RFP_MSU2026078_CAMPUS_SERVICES_AIR_FILTER_REPLACEMENT.pdf

Mississippi State University Request for Proposals (RFP) MSU2026078

HVAC Air Filter Replacement

ISSUE DATE: May 13, 2026

ISSUING AGENCY: Office of Procurement Services

Mississippi State University Procurement Services – RFP MSU2026078 405 Garrard Road East Starkville, MS 39759

Sealed Proposals, subject to the conditions made a part hereof, will be received June 16, 2026, at 2:00 PM by the MSU Office of Procurement Services, same address above, for furnishing services and potentially, optional services as described herein.

IMPORTANT NOTE: Indicate firm name, and RFP number on the front of each sealed proposal envelope or package.

All inquiries concerning this RFP should be directed at:

Jennifer Mayfield Office of Procurement Services, (Same address above) jmayfield@procurement.msstate.edu 662-325-2550

Any addendum associated with this RFP will be posted at http://www.procurement.msstate.edu/procurement/bids/index.php located under RFP MSU2026078. It is the respondent’s responsibility to assure that all addenda have been reviewed and if applicable, signed and returned.

mailto:jmayfield@procurement.msstate.edu http://www.procurement.msstate.edu/procurement/bids/index.php

1. UNIVERSITY OVERVIEW

Mississippi State University (MSU) is a comprehensive land grant university. The main campus is located adjacent to the community of Starkville in northeast Mississippi, with a remote campus located in Meridian. Additionally, the university operates several remote agricultural experiment stations and has an Extension office located in each of the eighty-two Mississippi counties.

Additional information about MSU can be found on our website www.msstate.edu.

2. INVITATION TO SUBMIT PROPOSAL ON RFP

MSU invites qualified respondents to submit proposals to replace and install air filters across MSU’s main campus.

3. SCOPE OF SERVICES REQUIRED

Project Overview

Mississippi State University Campus Services is seeking sealed bids for the replacement and installation of air filters across MSU’s main campus.

Scope of Work

The selected vendor shall provide all labor, materials, equipment, and expertise necessary to replace all air filters on MSU’s main campus

Vendor will be responsible for the following:

• Replacement and installation of each filter in each of the buildings listed below 1 time each quarter (all filters will be replaced 4 times per year);

• Removal and disposal of old filters, including any costs associated with same;

• Providing their own storage area for filters. Storage of filters on MSU’s campus will not be allowed.

Deliverables

Upon completion, the vendor shall provide:

• A dated receipt or ticket indicating what specific filters were replaced at what location

Review and Quality Assurance

The vendor must submit:

• Quarterly report indicating when all filters have been changed in a quarter.

http://www.msstate.edu/

• Substitutions or material changes must be approved in writing. Any request must be received by the Question Due Date in Section 5.

• The services will undergo inspection and operational testing by MSU HVAC employees.

The work shall include, but is not limited to the following locations:

Building Filter Size Filter Type Quantity

100 Research Blvd 12x24x4 Pleated Filter 8

100 Research Blvd 16x20x4 Pleated Filter 16

100 Research Blvd 20x20x4 Pleated Filter 4

100 Research Blvd 20x24x4 Pleated Filter 8

100 Research Blvd 10x64x1 Poly Pad 2

106 Morgan 24x30x1 Pleated Filter 1

1219 Black Jack 20x25x1 Pleated Filter 1

1219 Black Jack 20x30x1 Pleated Filter 1

140 Morgan 20x30x1 Pleated Filter 1

184 Morgan 20x30x1 Pleated Filter 1

222 Famous Maroon Band St 24x30x1 Pleated Filter 1

222 Famous Maroon Band St 24x36x1 Pleated Filter 1

222 Famous Maroon Band St 20x24x1 Pleated Filter 2

231 Famous Marron Band Street 20x30x1 Pleated Filter 1

236 Famous Maroon Band Street 20x30x1 Pleated Filter 1

236 Famous Maroon Band Street 20x20x1 Pleated Filter 2

252 Famous Maroon Band Street 20x25x1 Pleated Filter 2

Academic Computer Lab 12x24x2 Pleated Filter 2

Academic Computer Lab 20x24x2 Pleated Filter 4

AG and Bio Engineering Bldg 20x20x15 MV 14 Bag 6 PKT 15

AG and Bio Engineering Bldg 12x24x2 Pleated Filter 2

AG and Bio Engineering Bldg 16x20x2 Pleated Filter 6

AG and Bio Engineering Bldg 20x20x2 Pleated Filter 18

AG and Bio Engineering Bldg 20x30x2 Pleated Filter 3

AG and Bio Engineering Bldg 20x24x2 Pleated Filter 12

Allen Computer Room 20x25x4 Pleated Filter 8

Allen Hall 12x24x2 Pleated Filter 4

Allen Hall 16x20x2 Pleated Filter 86

Allen Hall 16x25x2 Pleated Filter 52

Allen Hall 20x20x2 Pleated Filter 3

Allen Hall 20x24x2 Pleated Filter 8

Allen Hall 20x25x2 Pleated Filter 24

Allen Hall 16x25x4 Pleated Filter 4

Allen Hall 20x25x4 Pleated Filter 3

Allen Hall 16X16X2 Pleated Filter 16

Allen Hall 9x48x1 Poly Pad 1

Ammerman-Hearnsberger 16x20x2 Pleated Filter 16

Ammerman-Hearnsberger 20x20x1 Pleated Filter 1

Ammerman-Hearnsberger 18x24x1 Pleated Filter 8

Ammerman-Hearnsberger 10x20x1 Poly Pad 1

Animal Diary Science 12x24x2 Pleated Filter 12

Animal Diary Science 16x20x2 Pleated Filter 16

Animal Diary Science 20x20x2 Pleated Filter 4

Animal Diary Science 20x24x2 Pleated Filter 20

Animal Diary Science 24x24x2 Pleated Filter 10

Animal Diary Science 10x30x1 Pleated Filter 2

Animal Diary Science 10x48x1 Pleated Filter 4

Animal Diary Science 10x40x1 Pleated Filter 1

Animal Diary Science 18x24x2 Pleated Filter 12

Band Hall 12x24x2 Pleated Filter 4

Band Hall 20x20x2 Pleated Filter 2

Band Hall 20x24x2 Pleated Filter 7

Band Hall 24x24x2 Pleated Filter 5

Band Hall 12x16x1 Poly Pad 1

Barnes and Noble 20x25x2 Pleated Filter 36

Bost Conference Center 16x25x2 Pleated Filter 18

Bost Conference Center 20x25x2 Pleated Filter 14

Bost Extension Center 16x25x2 Pleated Filter 48

Bost Extension Center 20x25x2 Pleated Filter 12

Bost Extension Center 16x20x2 Pleated Filter 36

Bost Extension Center 20x20x2 Pleated Filter 12

Bost Extension Center 20x25x4 Pleated Filter 2

Bowen Hall 16x25x2 Pleated Filter 6

Bowen Hall 20x20x2 Pleated Filter 2

Bowen Hall 14x25x1 Pleated Filter 2

Bowen Hall 20x25x2 Pleated Filter 4

Bowen Hall 14x24x1 Poly Pad 80

Bowen Hall 20x25x1 Poly Pad 1

Box Building 20x30x1 Pleated Filter 1

Box Building 25x25x1 Pleated Filter 1

Box Building 20x25x4 Pleated Filter 1

Briscoe Hall 20x24x2 Pleated Filter 12

Bryan Athletic Administration Building 20x20x2 Pleated Filter 12

Bryan Athletic Administration Building 20x24x2 Pleated Filter 24

Building 26 - Finals 20x24x12 MV 14 Bag 6 PKT 2

Building 26 - Finals 24x24x12 MV 14 Bag 6 PKT 32

Building 26 - Finals 20x20x12 MV 14 Bag 6 PKT 7

Building 26 - Finals 12x24x12 MV 14 Bag 6 PKT 11

Butler-Williams Guest House 16x25x2 Pleated Filter 8

Butler-Williams Guest House 16x20x1 Pleated Filter 1

Butler-Williams Guest House 20x20x1 Poly Pad 2

Butler-Williams Guest House 20x25x1 Poly Pad 3

Campus Landscape Equipment 16x25x1 Pleated Filter 3

Campus Landscape Storage and Office 20x20x1 Pleated Filter 1

Campus Landscape Storage and Office 14x20x1 Pleated Filter 3

Campus Landscape Storage and Office 24x30x1 Pleated Filter 3

Campus Landscape Storage and Office 16x16x1 Pleated Filter 2

Campus Landscape Storage and Office 30x30x1 Pleated Filter 1

Campus Landscape Storage and Office 10x16x1 Pleated Filter 1

Campus Landscape Storage and Office 16x20x2 Pleated Filter 2

Campus Landscape Storage and Office 17x21x1 Poly Pad 1

Carpenter Engineering 16x25x2 Pleated Filter 30

Carpenter Engineering 12x24x4 Pleated Filter 8

Carpenter Engineering 24x24x4 Pleated Filter 6

Carpenter Engineering 20x25x2 Pleated Filter 6

Catfish Lab 12x24x1 Pleated Filter 2

Catfish Lab 20x20x1 Pleated Filter 2

Cavs Building 12x24x2 Pleated Filter 2

Cavs Building 16x25x2 Pleated Filter 4

Cavs Building 20x24x2 Pleated Filter 6

Cavs Building 20x25x2 Pleated Filter 6

Cavs Building 24x24x2 Pleated Filter 24

Cavs Building 20x25x4 Pleated Filter 4

Cavs Building 16x25x1 Pleated Filter 3

Cavs Building 20x22x1 Pleated Filter 3

Chapel of Memories 16x20x2 Pleated Filter 4

Chapel of Memories 16x25x2 Pleated Filter 4

Child Development and Family 16x20x2 Pleated Filter 4

Child Development and Family 16x25x1 Pleated Filter 1

Child Development and Family 20x25x1 Pleated Filter 7

Child Development and Family 24x24x1 Pleated Filter 1

Child Development and Family 20x25x2 Pleated Filter 1

Child Development and Family 14x25x2 Pleated Filter 7

Clay-Lyle Entomology Center 20x20x2 Pleated Filter 32

Clay-Lyle Entomology Center 20x25x2 Pleated Filter 34

Coach Office 16x25x1 Poly Pad 4

Cobb Curation Storage 24x30x1 Pleated Filter 2

Cobb Curation Storage 18x30x1 Pleated Filter 1

Cobb Institute of Archaeology 16x20x2 Pleated Filter 4

Cobb Institute of Archaeology 16x25x2 Pleated Filter 2

Cobb Institute of Archaeology 20x20x2 Pleated Filter 1

Cobb Institute of Archaeology 20x25x2 Pleated Filter 11

Computer Testing/College View 9x42x1 Pleated Filter 1

Computer Testing/College View 9x61x1 Pleated Filter 1

Computer Testing/College View 9x33.5x1 Pleated Filter 1

Computer Testing/College View 9x24.25x1 Pleated Filter 1

Computer Testing/College View 20x20x1 Pleated Filter 2

Cresswell Hall 16x20x2 Pleated Filter 4

Cresswell Hall 20x25x2 Pleated Filter 16

Cresswell Hall 16x25x2 Pleated Filter 4

Critz 16x25x1 Pleated Filter 4

Critz 18x24x1 Pleated Filter 2

Cullis-Wade Depot 20x25x2 Pleated Filter 12

Davenport Hall 12x24x2 Pleated Filter 2

Davenport Hall 20x24x2 Pleated Filter 2

Davenport Hall 24x24x2 Pleated Filter 26

Davis Wade Stadium 12x24x2 Pleated Filter 12

Davis Wade Stadium 16x20x2 Pleated Filter 179

Davis Wade Stadium 16x24x2 Pleated Filter 12

Davis Wade Stadium 16x25x2 Pleated Filter 9

Davis Wade Stadium 20x20x1 Pleated Filter 2

Davis Wade Stadium 20x20x2 Pleated Filter 26

Davis Wade Stadium 20x24x2 Pleated Filter 104

Davis Wade Stadium 20x25x2 Pleated Filter 54

Davis Wade Stadium 24x24x2 Pleated Filter 76

Davis Wade Stadium 9x22x1 Pleated Filter 28

Davis Wade Stadium 9x31x1 Pleated Filter 14

Deavenport Hall 12x24x2 Pleated Filter 2

Deavenport Hall 24x24x2 Pleated Filter 26

Deavenport Hall 20x24x2 Pleated Filter 2

Dogwood Hall 12x24x2 Pleated Filter 3

Dogwood Hall 20x24x2 Pleated Filter 12

Dogwood Hall 24x24x2 Pleated Filter 31

Dorman Greenhouse 16x20x1 Pleated Filter 1

Dorman Greenhouse 16x25x1 Pleated Filter 1

Dorman Greenhouse 20x24x1 Pleated Filter 1

Dorman Greenhouse 20x21x1 Pleated Filter 1

Dorman Greenhouse wash out filter 1

Dorman Hall / Modular Lab 20x20x2 Pleated Filter 2

Dorman Hall / Modular Lab 20x25x1 Poly Pad 2

Dudy Noble Field 20x24x15 MV 14 Bag 6 PKT 4

Dudy Noble Field 24x24x15 MV 14 Bag 6 PKT 12

Dudy Noble Field 10x31x1 Pleated Filter 5

Dudy Noble Field 12x31x1 Pleated Filter 1

Dudy Noble Field 10x36x1 Pleated Filter 1

Dudy Noble Field 12x36x1 Pleated Filter 2

Dudy Noble Field 8x31x1 Pleated Filter 1

Dudy Noble Field 10x20x1 Pleated Filter 4

Dudy Noble Field 10x40x1 Pleated Filter 2

Dudy Noble Field 16x25x1 Pleated Filter 2

Dudy Noble Field 16x20x1 Pleated Filter 12

Dudy Noble Field 20x25x1 Pleated Filter 24

Dudy Noble Field 16x20x2 Pleated Filter 26

Dudy Noble Field 20x20x2 Pleated Filter 2

Dudy Noble Field 24x24x2 Pleated Filter 12

Dudy Noble Field 20x24x2 Pleated Filter 4

Dudy Noble Field 11x48x1 Pleated Filter 2

Dudy Noble Field 9x20x1 Pleated Filter 3

Dudy Noble Field 10x22x1 Pleated Filter 1

Dudy Noble Field 12x36x1 Pleated Filter 1

Dudy Noble Field 17x46x1 Pleated Filter 2

Dudy Noble Field wash out filter 4

Edwards Reactor Lab 14x20x1 Pleated Filter 2

Edwards Reactor Lab 20x24x1 Pleated Filter 1

Edwards Reactor Lab 20x30x1 Pleated Filter 1

Edwards Reactor Lab 24x24x2 Pleated Filter 2

Ethredge 20x20x1 Pleated Filter 1

Ethredge 18x24x1 Poly Pad 2

Ethredge 20x24x1 Poly Pad 1

Ethredge 25x25x1 Poly Pad 1

Ethredge 20x25x1 Poly Pad 1

Ethredge wash out filter 82

Freeman 20x22x1 Poly Pad 1

Freeman wash out filter 18

Fresh Foods 12x24x4 Pleated Filter 18

Fresh Foods 16x20x4 Pleated Filter 32

Fresh Foods 20x24x4 Pleated Filter 18

Fresh Foods 20x25x2 Pleated Filter 14

Fresh Foods 16x20x2 Pleated Filter 8

Garner Hall 9x19x1 Pleated Filter 3

Garner Hall 20x25x1 Pleated Filter 1

Garner Hall 16x25x1 Poly Pad 1

Garner Hall 18x19x1 Poly Pad 69

Garner Hall 9x19x1 Poly Pad 8

Gast Reading Lab 20x20x2 Pleated Filter 12

Gast Reading Lab 20x25x2 Pleated Filter 4

George Hall 16x20x2 Pleated Filter 4

George Hall 16x25x2 Pleated Filter 8

Giles Hall 16x20x2 Pleated Filter 31

Giles Hall 16x25x2 Pleated Filter 34

Giles Hall 20x20x2 Pleated Filter 31

Giles Hall 20x25x2 Pleated Filter 2

Giles Hall 16x16x2 Pleated Filter 1

Griffis Hall 16x20x2 Pleated Filter 16

Griffis Hall 15x20x2 Pleated Filter 5

Griffis Hall 16x25x2 Pleated Filter 16

Griffis Hall 20x20x1 Pleated Filter 5

Griffis Hall 20x24x1 Pleated Filter 3

Hand Chemical Lab 12x24x15 MV 14 Bag 6 PKT 10

Hand Chemical Lab 24x24x15 MV 14 Bag 6 PKT 96

Hand Chemical Lab 20x24x2 Pleated Filter 4

Hand Chemical Lab 24x24x2 Pleated Filter 98

Hand Chemical Lab 12x24x2 Pleated Filter 10

Harned Hall 20x20x15 MV 14 Bag 6 PKT 28

Harned Hall 20x24x15 MV 14 Bag 6 PKT 14

Harned Hall 12x24x2 Pleated Filter 1

Harned Hall 16x20x2 Pleated Filter 12

Harned Hall 16x25x2 Pleated Filter 1

Harned Hall 20x20x2 Pleated Filter 36

Harned Hall 20x24x2 Pleated Filter 15

Harned Hall 9.69.5/8x1 Pleated Filter 5

Harned Hall 24x24x2 Pleated Filter 2

Harned Hall 20x25x2 Pleated Filter 12

Hathorn Hall 20x25x2 Pleated Filter 16

Hathorn Hall 16x25x1 Pleated Filter 13

Hathorn Hall 20x25x1 Pleated Filter 1

Herbert Hall 20x25x1 Pleated Filter 2

Herbert Hall 16x25x2 Pleated Filter 20

Herbert Hall 24x24x1 Pleated Filter 1

Herbert Hall 20x25x2 Pleated Filter 20

Herbert Hall 10x20x1 Poly Pad 8

Herzer Dairy Service 20x24x2 Pleated Filter 4

Herzer Dairy Service 16x20x2 Pleated Filter 8

Herzer Dairy Service 16x25x2 Pleated Filter 3

Herzer Dairy Service 20x20x2 Pleated Filter 13

Herzer Dairy Service 20x25x2 Pleated Filter 1

Herzer Dairy Service 18x24x1 Poly Pad 2

Herzer Dairy Service 20x20x1 Poly Pad 1

Herzer Dairy Service 20x30x1 Poly Pad 1

Herzer Dairy Service 9x60x1 Poly Pad 1

Hilburn Hall 16x20x2 Pleated Filter 6

Hilburn Hall 16x25x2 Pleated Filter 24

Hilburn Hall 20x20x2 Pleated Filter 3

Hilburn Hall 20x25x2 Pleated Filter 26

Hill Poultry Science 16x25x2 Pleated Filter 8

Hill Poultry Science 20x25x2 Pleated Filter 8

Holliman Athletic Science 12x24x2 Pleated Filter 9

Holliman Athletic Science 16x20x2 Pleated Filter 12

Holliman Athletic Science 20x25x2 Pleated Filter 12

Holliman Athletic Science 24x24x2 Pleated Filter 7

Howell AG Engineering 16x20x2 Pleated Filter 12

Howell AG Engineering 16x25x2 Pleated Filter 2

Howell AG Engineering 16x24x2 Pleated Filter 3

Howell AG Engineering 20x25x2 Pleated Filter 4

Howell AG Engineering 24x30x1 Pleated Filter 1

Howell AG Engineering 16x20x4 Pleated Filter 8

Howell AG Engineering 20x25x1 Pleated Filter 1

Howell AG Engineering 20x25x4 Pleated Filter 1

Howell AG Engineering 18x18x1 Pleated Filter 2

Howell AG Engineering 24x24x1 Poly Pad 3

Howell AG Engineering 30x40x1 Poly Pad 1

HPC Building 12x24x2 Pleated Filter 8

HPC Building 16x20x2 Pleated Filter 24

HPC Building 16x25x2 Pleated Filter 15

HPC Building 20x20x2 Pleated Filter 15

HPC Building 20x25x2 Pleated Filter 8

HPC Building 24x24x2 Pleated Filter 24

Hull Hall 20x20x1 Pleated Filter 8

Hull Hall 16x25x2 Pleated Filter 32

Hull Hall 20x25x2 Pleated Filter 22

Humphery Coliseum 16x25x2 Pleated Filter 15

Humphery Coliseum 16x20x2 Pleated Filter 12

Humphery Coliseum 20x25x2 Pleated Filter 19

Humphery Coliseum 24x30x1 Pleated Filter 2

Humphery Coliseum 20x20x1 Pleated Filter 2

Humphery Coliseum 12x24x2 Pleated Filter 48

Humphery Coliseum 24x24x2 Pleated Filter 90

Humphery Coliseum 20x20x2 Pleated Filter 24

Humphery Coliseum 20x24x2 Pleated Filter 12

Hunter Henry Center 12x12x1 Pleated Filter 1

Hunter Henry Center 14x14x1 Pleated Filter 6

Hunter Henry Center 10x10x1 Pleated Filter 1

Hunter Henry Center 12x24x2 Pleated Filter 1

Hunter Henry Center 16x20x2 Pleated Filter 8

Hunter Henry Center 16x25x2 Pleated Filter 9

Hunter Henry Center 20x20x2 Pleated Filter 6

Hunter Henry Center 20x24x2 Pleated Filter 1

Hunter Henry Center 20x25x2 Pleated Filter 22

Hunter Henry Center 28.5x29.5x2 Pleated Filter 1

Hurst Hall 16x20x2 Pleated Filter 8

Hurst Hall 20x20x1 Pleated Filter 6

Hurst Hall 20x25x1 Pleated Filter 3

Hurst Hall 16x25x2 Pleated Filter 8

Ice-T Institute for Clean Energy 12x24x2 Pleated Filter 12

Ice-T Institute for Clean Energy 16x25x2 Pleated Filter 3

Ice-T Institute for Clean Energy 24x24x2 Pleated Filter 36

IIVI Building 12x24x2 Pleated Filter 11

IIVI Building 20x20x2 Pleated Filter 7

IIVI Building 24x24x2 Pleated Filter 32

IIVI Building 20x24x2 Pleated Filter 2

Industrial Education 20x24x2 Pleated Filter 6

Industrial Education 12x24x2 Pleated Filter 15

Industrial Education 9x42x1 Exact Pleated Filter 1

Industrial Education 9x24x1 Exact Pleated Filter 1

Industrial Education 24x24x2 Pleated Filter 10

Its Trailers 16x30x1 Pleated Filter 8

Landscape Arch Admin 18x32x2 Pleated Filter 8

Landscape Arch Admin 20x20x1 Pleated Filter 3

Landscape Arch Admin 20x25x2 Pleated Filter 8

Landscape Arch Admin 24x30x2 Pleated Filter 4

Landscape Arch Freehand (Bldg A) 20x20x2 Pleated Filter 8

Landscape Arch Freehand (Bldg A) 20x25x1 Pleated Filter 4

Landscape Arch Freehand (Bldg A) 20x30x1 Pleated Filter 2

Landscape Arch Seminar/Studio 16x30x2 Pleated Filter 8

Landscape Arch Seminar/Studio 24x30x2 Pleated Filter 4

Landscape Arch Seminar/Studio 16x32x2 Poly Pad 8

Landscape Arch Seminar/Studio 20x25x2 Poly Pad 8

Landscape Arch Seminar/Studio 20x30x2 Poly Pad 2

Landscape Arch Seminar/Studio 24x30x2 Poly Pad 4

Lee Hall 16x20x2 Pleated Filter 3

Lee Hall 20x20x2 Pleated Filter 18

Lee Hall 12x24x4 Pleated Filter 6

Lee Hall 24x24x4 Pleated Filter 39

Lloyd Ricks 12x20x2 Pleated Filter 2

Lloyd Ricks 12x24x2 Pleated Filter 4

Lloyd Ricks 20x24x2 Pleated Filter 2

Lloyd Ricks 24x24x2 Pleated Filter 4

Lloyd Ricks 9x24x1 Poly Pad 3

Lloyd Ricks 9x34x1 Poly Pad 103

Lloyd Ricks 9x43x1 Poly Pad 35

Lloyd Ricks 9x61x1 Poly Pad 7

Lloyd Ricks 9x62x1 Poly Pad 28

Lloyd Ricks 14x25x1 Poly Pad 11

Magnolia Hall 16x25x2 Pleated Filter 6

Magnolia Hall 20x25x2 Pleated Filter 26

Magruder Street #126 28x32x1 Pleated Filter 1

Magruder Street #226 20x30x1 Pleated Filter 1

Magruder Street #244 20x25x1 Pleated Filter 1

Magruder Street #244 25x25x1 Pleated Filter 1

Magruder Street #280 20x30x1 Pleated Filter 1

Magruder Hall 16x25x2 Pleated Filter 12

Magruder Hall 20x25x2 Pleated Filter 24

McArthur 16x20x2 Pleated Filter 18

McArthur 20x24x2 Pleated Filter 1

McArthur 20x20x2 Pleated Filter 2

McArthur 16x20x1 Pleated Filter 4

McArthur 20x25x2 Pleated Filter 5

McArthur 24x24x2 Pleated Filter 1

McArthur 19x21x1 Poly Pad 83

McCain 12x24x2 Pleated Filter 24

McCain 24x24x2 Pleated Filter 28

McComas Hall 12x24x2 Pleated Filter 6

McComas Hall 16x20x2 Pleated Filter 26

McComas Hall 16x25x2 Pleated Filter 10

McComas Hall 20x20x2 Pleated Filter 14

McComas Hall 20x25x2 Pleated Filter 12

McCool Hall 24x24x12 MV 14 Bag 6 PKT 44

McCool Hall 12x24x15 MV 14 Bag 6 PKT 8

McCool Hall 12x24x2 Pleated Filter 8

McCool Hall 20x20x2 Pleated Filter 6

McCool Hall 20x25x2 Pleated Filter 36

McCool Hall 16x20x2 Pleated Filter 2

McCool Hall 24x24x2 Pleated Filter 44

Mckee Hall 16x25x1 Poly Pad 4

Meat Science and Muscle Biology 16x20x2 Pleated Filter 4

Meat Science and Muscle Biology 16x25x2 Pleated Filter 2

Meat Science and Muscle Biology 20x20x2 Pleated Filter 2

Memorial Hall 18x18x2 Pleated Filter 6

Middleton Hall 16x25x2 Pleated Filter 2

Middleton Hall 20x20x2 Pleated Filter 6

Middleton Hall 9x61x1 Poly Pad 1

Mississippi Horse Farm 12x20x2 Pleated Filter 1

Mississippi Horse Farm 20x25x4 Pleated Filter 1

Mississippi Seed Improvement 20x24x2 Pleated Filter 1

Mississippi Seed Improvement 24x30x1 Pleated Filter 1

Mississippi Technology 16x25x2 Pleated Filter 6

Mississippi Technology 20x25x2 Pleated Filter 34

Mitchell Memorial Library 20x25x4 Pleated Filter 1

Mitchell Memorial Library 24x24x4 Pleated Filter 6

Mitchell Memorial Library 12x24x2 Pleated Filter 18

Mitchell Memorial Library 16x16x2 Pleated Filter 1

Mitchell Memorial Library 16x20x2 Pleated Filter 5

Mitchell Memorial Library 16x25x2 Pleated Filter 34

Mitchell Memorial Library 20x20x2 Pleated Filter 18

Mitchell Memorial Library 20x25x2 Pleated Filter 58

Mitchell Memorial Library 24x24x2 Pleated Filter 75

Mitchell Memorial Library - Final 12x24x15 MV 14 Bag 6 PKT 18

Mitchell Memorial Library - Final 24x24x15 MV 14 Bag 6 PKT 72

Mize Pavillion, M Club 0166 20x20x4 Pleated Filter 24

Mize Pavillion, M Club 0166 20x24x4 Pleated Filter 36

Montgomery Hall 12x24x2 Pleated Filter 28

Montgomery Hall 24x24x2 Pleated Filter 32

Moore Hall 20x25x2 Pleated Filter 5

Moore Hall 20x25x1 Poly Pad 2

Moore Hall 16x25x1 Poly Pad 2

Moseley Hall 16x25x2 Pleated Filter 28

Moseley Hall 20x20x2 Pleated Filter 8

Moseley Hall 20x25x2 Pleated Filter 6

MSU Golf Course 24x24x1 Pleated Filter 2

MSU Golf Course 15x30x1 Pleated Filter 2

MSU Soccer Complex 18x18x2 Pleated Filter 6

MSU Soccer Complex 20x20x1 Pleated Filter 1

MSU Soccer Complex 20x25x2 Pleated Filter 1

MSU Soccer Complex 24x24x2 Pleated Filter 1

Music Building A229 12x12x1 Pleated Filter 1

Music Building A229 20x25x1 Pleated Filter 3

Music Building B NWARC 1586 20x20x2 Pleated Filter 4

Music Building C 18x18x2 Pleated Filter 6

Music Building D 10x24x1 Pleated Filter 3

Music Building D 20x30x2 Pleated Filter 2

Music Building D 18x24x1 Pleated Filter 3

Music Building D 16x25x1 Pleated Filter 4

Music Building D 20x25x1 Pleated Filter 6

New Football Facility 12x24x2 Pleated Filter 14

New Football Facility 12x24x1 Pleated Filter 1

New Football Facility 16x20x2 Pleated Filter 18

New Football Facility 16x25x2 Pleated Filter 5

New Football Facility 20x20x2 Pleated Filter 16

New Football Facility 20x24x2 Pleated Filter 24

New Football Facility 20x25x2 Pleated Filter 9

New Music Building 16x25x4 Pleated Filter 36

New Music Building 20x20x4 Pleated Filter 18

New Music Building 20x25x4 Pleated Filter 2

Newell Grissom 16x24x1 Pleated Filter 1

Newell Grissom 16x25x1 Pleated Filter 2

Newell Grissom 20x20x1 Pleated Filter 4

Newell Grissom 20x24x2 Pleated Filter 32

Newell Grissom 24x24x1 Pleated Filter 3

Newell Grissom 16x20x1 Pleated Filter 1

Newell Grissom 18x18x1 Pleated Filter 2

Newell Grissom 24x24x2 Pleated Filter 8

Newell Grissom 24x36x1 Pleated Filter 2

Newell Grissom 12x12 Poly Pad 1

North Farm 30 20x20x1 Pleated Filter 1

North Farm 30 24x24x1 Pleated Filter 6

North Farm 30 20x25x2 Pleated Filter 8

North Farm 30 25x25x1 Pleated Filter 1

North Farm 30 20x30x1 Pleated Filter 1

Nunnelee Hall 16x20x2 Pleated Filter 8

Nunnelee Hall 20x20x1 Pleated Filter 3

Nunnelee Hall 16x25x2 Pleated Filter 8

Nunnelee Hall 20x24x1 Pleated Filter 3

Nunnelee Hall 30x30x1 Pleated Filter 1

Nusz Hall 20x24x2 Pleated Filter 12

Oak Hall 16x25x2 Pleated Filter 6

Oak Hall 20x25x2 Pleated Filter 26

Old Main 12x20x2 Pleated Filter 1

Old Main 12x24x2 Pleated Filter 42

Old Main 16x20x2 Pleated Filter 9

Old Main 20x20x2 Pleated Filter 6

Old Main 20x24x2 Pleated Filter 41

Old Main 18x25x2 Pleated Filter 3

Old Main 24x24x2 Pleated Filter 5

Pace Seed Lab 12x20x1 Pleated Filter 1

Pace Seed Lab 12x24x1 Pleated Filter 1

Pace Seed Lab 16x25x1 Pleated Filter 5

Pace Seed Lab 20x20x1 Pleated Filter 2

Pace Seed Lab 16x25x2 Pleated Filter 2

Pace Seed Lab 24x24x2 Pleated Filter 6

Palmeiro Center 20x20x2 Pleated Filter 24

Palmeiro Center 20x25x2 Pleated Filter 48

Palmeiro Center 20x24x2 Pleated Filter 4

Palmeiro Center 24x24x2 Pleated Filter 12

Patterson Engineering 16x20x2 Pleated Filter 2

Patterson Engineering 16x25x2 Pleated Filter 2

Patterson Engineering 20x20x2 Pleated Filter 2

Patterson Engineering 20x25x2 Pleated Filter 8

Patterson Engineering 10x30x1 Poly Pad 27

Patterson Engineering 14x30x1 Poly Pad 4

Patterson Engineering 16x20x1 Poly Pad 4

Patterson Engineering 10x20x1 Poly Pad 4

Petroleum Lab 16x20x2 Pleated Filter 1

Petroleum Lab 24x30x1 Pleated Filter 2

Petroleum Lab wash out filter 4

Poultry Processing 20x20x4 Pleated Filter 4

Poultry Science 12x24x2 Pleated Filter 48

Poultry Science 12x24x1 Pleated Filter 8

Poultry Science 16x20x2 Pleated Filter 16

Poultry Science 18x24x2 Pleated Filter 12

Poultry Science 20x24x2 Pleated Filter 12

Powe Building 12x24x15 MV 14 Bag 6 PKT 3

Powe Building 24x24x15 MV 14 Bag 6 PKT 9

Powe Building 16x25x2 Pleated Filter 4

Powe Building 20x24x2 Pleated Filter 12

Powe Building 12x24x2 Pleated Filter 3

Powe Building 20x25x2 Pleated Filter 31

Powe Building 24x24x2 Pleated Filter 37

President's Circle #118 20x30x1 Pleated Filter 1

President's Circle #118 25x25x1 Pleated Filter 1

Raspet Flight Hanger #4 16x25x2 Pleated Filter 4

Raspet Flight Hanger #4 16x20x2 Pleated Filter 4

Raspet Flight Hanger #4 18x24x1 Pleated Filter 2

Raspet Flight Hanger #4 20x24x1 Pleated Filter 1

Raspet Flight Hanger #4 20x24x4 Pleated Filter 2

Raspet Flight Hanger #4 20x25x4 Pleated Filter 8

Raspet Flight Hanger #4 24x30x1 Pleated Filter 1

Raspet Flight Lab 12x24x1 Pleated Filter 2

Raspet Flight Lab 14x20x1 Pleated Filter 1

Raspet Flight Lab 20x30x1 Pleated Filter 1

Raspet Flight Lab 16x25x2 Pleated Filter 1

Raspet Flight Lab Annex 16x20x2 Pleated Filter 23

Raspet Flight Lab Annex 16x25x2 Pleated Filter 28

Raspet Flight Lab Annex 20x20x2 Pleated Filter 5

Raspet Flight Lab Annex 20x25x2 Pleated Filter 2

Research and Curriculum 16x20x2 Pleated Filter 2

Research and Curriculum 16x25x1 Pleated Filter 3

Research and Curriculum 20x20x1 Pleated Filter 3

Research and Curriculum 20x25x1 Pleated Filter 2

Research and Curriculum 20x20x2 Pleated Filter 10

Research and Curriculum 20x30x1 Pleated Filter 2

Research and Curriculum 20x35x2 Pleated Filter 2

Rice Hall 16x20x2 Pleated Filter 4

Rice Hall 16x25x2 Pleated Filter 38

Rice Hall 20x20x2 Pleated Filter 2

Rice Hall 20x25x2 Pleated Filter 50

Rice Hall 20x25 Poly Pad 2

Richard A Rula 9x61x1 Pleated Filter 4

Richard A Rula 12x24x1 Pleated Filter 1

Richard A Rula 16x20x2 Pleated Filter 168

Richard A Rula 16x25x2 Pleated Filter 42

Richard A Rula 20x20x2 Pleated Filter 18

Richard A Rula 20x25x2 Pleated Filter 4

Richard A Rula 18x24x4 Pleated Filter 24

Roberts Building 20x25x2 Pleated Filter 1

Roberts Building 16x24x2 Pleated Filter 1

Roberts Building 16x20x4 Pleated Filter 32

Roberts Building 9x30x1 Poly Pad 1

Roberts Building 9x20x1 Poly Pad 1

Ruby Hall 16x20x2 Pleated Filter 2

Ruby Hall 20x25x1 Pleated Filter 3

Ruby Hall 16x25x2 Pleated Filter 6

Ruby Hall 15x20x2 Pleated Filter 40

Sanderson Recreation Center 16x20x2 Pleated Filter 14

Sanderson Recreation Center 16x25x2 Pleated Filter 34

Sanderson Recreation Center 20x20x2 Pleated Filter 88

Sanderson Recreation Center 20x25x2 Pleated Filter 52

Sanderson Recreation Center 22x22x1 Poly Pad 1

Scales 20x25x2 Pleated Filter 13

Seal M Club Building 16x20x2 Pleated Filter 4

Seal M Club Building 16x25x2 Pleated Filter 4

Seal M Club Building 20x20x2 Pleated Filter 4

Seal M Club Building 20x25x2 Pleated Filter 4

Service Shop 16x20x2 Pleated Filter 3

Service Shop 16x25x2 Pleated Filter 3

Service Shop 20x20x2 Pleated Filter 24

Service Shop 16x24x2 Pleated Filter 3

Service Shop 20x25x2 Pleated Filter 4

Sessums Hall 16x25x1 Poly Pad 4

Shira Field House 20x25x2 Pleated Filter 16

Simrall Electrical Engineering 24x24x15 MV 14 Bag 6 PKT 15

Simrall Electrical Engineering 16x20x2 Pleated Filter 9

Simrall Electrical Engineering 16x25x2 Pleated Filter 48

Simrall Electrical Engineering 20x20x2 Pleated Filter 2

Simrall Electrical Engineering 20x20x2 Pleated Filter 2

Simrall Electrical Engineering 24x24x4 Pleated Filter 15

Softball Field 20x25x2 Pleated Filter 1

Softball Field 16x25x2 Pleated Filter 8

Softball Field 20x24x2 Pleated Filter 8

Softball Field 24x24x2 Pleated Filter 1

Stafford Hall 16x25x1 Poly Pad 2

Steak and Shake 16x24x2 Pleated Filter 3

Steak and Shake 20X24X2 Pleated Filter 1

Steak and Shake 20x25x2 Pleated Filter 1

Steak and Shake 24x30x1 Pleated Filter 1

Steak and Shake 9x20x1 Pleated Filter 1

Steak and Shake 9x30x1 Pleated Filter 1

Stennis Institute Depot 24x24x1 Poly Pad 2

Student Health Center 16x25x2 Pleated Filter 1

Student Health Center 20x20x2 Pleated Filter 4

Student Health Center 20x24x2 Pleated Filter 9

Student Health Center 20x25x2 Pleated Filter 3

Student Health Center 24x24x2 Pleated Filter 3

Student Health Center 8x34x1 Pleated Filter 3

Student Health Center 8x45x1 Pleated Filter 2

Student Health Center 18x18x1 Poly Pad 3

Student Health Center 8x48x1 Poly Pad 3

Student Health Center 8x45x1 Poly Pad 5

Student Health Center 8x23x1 Poly Pad 9

Student Health Center 8x34x2 Poly Pad 11

Student Media Center 16x25x2 Pleated Filter 6

Student Media Center 18x24x2 Pleated Filter 1

Student Union 12x24x2 Pleated Filter 6

Student Union 24x24x2 Pleated Filter 70

Supply and Transit 20x20x1 Pleated Filter 2

Supply and Transit 24x30x1 Pleated Filter 2

Swalm Chemical Engineering 24x24x12 MV 14 Bag 6 PKT 6

Swalm Chemical Engineering 20x24x12 MV 14 Bag 6 PKT 24

Swalm Chemical Engineering 12x24x2 Pleated Filter 16

Swalm Chemical Engineering 16x20x2 Pleated Filter 6

Swalm Chemical Engineering 24x24x2 Pleated Filter 78

Templeton Athletic Advising 20x24x2 Pleated Filter 24

Templeton Athletic Advising 20x25x2 Pleated Filter 2

Templeton Athletic Advising 24x24x2 Pleated Filter 6

Templeton Athletic Advising - Final 24x24x15 MV 14 Bag 6 PKT 30

Tennis Complex 16x25x1 Pleated Filter 3

Thompson Hall 24X12X12 MV 14 Bag 6 PKT 8

Thompson Hall 24X24X12 MV 14 Bag 6 PKT 39

Thompson Hall 12X24X2 Pleated Filter 8

Thompson Hall 16X25X2 Pleated Filter 6

Thompson Hall 24x24x2 Pleated Filter 39

TK Martin Center 16x25x2 Pleated Filter 16

TK Martin Center 20x25x2 Pleated Filter 24

Turman Field House M Club 016 16x25x1 Pleated Filter 1

Turman Field House M Club 016 20x20x1 Pleated Filter 3

Turman Field House M Club 016 20x25x1 Pleated Filter 5

Turman Field House M Club 016 20x20x2 Pleated Filter 2

University Drive Apts 25-31 24x30x1 Pleated Filter 1

University Drive Apts 35-41 16x30x1 Pleated Filter 4

University Drive Apts 43-49 16x30x1 Pleated Filter 4

Walker Engineering 20x20x2 Pleated Filter 12

Walker Engineering 20x25x2 Pleated Filter 6

Walker Engineering 16X25X2 Pleated Filter 1

Walker Engineering 20x24x2 Pleated Filter 3

Walker Engineering 24x24x2 Pleated Filter 3

Walker Engineering 16x25x1 Poly Pad 6

Walker Engineering 20X25X1 Poly Pad 10

YMCA 16x20x2 Pleated Filter 16

YMCA 16x25x2 Pleated Filter 26

YMCA wash out filter 6

Ice-T 20x25x2 Pleated Filter 8

Raspet 20x24x2 Pleated Filter 16

**Buildings may be added or removed by MSU, as needed. When a new building is added, the replacement costs for the filters in that building shall be the same price per unit as the filters quoted herein**

Vendors shall input their pricing for each filter size in the highlighted column of the attached spreadsheet that will be included with this RFP

4. INQUIRIES ABOUT RFP

Prospective respondents may make written inquiries concerning this request for proposal to obtain clarification of requirements. Questions should be submitted either via a Word document or plainly typed in the email itself. Responses to these inquiries may be made by addendum to the Request for Proposal (RFP). Please send your inquiries to Jennifer Mayfield via electronic mail at jmayfield@procurement.msstate.edu.

All inquiries should be marked “URGENT INQUIRY. MSU RFP MSU2026078”

5. ADMINISTRATIVE INFORMATION

a) Issuing Office

This RFP is issued by the following office:

Office of Procurement Services Mississippi State University

b) Schedule of Critical Dates

The following dates are for planning purposes only unless otherwise stated in this RFP progress towards their completion is at the sole discretion of the university.

RFP Posted May 13, 2026

Questions from Vendors Due May 27, 2026

MSU Q&A Response Due June 3, 2026

Proposal Submission Deadline – 2:00 p.m. June 16, 2026

Award Date (Estimated) July 1, 2026

6. PROPOSAL CONTENTS

This is a two-step RFP process. The technical proposals and the cost proposals are to be submitted in separate sealed envelopes. Indicate firm name, RFP# and word “Technical Proposal” on the front of the sealed technical proposal envelope or package. Indicate the firm name, RFP# and the word “Cost Proposal” on the front of the sealed proposal envelope or package.

At a minimum, the following items should be included in the contents of the Technical Proposal:

mailto:jmayfield@procurement.msstate.edu

• Cover letter, indicating the scope of the proposal. The letter should include an overview of the services being offered. The letter should include a statement of exceptions to any of the terms and conditions outlined in this RFP. (Cover letter should be no more than 3 pages in length.)

• Corporate Structure and Credentials o Number of years of experience o Staffing levels and support proposed o Examples of similar previous work.

o Knowledge of higher education marketing and needs of consumers o 3 References

• Operations and Ability to Perform o Provide operation plan. This should include, but not be limited to, acknowledgement and agreement with all requirements, as well as explanations and design examples of the intended plan to achieve the requirements.

o Describe how services will be provided to MSU.

At a minimum, the following items should be included in the contents of the Cost Proposal:

• Base Cost

• Any additional fees that may be incurred

• A statement of Vendor’s willingness to negotiate fees based on services provided to other Institutions of Higher Learning in the state of Mississippi

7. DISCUSSIONS/EVALUATION CRITERIA/AWARD PROCESS

MSU reserves the right to conduct discussions with any or all respondents, or to make an award of a contract without such discussions based only on evaluation of the written proposals. MSU reserves the right to contact and interview anyone connected with any past or present projects with which the respondent has been associated. MSU likewise reserves the right to designate a review committee to evaluate the proposals according to the criteria set forth under this section.

MSU may make a written determination showing the basis upon which the award was made, and such determination shall be included in the procurement file.

MSU reserves the right to award this contract in whole or in part depending on what is in the best interest of MSU with MSU being the sole judge thereof.

The evaluation factors set forth in this section are described as follows:

• The Vendor’s ability to deliver the overall objective and functions described in the RFP

• Competitive fees

• Vendor’s experience with similar design concepts and marketing plans

• The committee may invite finalists for interviews and/or presentations

Failure to attend a requested interview presentation before the committee may result in a proposal not being considered.

Upon award of contract(s), successful respondent(s) will be asked to provide a transition plan and timeline and obtain MSU’s input and concurrence before moving forward.

Proposals will be scored based on the following weights (100 points total):

• Knowledge of MSU HVAC systems, building inventory, and filter locations – 45 points

• Experience, past performance, and vendor reputation – 25 points

• Fees – 30 points

8. PROPOSAL SUBMISSION

Proposals shall be submitted in two packages (envelopes or boxes) as set forth in Section 7.

Please make sure that the RFP number is clearly visible on the outside of the package.

Responses Submitted Electronically in Bully Buy (Preferred Method):

If you did not receive an invitation to reply in Bully Buy, contact the person on page one and request an invite.

Technical Proposal: Proposal must be submitted in PDF format and state “Technical Proposal” in the title of the document. This document must be separate from the cost proposal or the response may be considered non-responsive.

Cost Proposal: Cost proposal must be submitted in PDF format and state “Cost Proposal” in the title of the document. This document must be separate from the technical proposal or the response may be considered non-responsive.

Responses Submitted Physically:

Technical Proposal – One (1) original and one (1) electronic copy (of the complete technical proposal in one pdf file on a flash drive) of parts 7(b)(i) (Cover Letter), 7(b)(ii) (Corporate Structure and Credentials), and 7(b)(iii) (Operations and Ability to Perform) should be sealed in a package with “Technical Proposal” in the lower left hand corner. Each submitted package should be a complete copy. The original shall be marked on the first page “Original.”

Cost Proposal – One (1) original and one (1) electronic copy (of the complete cost proposal in one pdf file on a flash drive). Should be sealed in a package with “Cost Proposal” in the lower left-hand corner. Each submitted package should be a complete copy. The original shall be marked on the first page “Original.”

The proposal package must be received on or before 2:00 p.m. on June 16, 2026. It is the responsibility of the respondent to ensure that the proposal package arrives in the Procurement Services office on time. The proposal package should be delivered or sent by mail to:

Office of Procurement Services

RFP MSU2026078

405 Garrard Road East Starkville, MS 39762

Your response must include the signature page included in this RFP (See Appendix A) and contain the signature of an authorized representative of the respondent’s organization. The signature can be electronic.

MSU reserves the right to reject any and all proposals and to waive informalities and minor irregularities in proposals received and to accept any portion of a proposal or all items bid if deemed in the best interest of the University to do so.

Proposals received after the stated due date and time will be returned unopened.

9. PCI COMPLIANCE ISSUES (IF APPLICABLE)

The vendor must provide a PCI compliant processing environment using one of the approved options below. If the vendor is unable to fully adhere to one of these options, the proposal will be removed from consideration.

• Option 1 – Integrate with MSU’s existing third-party solution (NelNet Business Solutions – Commerce Manager), because all hardware, software and back-end processing have been vetted and credit/debit card payments are automatically posted to Banner.

• Option 2 – Use alternative third-party solution. Use a different MSU Merchant ID but same bank account.

o Work with members of MSU’s PCI Council and third-party PCI Compliance consultant to review business needs and proposed solution.

o Ensure card transactions processed by university personnel are performed using a PCI-validated point to point encrypted (P2PE) solution. The solution must be listed on the PCI council’s website (https://www.pcisecuritystandards.org), must not be expired, and devices to be used with the solution must have a PIN transaction security (PTS) expiration date at least 3 years past the date of installation.

o Obtain the following solution information o Attestation of compliance (AoC) from all parties involved in handling or that affects the security of cardholder data.

o Verify that all devices have a current PTS certification and have an expiration date at least 3 years past the installation date of the solution.

o Obtain a data flow diagram showing where payment card data will be introduced to the proposed solution and all steps/hops it will take until payment information is delivered to the merchant processing bank. This will determine all the service providers that must provide an AoC.

o Require specific reporting requirements and interfaces to support Banner integration and automatic posting of credit/debit card payments to the ERP. The exact file layout will be provided upon request.

• Option 3 – Use alternative third-party solution. Use vendor’s Merchant ID.

o Work with members of MSU’s PCI Council and third-party PCI Compliance consultant to review the solution.

o Ensure card transactions processed by university personnel are performed using a PCI-validated point to point encrypted (P2PE) solution. The solution must be listed on the PCI council’s website (https://www.pcisecuritystandards.org), must not be expired, and devices to be used with the solution must have a PIN transaction security (PTS) expiration date at least 3 years past the date of installation.

o Obtain the following solution information o Attestation of compliance (AoC) from all parties involved in handling or that affects the security of cardholder data.

o Verify that all devices have a current PTS certification and have an expiration date at least 3 years past the installation date of the solution.

o Obtain a data flow diagram showing where payment card data will be introduced to the proposed solution and all steps/hops it will take until payment information is delivered to the merchant processing bank. This will determine all the service providers that must provide an AoC.

o Payments due MSU will be remitted on a predetermined basis, net of all applicable fees and merchant discounts. Banner integration is not required.

https://www.pcisecuritystandards.org/ https://www.pcisecuritystandards.org/

10. TWO-PHASE, BEST AND FINAL OFFER

If the initial proposals do not provide MSU with a clear and convincing solution, or if MSU feels it is appropriate to offer the potential providers an opportunity to submit revised proposals, MSU reserves the right to use a two-phase approach and/or invite Best and Final Offers (BAFO). Based on the information obtained through the proposal submittals (Phase-One), MSU may choose a specific business model, and potential providers may be asked to submit revised proposals based upon that specific model.

The evaluation committee may develop, for distribution to the top-ranked firms, refined written terms with specific information on what is being requested because of information obtained through initial RFP submittal process. Proposers may be asked to reduce cost or provide additional clarification to specific sections of the RFP. Selected proposers are not required to submit a BAFO and may submit a written response notifying the solicitation evaluation committee that their response remains as originally submitted.

11. TERM OF CONTRACT

It is MSU’s intention to enter into a three (3) year contract, estimated to begin on July 1, 2026.

MSU reserves the right to terminate this agreement with thirty (30) days-notice, by the Director of Procurement and Contracts via certified mail to the address listed on the signature page of this RFP (See Appendix A) if any of the terms of the proposal and/or contract are violated.

In the event the contractor fails to carry out and comply with any of the conditions and agreements to be performed under the specifications, MSU will notify the contractor, in writing, of such failure or default. In the event the necessary corrective action has not been completed within a ten (10) day period, the contractor must submit, in writing, why such corrective action has not been performed. The University reserves the right to determine whether such noncompliance may be construed as a failure of performance of the contractor.

Termination of contract by contractor without cause can only occur with at least one hundred and twenty (120) days’ notice prior to the proposed termination of the contract.

In the event MSU employs attorneys or incurs other expenses it considers necessary to protect or enforce its rights under this contract, the contractor agrees to pay the attorney’s fees and expenses so incurred by MSU.

12. ACCEPTANCE TIME

Proposal shall be valid for one hundred and eighty (180) days following the proposal’s due date.

13. RFP CANCELLATION

This RFP in no manner obligates MSU to the eventual purchase of any services described, implied or which may be proposed until confirmed by a written contract. Progress towards this end is solely at the discretion of MSU and may be terminated without penalty or obligations at any time prior to the signing of a contract. MSU reserves the right to cancel this RFP at any time, for any reason, and to reject any or all proposals or any parts thereof.

14. INDEPENDENT CONTRACTOR CLAUSE

The contractor shall acknowledge that an independent contractor relationship is established and that the employees of the contractor are not, nor shall they be deemed employees of MSU and that employees of MSU are not, nor shall they be deemed employees of the contractor.

15. DISCLOSURE OF PROPOSAL CONTENTS

Proposals will be kept confidential until evaluations and award are completed by MSU. At that time, all proposals and documents pertaining to the proposals will be open to the public, except for material that is clearly marked proprietary or confidential.

IMPORTANT! The offeror/proposer should mark any and all pages of the proposal considered to be proprietary information which may remain confidential in accordance with Mississippi Code Annotated 25‐61‐9 and 79‐23 1 (1972, as amended). Each page of the proposal that the proposer considers trade secrets or confidential commercial or financial information should be on a different color paper than non‐confidential pages and be marked in the upper right-hand corner with the word “CONFIDENTIAL.”

Failure to clearly identify trade secrets or confidential commercial or financial information will result in that information being released subject to a public records request.

16. OTHER CONTRACT REQUIREMENTS

Award Terms: This contract shall be awarded at the discretion of the University based on the capabilities and overall reputation of the Supplier, as well as the cost. Acceptance shall be confirmed by the issuance of a contract from the University.

Standard Contract: The awarded contractor(s) will be expected to enter into a contract that is in substantial compliance with MSU’s standard contract https://www.contracts.msstate.edu/sites/www.contracts.msstate.edu/files/2025- 03/Contract_for_MSU_to_Provide_Services2023Oct18_0.docx. Proposal should include any desired changes to the standard contract. It should be noted that there are many clauses which the MSU cannot change (see Standard Addendum https://www.contracts.msstate.edu/sites/www.contracts.msstate.edu/files/2025-https://www.contracts.msstate.edu/sites/www.contracts.msstate.edu/files/2025-03/Contract_for_MSU_to_Provide_Services2023Oct18_0.docx https://www.contracts.msstate.edu/sites/www.contracts.msstate.edu/files/2025-03/Contract_for_MSU_to_Provide_Services2023Oct18_0.docx https://www.contracts.msstate.edu/sites/www.contracts.msstate.edu/files/2025-03/standardaddendum.pdf

03/standardaddendum.pdf) Significant changes to the standard contract may be cause for rejection of a proposal.

The Procurement Process: The following is a general description of the process by which a firm will be selected to fulfill this Request for Proposal.

• Request for Proposals (RFP) is issued to prospective suppliers.

• A deadline for written questions is set.

• Proposals will be received as set forth in Section 8.

• Unsigned proposals will not be considered.

• All proposals must be received by MSU no later than the date and time specified on the cover sheet of this RFP.

• At that date and time, the package containing the proposals from each responding firm will be opened publicly and the name of each respondent will be announced.

• Proposal evaluation: The University will review each proposal.

• At their option, the evaluators may request oral presentations or discussions for the purpose of clarification or to amplify the materials presented in the proposal

• Respondents are cautioned that this is a request for proposals, not a request to contract, and the MSU reserves the unqualified right to reject all proposals when such rejection is deemed to be in the best interest of the University.

• The proposals will be evaluated according to the criteria set forth in Section 7.

https://www.contracts.msstate.edu/sites/www.contracts.msstate.edu/files/2025-03/standardaddendum.pdf

APPENDIX A: SIGNATURE PAGE

Provide information requested, affix signature and return this page with your proposal:

Name of Firm: ________________________________________________

Complete Address: ________________________________________________

Telephone Number: ________________________________________________

E-mail Address: ________________________________________________

Authorized Signature: ________________________________________________

Printed Name: ________________________________________________

Title: ________________________________________________