RFP - Medical Examiner Services.pdf

Grand Traverse County Request for Proposal

REQUEST FOR PROPOSALS

MEDICAL EXAMINER SERVICES

The Grand Traverse County Health Department is requesting proposals to provide Medical Examiner Services within Grand Traverse County.

Sealed proposals must be submitted by Monday, September 1, 2025 at 4:30 p.m.

Clearly identified sealed proposals shall be submitted to:

Grand Traverse County Health Department Administration

2600 LaFranier Rd Suite A

Traverse City, MI 49686

Attn: Health Officer Michael Lahey

Grand Traverse County Request for Proposals - Medical Examiner Services

Table of Contents

Introduction

Owner

1. Project Description

2. Project Assessment

Submission Requirements

1. Due Date Time and Location

2. Submission of Bids

3. Pre-Opening Inquiries and Response

4. Timely Submittals

5. Preparation of Bid

6. Bid Process

7. Authority to Bind Firm in Contract

8. Special Accommodations

General Information

1. Addendum

2. Advice of Omission or Misstatement

3. Notification of Withdrawal of Bid

4. Rights to Pertinent Materials

5. Firm Pricing for County Acceptance…………………………………………………………………………………………..….6

6. Cost of Preparation………………………………………………………………………………………………………………………………….6

7. Standard Forms………………………………………………………………………………………………………………………………………..6

8. Independent Price Determination (Non-Collusion)………………………………………………………………………………6

9. Exceptions…………………………………………………………………………………………………………………………………………………7

10. Amendments…………………………………………………………………………………………………………………………………………….7

11. Applicable Governing Law and Venue……………………………………………………………………………………………..…….7

12. Assignment and Subcontracting

13. Conflict of Interest……………………………………………………………………………………………………………………………………7

14. Debarment/Suspension Status………………………………………………………………………………………………………………..7

15. Equal Opportunity Employment/Nondiscrimination Policy

16. Indemnification and Hold Harmless………………………………………………………………………………………………………..8

17. Independent Contractor…………………………………………………………………………………………………………………………..8

18. Insurance……………………………………………………………………………………………………………………………………………………8

19. Invoices and Payment……………………………………………………………………………………………………………………………….8

20. Tax Exemption………………………………………………………………………………………………………………………………………..8

21. Termination……………………………………………………………………………………………………………………………………………..8

Evaluation, Award and Timeline………………………………………………………………………………………………………………… . 8

1. Bid Evaluation………………………………………………………………………………………………………………………………………

2. Award of Contract………………………………………………………………………………………………………………………………..…9

3. Basis for Award……………………………………………………………………………………………………………………………………….9

4. Right of Rejection ………………………………………………………………………………………………………………………………..…9

5. Contract Approval………………………………………………………………………………………………………………………………..…9

6. Notification of Award……………………………………………………………………………………………………………………….…...9

7. Contract Execution………………………………………………………………………………………………………………………………...9

Project Pricing Form

Legal Status of Bidder Form

Non-Collusion Affidavit Form

Signature Form

Appendix A: Insurance Requirements…………………………………………………………………………………………………………………….18

Grand Traverse County Request for Proposals - Medical Examiner Services

Introduction

The County of Grand Traverse (County) administers a Multiple Regional Medical Examiner Office

(RMEO) currently including Grand Traverse and Leelanau Counties as allowed by MCL 52.201(3). The

County seeks proposals for service from qualified and experienced providers of comprehensive medical examiner services to provide medical examiner services for the RMEO.

Owner Grand Traverse County

400 Boardman Ave

Traverse City, MI 49685

Project Description The County Medical Examiners Act (Act 181 of 1953, being MCL 52.201 et seq) requires that the Grand

Traverse County Board of Commissioners appoint a County Medical Examiner (ME) who shall be a physician licensed to practice within the state of Michigan. Through an Interlocal Agreement with the

County, Leelanau County agrees to appoint the same Medical Examiner as the County, and services under the ME Agreement shall cover services to Leelanau County as a member of the RMEO. The successful bidder is expected to provide all services required of the ME as described in and required by the laws of the State of Michigan, including, but not limited to, the investigation and certifications of all persons whose deaths are within the jurisdiction of the County’s ME and review and authorization of cremation permits. The successful Bidder shall be prepared to provide all services required of the ME effective January 1st, 2026.

Project Assessment Before submitting a proposal, each proposer should:

a. Thoroughly review this Request for Proposals

b. Familiarize himself/herself with Federal, State, and local laws, ordinances, rules and regulations affecting performance of the work; and

c. Carefully correlate his/her observations with the requirements of this document

Submission of a proposal will constitute an incontrovertible representation by the proposer that he/she has complied with and understands every requirement of these instructions. Failure or omission of the proposer to do all the foregoing shall in no way relieve the proposer from any obligations in respect to his/her proposal.

Submission Requirements

1. Date, Time, and Location. Bids will be received no later than 4:30 p.m., local time prevailing, on Monday, September 1, 2025, by the:

Grand Traverse County Health Officer

2600 LaFranier Rd Suite A

Traverse City, Mi 49686

Bids will be opened immediately after the deadline.

2. Submission of Bids. Proposers are required to submit an original (clearly marked) bid by the date, time, and place designated above. Bids must be submitted in a sealed, opaque envelope or package, clearly marked on the outside “Medical Examiner Services,” with the name of the proposer on the outside of the envelope or package. Bids may be submitted electronically to mlahey@gtcountymi.gov with “Medical Examiner

Services” in the subject line. Bids received at other locations or delivered after the due date and time will not be accepted and will be returned to the bidder.

Bidders shall complete and include with their submittals the following enclosed items:

a. Pricing Form

b. Legal Status of Bidder Form

c. Non-Collusion Form

d. Signature Form

3. Pre-Opening Inquiries and Response. Any inquiry about the meaning or interpretation of this

Request for Proposals and attachments must be directed to the Grand Traverse County

Health Officer at mlahey@gtcountymi.gov. The deadline for submitting final questions is no later than 3:00 p.m. on August 22, 2025. Inquiries may be submitted electronically to mlahey@gtcountymi.gov with “Medical Examiner” in the subject line.

4. Timely Submittals. Any bid or addenda received after 4:30 p.m., local time prevailing on

Monday, September 1, 2025, whether by mail or otherwise, will be rejected. It is the sole responsibility of the bidders to ensure that their bids are received on time. Nothing in the

Request for Proposals precludes the County from requesting additional information at any time during the procurement process.

5. Preparation of Bid. All bids must be made on the required forms prepared and executed fully and properly. Proposed prices shall be based on the selected bidder furnishing all labor, supervision, administration, incidentals, bonds, insurance, and any other services required to complete the work in strict accordance with this Request for Proposals. All fees and costs must be disclosed in the bid.

6. Bid Process. Bids which do not completely address all solicitation requirements will be considered non-responsive and may be excluded from consideration. Any exceptions shall be noted in the submittal.

7. Authority to Bind Firm in Contract. Bidder shall provide the full legal firm’s name and address.

Any bid that has not been manually signed will be deemed non-responsive and excluded from consideration. The firm name and authorized signature must appear in the space provided on the attached Signature Form.

8. Special Accommodations. If you are an individual with a disability and require reasonable accommodation, please notify Diane Reeder at (231) 995-6107, three working days prior to need.

General Information

1. Addendum. If it becomes necessary to revise any part of the Request for Proposals or if additional data is necessary to enable an exact interpretation of provisions, an addendum will be issued to all vendors known to have received a Request for Proposals. It is the responsibility of the bidder to ensure that he/she has received and signed all addendums prior to submitting a bid. No oral explanation or instruction of any kind or nature whatsoever, given before the award of a contract to a bidder, shall be binding.

2. Advice of Omission or Misstatement. In the event it is evident to a responding bidder that the County has omitted or misstated a material requirement to this Request for Proposals and/or the services required, the responding vendor shall advise the County Health Officer of such omission or misstatement. Such notifications may be submitted electronically to mlahey@gtcountymi.gov with “Medical Examiner” in the subject line.

3. Notification of Withdrawal of Bid. Bids may be withdrawn prior to the date and time specified for the bid submission with a formal written notice by an authorized representative of the bidder.

4. Rights to Pertinent Materials. All responses, inquiries, and correspondence relating to this

Request for Proposals and all reports, charts, displays, schedules, exhibits, and other documentation produced by the bidders that are submitted as part of the bid shall become the property of Grand Traverse County after the bid submission deadline.

5. Firm Pricing for County Acceptance. The bid price must be firm for County acceptance for ninety (90) days from the bid opening date.

6. Cost of Preparation. Any costs incurred in the bid preparation, printing, or demonstration process shall be borne by the bidders.

7. Standard Forms. Any preprinted contract forms that the vendor proposes to include as part of a contract resulting from this solicitation must be submitted as part of the bid. Grand

Traverse County reserves the right to accept or reject in whole or in part any contract submitted by a bidder and/or to require that amendments be made thereto, or that an agreement drafted by the County be utilized.

8. Independent Price Determination (Non-Collusion). Bidders must complete and submit the attached Non-Collusion Affidavit Form.

9. Exceptions. Bidders must submit a listing of any and all exceptions to the Request for

Proposals. Suggested substitutions, printed forms, sample contracts, etc. may be provided with the listed exceptions.

10. Amendments. No extra work, additions, alterations, including changes in price, will be paid by Grand Traverse County unless agreed to and performed pursuant to and in accordance with a written Agreement.

11. Applicable Governing Law and Venue. Bidder shall render the services provided pursuant to this Request for Proposals in compliance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Bidder agrees that any agreement arising from this

Request for Proposals shall be construed according to the laws of the State of Michigan. The

County and Bidder agree that the venue for any legal action under this agreement shall be the County of Grand Traverse, State of Michigan.

12. Assignment and Subcontracting. Work performed as a result of this Request for Proposals may not be assigned or subcontracted by the Bidder without consent in writing from the

County.

13. Conflict of Interest. Bidder affirms that its company directors and principal officers are not employed by the County. Bidder confirms that he/she has no conflicts of interest and will not permit a conflict of interest to arise or continue in connection with the provision of services.

14. Debarment/Suspension Status. The Bidder certifies that he/she is not suspended, debarred or ineligible from entering into contracts with the Executive Branch of the Federal

Government, or in receipt of a notice of proposed debarment from any State agency or local public body.

15. Equal Opportunity Employment/Nondiscrimination Policy. All vendors who provide goods and services to Grand Traverse County government by contract shall, as a condition of providing goods and services, not discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privilege of employment, or a matter directly or indirectly related to employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, height, weight, marital status, age or political affiliation (except where age, sex or lack of disability constitutes a bona fide occupational qualification.)

16. Indemnification and Hold Harmless. The Bidder shall, at his/her own expense, protect, defend, indemnify, save and hold harmless the County of Grand Traverse and its elected and appointed officers, employees, servants and agents from all claims, damages, lawsuits, costs and expenses including, but not limited to, all costs from administrative proceedings, court costs and attorney fees that the County of Grand Traverse and its elected and appointed officers, employees, servants and agents may incur as a result of the acts, omissions or negligence of the Bidder or its employees, servants, agents or subcontractors that may arise.

The Bidder’s indemnification responsibility under this section shall include the sum of damages, costs and expenses which are more than the sum of damages, costs and expenses which are paid out on behalf of or reimbursed to the County, its officers, employees, servants and agents by the insurance coverage obtained and/or maintained by the Bidder.

17. Independent Contractor. Bidder shall be an independent contractor. The employees, servants and agents of the Bidder shall not be deemed to be and shall not hold themselves out as employees, servants, or agents of the County and shall not be entitled to any fringe benefits received by County personnel such as, but not limited to, health and accident insurance, life insurance, longevity or paid sick or vacation leave. The Bidder shall be responsible for paying all compensation to its personnel for services they have performed under this Request for Proposals and for withholding and payment of all applicable taxes to the proper Federal, State, and local governments.

18. Insurance. All Bidders performing work on County premises are required to provide evidence of coverage for Workers’ Compensation and General Liability, Automobile Liability, and, if applicable, Professional Liability. Insurance requirements are attached as Appendix A.

19. Invoices and Payment. Submit invoice(s) as instructed on the face hereof immediately upon delivery or completion of service. The County shall pay Bidder within thirty (30) days after receipt of an accurate and undisputed invoice. Send invoice(s) to the Grand Traverse County Health Department, 2600 LaFranier Rd, Suite A, Traverse City, MI 49686.

20. Tax Exemption. The country does not pay Federal excise and State sales taxes. Exemption Certificate and Michigan Sales and Use Tax Certificate of Exemption are both available upon request.

21. Termination. The County may terminate work under the Request for Proposals in whole or in part at any time by notice to the Bidder in writing. Bidder will thereupon immediately stop work and notify its subcontractors to do likewise. Except where termination is caused by a default or delay of Bidder, Bidder shall be entitled to reimbursement for actual costs incurred up to and including the date of termination, applicable to the termination.

Evaluation, Award, and Timeline

1. Bid Evaluation. The Grand Traverse County Health Department, in collaboration with

Grand Traverse County Administration, will review bids to determine the most responsible bidder to be presented to the Grand Traverse County Board of

Commissioners.

2. Award of Contract. It is the intention of the County to award a contract to the lowest responsive and most responsible bidder, provided that the bid has been submitted in accordance with the terms and conditions of the Request for Proposals and does not exceed the budgeted funds available.

3. Basis for Award. Information and/or factors gathered during interviews, negotiations and any reference checks, in addition to the evaluation criteria stated in the Request for

Proposals, if any, and any other information or factors deemed relevant by the County, shall be utilized in the final award.

4. Right of Rejection. Grand Traverse County reserves the right to reject any or all responses to this Request for Proposals for sound, documentable, business reasons, and to waive any informalities or minor irregularities in responses, and/or to negotiate the terms and conditions of all or any part of the responses as determined to be in the County’s best interests in its sole discretion.

5. Contract Approval. The Grand Traverse County Board of Commissioners must approve any contract resulting from this solicitation.

6. Notification of Award. Upon acceptance by the County and approval by the Board of

Commissioners, the successful bidder will be notified of the award in writing by e-mail.

7. Contract Execution. The successful bidder shall commence work only after the transmittal of a fully executed Contract and after receiving written notification to proceed from the

County. A valid and enforceable contract exists when an agreement is fully executed between the parties. The anticipated Effective Date of Contract is to be January 1st, 2026.

Project Pricing Form

(Please Type or Print Clearly in Ink)

Pricing submitted by:

Address:

Having carefully examined the information provided in this Request for Proposals, as well as specifications, scope of work, and the premises and conditions affecting the work, the Undersigned proposes to furnish all labor, materials, tools, equipment, permit fees, bonds, insurance, and services necessary to perform and complete the entire work for the fee as listed below. A schedule of values may be required as part of the contract, if awarded.

1. Medical Examiner Services Scope of Work. During the term of this Agreement, Contractor shall provide the following services to County:

a. Case Evaluation: Contractor shall provide case evaluation services and shall consult with investigators, family members of decedents, and private medical doctors, and other authorized representatives, to assist the Medical Examiner determining whether specific cases require medical examiner investigation, pursuant to MCL 52.202.

b. External Exam: Contractor shall perform external examinations of decedents, when an autopsy examination is not deemed necessary to provide probable cause of death. External examination may include viewing the body, examining medical records, medical history, and similar information. If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be performed, Contractor shall have performed an autopsy.

c. Case Consultation: Contractor may perform case consultation services on an as needed basis, including medical record and laboratory results review, investigative report review, and case analysis, which may or may not involve external examinations upon formal request by law enforcement or the County Prosecutor. Ad hoc, informal opinions provided by Contractor to law enforcement or the Prosecutor shall not incur additional fees. In the event that a formal, extensive records or case review is required to determine cause of death, County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review.

d. Autopsy: Contractor shall have autopsies performed when determined necessary by the Medical Examiner or his/her Deputy(ies). Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices.

Such autopsy services shall also include:

i. Triage: Contractor shall participate in case triage discussions.

ii. Viewing: Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individuals/agencies), who may not be involved in the investigation or prosecution of case. Such individuals or agency representatives must obtain authorization from the lead law enforcement investigator/agency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy.

iii. Explanation of Procedures: Contractor shall explain autopsy procedures and respond to questions during the autopsy.

iv. Education: Contractor may provide education to autopsy attendees during such autopsies, provided it does not interfere with performance of work required;

however, any fee, if applicable, for such training services shall be addressed exclusively by Contractor and the party requesting such services.

e. Laboratory Testing: Contractor shall order and pay for toxicological, bacteriological, serological, or similar testing studies from laboratories and professional consultants when reasonable or necessary to assist in determining cause and manner of death.

f. Histology: Contractor shall cover histology testing studies from laboratories when reasonable or necessary to assist in determining the cause of death.

g. Transcription: Contractor shall provide any necessary transcription services.

h. On-Scene Examination: Contractor shall view the bodies of decedents at the scene of death and/or perform other investigative services (such as interviewing/examining witnesses) during and after normal working business hours. Any medical examiner investigators providing services under this Agreement shall be employees or contractors of Contractor. Contractor shall be responsible for the cost of such investigative services as are necessary under this Section.

i. Examination Report: Contractor shall provide a complete, typewritten, final report within sixty

(60) calendar days after receipt of clinical test results and any consultation, investigative reports or information reports necessary to close the case. The report must contain the following information:

i. Name of individual tested, identifying information (such as age, sex, and other vital statistics), and applicable case number.

ii. Date external examination concluded or date and time of autopsy.

iii. Description of external examination of individual/records.

iv. When an autopsy was performed, a description of the internal examination, noting the weight and condition of specific organs and condition of internal body systems.

As applicable, the report will include: significant positive findings, and relevant negative findings; list of gross diagnoses; description of any microscopic examination; summary of laboratory tests (with copies of test reports); intervals for mechanisms of death; diagrams of injuries (with photographs attached as appropriate); and any other information considered pertinent by Contractor.

v. Summary of relevant historical and scene information (when appropriate), results/findings from examinations performed, and determination of probable cause of death.

vi. Any other information required by applicable state /federal laws or regulations.

vii. Signature of forensic pathologist licensed to practice medicine in the State of Michigan.

Board-certified forensic pathologists will be made available for prosecutable cases.

j. Transportation: Contractor shall perform and provide all transportation associated with cases associated with the death at Contractor’s expense.

k. Sudden Unexpected Infant Death Cases (SUID): Contractor shall perform procedures necessary to comply with MCL 52.205a or any other laws or regulations applicable to post-mortem examination of sudden, unexpected infant death cases.

l. County Committee Meetings: Contractor shall attend and provide coordination for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and other related meetings that may be scheduled, unless unable to attend due to unforeseen illness, mandatory appearance requirements, or other emergency or urgent circumstances preventing attendance.

m. Business Meetings: Contractor shall attend meetings that are related to legal or public health functions. County shall schedule no more than one such meeting per month.

n. Expert Witness: Contractor shall testify as an expert witness when subpoenaed to do so at any legal proceeding, whether deposition or court testimony, arising in connection with cases in which Contractor has conducted an examination. The County will not be liable for any fees associated with testimony or deposition services.

o. Anatomical Gifts: Contractor shall cooperate and support the authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life;

consult with physicians or transplant personnel when a request for donor tissue is made in a case falling under the jurisdiction of the Medical Examiner.

p. Staff Training: Contractor shall provide education and training services for law enforcement, EMS, and/or other personnel as may be mutually agreed upon by Contractor and those agencies. Such services may include, but are not necessarily limited to, instructing personnel, particularly law enforcement, EMS and/or investigators, regarding medical safety issues or information required by the pathologist for effective evaluation of Medical Examiner cases and for their personal safety.

q. Advice/Retention: Contractor shall follow the State of Michigan’s Department of Health and

Human Services policy on record and specimen retention.

r. Chain of Custody: Contractor shall maintain evidence chain of custody, as required by law enforcement and the courts, by obtaining and protecting evidence on or about decedents in such a way that follows the standards and best practices of the industry.

s. Minimum Staffing: In order to adequately meet the County’s forensic pathologist needs, Contractor shall maintain at least one forensic pathologist able to complete necessary autopsies and reviews within the time frames identified here.

t. Availability: Contractor shall be available during normal business hours and off-hours to consult with representatives of law enforcement and the prosecutor regarding Medical Examiner activities.

u. Facility/Equipment: Contractor shall provide, equip, and maintain a facility in which autopsies and any other postmortem examinations are to be performed.

v. Operational Supplies: Contractor shall provide supplies and equipment necessary for conducting required examinations. This includes, but is not necessarily limited to, a microscope, protective supplies, (e.g., gowns, gloves, aprons, face shields, boots, and shoe covers): containers for bodies and tissue samples: items used in performance of autopsies (e.g., syringes, scalpels, scissors, forceps, chisels, knives, saws, and photographic film); and cleaning supplies (e.g., soaps, detergents, and disinfectants).

w. Laboratory Services: Contractor shall provide direct payment to authorized laboratory contractor(s) for services ordered.

x. Histology Services: Contractor shall provide direct payment to authorized laboratory contractor(s) for services ordered.

y. Prior Case Review: Contractor shall perform a review, written report, and/ or expert testimony of cases where a pathologist not associated with Contractor performed the exam.

z. Forensics Contractors: Contractor shall obtain and pay for Contractors in forensic neuropathology, forensic anthropology, forensic odontology, and any other specialty as may be deemed necessary.

aa. Specimen/Tissue Storage: Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testing.

2. Responsibilities of the County. The County shall provide direct payment to additional pathologists and/or other personnel that may be required to handle any disaster situation involving ten or more deaths occurring during a single incident, if the Contractor is unable to provide said services.

Total Base Bid: Medical Examiner Services:

$ Dollars per year

(Amount shall be shown in both figures and words. In case of discrepancy, the amount shown in words shall govern.)

4. Substitutions (Optional)

In accordance with stipulations herein, the Undersigned submits the following substitutions:

Add $ Deduct $

Add $ Deduct $

It is expressly understood that this substitution is for consideration only and, that after due investigation, if any such substitution is accepted, the applicable amount will be added or deducted from the Base Bid as stated. Further, this substitute proposal is separate from and not a part of the Base Bid. (Attach a separate sheet if required.)

Signature D

Legal Status of Bidder Form

Bidders shall check and complete appropriate form of business:

Corporation Partnership

Individual Limited Liability Company (LLC)

LLC Name

Name Title

Address Phone Number

Email Address Fax Number

Federal Tax Identification Number

Non-Collusion Affidavit Form

I, , of (Name and Title) (Company Name)

Attest to the following:

1. That I am fully informed respecting the preparation and content of the attached Proposal and of all pertinent circumstances respecting such Proposal:

2. That my proposal is genuine and not a collusive or sham Proposal;

3. Neither myself nor any of our officers, partners, owners, agents, representatives, employees, or parties in interest, has in any way colluded, conspired, connived, or agreed directly or indirectly with any other proposer, firm, or person to submit a collusive or sham Proposal in connection wit the Contract for which the attached proposal has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, or to fix any overhead, profit, or cost element of the proposal price of any other Proposer, or to secure through and collusion, conspiracy, connivance, or unlawful agreement any advantage against the county or any person interested in the proposed Contract;

4. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any other collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signature Date

Signature Form

My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in this solicitation, except as noted herein.

I hereby certify that I am authorized to sign as a representative for the firm:

Complete legal name of firm:

Order from address:

Remit to address:

Federal Identification Number:

Signature:

Name (type/print:

Title:

Telephone: Fax:

Date:

Send notification of award to:

(First and last name)

Email address of person receiving award notification:

Appendix A: Insurance Requirements

1. Standard Insurance Requirements: The Contractor, and all of his/her subcontractors, shall not commence work under this contract until he/she has obtained the insurance required under this paragraph and any subsequent contract. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan. All coverage shall be with insurance carriers acceptable to the County of Grand Traverse and rated A+ (Superior) or A or A- (Excellent) by the A.M. Best Company (www.ambest.com).

a) Worker's Compensation Insurance: The Contractor shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including Employers' Liability Coverage, in accordance with all applicable Statutes of the State of Michigan.

b) Commercial General Liability Insurance: The Contractor shall procure and maintain during the life of this contract Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit for Personal Injury, Bodily Injury, and Property Damage. Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent, if not already included; (E) Deletion of all Explosion, Collapse, and Underground (XCU) Exclusions, if applicable; (F) Per contract aggregate.

c) Motor Vehicle Liability Insurance: The Contractor shall procure and maintain during the life of this contract, Motor Vehicle Liability Insurance, including applicable No-Fault coverages, with limits of liability of not less than $1,000,000 per occurrence combined single limit for Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles and all hired vehicles.

d) Additional Insured: Commercial General Liability and Vehicle Liability, as described above, shall include an endorsement stating the following:

“Additional Insureds: The County of Grand Traverse, including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members, including employees, and volunteers thereof. The coverage shall be primary to the Additional Insureds and not contributing with any other insurance or similar protection available to the Additional Insureds, whether other available coverage is primary, contributing or excess.”

http://www.ambest.com/

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e) Cancellation Notice: All insurances described above shall include an endorsement stating the following: “It is expressly understood and agreed that the Contractor shall provide thirty

(30) days advanced written notice of cancellation, non-renewal, reduction and/or material change in any of the Contractor’s insurance coverages to Grand Traverse County Health Department, 2600 LaFranier Rd Suite A, Traverse City, MI 49686.”

f) Proof of Insurance: The Contractor shall provide the County of Grand Traverse at the time the contracts are returned by him/her for execution, two (2) copies of the Certificates of Insurance and/or Policies, acceptable to the County. If requested, certified copies of all policies will be furnished. The Contractor shall provide the County with evidence that all subcontractors are included under the contractor’s policy.

If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates and/or policies to the County of Grand Traverse at least ten (10) days prior to the expiration date.

Send a Certificate of Insurance to Grand Traverse County Health Department, 2600 LaFranier

Rd Suite A, Traverse City, MI 49686 (dreeder@gtcountymi.gov).