. Interested financial institutions must demonstrate both financial capacity and technological capability to serve the City's operational needs. The solicitation prioritizes vendors capable of providing integrated solutions that streamline municipal purchasing processes while maintaining appropriate budget controls and audit trails. Additional consideration is given to vendors offering flexible reporting features and strong customer support infrastructure to ensure successful long-term partnership with the municipality.
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Other files
| File | Type | Posted |
|---|---|---|
| NOTICE_OF_AWARD.pdf | ||
| 2026-0921_Municipal_Commercial_Credit_Card_and_Expense_Management_Services.pdf |
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Text version
For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/orangebeachal
RFP - MUNICIPAL COMMERCIAL CREDIT CARD AND
EXPENSE MANAGEMENT SERVICES
Project ID: 2026-0921
RELEASE DATE: August 20, 2026
RESPONSE DEADLINE: September 21, 2026, 10:00 am
Please refer to the project timeline in this document for all important deadlines.
Request For Proposal #2026-0921
Title: RFP - Municipal Commercial Credit Card and Expense Management Services
Table of Contents
1. PUBLIC NOTICE
2. INVITATION TO BID
3. PROPOSAL SPECIFICATIONS
4. VENDOR SUBMISSION
Attachments:
A - 2026-0921 Municipal Commercial Credit Card and Expense Management Services
AA - NOTICE OF AWARD
PUBLIC NOTICE
Receiving Electronic Proposals:
The City is accepting electronic submission of proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/orangebeachal. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes. This contract will be comprised of providing RFP - Municipal Commercial Credit Card and Expense
Management Services for the City of Orange Beach. Selected contractor is required to obtain a business license from the City to operate within the Corporate Limits.
Sealed electronic proposals will be received for RFP - Municipal Commercial Credit Card and
Expense Management Services through the City eProcurement Portal located at https://procurement.opengov.com/portal/orangebeachal.
Sealed proposals will be received through OpenGov E-Procurement Portal and remained sealed for RFP -
Municipal Commercial Credit Card and Expense Management Services for the CITY OF ORANGE BEACH, ALABAMA, at 10:00 am on Monday, September 21, 2026.
Proposal specifications may be obtained from Orange Beach City Hall, 4099 Orange Beach Blvd., Orange
Beach, Alabama, Monday through Friday from 8:00 a.m. until 5:00 p.m., or downloaded from the City’s website at www.orangebeachal.gov.
The most responsive, responsible proposal will be accepted with key consideration based upon best value and benefit to the public. The City of Orange Beach reserves the right to reject any and all proposals, to waive any irregularity in the proposals received, and to accept or reject any items of the proposal for the benefit of the public. No conditional proposals will be accepted. No proposal may be withdrawn for a period of thirty (30) days after the scheduled closing date and time for the receipt of proposals.
THE CITY OF ORANGE BEACH, ALABAMA
https://procurement.opengov.com/portal/orangebeachal https://www.orangebeachal.gov/
INVITATION TO BID
Requisition No. 2026-0921
REQUEST FOR PROPOSAL DATE: Thursday, August 20, 2026
PROPOSAL TITLE: RFP - Municipal Commercial Credit Card and Expense Management Services
PLACE OF PROPOSAL OPENING: Through the E-Procurement Portal
PROPOSAL MUST BE RECEIVED BEFORE: Monday, September 21, 2026, 10:00 am
Receiving Electronic Proposals:
• The City is accepting electronic submission of proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/orangebeachal. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.
• Sealed electronic proposals will be received for RFP - Municipal Commercial Credit Card and Expense Management Services through the City eProcurement Portal located at https://procurement.opengov.com/portal/orangebeachal.
NOTE: No prices shall include State or Federal Exercise Taxes; tax exemption certificates furnished upon request. The City of Orange Beach reserves the right to accept or reject all bids or any portion thereof. The
City reserves the right to require a bid bond, in which case specific information shall be provided the bid documents.
1. For this proposal to be considered responsive, all information in this section should be supplied, as appropriate, or the entire proposal may be disqualified. No errors will be corrected after proposals are opened. No prices shall include State or Federal Exercise Taxes; tax exemption certificates furnished upon request. The City of Orange Beach reserves the right to accept or reject all proposals or any portion thereof.
2. Proposers shall submit all inquiries regarding this proposal via the City eProcurement Portal, located at https://procurement.opengov.com/portal/orangebeachal. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Click “Follow” on this proposal to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.
https://procurement.opengov.com/portal/orangebeachal
PROPOSAL SPECIFICATIONS
1. City Staff Contact
The City’s staff contact for this project shall be:
Kristi Allison, kallison@orangebeachal.gov, (251) 981-6663, Accountant
2. Scope of Services
Please find the Scope of Services and RFP Packet in the attachments tab.
3. Non-commitment
This RFP does not commit the City to award an agreement to any person; to pay any person’s costs, fees, or expenses incurred in the preparation of a proposal for this request; or to procure or contract for services.
The City reserves the right to accept or reject any or all proposals received as a result of this request, or to modify or cancel in part or in its entirety the RFP, without cause and notice, such as, but not limited to, if
City staff determine it is in the best interests of the City to do so. The City may negotiate and enter into an agreement for these services with whomever it desires without notice or cause.
The City makes no guarantee regarding the volume of transactions, expenditures, deposits, or other services that may be provided under any resulting agreement.
4. Acceptance of Conditions and Right to Reject and/and all Proposals
Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the selected Company. The city of Orange Beach reserves the right, without prejudice, to reject any and all proposals.
VENDOR SUBMISSION
1. E-Verify, Certification & Contractor Information* Please download the below documents, complete, and upload.
• Everify.pdf
• Contractor_Form.pdf
*Response required
2. W-9* *Response required
3. Vendor Proposal Submission Packet*
Please upload your entire proposal response.
*Response required https://government-project.s3.us-west-2.amazonaws.com/216121/dd5644a6-ea3d-42da-8d25-161e6b7e7392_Everify.pdf https://government-project.s3.us-west-2.amazonaws.com/294328/67a3d639-65b2-476d-8fc6-86c43f73d38e_Contractor_Form.pdf
| PUBLIC NOTICE |
| INVITATION TO BID |
| PROPOSAL SPECIFICATIONS |
| 1. City Staff Contact |
| 2. Scope of Services |
| 3. Non-commitment |
| 4. Acceptance of Conditions and Right to Reject and/and all Proposals |
| VENDOR SUBMISSION |
| 1. E-Verify, Certification & Contractor Information* |
| 2. W-9* |
| 3. Vendor Proposal Submission Packet* |
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