RFP_Medical Mobile Clinic Units.docx

Contra Costa County

RFP_F-Contr-0000000048

MEDICAL MOBILE CLINIC UNIT

Proposal Due Date: 6/20/2025 no later than 3:00 P.M. PST

Dally Aleman: Sr. Buyer Contra Costa County Purchasing Services 40 Muir Road, 2nd Floor Martinez, California 94553

Table of Contents

Page

ATTACHMENTS:

· EXHIBIT A – STATEMENT OF EXPERIENCE

· EXHIBIT B – PROPOSAL PRICE

· EXHIBIT C – CUSTOMER REFERENCES

· EXHIBIT D – ANTI COLLUSION STATEMENT

· EXHIBIT E – CONTRA COSTA COUNTY BUSINESS OPPORTUNITY REGISTRATION FORM

· ATTACHMENT A – ADDENDA ACKNOWLEDGEMENT

· ATTACHMENT B - CONTRA COSTA COUNTY TERMS AND CONDITIONS

Section I: Introduction

General Information

A. Intent Contra Costa County Public Works (“County”), on behalf of the Public Health Clinic Services (“PHCS”), is soliciting proposals to purchase two (2) new diesel or electric medical mobile clinic units. We are seeking experienced and qualified vendors to manufacture a state-of-the-art medical mobile clinic unit to support our mission of providing healthcare services to Contra Costa County’s most vulnerable, uninsured, and underserved populations including youth and unhoused. The medical mobile clinic will be equipped with essential medical equipment and provide a range of services such as primary care, diagnostics, and health education.

The County intends to award a one-time contract to the bidder selected as most capable of meeting the County’s requirements.

B. Background Public Health Clinic Services is committed to providing high-quality healthcare to Contra Costa County’s most underserved, underinsured, and uninsured residents through mobile medical and mobile dental clinics. PHCS strives to address the distinct healthcare challenges faced by these vulnerable populations, offering access to essential services, and bridging critical gaps in care. By focusing on those most in need, PHCS aims to reduce health disparities and enhance overall well-being, ensuring that everyone receives the care they deserve. Two new mobile medical units would allow CCH to expand services further extending our reach and creating more access.

Calendar of Events Listed below are the target dates for the events to occur. All target dates are predicted on the issue date of the RFP. The County reserves the right to change dates at any time.

RFP Release date April 30, 2025

Please refer to Event Note for details and calling info and address.

Last date to submit written questions June 6, 2025, by 3:00 P.M. PST

Bid Closing Date

June 20, 2025, by 3:00 P.M. PST

C. Questions All questions regarding this RFP will be accepted through the Bidnet Direct website only. The deadline for submitting questions is on or before June 6, 2025, no later than 3:00 PM PST. All questions will be answered by posting on the Bidnet Direct website. Please contact customer service if you need technical assistance with any part of the bid process at support@bidnet.com or call 800-835-4603.

Section II: Qualifications and Requirements

To be considered, respondents must meet the following minimum qualifications:

A. Bidder shall have been regularly and continuously engaged in the business of providing medical mobile clinical units for at least five (5) years.

B. Bidder must be registered in SAM with no debarment on record. Please create an account in www.sam.gov if you anticipate submitting a proposal.

C. Bidder shall possess all permits/licenses, and credentials necessary to supply equipment and warranty repair as specified under this RFP.

Section III: Instructions to Proposers

A. Proposal Submission

· Response to this RFP MUST be submitted electronically through the Bidnet Direct web site – NO EXCEPTIONS

· Late submittals WILL NOT be accepted – NO EXCEPTION

· Fax submittals WILL NOT be accepted – NO EXCEPTION

B. Format All proposals shall follow the same format. No exceptions to this format shall be accepted. To be accepted for evaluation, the proposal format shall address all required components in order. All proposals shall include the following components:

a. Cover Letter – Signed by an authorized representative of the company

b. Executive Summary

c. Proposal – within a maximum of 15 pages, no smaller than 12-point font, describe specific capabilities, experience, approaches and proposed methodologies that demonstrate a clear understanding of the nature of the work to be performed described in Section IV under Scope of work

d. Resume of key people who will be assigned to the project

e. Statement of Experience – See Exhibit A

f. Price Proposal Form – See Exhibit B

g. Customer References – See Exhibit C

h. Anti-Collusion Statement – See Exhibit D

i. Contra Costa County Business Opportunity Registration Form – See Exhibit E

j. Staffing Plan if applicable

k. Federal, State, and local permits and licenses

l. Certificate of Insurance with Endorsement Letter

C. Staffing List the staff anticipated to perform the services as applicable to this scope, including disciplines and degrees, as appropriate. Indicate the qualifications, training, and experience of each team member, and provide a brief description of the scope of work. Also include the average number of clients that the individual(s) assigned to perform the services is expected to handle.

D. Costs Each proposal must include a detailed explanation of the cost to be charged to the County.

E. Customer References Respondents shall provide a minimum of three (3) references. References must include the name of the firm, description of services that were provided, and the date of services and the contract amount for projects similar to the services requested in this RFP. See Exhibit C.

F. Licenses and Permits Respondents shall possess all licenses, registrations and permits required by the State of California and the County of Contra Costa. Such licenses and permits are to be submitted to the County with the proposal or prior to the contract signing date.

G. Proposal Expenses Respondents shall be fully responsible for all costs incurred in the development and submission of this RFP.

H. Respondents Responsibility The respondent assumes sole responsibility for the complete effort required in submitting a bid proposal in response to this RFP. No special consideration will be given after bid proposals are opened because of a proposer’s failure to be knowledgeable as to all of the requirements of this RFP.

I. Interpretation Should any discrepancies, omissions, or doubts as to their meaning be found in the RFP specifications or requirements, the Respondent shall notify the County in writing through the Bidnet Direct website. The County will send written instructions or addenda to all participants in the RFP process. The County shall not be responsible for oral interpretations.

J. Reservations The County reserves the right to do the following at any time and for its own convenience, at its sole discretion:

· To reject any and all proposals without indicating any reasons for such rejection;

· Terminate this RFP and issue a new Request for Proposals anytime thereafter;

· Extend any or all deadlines specified in the RFP, including deadlines for accepting proposals by issuing an Addendum at any time prior to the deadline for receipt of responses to the RFP;

· Procure any services specified in the RFP by other means;

· Disqualify any Respondent on the basis of any real or perceived conflict of interest or evidence of collusion that is disclosed by the proposal or other data available to the County. Such disqualification is at the sole discretion of the County;

· Reject the proposal of any Respondent that is in breach of or in default under any other agreement with the County; and

· Reject any Respondent deemed by the County to be non-responsive, unreliable, unqualified or non-responsible.

K. Sub-Contract and Assignment The Contract binds the heirs, successors, assigns and representatives of Contractor. Prior written consent of the County, subject to any required state or federal approval, is required before the Contractor may enter into subcontracts for any work contemplated under the Contract, or before the Contractor may assign the Contract or monies due or to become due, by operation of law or otherwise.

L. Addenda No one other than Purchasing Services is authorized to amend any of these documents in any respect by an oral statement or to make any representation or interpretation in conflict with their provisions. Any changes to these documents will be issued in writing via Addenda to be posted on the Bidnet Direct website.

M. Addenda Acknowledgement All addenda shall include an acknowledgement of receipt that must be returned. The addenda must be signed and attached to the final response. Failure to attach any addendum may result in the rejection of the response. See Attachment A.

Section IV: Scope of Work The County is interested in purchasing two (2) fully equipped medical mobile clinic units for the Public Health Clinic Services. These must be delivered no later than December 26, 2025.

The scope of this project shall include all design, construction, equipment, training, and delivery of the mobile clinic. The completed unit shall meet all applicable documents, publications, and standards in effect at the time of manufacture. These shall include, but not limited to, all U.S. Department of Transportation (DOT) and Federal Motor Vehicle Safety Standards (FMVSS)Americans with Disabilities Act (ADA) standards requirements as applicable. The following criteria/equipment must be met to comply with minimum specifications:

· Approximately 35’ 2025 or newer vehicle, No Commercial Driver’s License required

· Minimum of 1 exam room including storage, countertops, sink

· Restroom with toilet, sink (not under sink storage), upper storage, pocket door, fan

· Waiting area equipped with seating and storage

· Wheelchair lift (handicapped accessibility as demonstrated by lift and patent-friendly environment that is easy to navigate)

· Intake area with medical, and workspace

· Microwave

· Exterior storage

· No passenger seat

· Trash chutes located in lower storage in exam room, bathroom, and intake area

Medical Mobile Clinic Units

· Shore Power Cord (35’)

· 32” Flat-screen HD Smart TV

· Back up camera

· Automatic transmission

· Commercial grade generator

· Interior and Exterior outlet

· Electric awning

· Safety handrails

· Electric stairs

· High Quality Locking cabinetry

· Basic graphics package of exterior rear cabin 100% coverage

· Patterned privacy curtains

· Minimized generator noise on inside of mobile

· Automatic jacks leveling system

· Generator exhaust venting system kit

· Tire Pressure Monitoring System

· Convex crossview mirrors

· Cabinetry stainless steel lower edge molding

Include all medical equipment for a fully equipped and functional mobile clinic. At a minimum, the following equipment is desired.

Medical Equipment:

· Exam table with exam lights,

· Glove dispensers, needle containers and disposal, adult scale

· Otoscope/ophthalmoscope, sphygmomanometer

· Physician’s stool

· Vital Signs equipment

· Blood draw chair

· Stadiometer Warranty to be included:

· Medical Mobile Clinic units shall be fully warranted from date of delivery for at least the term of the original manufacture’s warranty.

· Warranty shall include everything covered by original manufacture’s warranty and all modifications including:

· Air conditioner – two (2) years, unlimited miles;

· Corrosion – five (5) years, unlimited miles;

· Diesel engine – three (3) years, 100,000 miles;

· Emissions – five (5) years, 50,000 miles;

· Frame rail corrosion – five (5) years, unlimited miles;

· Generator – 1,000 hours, unlimited miles;

· Noise emissions – life of vehicle;

· Suspension – two (2) years, unlimited miles; and, Diesel power train – extended warranty, five (5) years, 100,000 miles.

Training to be included:

· Bidder shall provide qualified personnel to train Contra Costa Public Health Clinic Services, to operate the mobile medical clinic.

· A four (4) hour session of vehicle operation training shall be included as part of this bid.

Alternate Configurations – Other vehicles that meet the needs specified above will be considered if there is information provided to justify suitability for the scope of work to be performed.

Section V: Evaluation and Selection Process

A. Selection Process All proposals received will be evaluated by the RFP Review Committee. The following criteria, not listed in the order of importance, will be used to determine which agency best meets the needs of the County. Proposals will be evaluated based on the following criteria:

1. Project understanding, methodology and implementation plan

2. Thoroughness of compliance with itemized bid specifications

3. Warranty, quality and functionality of products offered

4. System Design

a. proposal must state how vehicle will pass and continue to abide by stringent California CARB emissions standards

b. Sustainable/Green Design/Construction plans: Sustainable design considerations (recycled content, non-hazardous substances, alternative fuel and energy sources, non-ozone depleting substances, energy and water efficiency) shall be considered.

5. Timely delivery of final unit

6. Cost

7. References

B. Additional Information If the County determines, at its sole discretion, that additional information is required or desirable beyond that provided in the proposal(s) of any of the applicant(s), County shall request such information.

C. Best and Final Offer (BAFO) The County, at its sole discretion, may request Best and Final Offer (BAFO) from the finalists.

D. Inability to Negotiate a Contract After an applicant has been recommended by the Evaluation Committee and selected by the County Administrator, the County and such applicant will negotiate a contract for submission to the Board of Supervisors for consideration and possible approval. If a satisfactory contract cannot be negotiated, the County may, in its sole discretion, begin contract negotiations with one or more of the remaining applicants, if the County determines, in its sole judgment, that more than one contractor may be necessary to provide specified services.

E. Proposals are Public Records California Government Code Section 6250, the Public Records Act, defines a public record as any writing containing information relating to the conduct of the public’s business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics. The Public Records Act provides that public records shall be disclosed upon request and that any citizen has a right to inspect any public record, unless the document is exempted from disclosure.

Unless otherwise compelled by a court order, the County will not disclose any proposal while the County conducts its deliberative process in accordance with the procedures identified in this RFP. However, after the County either awards an agreement to a successful respondent, or rejects all proposals, the County shall consider each proposal subject to the public disclosure requirements of the California Public Records Act. Each respondent is hereby informed that, upon submitting its proposal to the County in accordance with this RFP, the proposal becomes the property of Contra Costa County.

F. Protest Protest Policy Any bidder or proposer who is aggrieved in connection with the solicitation or award of a contract may protest to the Purchasing Agent or designee. The protest shall be submitted in writing to the Purchasing Agent or designee, within five (5) business days after such aggrieved person or company knows or should have known of the facts giving rise thereto. Failure to submit a timely protest shall bar consideration of a protest.

Grounds for Protest The protest shall state all grounds claimed for the protest and include supporting documentation. Failure to clearly state the grounds for the protest and provide supporting documentation shall be deemed a waiver of all protest rights.

Protest Procedures In the event a dispute arises concerning the proposal process prior to the award of the contract, the party wishing resolution of the dispute shall submit a request in writing to the attention of:

Contra Costa County Attn: Cindy Shehorn, Purchasing Services Manager Public Works Department 40 Muir Drive, 2nd Floor Martinez CA, 94553

Section VI: Billing and Invoicing

A. Payment Terms Contractor shall submit a correct and complete invoice(s) to the County after the County accepted the deliverables. Payment terms are Net 30 days or best offer, after receipt of correct invoice.

B. Proposal Pricing Respondents shall submit prices as described in Exhibit B.

C. Pricing Prices offered by the Proposer will be a firm fix and not subject to increase during the term of any contractual agreement arising between the County and the successful Proposer as a result of this RFP, unless otherwise stated.

Exhibit A: Statement of Experience

SECTION A___________________________________________________________________

Business Name: __________________________________________ Phone #: ____________ Address: ____________________________________________________________________ City: ________________________________________________ State: ________ ZIP: ______ Federal Tax ID #: ____________________________ Business License #: _________________

Business Status:

_____Non-Profit Corporation _____Corporation State of Incorporation: _____________________ _____General Partnership _____Limited Partnership _____Sole Proprietorship Other: __________________________ Name and title of an Officer or owner authorized to sign this proposal and any contract with the County that may result.

Name: ________________________________________________ Title: _________________

SECTION B___________________________________________________________________

Number of years in business under present business name: ___________________________ Other Business Name(s): _______________________________________________________ Number of years under prior name if any: _________________________________________

SECTION C___________________________________________________________________

Number of years of experience in providing required, equivalent, or related projects:

SECTION D___________________________________________________________________

Similar services/projects completed during the last five years?

Period Services $ Amount Paid Location Agency Name 1 - _________________________________________________________________________ 2 - _________________________________________________________________________ 3 - _________________________________________________________________________ 4 - _________________________________________________________________________ 5 - _________________________________________________________________________

SECTION E___________________________________________________________________

Have you, or your agency failed or refused to complete a contract? _____ YES ____No If yes, explain: _______________________________________________________________

SECTION F___________________________________________________________________

Is your firm authorized to do business in the State of California? _____Yes ________No

SECTION G___________________________________________________________________

Is your firm a State of California registered small business? ______Yes ______No

SECTION H___________________________________________________________________

Is your firm local Business? ______Yes ______No

SECTION I___________________________________________________________________

Explain any litigation similar to the services requested by this proposal involving you, or your agency, or any principle officer(s) thereof:

SECTION J___________________________________________________________________

Has your company filed any written declaration for bankruptcy protection, a potential merger or acquisition, office closure, pending lawsuits, financial loss that might affect your ability to perform under the contract? _________ Yes _________ No (if yes, please explain): ____________________________________________________________________

SECTION K_______________________________________________________________

License Provisions Has your company changed names or license numbers in the past 10 years? If so, please state the reason for change. Yes_____ No_____

Reason _________________________________________________________________

SECTION L_______________________________________________________________

List the names and titles of the key personnel who would be assigned to the Project.

SECTION M_______________________________________________________________

List all required business and professional licenses that pertain to this Project:

License Number Type Expiration Date

SECTION N_______________________________________________________________

Do you and your agency agree to provide additional information as required by the County to make an informed determination of qualifications? ______ Yes _____ No By signing this Statement of Experience, you are certifying that all information provided on this form and contained within your proposal are true, and you acknowledge that if the proposal contains any false statements, the County may declare any contract or agreement made as a result of the proposal to be void.

Signature: _____________________________________________Date: _____________

Authorized Name: _________________________________Title: ___________________

Exhibit B: Proposal Price

Proposer’s Rate Sheet Proposer’s Name: ________________________________________________________________

Delivery charges/shipping (if applicable)

Sales tax

Total

In the event that services go beyond the descriptive scope of this RFP, both parties should collectively determine the appropriate compensation for such services.

I have read, understood, and agreed to the terms and conditions of all contents of this RFP. The undersigned agrees to furnish the service stipulated in the RFP as stated.

Exhibit C: Customer References

Company Name:

Contact Person:

Address:

Tel. Number:

City, State, Zip:

Email Address:

Services Provided / Date(s) of Service:

Company Name:

Contact Person:

Address:

Tel. Number:

City, State, Zip:

Email Address:

Services Provided / Date(s) of Service:

Company Name:

Contact Person:

Address:

Tel. Number:

City, State, Zip:

Email Address:

Services Provided / Date(s) of Service:

Exhibit D: Anti-Collusion Statement

By signing this form, the Respondent agrees that this quote is made without any other understanding, agreement, or connection with any person, corporation, or firm submitting a quote for the same purpose and that the quote is in all respects fair and without collusion or fraud, IT IS AGREED BY THE UNDERSIGNED RESPONDENT THAT THE SIGNING AND DELIVERY OF THE QUOTE REPRESENTS THE RESPONDENT’S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE FORGOING SPECIFICATIONS AND PROVISIONS, AND IF AWARDED, THIS CONTRACT WILL REPRESENT THE AGREEMENT BETWEEN THE RESPONDENT AND THE COUNTY.

NAME OF FIRM: ______________________________________________________________

[Sign in ink in the space provided below]

SIGNED BY: _________________________________________________________________

TITLE: ______________________________________________________________________

ADDRESS: __________________________________________________________________

CITY & STATE: _______________________________________________________________

TELEPHONE: ________________________________________________________________

Exhibit E: Contra Costa County Business Opportunities Registration

Place Holder

See Attached

Attachment A: Addenda Acknowledgement

TO BE RETURNED WITH REQUEST FOR PROPOSAL (RFP)

RFP No.: _______________ Title: ________________________________________________

ADDENDUM ACKNOWLEDGEMENT (Please initial for addendums received)

Company Name: _____________________________________________________________

Contact Name: _______________________________________________________________

Email Address: ____________________________________________ Phone No.: _________

Address:____________________________________________________________________

Authorized Signature: _________________________________________________________

Date: _______________________________________________________________________

Attachment B: CCC General Terms & Conditions

1. Compliance with Law. Contractor is subject to and must comply with all applicable federal, state, and local laws and regulations with respect to its performance under this Contract, including but not limited to, licensing, employment, and purchasing practices; and wages, hours, and conditions of employment, including nondiscrimination.

2. Inspection. Contractor's performance, place of business, and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government.

3. Records. Contractor must keep and make available for inspection and copying by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County.

a. Retention of Records. Contractor must retain all documents pertaining to this Contract for five years from the date of submission of Contractor's final payment demand or final Cost Report; for any further period that is required by law; and until all federal/state audits are complete and exceptions resolved for this Contract's funding period. Upon request, Contractor must make these records available to authorized representatives of the County, the State of California, and the United States Government.

b. Access to Books and Records of Contractor, Subcontractor. Pursuant to Section 1861(v)(1) of the Social Security Act, and any regulations promulgated thereunder, Contractor must, upon written request and until the expiration of five years after the furnishing of services pursuant to this Contract, make available to the County, the Secretary of Health and Human Services, or the Comptroller General, or any of their duly authorized representatives, this Contract and books, documents, and records of Contractor necessary to certify the nature and extent of all costs and charges hereunder.

Further, if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of $10,000 or more over a twelve-month period, such subcontract must contain a clause to the effect that upon written request and until the expiration of five years after the furnishing of services pursuant to such subcontract, the subcontractor must make available to the County, the Secretary, the Comptroller General, or any of their duly authorized representatives, the subcontract and books, documents, and records of the subcontractor necessary to verify the nature and extent of all costs and charges thereunder.

This provision is in addition to any and all other terms regarding the maintenance or retention of records under this Contract and is binding on the heirs, successors, assigns and representatives of Contractor.

4. Reporting Requirements. Pursuant to Government Code Section 7550, Contractor must include in all documents and written reports completed and submitted to County in accordance with this Contract, a separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report. This section applies only if the Payment Limit of this Contract exceeds $5,000.

5. Termination and Cancellation.

a. Written Notice. This Contract may be terminated by either party, in its sole discretion, upon thirty-day advance written notice thereof to the other, and may be cancelled immediately by written mutual consent.

b. Failure to Perform. The County, upon written notice to Contractor, may immediately terminate this Contract should Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, County may proceed with the work in any reasonable manner it chooses. The cost to County of completing Contractor's performance will be deducted from any sum due Contractor under this Contract, without prejudice to County's rights to recover damages.

c. Cessation of Funding. Notwithstanding any contrary language in Paragraphs 5 and 11, in the event that federal, state, or other non-County funding for this Contract ceases, this Contract is terminated without notice.

6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understanding, oral or otherwise, regarding the subject matter of this Contract will be deemed to exist or to bind any of the parties hereto.

7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, evaluating, auditing, billing, or regulatory changes, may be clarified in a written letter signed by Contractor and the department head, or designee, of the county department on whose behalf this Contract is made. No written clarification prepared pursuant to this Section will operate as an amendment to, or be considered to be a part of, this Contract.

8. Modifications and Amendments.

a. General Amendments. In the event that the total Payment Limit of this Contract is less than $100,000 and this Contract was executed by the County’s Purchasing Agent, this Contract may be modified or amended by a written document executed by Contractor and the County’s Purchasing Agent or the Contra Costa County Board of Supervisors, subject to any required state or federal approval. In the event that the total Payment Limit of this Contract exceeds $100,000 or this Contract was initially approved by the Board of Supervisors, this Contract may be modified or amended only by a written document executed by Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required state or federal approval.

b. Minor Amendments. The Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator (or designee), subject to any required state or federal approval, provided that such administrative amendment may not increase the Payment Limit of this Contract or reduce the services Contractor is obligated to provide pursuant to this Contract.

9. Disputes. Disagreements between County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final written determination by the head of the county department for which this Contract is made, or his designee, or in accordance with the applicable procedures (if any) required by the state or federal government.

10. Choice of Law and Personal Jurisdiction.

a. This Contract is made in Contra Costa County and is governed by, and must be construed in accordance with, the laws of the State of California.

b. Any action relating to this Contract must be instituted and prosecuted in the courts of Contra Costa County, State of California.

11. Conformance with Federal and State Regulations and Laws. Should federal or state regulations or laws touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract will be deemed amended to assure conformance with such federal or state requirements.

12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of County indicating Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, do not relieve Contractor's obligation to fulfill this Contract as prescribed; nor is the County thereby prevented from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. Prior written consent of the County Administrator or his designee, subject to any required state or federal approval, is required before the Contractor may enter into subcontracts for any work contemplated under this Contract, or before the Contractor may assign this Contract or monies due or to become due, by operation of law or otherwise.

14. Independent Contractor Status. The parties intend that Contractor, in performing the services specified herein, is acting as an independent contractor and that Contractor will control the work and the manner in which it is performed. This Contract is not to be construed to create the relationship between the parties, or between County and any Contractor employee, of agent, servant, employee, partnership, joint venture, or association. Neither Contractor, nor any of its employees, is a County employee. This Contract does not give Contractor, or any of its employees, any right to participate in any pension plan, workers’ compensation plan, insurance, bonus, or similar benefits County provides to its employees. In the event that County exercises its right to terminate this Contract, Contractor expressly agrees that it will have no recourse or right of appeal under any rules, regulations, ordinances, or laws applicable to employees.

15. Conflicts of Interest. Contractor covenants that it presently has no interest and that it will not acquire any interest, direct or indirect, that represents a financial conflict of interest under state law or that would otherwise conflict in any manner or degree with the performance of its services hereunder. Contractor further covenants that in the performance of this Contract, no person having any such interests will be employed by Contractor. If requested to do so by County, Contractor will complete a “Statement of Economic Interest” form and file it with County and will require any other person doing work under this Contract to complete a “Statement of Economic Interest” form and file it with County. Contractor covenants that Contractor, its employees and officials, are not now employed by County and have not been so employed by County within twelve months immediately preceding this Contract; or, if so employed, did not then and do not now occupy a position that would create a conflict of interest under Government Code section 1090. In addition to any indemnity provided by Contractor in this Contract, Contractor will indemnify, defend, and hold the County harmless from any and all claims, investigations, liabilities, or damages resulting from or related to any and all alleged conflicts of interest. Contractor warrants that it has not provided, attempted to provide, or offered to provide any money, gift, gratuity, thing of value, or compensation of any kind to obtain this Contract.

16. Confidentiality. To the extent allowed under the California Public Records Act, Contractor agrees to comply and to require its officers, partners, associates, agents and employees to comply with all applicable state or federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that no person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor.

17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract will be available to all qualified persons regardless of age, gender, race, religion, color, national origin, ethnic background, disability, or sexual orientation, and that none will be used, in whole or in part, for religious worship.

18. Indemnification. Contractor will defend, indemnify, save, and hold harmless County and its officers and employees from any and all claims, demands, losses, costs, expenses, and liabilities for any damages, fines, sickness, death, or injury to person(s) or property, including any and all administrative fines, penalties or costs imposed as a result of an administrative or quasi-judicial proceeding, arising directly or indirectly from or connected with the services provided hereunder that are caused, or claimed or alleged to be caused, in whole or in part, by the negligence or willful misconduct of Contractor, its officers, employees, agents, contractors, subcontractors, or any persons under its direction or control. If requested by County, Contractor will defend any such suits at its sole cost and expense. If the County elects to provide its own defense, Contractor will reimburse County for any expenditures, including reasonable attorney’s fees and costs. Contractor’s obligations under this section exist regardless of concurrent negligence or willful misconduct on the part of the County or any other person; provided, however, that Contractor is not required to indemnify County for the proportion of liability a court determines is attributable to the sole negligence or willful misconduct of the County, its officers and employees. This provision will survive the expiration or termination of this Contract.

19. Insurance. During the entire term of this Contract and any extension or modification thereof, Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions:

a. Commercial General Liability Insurance. For all contracts where the total payment limit of the contract is $500,000 or less, Contractor will provide commercial general liability insurance, including coverage for business losses and for owned and non-owned automobiles, with a minimum combined single limit coverage of $500,000 for all damages, including consequential damages, due to bodily injury, sickness or disease, or death to any person or damage to or destruction of property, including the loss of use thereof, arising from each occurrence. Such insurance must be endorsed to include County and its officers and employees as additional insureds as to all services performed by Contractor under this Contract. Said policies must constitute primary insurance as to County, the state and federal governments, and their officers, agents, and employees, so that other insurance policies held by them, or their self-insurance program(s) will not be required to contribute to any loss covered under Contractor’s insurance policy or policies. Contractor must provide County with a copy of the endorsement making the County an additional insured on all commercial general liability policies as required herein no later than the effective date of this Contract. For all contracts where the total payment limit is greater than $500,000, the aforementioned insurance coverage to be provided by Contractor must have a minimum combined single limit coverage of $1,000,000.

b. Workers' Compensation. Contractor must provide workers' compensation insurance coverage for its employees.

c. Certificate of Insurance. The Contractor must provide County with (a) certificate(s) of insurance evidencing liability and worker's compensation insurance as required herein no later than the effective date of this Contract. If Contractor should renew the insurance policy(ies) or acquire either a new insurance policy(ies) or amend the coverage afforded through an endorsement to the policy at any time during the term of this Contract, then Contractor must provide (a) current certificate(s) of insurance.

d. Additional Insurance Provisions. No later than five days after Contractor’s receipt of: (i) a notice of cancellation, a notice of an intention to cancel, or a notice of a lapse in any of Contractor’s insurance coverage required by this Contract; or (ii) a notice of a material change to Contractor’s insurance coverage required by this Contract, Contractor will provide Department a copy of such notice of cancellation, notice of intention to cancel, notice of lapse of coverage, or notice of material change. Contractor’s failure to provide Department the notice as required by the preceding sentence is a default under this Contract

20. Notices. All notices provided for by this Contract must be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to County must be addressed to the head of the county department for which this Contract is made. Notices to Contractor must be addressed to the Contractor's address designated herein. The effective date of notice is the date of deposit in the mail or of other delivery, except that the effective date of notice to County is the date of receipt by the head of the county department for which this Contract is made.

21. Primacy of General Conditions. In the event of a conflict between the General Conditions and the Special Conditions, the General Conditions govern unless the Special Conditions or Service Plan expressly provide otherwise.

22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and Contractor waives all rights or claims to notice or hearing respecting any failure to continue purchasing all or any such services from Contractor.

23. Possessory Interest. If this Contract results in Contractor having possession of, claim or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue & Taxation Code Section 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest. Contractor agrees that this provision complies with the notice requirements of Revenue & Taxation Code Section 107.6, and waives all rights to further notice or to damages under that or any comparable statute.

24. No Third-Party Beneficiaries. Nothing in this Contract may be construed to create, and the parties do not intend to create, any rights in third parties.

25. Copyrights, Rights in Data, and Works Made for Hire. Contractor will not publish or transfer any materials produced or resulting from activities supported by this Contract without the express written consent of the County Administrator. All reports, original drawings, graphics, plans, studies and other data and documents, in whatever form or format, assembled or prepared by Contactor or Contractor’s subcontractors, consultants, and other agents in connection with this Contract are “works made for hire” (as defined in the Copyright Act, 17 U.S.C. Section 101 et seq., as amended) for County, and Contractor unconditionally and irrevocably transfers and assigns to Agency all right, title, and interest, including all copyrights and other intellectual property rights, in or to the works made for hire. Unless required by law, Contractor shall not publish, transfer, discuss, or disclose any of the above-described works made for hire or any information gathered, discovered, or generated in any way through this Agreement, without County’s prior express written consent. If any of the works made for hire is subject to copyright protection, County reserves the right to copyright such works and Contractor agrees not to copyright such works. If any works made for hire are copyrighted, County reserves a royalty-free, irrevocable license to reproduce, publish, and use the works made for hire, in whole or in part, without restriction or limitation, and to authorize others to do so.

26. Endorsements. In its capacity as a contractor with Contra Costa County, Contractor will not publicly endorse or oppose the use of any particular brand name or commercial product without the prior written approval of the Board of Supervisors. In its County-contractor capacity, Contractor will not publicly attribute qualities or lack of qualities to a particular brand name or commercial product in the absence of a well-established and widely accepted scientific basis for such claims or without the prior written approval of the Board of Supervisors. In its County-contractor capacity, Contractor will not participate or appear in any commercially produced advertisements designed to promote a particular brand name or commercial product, even if Contractor is not publicly endorsing a product, as long as the Contractor's presence in the advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Contra Costa County. Notwithstanding the foregoing, Contractor may express its views on products to other contractors, the Board of Supervisors, County officers, or others who may be authorized by the Board of Supervisors or by law to receive such views.

27. Required Audit.

a. If Contractor expends $750,000 or more in federal grant funds in any fiscal year from any source, Contractor must provide to County, at Contractor's expense, an audit conforming to the requirements set forth in the most current version of Code of Federal Regulations, Title 2, Part 200, Subpart F.

b. If Contractor expends less than $750,000 in federal grant funds in any fiscal year from any source, but the grant imposes specific audit requirements, Contractor must provide County with an audit conforming to those requirements.

c. If Contractor expends less than $750,000 in federal grant funds in any fiscal year from any source, Contractor is exempt from federal audit requirements for that year except as required by Code of Federal Regulations, Title 2, Part 200, Subpart F. Contractor shall make its records available for, and an audit may be required by, appropriate officials of the federal awarding agency, the General Accounting Office , the pass-through entity and/or the County. If an audit is required, Contractor must provide County with the audit.

d. With respect to the audits specified in sections (a), (b) and (c) above, Contractor is solely responsible for arranging for the conduct of the audit, and for its cost. County may withhold the estimated cost of the audit or 10 percent of the contract amount, whichever is greater, or the final payment, from Contractor until County receives the audit from Contractor.

28. Authorization. Contractor, or the representative(s) signing this Contract on behalf of Contractor, represents and warrants that it has full power and authority to enter into this Contract and to perform the obligations set forth herein.

29. No Implied Waiver. The waiver by County of any breach of any term or provision of this Contract will not be deemed to be a waiver of such term or provision or of any subsequent breach of the same or any other term or provision contained herein.

MEDICAL MOBILE CLINIC UNIT

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